Y BAN NHN DN TNH TIN GIANG S: 42/2011/Q-UBND

CNG HA X HI CH NGHA VIT NAM

c lp - T do - Hnh phc
Tin Giang, ngy 19 thng 12 nm 2011

QUYT NH Ban hnh Quy nh v th thc v k thut trnh by vn bn hnh chnh Y BAN NHN DN TNH TIN GIANG Cn c Lut T chc Hi ng nhn dn v y ban nhn dn ngy 26 thng 11 nm 2003; Cn c Ngh nh s 110/2004/N-CP ngy 08 thng 4 nm 2004 ca Chnh ph v cng tc vn th; Cn c Ngh nh s 09/2010/N-CP ngy 08 thng 02 nm 2010 ca Chnh ph sa i, b sung mt s iu ca Ngh nh s 110/2004/N-CP ngy 08 thng 4 nm 2004 ca Chnh ph v cng tc vn th; Cn c Thng t s 01/2011/TT-BNV ngy 19 thng 01 nm 2011 ca B Ni v hng dn th thc v k thut trnh by vn bn hnh chnh; Xt ngh ca Gim c S Ni v, QUYT NH: iu 1. Ban hnh km theo Quyt nh ny Quy nh v th thc v k thut trnh by vn bn hnh chnh. iu 2. Quyt nh ny c hiu lc thi hnh sau 10 ngy k t ngy k. Nhng quy nh v th thc v k thut trnh by v n bn hnh chnh v bn sao vn bn c quy nh ti Quyt nh s 32/2005/Q-UBND ngy 15 thng 7 nm 2005 ca y ban nhn dn tnh Tin Giang quy nh v th thc v k thut trnh by vn bn ht hiu lc thi hnh. iu 3. Chnh vn phng y ban nhn dn t nh, Gim c S Ni v, th trng cc s, ban, ngnh tnh, Ch tch y ban nhn dn cc huyn, thnh, th v Ch tch y ban nhn dn cc x, phng, th trn chu trch nhim thi hnh Quyt nh ny./.
TM. Y BAN NHN DN TNH KT. CH TCH PH CH TCH k Dng Minh iu

Y BAN NHN DN TNH TIN GIANG

CNG HA X HI CH NGHA VIT NAM

c lp - T do - Hnh phc

QUY NH V th thc v k thut trnh by vn bn hnh chnh (Ban hnh km theo Quyt nh s 42/2011/Q-UBND ngy 19 thng 11 nm 2011 ca y ban nhn dn tnh Tin Giang) Chng I QUY NH CHUNG iu 1. Phm vi v i tng p dng Quyt nh ny quy nh v th thc v k thut trnh by vn bn hnh chnh v bn sao vn bn c p dng i vi vn bn ca cc c quan hnh chnh nh nc, t chc x hi, t chc x hi - ngh nghip, t chc kinh t v n v v trang nhn dn trn a bn tnh Tin Giang. i vi cc ngnh nh Kho bc, Ngn hng, Thu, Ta n, Kim st, Thanh tra, Bo him, in lc, Thng k, Bu in, Thi hnh n dn s, Cng an, Qun s nu c quy nh ring v th thc v k thut trnh by vn bn hnh chnh ca ngnh th khng p dng theo Quy nh ny. iu 2. Th thc vn bn Th thc vn bn l tp hp cc thnh phn cu thnh vn bn m bo s chnh xc, gi tr php l v trch nhim ca c quan ban hnh vn bn . 1. Th thc vn bn hnh chnh bao gm cc thnh phn sau: a) Quc hiu; b) Tn c quan, t chc ban hnh vn bn; c) S, k hiu ca vn bn; d) a danh v ngy, thng, nm ban hnh vn bn; ) Tn loi v trch yu ni dung ca vn bn; e) Ni dung vn bn; g) Chc v, h tn v ch k ca ngi c thm quyn; h) Du ca c quan, t chc; k) Ni nhn. 2. i vi cng vn, ngoi cc thnh ph n c quy nh ti khon 1 iu ny, c th b sung a ch c quan, t chc; a ch th in t (E-mail); s in thoi, s Telex, s Fax; a ch Trang thng tin in t (Website) v biu tng (logo) ca c quan, t chc. 2

