Fast Accounting For Pharmacy

GII PHP PHN MM K TON CHUYN NGNH DC
FAST ACCOUNTING FOR PHARMACY 10.0
Ni dung
1 Gii thiu.....................................................................................................................................................2
2 Quy trnh trong Cng ty Dc phm.........................................................................................................3
Dc phm l mt loi hng ha rt c bit bi n lin quan trc tip n sc khe v mng sng
ca ngi s dng. Do vy, vic sn xut v kinh doanh dc phm phi tun th nhng quy nh
kht khe ca B y t v cc tiu chun thc hnh tt ca T chc y t th gii (GPs). ...........................3
Cc tiu chun thc hnh tt ca T chc y t th gii WHO bao gm:...................................................3
- Tiu chun thc hnh tt sn xut thuc (GMP Good Manufactoring Practices).................................3
- Tiu chun thc hnh tt bo qun thuc (GSP Good Storage Practices)...........................................3
- Tiu chun thc hnh tt kim nghim thuc (GLP Good Laboratory Practices)................................3
- Tiu chun thc hnh tt phn phi thuc (GDP Good Distribution Practices)...................................3
- Tiu chun thc hnh nh thuc tt (GPP Good Pharmacy Practices).................................................3
Trn c s quy trnh ca Cng ty Dc phm, phn mm Fast Accouting for Pharmacy c thit k
c th p ng c nhng yu cu ca cc loi hnh cng ty Dc bao gm c Cng ty sn xut
Dc phm v Cng ty thng mi Dc phm.........................................................................................3
2.1 Quy trnh p dng i vi Cng ty Dc thng mi.......................................................................3
.........................................................................................................................................................................4
2.2 Quy trnh p dng i vi Cng ty sn xut Dc phm..................................................................4
3 Mt s nghip v c th c gii quyt trong phn mm k ton chuyn ngnh dc...................6
3.1 K ton mua bn hng v cng n......................................................................................................6
3.2 Qun l hng tn kho..........................................................................................................................15
Ln cc bo co........................................................................................................................................21
Ngoi cc bo co tn kho nh trn, phn mm cung cp cc bo co i chiu s liu gia 2 phn
h K ton kho v Qun l kho gip pht hin ra sai lch gia s liu s sch v s liu thc t.....21
+ Bo co s liu vit ha n mua hng: Lit k cc ha n mua hng c nhp phn h
Qun l kho nhng cha c phn h K ton hng tn kho...............................................................21
+ Bo co s liu vit ha n, phiu xut: Lit k cc ha n bn hng, phiu xut c nhp
phn h K ton hng tn kho nhng cha c phn h Qun l kho.............................................22
3.2.4 Kim k kho.....................................................................................................................................22
3.3 Qun tr chi ph sn xut v tnh gi thnh thnh phm...................................................................23
CNG TY C PHN PHN MM QUN L DOANH NGHIP FAST
VP H Ni:
18 Nguyn Ch Thanh, Q. Ba nh. T: 771-5590, Fax: 771-5591
E-Mail: fhn@fast.com.vn
VP TP HCM: 08 Hng H, Phng 2, Q.Tn Bnh. T(08) 3848-6068, Fax: (08) 3848-6425 E-Mail: fsg@fast.com.vn
VP Nng: 39-41 Quang Trung, Q. Hi Chu.
Website: www.fast.com.vn
T: 81-0532, Fax: 81-2692,
E-Mail: fdn@fast.com.vn
Fast Accounting for Pharmacy 10.0
3.4 Cc bo co.........................................................................................................................................25
...................................................................................................................................................................29
...................................................................................................................................................................31
- Bo co chi tit cc mt hng chit khu.............................................................................................31
...................................................................................................................................................................31
...................................................................................................................................................................34
4. Tin ch......................................................................................................................................................39
4.1 To m l trc tip khi cp nht phiu nhp.....................................................................................39
4.2 nh s chng t t ng................................................................................................................39
4.3 Kim tra ha n trng s.................................................................................................................39
4.4 Cc bo co nhanh di dng biu tt c cc mn hnh bo co..........................................40
ngi s dng c th xem cc bo co mt cch trc quan v d hnh dung nht, phn mm
Fast Accounting for Pharmacy cho php cc bo co c th ln theo cc dng biu ....................40
...................................................................................................................................................................40
Cc th c th hin th rt linh hot theo mun ca ngi s dng: v dng th (biu hnh
trn, biu ng, biu ct), v cc ch tiu mun quan st.....................................................40
...................................................................................................................................................................40
...................................................................................................................................................................40
...................................................................................................................................................................41
...................................................................................................................................................................41
4.5 Bo co phn loi ha n................................................................................................................41
5 Cc cng ty dc kho st.................................................................................................................42
1 Gii thiu
Trong xu th pht trin khng ngng ca khoa hc k thut, vic ng dng cng ngh thng tin vo t
chc hot ng ca doanh nghip nhm tng tnh kinh t v tnh hiu qu ang c trin khai ngy cng
rng ri. Ngnh dc vi rt nhiu yu cu qun tr chuyn bit v i hi phi tun th cc tiu chun, quy
nh rt kht khe ca B Y t, T chc Y t th gii th vic c mt h thng qun l ton din c ngha v
cng to ln.
Cng ty c phn Phn mm qun l doanh nghip Fast trin khai xy dng h thng cung cp thng
tin k ton ti chnh cho nhiu cng ty dc khc nhau trn c nc. Vi chin lc pht trin sn phm theo
hng xy dng gii php ph hp theo ngnh ngh, trn c s c kt kinh nghim nghin cu v trin khai
cho nhiu khch hng l cc cng ty dc, phng Nghin cu v pht trin sn phm chuyn ngnh - Cng ty
c phn phn mm QLDN Fast xy dng gii php k ton chuyn ngnh dc - Fast Accounting for
Pharmacy 10.0.
Phn mm Fast Accounting for Pharmacy 10.0 c nhng phn h sau :
1.
H thng
2.
K ton tng hp
3.
K ton tin mt, tin gi v tin vay
4.
K ton mua hng v cng n phi tr
Fast Software Co., Ltd.
5.
K ton bn hng v cng n phi thu
6.
Qun l kho (dnh cho th kho)
7.
K ton hng tn kho
8.
K ton ti sn c nh, cng c dng c
9.
Bo co chi ph theo tiu khon, khon mc
10.
Gi thnh sn xut lin tc
11.
Gi thnh sn xut theo n hng
12.
Bo co thu
13.
BCQT theo cc trng t do
14.
BCQT theo thi gian
15.
BCQT theo VCS
16.
Thu thu nhp c nhn
Khi trin khai h thng thng tin qun l cho mt khch hng mi, gii php chuyn ngnh s ph hp
vi c th ca ngnh gip gim thiu nhng sa i v chng trnh, gim thiu thi gian trin khai, nhanh
chng a h thng vo vn hnh, sm pht huy hiu qu cho doanh nghip.
2 Quy trnh trong Cng ty Dc phm

