Systems and Standards for Libraries in Vietnam Proceedings and Outcomes of a Workshop

Hanoi, Vietnam 26th to 28th September 2001

Edited by
Michael Robinson and Robert D. Stueart

RMIT International University Vietnam 2001 +++++++++ http://www.mpu.rmit.edu.au/libraryworkshop/index.html#report

Standards for Bibliographic Control: AACR2 and Subject Analysis Dr. Patricia G. Oyler, Simmons College, Boston, USA

Dr. Oylers presentation was initially concerned with the meaning of standards and their fundamental importance to bibliographic control and the sharing of information. The three main areas in which standards were cited as critical to bibliographic control were; Cataloguing rules, including form of names, standard terminology in bibliographic description, and authority control. Subject access to information, including classification systems and subject headings. Machine-readable cataloguing format. Universal bibliographic control is achievable where common standards are adopted, as this makes for the possibility of sharing a cataloguing record which has been created to a consistent and agreed standard. It is based on the assumptions that each country need only be responsible for cataloguing its own publications, with the national library of the country being the most appropriate authority to develop or collate bibliographic records and to establish the standards which will be followed. This in turn allows for the creation

of a national bibliography which is both a record of national publications but also a vehicle for the sharing of bibliographic records with others. The ability to share records is dependent on both bibliographic standards as well as a standard internationally accepted machine-readable format. The use of the Anglo-American Cataloguing Rules (AACR2) was advocated for use in Vietnam, as it is widely used internationally, is based on the IFLA International Standards for Bibliographic Description, is adaptable to use both in national bibliography as well as for public and research libraries, and has an integrated approach to all types of material. In addition, countries which have adopted AACR2 for their cataloguing standard have also been able to accommodate local cataloguing requirements. Dr. Oyler noted throughout that, while promoting the adoption AACR2 in Vietnam, the current situation with bibliographic description in the country needs to be acknowledged. While translation of AACR2 into Vietnamese is occurring, there is no agreement as yet on the adoption of a standard terminology for the use of particular words for particular bibliographic concepts. This problem is exacerbated by the lack of a standard form for the recording of names in Vietnam, and no official authority control for authors names. While rules exist for the standard description of the physical item, based on the International Standards for Bibliographic Description, less work has been done on developing uniform rules for the choice and form of access points. The remainder of Dr Oylers presentation looked at the subject approach to information in general, and in particular focussed on the possible use of controlled vocabulary subject headings, such as the Library of Congress Subject Headings (LCSH) or Sears subject headings. She did however, venture the opinion that these were perhaps of a lower priority than the establishment of a common form of bibliographic description, machinereadable code and classification scheme. In the interim, a classification scheme could suffice as a means of providing subject access through the library catalogue and in shelf order, until such time as the development of a subject heading list was deemed desirable. The slides from Dr. Oyler's presentation are to be found at Appendix 3.6. +++++++ Bn dch ting Vit; C Nguyn Th Lu An Phng Cc d n Ln, i hc Quc t RMIT Vit Nam. Vn phng Melbourne - 124 La Trobe Street, Melbourne, Victoria, Australia in thoi: +61 3 9925 2199 / Fax: +61 3 9925 2352 Bo co ny c th tm c trn mng ti http://www.mpu.rmit.edu.au/libraryworkshop/ ++++++++++

Cc tiu chun cho gim st th mc: AACR2 v phn tch ch Tin s Patricia G. Oyler, Gio s, i hc Simmons, Boston, USA Bi trnh by ca Tin s Oyler mi u lin quan n ngha ca t tiu chun v s quan trng cn bn ca n trong vic iu khin th mc cng nh chia s thng tin. Ba phm vi m tiu chun c cp n nh l mt yu t ht sc quan trng trong vic iu khin th mc l; Quy tc phn mc , bao gm kiu tn, thut ng tiu chun trong loi th mc, v qun l thm quyn. Tm thng tin qua ch , trong c h thng phn loi v t tiu cho tng ch . Kiu phn mc sao cho my c th c c.

iu khin th mc chung c th t c khi cc tiu chun chung c s dng, bi v iu ny to iu kin cho vic chia s mt h s phn mc c to ra bng mt mt tiu chun nht qun c ng t trc. iu ny da trn s tha nhn l mi mt quc gia ch cn c trch nhim phn mc cc xut bn ca mnh, vi th vin quc gia l c quan hp l nht m ng trch nhim pht trin v tng hp h s th mc v t ra nhng tiu chun m s phi c theo. iu ny s to iu kin cho vic thnh lp th mc quc gia, mt h s tng hp v th mc quc gia cng nh mt phng tin chia s h s th mc vi cc quc gia khc. Kh nng chia s h s ph thuc vo c tiu chun th mc ln mt tiu chun di dng c th c c bng my v c quc t tha nhn. Vic s dng Quy tc Th mc Anh-M t lu c ng h Vit Nam bi v Quy tc ny c s dng rng ri trn quc t, c da vo Tiu chun Quc t IFLA cho Loi Th mc, c th thch nghi vi th mc quc gia cng nh th vin nghin cu v cng cng, v c mt cch tip cn tng hp i vi tt c cc loi ti liu. Thm vo , nhng nc p dng AACR2 vo tiu chun phn mc ca h c kh nng p ng c cc yu cu phn mc ni b. Tin s Oyler lu trong c bi rng, trong khi khuyn khch s p dng AARC2 Vit Nam, tnh hnh hin ti vi loi th mc l khng thng nht. Trong khi AARC2 ang c dch sang ting Vit, vic s dng thut ng tiu chun cho t ng ch cc khi nim th mc vn cha c ng . Vn ny cng phc tp hn na bi Vit Nam khng c cch tiu chun no ghi tn, v cng khng c cch tiu chun no gim st tn tc gi. Khi quy tc cho tng cun sch c th l c, da vo Tiu chun Quc t cho Loi Th mc (ISBD), vn cn nhiu vic cn phi lm pht trin nhng quy tc thng nht trong vic la chn v th loi ca nhng im s dng. Cui cng, Tin s xem xt cch tip cn ch ti thng tin mt cch chung chung, ch trng vo s c th s dng t vng c iu khin cho tiu ca ch nh h thng Th vin Quc hi Tiu (LCSH) hoc Tiu Sears. Mc d vy, b c gi l c l nhng vic ny cha cp bch bng vic thit lp mt hnh thc chung v th mc, m

c c bng my v lc phn loi. Trc mt, mt h thng phn loi c th cung cp quyn s dng thng tin thng qua phn mc ca th vin v trn gi theo th t cho n khi vic pht trin mt bn lit k cc tiu c th coi l kh thi. Chi tit bi ni chuyn ca Tin s Oyler c km theo Ph lc 3.6.