3. i vi cng in, bn ghi nh, bn cam kt, bn tha thun, giy chng nhn, giy y quyn, giy mi, giy gii thiu, giy ngh php, giy i ng, giy bin nhn h s, phiu gi, phiu chuyn, th cng khng bt buc phi c tt c cc thnh phn th thc trn v c th b sung a ch c quan, t chc; a ch th in t (E-mail); s in thoi, s Telex, s Fax; a ch Trang thng tin in t (Website) v biu tng (logo) ca c quan, t chc. iu 3. K thut trnh by vn bn K thut trnh by vn bn quy nh ti Quy nh ny bao gm kh giy, kiu trnh by, nh l trang vn bn, v tr trnh by cc thnh phn th thc, phng ch, c ch, kiu ch v cc chi tit trnh by khc, c p dng i vi vn bn c son tho trn my vi tnh s dng chng trnh son tho vn bn (nh Microsoft Word for Windows) v in ra gi y; c th p dng i vi vn bn c son tho bng cc phng php hay phng tin k thut khc hoc vn bn c lm trn giy mu in sn; khng p dng i vi vn bn c in thnh sch, in trn bo, t p ch v cc loi n phm khc. iu 4. Phng ch trnh by vn bn Phng ch s dng trnh by vn bn trn my vi tnh l phng ch ting Vit ca b m k t Unicode theo Tiu chun Vit Nam TCVN 6909:2001. iu 5. Kh giy, kiu trnh by, nh l trang vn bn v v tr trnh by 1. Kh giy Vn bn hnh chnh c trnh by trn kh giy A4 (210mm x 297mm). Cc vn bn nh giy gii thiu, giy bin nhn h s, phiu gi, phiu chuyn c trnh by trn kh giy A5 (148mm x 210mm) ho c trn giy mu in sn (A5). 2. Kiu trnh by Vn bn hnh chnh c trnh by theo chiu di ca trang giy kh A4 (nh hng bn in theo chiu di) Trng hp ni dung vn bn c cc bng, biu nhng khng c lm thnh cc ph lc ring th vn bn c th c trnh by theo chiu rng ca trang giy (nh hng bn in theo chiu rng). 3. nh l trang vn bn (i vi kh giy A4) L trn: cch mp trn 20mm; L di: cch mp di 20mm; L tri: cch mp tri 30mm; L phi: cch mp phi 20mm. 4. V tr trnh by cc thnh phn th thc vn bn trn mt trang giy kh A4 c th hin theo s b tr cc thnh phn th thc vn bn km theo Quyt nh ny (Ph lc II). V tr trnh by cc thnh ph n th thc vn bn trn mt trang giy kh A5 c p dng tng t theo s ti ph lc trn. 3

Chng II TH THC V K THUT TRNH BY VN BN iu 6. Quc hiu 1. Th thc Quc hiu ghi trn vn bn bao gm 2 dng ch: CNG HA X HI CH NGHA VIT NAM v c lp - T do - Hnh phc. 2. K thut trnh by Quc hiu c trnh by ti s 1, chim khong 1/2 trang giy theo chiu ngang, pha trn, bn phi. Dng th nht: CNG HA X HI CH NGHA VIT NAM c trnh by bng ch in hoa, c ch t 12 n 13, kiu ch ng m; Dng th hai: c lp - T do - Hnh phc c trnh by bng ch in thng, c ch t 13 n 14 (nu dng th nht c ch 12, th dng th hai c ch 13; nu dng th nht c ch 13 th dng th hai c ch 14), kiu ch ng, m; c t canh gia di dng th nht; ch ci u ca cc cm t c vit hoa, gia cc cm t c gch ni, c cch ch; pha di c ng k ngang, nt lin, c di bng di ca dng ch (s dng lnh Draw, khng dng lnh Underline), c th:
CNG HA X HI CH NGHA VIT NAM

c lp - T do - Hnh phc Hai dng trn c trnh by cch nhau dng n. iu 7. Tn c quan, t chc ban hnh vn bn 1. Th thc i vi on i biu Quc hi tnh; Hi ng nhn dn v y ban nhn dn cc cp khng ghi c quan ch qun. Tn c quan, t chc ban hnh vn bn bao gm tn ca c quan, t chc ch qun trc tip (nu c) v tn ca c quan, t chc ban hnh vn bn. a) Tn c quan, t chc ban hnh vn bn phi c ghi y hoc c vit tt theo quy nh ti vn bn thnh lp, quy nh chc nng, nhim v, quyn hn v c cu t chc b my, ph chun, cp giy php hot ng hoc cng nhn t cch php nhn ca c quan, t chc c thm quyn. V d 1:
Y BAN NHN DN TNH TIN GIANG