Dc phm l mt loi hng ha rt c bit bi n lin quan trc tip n sc khe v mng sng ca
ngi s dng. Do vy, vic sn xut v kinh doanh dc phm phi tun th nhng quy nh kht khe ca
B y t v cc tiu chun thc hnh tt ca T chc y t th gii (GPs).
Cc tiu chun thc hnh tt ca T chc y t th gii WHO bao gm:
- Tiu chun thc hnh tt sn xut thuc (GMP Good Manufactoring Practices)
- Tiu chun thc hnh tt bo qun thuc (GSP Good Storage Practices)
- Tiu chun thc hnh tt kim nghim thuc (GLP Good Laboratory Practices)
- Tiu chun thc hnh tt phn phi thuc (GDP Good Distribution Practices)
- Tiu chun thc hnh nh thuc tt (GPP Good Pharmacy Practices)
Trn c s quy trnh ca Cng ty Dc phm, phn mm Fast Accouting for Pharmacy c thit k
c th p ng c nhng yu cu ca cc loi hnh cng ty Dc bao gm c Cng ty sn xut Dc
phm v Cng ty thng mi Dc phm.
2.1 Quy trnh p dng i vi Cng ty Dc thng mi
NH CUNG CP
Hng ha
KHNG T
KIM
NGHIM
(GLP)
T
CNG TY DC
THNG MI
NHP KHO
(GSP)
KNH PHN PHI

(GDP, GPP)
KHCH HNG
2.2 Quy trnh p dng i vi Cng ty sn xut Dc phm
NH CUNG CP
Nhn cng
Nguyn, vt liu
Chi ph DV khc
KHNG T
KIM
NGHIM
(GLP)
T
CNG TY DC
SN XUT (GMP)
Lm
sch
Nguyn
vt liu
KHNG T
Trnh
by sn
phm
Pha ch
KHNG T
KIM
NGHIM
(GLP)
HY
T
NHP KHO
(GSP)
KNH PHN PHI

(GDP, GPP)
KHCH HNG
3 Mt s nghip v c th c gii quyt trong phn mm k ton chuyn ngnh dc

3.1 K ton mua bn hng v cng n
3.1.1 Phn nhm khch hng v nh cung cp theo n cp
-
Fast Accounting for Pharmacy cho php phn nhm cho khch hng v nh cung cp t 1 ln n n
cp (khng gii hn s cp), gip ngi s dng c th qun l cng n, doanh thu theo cc nhm
mt cch chi tit v a chiu hn. Chng hn ngi s dng c th phn nhm khch hng theo a
bn vi cc cp l Min Khu vc qun l (Ngi qun l) Tnh, thnh ph - Qun, huyn
Phng, x
T vic phn nhm nh trn, phn mm Fast Accounting for Pharmacy cho php ngi s dng c
th xem cc bo co theo dng truyn thng hoc sp xp vo cc nhm theo cu trc hnh cy.
Quy trnh x l trn phn mm:

To lp danh mc
-
To cy phn nhm n cp: F4 to nhm gc (nhm ln nht), F2 thm mi cc nhm con
Thc hin phn nhm khch hng
Ln cc bo co
Bo co doanh thu, cng n khch hng v nh cung cp theo phn nhm hnh cy: Cc bo co ny
cung cp tnh hnh doanh thu cng n ca khch hng theo cc nhm phn cp nh gi tnh hnh tng
trng doanh thu, thu tin, mt hng th mnh tng a bn c cc bin php xc tin thng mi,
m rng pht trin th trng ph hp.
Mn hnh iu kin lc: nhm khch hng hin th theo hnh cy, ngi s dng c th la chn xem bt
c nhm khch no, phn mm s lc nhng khch hng tha mn iu kin lc ln bo co:
Khi ln bo co, ngi s dng c 3 la chn thng qua phm F10

