Technical Reference for Common Record Transmitters to

Common Origination
& Disbursement
(Full Participants Only)

2002-2003
U.S. Department of Education

Version 3.3
 Table of Contents
Document Standards ................................................................................................................. S-1
Overview of Changes from 2001-2002 to 2002-2003........................................................... CH-1
Overview .................................................................................................................................... O-1
Introduction to the Common Origination and Disbursement Process ........................................ O-1
Background ..................................................................................................................... O-1
Benefits of the COD Process .......................................................................................... O-2
COD Process and the Common Record.......................................................................... O-3
Common Record Processing Walkthrough..................................................................... O-4
Differences Between Current Processes and COD Process...................................................... O-10
The Common Record................................................................................................................ C-1
Overview......................................................................................................................................C-1
What is XML?..............................................................................................................................C-1
XML 101......................................................................................................................................C-2
Fixed Format Files vs. XML Documents ........................................................................C-3
XML Example of the Person Block.............................................................................................C-3
Common Record Structure ........................................................................................................ C-4
COD Process...............................................................................................................................P-1
Implementation Guide................................................................................................................I-1
School Testing Guide ................................................................................................................T-1
Appendix TA - Acronyms .......................................................................................................TA-1
Appendix TB – COD School Testing Sign-Up Document....................................................... TB-1
Phase-In Participant Test Cases Guide ...............................................................................PIT-1
Full Participant Test Cases Guide ......................................................................................FPT-1
Appendix A – XML Resources ............................................................................................. AA-1
Appendix B – XML Schema ..................................................................................................AB-1
Appendix C – Common Record Layout .............................................................................. AC-1
Introduction...............................................................................................................................AC-1
The Common Record Layout....................................................................................................AC-3
Document Information..............................................................................................................AC-3
Entity Information.....................................................................................................................AC-6
Person........................................................................................................................................AC-9
Award Information....................................................................................................................AC-16
Disbursement Information ........................................................................................................AC-28
Response (Nested within each of the above blocks).................................................................AC-33
Appendix D – Common Record Crosswalk......................................................................... AD-1
Appendix E – Edit Comment Codes and Descriptions........................................................AE-1
Introduction...............................................................................................................................AE-1
Document Information/ Entity Information Edits.....................................................................AE-2
Person Edits ..............................................................................................................................AE-4
Award Information Edits ..........................................................................................................AE-6
Award Edits ..............................................................................................................................AE-9
Disbursement Edits ...................................................................................................................AE-12
General Edits.............................................................................................................................AE-22
Appendix F – Direct Loan Edit Conversion Table ..............................................................AF-1

March 2002 (2002-2003) COD Technical Reference Table of Contents

Version 3.3 COD Technical Reference Document for Full Participants TOC-1
Appendix G – Pell Grant Edit Conversion Table ............................................................... AG-1
Appendix H – Pell Grant Calculation Table ....................................................................... AH-1
Appendix I – COD Reports....................................................................................................AI -1
Appendix J – Common Record Physical Record Layout ................................................... AJ-1
Appendix K – Rules of Behavior ......................................................................................... AK-1
Appendix L – Print Specifications ........................................................................................AL-1
Appendix M – COD Message Class Table ..........................................................................AM-1
Appendix N – State, Country, and Jurisdiction Codes……………………………………AN-1
Appendix O – Glossary.......................................................................................................... AO-1

March 2002 (2002-2003) COD Technical Reference Table of Contents

Version 3.3 COD Technical Reference Document for Full Participants TOC-2