V d 2:
Y BAN NHN DN THNH PH M THO

b) i vi cc s, ban, ngnh, cc c quan chuyn mn thuc UBND tnh c c quan ch qun cp trn trc tip th tn ca c quan, t chc ch qun trc tip c th vit tt nhng cm t thng dng nh y ban nhn dn (UBND). V d 1:
UBND TNH TIN GIANG S XY DNG

V d 2:
UBND TNH TIN GIANG S K HOCH V U T

2. K thut trnh by Tn c quan, t chc ban hnh vn bn c trnh by ti s 2; chim khong 1/2 trang giy theo chiu ngang, pha trn, bn tri. Tn c quan, t chc ch qun trc tip c trnh by bng ch in hoa, cng c ch nh c ch ca Quc hiu, kiu ch ng. Nu tn c quan, t chc ch qun di, c th trnh by thnh nhiu dng. Tn c quan, t chc ban hnh vn bn trnh by bng ch in hoa, cng c ch nh c ch ca Quc hiu, kiu ch ng, m, c t canh gia di tn c quan, t chc ch qun; pha di c ng k ngang, nt lin, c di bng 1/2 di ca dng ch v t cn i so vi dng ch. Trng hp tn c quan, t chc ban hnh vn bn di c th trnh by thnh nhiu dng. V d:
UBND TNH TIN GIANG

TRUNG TM XC TIN U T THNG MI - DU LCH Cc dng ch trn c trnh by cch nhau dng n. iu 8. S, k hiu ca vn bn 1. Th thc a) S ca vn bn l s th t ng k vn bn ti vn th ca c quan, t chc. S ca vn bn c ghi bng ch s -rp, bt u t s 01 vo ngy u nm v kt thc vo ngy 31 thng 12 hng n m. b) K hiu ca vn bn - K hiu ca vn bn hnh chnh c tn loi bao gm ch vit tt tn loi vn bn theo bng ch vit tt tn loi vn bn v bn sao km theo Quyt nh ny (Ph lc I) v ch vit tt tn c quan, t chc ban hnh vn bn. S: ./Tn loi vn bn-Tn c quan ban hnh vn bn V d: Bo co s 20 ca UBND tnh Tin Giang ban hnh c ghi nh sau: S: 20/BC-UBND Quyt nh s 30 ca S K hoch v u t ban hnh c ghi nh sau: S: 30/Q-KH&T - K hiu ca cng vn bao gm ch vit tt tn c quan, t chc ban hnh cng vn v ch vit tt tn n v son tho cng vn . 5