+ Ln bo co theo dng truyn thng: Bo co theo dng lit k theo khch hng, nh cung cp, khng
sp xp theo nhm.
+ Ln bo co sp xp theo dng hnh cy i vi tt c cc khch hng, nh cung cp tha mn iu
kin lc rt d hnh dung
+ Ln bo co theo cy, nhnh ty chn
V d i vi Bng cn i pht sinh cng n ca TK 131 Phi thu khch hng
+ Bo co khng sp xp theo nhm
+Bo co sp xp tt c cc khch hng vo nhm theo iu kin lc
+ Bo co ch sp xp cc khch hng thuc nhm H Ni
3.1.2 Theo di doanh thu, cng n khch hng theo trnh dc vin, hoa hng TDV
- Theo di doanh thu, cng n khch hng theo trnh dc vin l mt yu cu kh c th i vi cc
cng ty sn xut kinh doanh Dc phm. Trnh dc vin l trung gian gia nh cung cp v khch hng,
chu trch nhim gii thiu hng ha, nhn n hng, v (c th) thu tin hng t khch hng. Phn mm
Fast Accounting for Pharmacy h tr theo di doanh thu, cng n cc khch hng theo tng trnh dc
vin.
- L cc nhn vin kinh doanh, cc trnh dc vin thng c mc doanh thu khon hng thng, nu
doanh thu thng t hoc vt khon s c nhn mt khon hoa hng. Phn mm h tr vic tnh
ton cc khon hoa hng cho trnh dc vin da trn doanh s bn hng tng thng, mc khon v t l
hoa hng vt khon theo khai bo.
Quy trnh x l trn phn mm
To lp danh mc:
-
Khai bo danh mc Trnh dc vin
To danh mc T l hoa hng cho trnh dc vin
Cp nht s liu:
Trn ha n bn hng, phiu thu khai bo m Trnh dc vin chu trch nhim ghi nhn doanh thu
v tin thu ln c cc bo co theo yu cu.
Ln cc bo co
Chng trnh cho php ln cc bo co v doanh thu, cng n ca cc trnh dc vin theo khch hng,
theo mt hng, gip cho ngi s dng nh gi c mc tng trng doanh thu, s lng hng bn, tnh
hnh thu tin, kt qu kinh doanh ca cc trnh dc vin trong tng thng, tng qu.
Cc bo co bao gm:
+ Bo co doanh s bn hng ca trnh dc vin theo khch hng hoc theo mt hng.
+ Bng cn i pht sinh cng n ca trnh dc vin: tng t nh bng cn i pht sinh cng n ca
cc khch hng nhng i tng y l cc trnh dc vin. Ngi s dng c th xem kt hp cng n
ca cc trnh dc vin chi tit theo khch hng v sp xp theo phn nhm (v d l theo a bn). Ngha l
bo co ny s cho bit 1 trnh dc vin c cng n nh th no tng a bn m TDV c khch hng.
+ S chi tit cng n ca trnh dc vin
+ Bo co trch hoa hng cho trnh dc vin: Bo co s tin hoa hng trnh dc vin c hng
trong tng thng.
3.1.3 Theo di cng n khch hng theo hn mc tn dng

- Hn mc tn dng l s tin ti a khch hng c php n (ch trm). Nu n qu hn mc, khch
hng s khng c php n thm cho n khi thanh ton c nhng khon n c hoc chu pht ty
theo quy ch ca tng cng ty. Phn mm Fast Accounting for Pharma gip k ton c th theo di c
hn mc v tnh hnh cng n theo hn mc ca tng khch hng c bin php x l ph hp
-
Cp nht hn mc tn dng ti Danh mc khch hng
Cp nht cc chng t c lin quan: ha n bn hng, phiu thu

Ti mt thi im bt k, phn mm s i chiu phn cn phi thu ca khch hng vi hn mc c
khai bo ln Bo co cng n theo hn mc tn dng.
3.1.4 Theo di cc chng trnh khuyn mi
Phn mm Fast Accounting for Pharmacy cho php cp nht thng tin v cc chng trnh khuyn
mi theo nhiu hnh thc: mua hng tng qu ngay, mua hng tng hng ly tin theo s lng mua, mua
hng tch im theo s lng hoc gi tr hng mua.
Da vo s liu khai bo v hnh thc khuyn mi ca cc chng trnh, ngy hiu lc ca chng
trnh khuyn mi, phn mm t ng tnh ton mt hng khuyn mi, s im thng v in ln ha n;
t ln cc bo co tng hp, chi tit v mt hng khuyn mi theo tng chng trnh, bo co phn
tch hiu qu chng trnh khuyn mi.
Khai bo cc danh mc lin quan:
- Cp nht thng tin v chng trnh khuyn mi: Loi hnh khuyn mi, M chng trnh, tn chng
trnh khuyn mi, ngy hiu lc. Cc hnh thc khuyn mi bao gm:
+ Mua hng tng ngay: Mua mt mt hng vi s lng bt k c tng ngay mt mt hng khc
+ Mua hng nhn KM theo t l, KM ly tin theo s lng: Mua hng n s lng bao nhiu th c
tng bao nhiu hng
V d: Chng trnh khuyn mi nh sau:
Tn mt hng
mua
Aloe vera
Mua n s
lng
10
20
500
Tn
mt
hng KM
Aloevera
Aloevera
Aloevera
S
hng KM
lng
1
3
100
10
Khch hng mua 570 vh Aloe vera

Theo hnh thc KM theo t l: S lng hng KM c nhn l: 570 x 100/500 = 114 vh
Theo hnh thc KM ly tin theo s lng: S lng hng KM c nhn l: 100+2x3+1=107 vh
+ Mua hng tch im theo s lng: Mua hng n s lng bao nhiu s c bao nhiu im, kt
thc t KM phn mm tng hp s im tng khch hng nhn c xt tng khuyn mi.
+ Mua hng tch im theo gi tr: tng t nh mua hng tch im theo s lng nhng cn c tnh
im l gi tr ha n.
- Cp nht thng tin chi tit v mt hng khuyn mi theo tng chng trnh, h tr chc nng F6
lc tm theo chng trnh khuyn mi, lc tm mt hng khuyn mi
Cp nht s liu trong k:

Ha n bn hng: Cn c vo khai bo v hnh thc khuyn mi, cc mc tnh khuyn mi, thi gian
hiu lc ca chng trnh v s lng hng bn thc t trn ha n, phn mm s t ng tnh ton v in
ln ha n tn v s lng mt hng c khuyn mi (theo hnh thc tng hng) hoc s im thng
(theo hnh thc tch im).
11
Ln cc bo co
Cc bo co phc v cho vic theo di hng khuyn mi v chng trnh khuyn mi bao gm:
+ Bo co chi tit mt hng khuyn mi theo chng trnh: Lit k s lng hng mua v s lng hng
c khuyn mi (ln cho 1 mt hng c khai bo) ca cc khch hng theo tng chng trnh.
+ Bo co tng hp mt hng khuyn mi theo khch hng: Lit k s lng hng mua v s lng
hng c khuyn mi ln theo tt c cc khch hng.
+ Bo co chi tit tch im theo khch hng: Bo co s im thng khch hng nhn c trong
chng trnh (ln cho 1 khch hng)
+ Bo co tng hp tch im theo khch hng: Bo co s im thng khch hng nhn c (ln cho
tt c khch hng)
+ Bo co phn tch hiu qu chng trnh khuyn mi: Bo co so snh v doanh thu, chi ph, li gp
ca 1 mt hng trong thi gian p dng chng trnh khuyn mi vi doanh thu, chi ph, li gp ca mt hng
khi khng p dng chng trnh khuyn mi. T gip cho nh qun tr c th nh gi c hiu qu
m chng trnh khuyn mi mang li nghin cu p dng, iu chnh cho nhng chng trnh tip theo.
3.1.5 Theo di cc hnh thc chit khu
Theo chnh sch gi ca tng cng ty, cc khch hng khc nhau (i l cc cp, khch l) c th
c p dng mc gi bn khc nhau. Phn mm cho php cp nht gi vo danh mc gi bn, khai bo
mc chit khu (tnh trn gi khai bo danh mc) p dng vi tng khch hng t t ng tnh
ton c gi bn cho cc mt hng trn ha n.
Theo di cc hnh thc chit khu thng mi: chit khu khi mua hng vi s lng ln hoc gi tr
ha n ln, t ng tnh ton gi sau chit khu.
Cp nht danh mc
-
Cp nht thng tin v cc chnh sch chit khu:

+ Chit khu thng mi: Hng chit khu khi mua hng vi s lng ln hoc gi tr ha n ln.
12
+ Chit khu gi cho i l

Phn mm h tr khai bo gi bn l Danh mc gi bn, mc chit khu gi p dng i vi tng
khch hng. Danh mc gi bn gm 2 ct gi: gi bn cha VAT v gi bn gm VAT.
Danh mc chit khu theo khch hng
Cp nht s liu trong k:

Ha n bn hng: Cn c cc khai bo v hnh thc chit khu v gi bn nh trn, phn mm t
ng hin th gi bn, tnh gi sau chit khu khi ha n mua hng p ng c cc iu kin hng chit
khu.
Loi chit khu: Loi 1: Chit khu gi theo khch hng, Loi 2: Chit khu gi khi mua hng vi s
lng ln, Loi 3: Chit khu tng tin khi gi tr ha n ln.
13
Ln bo co: Phn mm ln bo co chi tit v mt hng c nhn chit khu theo cc khch hng.
3.1.6 Theo di ha n bn l
i vi cc khch hng mua hng lm nhiu t cui thng mi tng hp li vit ha n, phn
mm h tr theo di bng ha n bn l (cp nht phn ha n bn hng kim phiu xut kho loi
2). c im ca ha n loi ny l thc hin hch ton (cng n, tn kho, VAT) nhng khng k thu.
Khi vit ha n chnh thc xut cho khch hng c cc ha n l ny, ngi s dng s vo phn
cp nht ha n GTGT u ra phn h thu thc hin k thu. Nhng ha n bn l cha c
k thu s c lit k Bng k ha n bn l cha k thu.
Cp nht ha n bn l:
14
Kim tra cc ha n bn l cha c k thu ti Bng k ha n bn l cha xut ha n

Bng k ny lit k tt c nhng ha n bn l (ha n loi 2) cha c k thu GTGT u ra.
Thc hin k thu cho cc ha n bn l vo cui k:
3.2 Qun l hng tn kho

Qun l hng tn kho l mt cng tc c bit quan trng i vi cc cng ty Dc bi l s lng hng
tn kho trong cc cng ty ny rt ln, a dng v chng loi, quy cch, iu kin bo qunv c lun
chuyn lin tc theo cc quy trnh, quy nh rt cht ch. Phn mm Fast Accounting for Pharmacy tch hp
nhng tnh nng c th gip cho vic qun l hng tn kho c thc hin mt cch hiu qu v ph hp
vi Tiu chun thc hnh tt bo qun thuc (Good Storage Practices GSP) v cc yu cu chuyn bit
khc.
3.2.1 Theo di hng tn kho theo nhiu n v tnh
- Cc mt hng dc phm c th c nhiu n v ng gi trong cc n v tnh s c quy i
v mt n v tnh chun, chng hn nh: Vin - V - Hp - Thng, Gi - Hp - Thng, ng - Hp - Thng
n v tnh chun l n v tnh c dng ph bin trong cc nghip v nhp - xut hng, theo di tn
kho, tnh gi v c khai bo ti mc n v tnh ca Danh mc hng ha vt t. thun tin cho ngi
s dng, phn mm Fast Accounting for Pharmacy h tr nghip v xut hng theo nhiu n v tnh v theo
di tn kho theo nhiu n v tnh.
Khai bo danh mc:
-
Danh mc hng ha vt t: i vi vt t cn theo di theo nhiu n v tnh th khai bo trong Danh