S: ./C quan ban hnh-n v son tho V d: Cng vn s 130 ca UBND tnh do Phng Nghin cu Tng hp son tho c ghi nh sau: S: 130/UBND-TH Cng vn s 215 ca S Ni v do Vn phng S son tho c ghi nh sau: S: 215/SNV-VP - Trng hp cc Hi ng, cc Ban t vn ca c quan c s dng con du ca c quan ban hnh vn bn v Hi ng, Ban c ghi l c quan ban hnh vn bn th phi ly s ca Hi ng, Ban. V d: Quyt nh s 01 ca Hi ng thi tuyn cng chc S Ni v c ghi nh sau: S: 01/Q-HTTCC - Vic ghi k hiu cng vn do UBND cp huyn, cp x ban hnh bao gm ch vit tt tn c quan, t chc ban hnh cng vn v ch vit tt tn lnh vc (Kinh t, Y t, Ti chnh - K hoch, Ti nguyn v Mi trng, Ni v, Lao ng Thng binh v x hi,c quy nh ti Mc 2, Mc 3, Chng IV, Lut T chc Hi ng nhn dn v y ban nhn dn nm 2003) c gii quyt trong cng vn. Ch vit tt tn c quan, t chc v cc n v trong mi c quan, t chc hoc lnh vc i vi UBND cp huyn, x do c quan, t chc quy nh c th m bo ngn gn, d hiu. V d: Cng vn s 12 ca UBND thnh ph M Tho ban hnh gi i quyt v lnh vc kinh t c ghi nh sau: S: 12/UBND-KT 2. K thut trnh by S, k hiu ca vn bn c trnh by ti s 3, c t canh gia di tn c quan, t chc ban hnh vn bn. T S c trnh by bng ch in thng, k hiu bng ch in hoa, c ch 13, kiu ch ng, sau t S c du hai chm, vi nhng s nh hn 10 phi ghi thm s 0 pha trc, gia s v k hiu vn bn c du gch cho, gia cc nhm ch vit tt trong k hiu vn bn c du gch ni, khng cch ch. V d: S: 19/SNV-VP (Cng vn ca S Ni v do Vn phng S son tho). S: 23/BC-SKH&CN (Bo co ca S Khoa hc v Cng ngh). iu 9. a danh v ngy, thng, nm ban hnh vn bn 1. Th thc a) a danh ghi trn vn bn l tn gi chnh thc ca n v hnh chnh ni c quan, t chc ng tr s. - a danh ghi trn v n bn ca cc c quan, t chc cp tnh l tn ca tnh. V d: Vn bn ca UBND tnh; cc s, ban, ngnh v cc n v trc thuc s, ngnh do UBND tnh Tin Giang k quyt nh thnh lp th ghi a danh l Tin Giang, 6

- a danh ghi trn vn bn ca cc c quan trung ng ng trn a bn tnh Tin Giang th ghi a danh l Tin Giang, V d: Vn bn ca Kim ton nh nc khu vc IX l c quan trung ng ng trn a bn tnh Tin Giang th ghi a danh l Tin Giang, - a danh ghi trn vn bn ca cc c quan, t chc cp huyn, thnh ph, th x l tn ca huyn, thnh ph, th x . V d: Vn bn ca UBND thnh ph M Tho v cc phng, ban thuc thnh ph M Tho th ghi a danh l M Tho, Vn bn ca UBND huyn Cai Ly v cc phng, ban thuc huyn Cai Ly th ghi a danh l Cai Ly, - a danh ghi trn vn bn ca Hi ng nhn dn, y ban nhn dn v ca cc t chc cp x l tn ca x, phng, th trn . V d: Vn bn ca UBND phng 4, thnh ph M Tho th ghi a danh l Phng 4, Vn bn ca UBND x Nh Bnh, huyn Chu Thnh th ghi a danh l Nh Bnh, - i vi cc th trn c tn trng vi tn ca huyn th a danh ghi trn vn bn ca cc c quan, t chc thuc th trn ghi thm hai ch th trn (TT.) V d: Vn bn ca UBND th trn Ch Go (huyn Ch Go) ban hnh th ghi a danh l TT. Ch Go, b) Ngy, thng, nm ban hnh vn bn Ngy, thng, nm ban hnh vn bn l ngy, thng, nm vn bn c k v ban hnh. Ngy, thng, nm ban hnh vn bn phi c vit y , cc ch s ngy, thng, nm dng ch s -rp, i vi nhng s ch ngy nh hn 10 v thng 1, 2 phi ghi thm s 0 pha trc. V d: Tin Giang, ngy 05 thng 02 nm 2011 2. K thut trnh by a danh v ngy, thng, nm ban hnh vn bn c trnh by trn cng mt dng vi s, k hiu vn bn, ti s 4, bng ch in thng, c ch 13, kiu ch nghing, cc ch ci u ca a danh phi vit hoa, sau a danh c du phy, a danh v ngy, thng, nm c t canh gia di Quc hiu. 7