mc hng ha chn s 1 ti Theo di theo nhiu n v tnh
Danh mc quy i n v tnh: khai bo vt t, n v tnh cn quy i v t l quy i theo n v tnh

chun.
15
Cp nht s liu
Trn ha n bn hng c thm ct n v tnh chn, s lng chn, s lng l. i vi mt hng c
khai bo s dng nhiu n v tnh, phn mm s cho php la chn n v tnh khc xut hng. S lng
chn l s lng hng xut theo n v tnh chn, s lng l l s lng hng xut cn li theo n v tnh
chun. Tng s lng xut ca m hng trn mt dng chi tit theo n v tnh chun s c th hin trong
S lng tng ng do chng trnh t ng tnh ra theo cng thc:
S lng = SL trong S lng chn X t l quy i ra vt chun + SL trong S lng l
V d: Mt hng Aloe vera c n v tnh chun l Vin. Cc n v tnh khc l: 1 V = 10 vin, 1 Hp =
100 vin.
K ton c th chn n v tnh chn l hp v chn xut 5 (hp) ti ct S lng chn v 20 (vin) ti
s lng l. Phn mm s t ng quy i ra 520 vin ct S lng.
Ln bo co:
Bn cnh vic xem cc bo co theo n v tnh chun, ngi s dng c th xem bo co theo cc n
v tnh quy i bng cch click chut vo Quy i n v tnh v khai bo cp quy i mun xem. S 1 l
xem theo n v c t l quy i ln nht. V d mt hng c cc cp quy i l Vin - V - Hp - Thng th cp
ln nht l n v Thng. Vic xem cc bo co ny tng i hu dng i vi hot ng kim k hoc i
chiu nhanh v s lng do tit kim c thi gian kim m.
16
3.2.2 Theo di tn kho theo l v hn s dng

L v hn s dng dng nhn bit v qun l v thng tin sn xut v thi hn s dng ca sn
phm- mt yu cu qun l rt c bn trong cng ty dc. Phn mm Fast Accounting for Pharmacy h
tr theo di c nghip v nhp xut hng theo l v HSD.
i vi cc ha n, phiu xut: Ngi s dng ch cn g s lng hng cn xut, phn mm s
hin ra bng cha s l, hn s dng v s tn kho theo l ca mt hng , t ng chia s lng hng
xut vo cc l cn tn theo th t l ht hn trc xut trc (FEFO), nhp trc xut trc (FIFO) theo
ng quy nh ca Tiu chun thc hnh tt bo qun thuc (Good Storage Practices GSP). Vic t
ng chia l gip cho k ton, th kho tit kim c rt nhiu thi gian do khng phi xut hng lm
nhiu dng theo cc l. Bn cnh , nu ngi s dng mun xut hng nhng l nht nh th c th
sa trc tip khi phn mm bt ra bng tn l.
Quy trnh thc hin trn phn mm
Khai bo danh mc:
-
Danh mc hng tn kho: Khai bo vt t hng ha c theo di theo l v hn s dng hay khng.
- Danh mc l: Khai bo l v hn s dng ca vt t, hng ha

Cp nht s liu
i vi phiu nhp:
cp nht s l v hn s dng ca mt hng cn nhp, ngi s dng c th la chn 1 trong 2 cch
sau:
+ Vo danh mc l cp nht s l v hn s dng. Sau m phiu nhp kho, nhp mua, nhp khu
thc hin nhp kho cho vt t hng ha theo cc l c trong danh mc.
+ Cp nht trc tip s l v hn s dng ca vt t ngay trn mn hnh cc phiu nhp. Phn mm s
t ng cp nht s l v hn s dng ca vt t ny vo danh mc l ngay sau khi lu chng t. Cch ny
gip cho ngi s dng tit kim c rt nhiu thi gian khi nhp kho vt t.
i vi phiu xut, ha n bn hng, ngi s dng ch cn g s lng, phn mm s t ng chia

vo cc l cn tn v c th hin tab Chi tit l. Nu c vt t xut lm m l, phn mm s hin ra cnh
bo C vt t xut m ng thi ch r m vt t, m l b m v khng cho lu chng t
Ha n bn hng Tab Hng ha: th hin mt hng theo tng s lng cn xut
17
Ha n bn hng Tab Chi tit l: th hin s lng xut chi tit theo cc l ca tng mt hng
Cc bo co:
Ngi s dng c th xem bo co theo vt t (kiu c) hoc theo l, hn s dng bng cch la chn
loi bo co. Mn hnh la chn ny c p dng i vi tt c cc bo co v hng tn kho.
18
3.2.3 Theo di tn kho thc t