V d:
CNG HA X HI CH NGHA VIT NAM

c lp - T do - Hnh phc
Tin Giang, ngy 22 thng 02 nm 2011

iu 10. Tn loi v trch yu ni dung ca vn bn 1. Th thc Tn loi vn bn l tn ca tng loi vn bn do c quan, t chc ban hnh. Khi ban hnh vn bn u phi ghi tn loi, tr cng vn. Trch yu ni dung ca vn bn l mt cu ngn gn hoc mt cm t, phn nh khi qut ni dung ch yu ca vn bn. 2. K thut trnh by Tn loi v trch yu ni dung vn bn ca cc vn bn c ghi tn loi c trnh by ti s 5a. Tn loi vn bn (ngh quyt, quyt nh, ch th, thng bo, bo co, k hoch, t trnh v cc loi vn bn khc c tn loi) c t canh gia bng ch in hoa, c ch 14, kiu ch ng, m. Trch yu ni dung vn bn c tn loi c t canh gia, ngay di tn loi vn bn bng ch in thng, c ch 14, kiu ch ng, m; bn di trch yu c ng k ngang, nt lin c di bng 1/2 di ca dng ch v t cn i so vi dng ch. V d: QUYT NH V vic iu ng cn b Trch yu ni dung cng vn c trnh by ti s 5b, sau ch V/v bng ch in thng, c ch 13, kiu ch ng, c t canh gia di s v k hiu vn bn, cch dng 6pt vi s v k hiu vn bn. V d:
UBND TNH TIN GIANG

S NI V
S: 05/SNV-CBCC V/v xt nng lng cho CBCC nm 2011

iu 11. Ni dung vn bn 1. Th thc a) Ni dung vn bn l thnh phn ch yu ca vn bn. Ni dung vn bn phi bo m nhng yu cu c bn sau: - Ph hp vi hnh thc vn bn c s dng;

- Ph hp vi ng li, ch trng, chnh sch ca ng; ph hp vi quy nh ca php lut; - c trnh by ngn gn, r rng, chnh xc; - S dng ngn ng vit, cch din t n gin, d hiu; - Dng t ng ting Vit Nam ph thng (khng dng t ng a phng v t ng nc ngoi nu khng thc s cn thit). i vi thut ng chuyn mn cn xc nh r ni dung th phi c gii thch trong vn bn; - Ch c vit tt nhng t, cm t thng dng, nhng t thuc ngn ng ting Vit d hiu. i vi nhng t, cm t c s dng nhiu ln trong vn bn th c th vit tt, nhng cc ch vit tt ln u ca t, cm t phi c t trong du ngoc n ngay sau t, cm t ; - Khi vin dn ln u vn bn c lin quan, phi ghi y tn loi, s, k hiu vn bn, ngy, thng, nm ban hnh vn bn, tn c quan, t chc ban hnh vn bn, trch yu ni dung vn bn (i vi lut v php lnh ch ghi tn loi v tn ca lut, php lnh). V d: c quy nh ti Ngh nh s 110/2004/N-CP ngy 08 thng 4 nm 2004 ca Chnh ph v cng tc vn th, trong cc ln vin dn tip theo, ch ghi tn loi v s, k hiu ca vn bn ; - Vit hoa trong vn bn hnh chnh c thc hin theo (Ph lc VI) km theo Quyt nh ny. b) B cc ca vn bn Ty theo th loi v ni dung, vn bn c th c phn cn c php l ban hnh, phn m u v c th c b cc theo phn, chng, mc, iu, khon, im hoc c phn chia thnh cc phn, mc t ln n nh theo mt trnh t nht nh, c th: Vn bn hnh chnh c th c b cc nh sau: - Ngh quyt (c bit): theo iu, khon, im hoc theo khon, im; - Quyt nh (c bit): theo iu, khon, im; cc quy ch (quy nh) ban hnh km theo quyt nh: theo chng, mc, iu, khon, im; - Ch th (c bit): theo khon, im; - Cc hnh thc vn bn hnh chnh khc: theo phn, mc, khon, im hoc theo khon, im. i vi cc hnh thc vn bn c b cc theo phn, chng, mc, iu th phn, chng, mc, iu phi c tiu . 2. K thut trnh by Ni dung vn bn c trnh by ti s 6. Phn ni dung (bn vn) c trnh by bng ch in thng (c dn u c hai l), kiu ch ng; c ch 14 (phn li vn trong mt vn bn phi dng cng mt c ch); khi xung dng, ch u dng phi li vo 1.27 cm 9