Hng tn kho trong cc cng ty dc rt a dng v chng loi, s lng ln v lin tc lun chuyn nn
rt d xy ra sai st nhm ln. Fast Accounting for Pharmacy 10.0 thit k 2 phn h qun tr hng tn kho
bao gm: Phn h K ton hng tn kho - dnh cho k ton v Phn h Qun l kho - dnh cho th kho. Kho
v k ton c 2 b s liu ring: s liu ca Kho gi l S liu thc t v ca K ton gi l S liu s sch.
Hai phn h ny dng chung phn danh mc bao gm: Danh mc vt t, danh mc kho, danh mc quy i
n v tnh, danh mc l
- Qun tr hng tn kho trn 2 phn h K ton hng tn kho (dnh cho k ton) v Qun l kho (dnh
cho th kho). S liu gia 2 phn h ny va c lp va c tnh k tha, c bo co i chiu s liu m
bo vic qun l hng tn kho chnh xc v hiu qu.
- Cung cp cc bo co tn kho theo l v hn s dng, c quy i n v tnh. Bo co cc mt hng
sp ht hn s dng c bin php x l kp thi
3.2.3.1 Phn h K ton hng tn kho (dnh cho k ton)
Phn h ny c thit k dnh cho k ton kho. B s liu ca K ton gi l S liu s sch (hoc s
liu ha n) theo di hng tn kho c v mt s lng v gi tr.
Cc chng t bao gm: Phiu xut kho (xut cho sn xut, xut khc), Phiu nhp kho (Nhp t sn
xut, nhp khc), Phiu xut iu chuyn. Cc bo co gm: Bo co hng nhp, bo co hng xut, Bo co
hng tn kho, Bo co hng tn kho quy i n v tnh theo di c mt s lng v gi tr.
3.2.3.2 Phn h Qun l kho (dnh cho th kho)
Cc mn hnh nhp liu v bo co ca phn h Qun l kho tng t nh phn h K ton hng tn
kho nhng s liu ch quan tm v mt s lng m khng c mt gi tr. B s liu ca kho gi l S liu
thc t.
Cc chng t trong phn h ny bao gm: Phiu nhp kho (Nhp mua, nhp t sn xut, nhp khc),
Phiu xut kho (Xut cho sn xut, Phiu xut bn, Xut khc). Cc mu phiu ny c thm ct s l v hn
s dng
Cc bo co bao gm cc nhm: Bo co hng nhp, bo co hng xut, Bo co hng tn kho, Bo co
hng tn kho quy i n v tnh nhng ch theo di v s lng.
19
3.2.3.3 Tnh c lp v k tha gia hai phn h

Hai phn h ny hot ng c lp vi nhau, c s dng bi cc nhn vin khc nhau (k ton v th
kho) vi hai b s liu khc nhau. Vi mc ch gip tit kim thi gian v cng sc cho ngi s dng, phn
mm c thit k hai phn h c th k tha s liu ca nhau nhng vn m bo ng quy trnh lun
chuyn chng t v tnh chnh xc ca s liu.
Phiu NK, Ha n GTGT
Nhp mua vt t
t TC
(KN)
Nhp kho TP
TH
KHO
Xut vt t
Xut TP, HH
(S
liu
thc
t)
Phiu nhp kho

TP
K
TON
Phiu xut VT
Lnh
SX,
HDBH
(S
liu
s
sch)
S mi lin
h gia K ton
v Kho
Phiu xut TP, HH

Cp nht s d u k: Cp nht s d u k theo l v hn s dng (i vi vt t c theo di l v
hn dng) c 2 phn h K ton hng tn kho v Qun l kho.
Cp nht s pht sinh trong k: Cn c vo quy trnh lun chuyn hng ha, chng t, cn c cc quy
nh ca tiu chun thc hnh tt sn xut thuc (GMP), tiu chun thc hnh tt bo qun thuc (GSP) v
thc hnh tt phn phi thuc (GDP), trnh t nhp liu trn phn mm Fast Accounting for Pharmacy c
thc hin nh sau:
Nghip v Nhp:
Bc 1: Da vo cc thng tin trn cc chng t lin quan (Phiu nhp ca B phn cung ng, phiu
nhp ca B phn sn xut) v s lng hng nhp thc t, Th kho in s liu vo Phiu nhp kho
phn h Qun l kho.
20
Bc 2: Phiu nhp kho ca th kho, ha n bn hng ca nh cung cp v cc chng t cn thit

khc c chuyn cho b phn k ton. K ton thc hin k tha phiu nhp t phn h qun l kho (thng
qua nt Chn PN), kim tra s liu, b sung thng tin v gi tr hon thin phiu nhp phn h ca mnh.
Nghip v xut:
Bc 1: K ton bn hng, b phn sn xut cn c vo cc n t hng, phiu yu cu c xc nhn
ca ph trch thc hin vit ha n bn hng, phiu xut kho.
Bc 2: Ngi nhn hng em phiu xung kho thc hin th tc xut kho. Th kho sau khi kim tra
thc hin vic k tha thng tin t k ton bn hng hon thin phiu xut phn h Qun l kho ca
mnh
Ln cc bo co
Ngoi cc bo co tn kho nh trn, phn mm cung cp cc bo co i chiu s liu gia 2 phn h
K ton kho v Qun l kho gip pht hin ra sai lch gia s liu s sch v s liu thc t.
+ Bo co s liu vit ha n mua hng: Lit k cc ha n mua hng c nhp phn h Qun
l kho nhng cha c phn h K ton hng tn kho
21
+ Bo co s liu vit ha n, phiu xut: Lit k cc ha n bn hng, phiu xut c nhp

phn h K ton hng tn kho nhng cha c phn h Qun l kho.
3.2.4 Kim k kho
Do nghip v nhp xut din ra lin tc vi s lng ln, rt d xy ra nhm ln sai st ng thi theo
yu cu ca Tiu chun thc hnh tt bo qun thuc, hot ng kim k trong cc Cng ty dc c thc
hin rt thng xuyn.
-
Phn mm Fast Accounting for Pharmacy h tr in ra danh mc vt t thnh phm hng ha chi tit
theo l v HSD vic kim k c d dng

-
Ln cc bo co i chiu s lng kim k

Sau khi kim k, ngi s dng thc hin cp nht s liu kim k thc t ti phn Qun l kho/ Cp
nht s liu/ Kim k kho. Phn mm cho php ly s tn s sch ti thi im kim k lm s liu thc t,
ngi s dng ch cn so snh v sa li nhng mt hng c sai lch gip tit kim thi gian v cng sc.
Ln cc bo co i chiu s lng kim k bao gm:

+ Bo co i chiu s lng tn s sch phn h K ton hng tn kho v phn h Qun l kho
+ Bo co i chiu s lng tn s sch phn h K ton kho vi s lng kim k thc t
+ Bo co i chiu s lng tn phn h Qun l kho vi s lng kim k thc t.
Cc bo co c th ln theo vt t hoc chi tit theo l v hn s dng
22
3.3 Qun tr chi ph sn xut v tnh gi thnh thnh phm

Qu trnh sn xut trong cc cng ty dc thng c thc hin theo lnh sn xut. Lnh sn xut
thc cht l phiu ngh xut vt t c lp bi b phn sn xut hoc b phn k hoch bao gm nguyn
liu, ph liu, chai, l, bao b, vt t khc sn xut 1 loi sn phm vi 1 s lng xc nh (ph thuc vo
nhu cu th trng, k hoch sn xut v kh nng sn xut ca dy chuyn). Sn phm hon thnh nhp
kho t lnh sn xut c nh s l v c hn s dng tng ng.
Phng php tnh gi thnh sn xut kh ph bin Cng ty dc l phng php chi ph thc t theo
lnh sn xut vi i tng tnh gi l lnh sn xut v k tnh gi thnh theo thng hoc qu. Phn mm Fast
Accounting for Pharmacy c b sung thm cc tnh nng gip k ton c th tp hp, theo di chi ph,
tnh gi thnh sn phm theo lnh sn xut v ln cc bo co tng ng.
Cp nht danh mc
+ Danh mc lnh sn xut:
23
+ Danh mc cng on sn xut:
Cp nht d dang u k, cui k

Xc nh s lng sn phm sn xut kinh doanh d dang u k, cui k c thm L sn xut :
Cp nht pht sinh trong k

Tp hp chi ph NVL, NC, CPC theo cng on v theo lnh. CP khng tp hp c theo cng on
s tp hp chung v sau c phn b cho cng on tng cng on, tng lnh sn xut theo h s
hoc theo cc tiu thc nh n gi tin lng, chi ph NVL
Ln cc bo co v gi thnh
+ Th tnh gi thnh sn phm theo lnh sn xut
+ Bng gi thnh sn phm
24
3.4 Cc bo co
3.4.1 Nhm bo co doanh thu, cng n
-
Bo co tng hp doanh s bn hng:
Bo co bn hng nhm theo hai ch tiu
25
Bo co doanh s bn hng theo nhiu ch tiu
S chi tit cng n
26
Bng cn i pht sinh cng n ca 1 ti khon
Bng cn i pht sinh cng n ca cc trnh dc vin
Bng cn i pht sinh cng n ca cc trnh dc vin kt hp vi phn nhm
27
Bo co tng hp hng khuyn mi theo trnh dc vin
Bo co cng n theo hn mc tn dng
28
Bo co kt qu kinh doanh theo khch hng
Bo co hoa hng cho trnh dc vin
29
Bo co tng hp mt hng khuyn mi theo khch hng
Bo co tng hp mt hng khuyn mi
30
Bo co tng hp tch im theo khch hng
Bo co chi tit cc mt hng chit khu
31
Bo co phn tch hiu qu chng trnh khuyn mi:
Bng k ha n bn l cha xut ha n
3.4.2 Nhm bo co hng tn kho

-
Th kho theo l v hn s dng
32
S chi tit vt t theo l, hn s dng v n v tnh quy i:
Bng k phiu nhp theo l v hn s dng
33
Tng hp Nhp xut tn theo vt t l:
Th kho theo l v hn s dng, quy i n v tnh phn h Qun l kho:
34
Tng hp nhp xut tn theo vt t l, hn s dng v n v tnh quy i phn h Qun l kho:
Bo co hng tn kho theo hn dng cn li: theo yu cu ca tiu chun thc hnh tt bo qun
thuc (GSP)
35
Bo co hng nhp cha c ha n
Bo co i chiu s liu cha vit phiu xut
36
Bo co i chiu s liu tn kho vi s liu kim k thc t
Bo co i chiu s liu Kho K ton
37
3.4.3 Bo co gi thnh sn phm

-
Th tnh gi thnh sn phm theo lnh
Bng gi thnh sn phm kiu 1
Bng gi thnh kiu 2
38
4. Tin ch
4.1 To m l trc tip khi cp nht phiu nhp
Thay v phi vo danh mc l cp nht v s l v hn s dng ca vt t hng ha ri mi c
nhp hng theo l, ngi s dng c th g trc tip vo s l v hn s dng khi lm phiu nhp, phn
mm s t chuyn sang danh mc l.
4.2 nh s chng t t ng
Chc nng ny gip cho ngi s dng c th nh li s cho cc chng t mt cch rt nhanh chng
thay v phi vo v sa s cho tng chng t. thc hin, NSD la chn loi chng t, thi gian ca cc
chng t, khai bo quy cch s chng t, phn mm s t ng nh li s theo th t thi gian. i vi cc
chng t cng ngy, phn mm u tin chng t no nhp trc c nh s trc. Ring i vi phiu
thu, giy bo C, chng t cng ngy c gi tr ln c nh s trc; i vi phiu chi v giy bo N,
chng t cng ngy c gi tr nh c u tin nh s trc m bo qu khng b m.
4.3 Kim tra ha n trng s

i vi cc ha n u vo, phn mm kim tra s seri v s ha n. Nu c ha n b trng c s
seri v s ha n, phn mm s khng cho lu v hin cnh bo S ha n. Seri c. Khng lu
c!
39
4.4 Cc bo co nhanh di dng biu tt c cc mn hnh bo co

ngi s dng c th xem cc bo co mt cch trc quan v d hnh dung nht, phn mm Fast
Accounting for Pharmacy cho php cc bo co c th ln theo cc dng biu .
Cc th c th hin th rt linh hot theo mun ca ngi s dng: v dng th (biu hnh trn,
biu ng, biu ct), v cc ch tiu mun quan st
40
4.5 Bo co phn loi ha n