(1 default tab); khong cch gia cc on vn (paragraph) t ti thiu l 6pt; khong cch gia cc dng hay cch dng (line spacing) chn ti thiu t cch dng n (single line spacing) hoc t 15pt (exactly line spacing) tr ln; khong cch ti a gia cc dng l 1,5 dng (1,5 lines). i vi nhng vn bn c phn cn c php l ban hnh th sau mi cn c phi xung dng, cui dng c du chm phy, ring cn c cui cng kt thc bng du phy. a) Trng hp ni dung vn bn c b cc theo phn, chng, mc, iu, khon, im th trnh by nh sau: - Phn, chng: T Phn, Chng v s th t ca phn, chng c trnh by trn mt dng ring, canh gia, bng ch in thng, c ch 14, kiu ch ng, m. S th t ca phn, chng dng ch s La M. Tiu ca phn, chng c trnh by ngay di, canh gia, bng ch in hoa, c ch 14, kiu ch ng, m; V d: Chng I QUY NH CHUNG - Mc: T Mc v s th t ca mc c trnh by trn mt dng ring, canh gia, bng ch in thng, c ch 14, kiu ch ng, m. S th t ca mc dng ch s -rp. Tiu ca mc c trnh by ngay di, canh gia, bng ch in hoa, c ch 14, kiu ch ng, m; V d: Mc 1 CNG TC VN TH - iu: T iu, s th t v tiu ca iu c trnh by bng ch in thng, cch l tri 1 default tab, s th t ca iu dng ch s -rp, sau s th t c du chm; c ch 14, kiu ch ng, m. V d: iu 1. - Khon: S th t cc khon trong mi mc dng ch s -rp, sau s th t c du chm, c ch 14, kiu ch ng; nu khon c tiu , s th t v tiu ca khon c trnh by trn m t dng ring, bng ch in thng, c ch 14, kiu ch ng. V d: 1. - im: Th t cc im trong mi khon dng cc ch ci ting Vit theo th t abc, sau c du ng ngoc n, bng ch in thng, c ch 14, kiu ch ng. V d: a) b) Trng hp ni dung vn bn c phn chia thnh cc phn, mc, khon, im th trnh by nh sau: 10

- Phn: T Phn v s th t ca phn c trnh by trn mt dng ring, canh gia, bng ch in thng, c ch 14, kiu ch ng, m; s th t ca phn dng ch s La M. Tiu ca phn c trnh by ngay di, canh gia, bng ch in hoa, c ch 14, kiu ch ng, m; - Mc: S th t cc mc dng ch s La M, sau c du chm v c trnh by cch l tri 1 default tab; tiu ca mc c trnh by cng mt hng vi s th t, bng ch in hoa, c ch 14, kiu ch ng, m; - Khon: S th t cc khon trong mi mc dng ch s -rp, sau s th t c du chm, c ch 14, kiu ch ng; nu khon c tiu , s th t v tiu ca khon c trnh by trn m t dng ring, bng ch in thng, c ch 14, kiu ch ng, m; - im: Th t cc im trong mi khon dng cc ch ci ting Vit theo th t abc, sau c du ng ngoc n, bng ch in thng, c ch 14, kiu ch ng. iu 12. Quyn hn, chc v, h tn v ch k ca ngi c thm quyn 1. Th thc Chc v, h, tn, ch k ca ngi k th hin tnh php l v ng i chu trch nhim v ni dung vn bn, ngi k phi ng thm quyn. Khi k vn bn khng dng bt ch, khng dng mc hoc cc th mc d phai. a) Vic ghi quyn hn ca ngi k c thc hin nh sau: - Trng hp k thay mt tp th th phi ghi ch vit tt TM. (thay mt) vo trc tn tp th lnh o hoc tn c quan, t chc; V d: TM. Y BAN NHN DN TNH CH TCH

- Trng hp k thay ngi ng u c quan, t chc th phi ghi ch vit tt KT. (k thay) vo trc chc v ca ngi ng u; V d: KT. CH TCH PH CH TCH KT. GIM C PH GIM C

Trng hp cp ph c giao ph trch th thc hin nh cp ph k thay cp trng. - Trng hp k tha lnh th phi ghi ch vit tt TL. (tha lnh) vo trc chc v ca ngi ng u c quan, t chc. V d: TL. CH TCH CHNH VN PHNG TL. GIM C CHNH VN PHNG