Tin ch ny h tr cho ngi s dng c th nhn din nhng tnh hung dn n vic khng c
khu tr thu gi tr gia tng u vo theo quy nh ca thng t 129 /2008/TT- BTC, bao gm cc trng
hp sau:
-
Ha n u vo c gi tr trn 20 triu c thanh ton bng tin mt
Nhiu ha n u vo khc nhau trong cng 1 ngy ca cng 1 nh cung cp, trong c ha n
c thanh ton bng tin mt.

-
Mua hng theo hp ng c gi tr trn 20 triu thanh ton lm nhiu ln, trong c ln thanh ton
bng tin mt
-
Cc ha n u vo cha c thanh ton
thc hin c chc nng ny, ngi s dng cn thc hin nh sau:
41
Khai bo gii hn gi tr ha n c php thanh ton bng tin mt mc H thng/ Danh mc t
in v cc tham s ty chn/ Khai bo cc tham s ty chn/ Thu/ Gii hn gi tr ha n c php

thanh ton bng tin mt (v d theo quy nh hin hnh l 20.000.000 ng)
-
Khi thc hin thanh ton phi chn chi tit ha n
Phn mm ln bo co v hin th mu nhng ha n u vo thuc cc trng hp nu trn.
5 Cc cng ty dc kho st
1. Cng ty C phn Traphaco
2. Cng ty C phn dc v vt t th y - Hanvet
3. Cng ty C phn u t pht trin kinh t
4. Cng ty Nam Dc
5. Cng ty TNHH Thng mi dc phm Trang Ly
6. Cng ty TNHH Dc phm Si Thnh
7. Cng ty Dc Kim Long
8. Cng ty IMC
9. Cng ty TNHH dc phm v thng mi Vit o
10. Cng ty dc phm Chu
42

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GII PHP PHN MM K TON CHUYN NGNH DC

FAST ACCOUNTING FOR PHARMACY 10.0

18 Nguyn Ch Thanh, Q. Ba nh. T: 771-5590, Fax: 771-5591

T: 81-0532, Fax: 81-2692,

Fast Accounting for Pharmacy 10.0

K ton tin mt, tin gi v tin vay

K ton mua hng v cng n phi tr

Fast Software Co., Ltd.

Fast Accounting for Pharmacy 10.0

K ton bn hng v cng n phi thu

Qun l kho (dnh cho th kho)

K ton hng tn kho

K ton ti sn c nh, cng c dng c

Bo co chi ph theo tiu khon, khon mc

Gi thnh sn xut lin tc

Gi thnh sn xut theo n hng

BCQT theo cc trng t do

BCQT theo thi gian

BCQT theo VCS

Thu thu nhp c nhn

2 Quy trnh trong Cng ty Dc phm

Fast Software Co., Ltd.

Fast Accounting for Pharmacy 10.0

KNH PHN PHI

2.2 Quy trnh p dng i vi Cng ty sn xut Dc phm

Fast Software Co., Ltd.

Fast Accounting for Pharmacy 10.0

KNH PHN PHI

Fast Software Co., Ltd.

Fast Accounting for Pharmacy 10.0

3 Mt s nghip v c th c gii quyt trong phn mm k ton chuyn ngnh dc

Quy trnh x l trn phn mm:

To cy phn nhm n cp: F4 to nhm gc (nhm ln nht), F2 thm mi cc nhm con

Thc hin phn nhm khch hng

Fast Software Co., Ltd.

Fast Accounting for Pharmacy 10.0

Khi ln bo co, ngi s dng c 3 la chn thng qua phm F10

Fast Software Co., Ltd.

Fast Accounting for Pharmacy 10.0

+ Bo co khng sp xp theo nhm

+Bo co sp xp tt c cc khch hng vo nhm theo iu kin lc

+ Bo co ch sp xp cc khch hng thuc nhm H Ni

Fast Software Co., Ltd.

Fast Accounting for Pharmacy 10.0

Khai bo danh mc Trnh dc vin

To danh mc T l hoa hng cho trnh dc vin

Fast Software Co., Ltd.

Fast Accounting for Pharmacy 10.0

3.1.3 Theo di cng n khch hng theo hn mc tn dng

Cp nht hn mc tn dng ti Danh mc khch hng

Cp nht cc chng t c lin quan: ha n bn hng, phiu thu

Fast Software Co., Ltd.

Fast Accounting for Pharmacy 10.0

Khch hng mua 570 vh Aloe vera

Cp nht s liu trong k:

Fast Accounting for Pharmacy 10.0

Cp nht thng tin v cc chnh sch chit khu:

Fast Software Co., Ltd.

Fast Accounting for Pharmacy 10.0

+ Chit khu gi cho i l

Danh mc chit khu theo khch hng

Cp nht s liu trong k:

Fast Accounting for Pharmacy 10.0