- Trng hp k tha y quyn th phi ghi ch vit tt TUQ. (tha y quyn) vo trc chc v ca ngi ng u c quan, t chc. V d: TUQ. GIM C TRNG PHNG CN B CNG CHC 11

b) Chc v ca ngi k Chc v ghi trn vn bn l chc v lnh o chnh thc ca ngi k vn bn trong c quan, t chc; ch ghi chc v nh Ch tch, Ph ch tch, Gim c, Ph Gim c, Q. Gim c (Quyn Gim c) v.v.. khng ghi nhng chc v m nh nc khng quy nh nh cp ph thng trc, cp ph ph trch, v.v khng ghi l i tn c quan, t chc tr cc vn bn lin tch, vn bn do hai hay nhiu c quan, t chc ban hnh. Chc danh ghi trn vn bn do cc t chc t vn (khng thuc c cu t chc ca c quan c quy nh trong quyt nh thnh lp; quyt nh quy nh chc nng, nhim v, c cu t chc ca c quan) ban hnh l chc danh lnh o ca ngi k vn bn trong Ban hoc Hi ng. i vi nhng Ban, Hi ng khng c php s dng con du ca c quan, t chc th ch ghi chc danh ca ngi k vn bn trong Ban hoc hi ng khng c ghi chc v trong c quan, t chc. i vi nhng Ban, Hi ng c php s dng con du ca c quan, t chc th ghi thm chc danh lnh o trong c quan, t chc ca ngi k di. V d: TM. HI NG CH TCH
(Ch k, du ca UBND tnh)

KT. TRNG BAN PH TRNG BAN

(Ch k, du ca UBND tnh)

CH TCH UBND TNH Nguyn Vn Khang

PH CH TCH UBND TNH Dng Minh iu

c) H tn bao gm h, tn m (nu c) v tn ca ngi k vn bn. i vi vn bn quy phm php lut v vn bn hnh chnh, trc h tn ca ngi k, khng ghi hc hm, hc v v cc danh hiu vinh d khc. i vi vn bn ca cc t chc s nghip gio dc, y t, khoa hc hoc lc lng v trang c ghi thm hc hm, hc v, qun hm. 2. K thut trnh by Quyn hn, chc v ca ngi k c trnh by ti s 7a, chc v khc ca ngi k c trnh by ti s 7b, cc ch vit tt quyn hn nh: TM., KT., TL., TUQ. v chc v ca ngi k c trnh by bng ch in hoa, c ch 14, kiu ch ng, m. H tn ca ngi k vn bn c trnh by ti s 7b, bng ch in thng, c ch 14, kiu ch ng, m, c t canh gia so vi quyn hn, chc v ca ngi k. Ch k ca ngi c thm quyn c trnh by ti s 7c. iu 13. Du ca c quan, t chc Du ng phi r rng, ngay ngn, ng chiu v dng ng mc du quy nh. 12

Khi ng du ln ch k th du ng phi trm ln khong 1/3 ch k v pha bn tri. Vic ng du ln cc ph lc km theo vn bn chnh do ngi k vn bn quyt nh v du c ng ln trang u, trm ln mt phn tn c quan, t chc hoc tn ca ph lc. Vic ng du gip lai, ng du ni trn vn bn, ti liu chuyn ngnh c thc hin theo quy nh ca Th trng c quan qun l ngnh. Du c ng vo khong gia, mp phi ca vn bn trm ln mt phn cc t giy, mi du ng ti a 05 trang vn bn. Sau khi ngi c thm quyn k, vn bn ban hnh phi c ng du m bo tnh php l. Ch ng du khi vn bn ng th thc v c ch k ca ngi c thm quyn, khng c ng du khng ch. Du ca c quan, t chc c trnh by ti s 8 iu 14. Ni nhn 1. Th thc Ni nhn xc nh nhng c quan, t chc, n v v c nhn nhn vn bn vi mc ch v trch nhim c th nh kim tra, gim st; xem xt, gii quyt; thi hnh; bo co; trao i cng vic; bit v lu. Ni nhn phi c xc nh c th trong vn bn. Cn c quy nh ca php lut; cn c chc nng, nhim v, quyn hn ca c quan, t chc v quan h cng tc; cn c yu cu gii quyt cng vic, n v hoc c nhn son tho hoc ch tr son tho c trch nhim xut nhng c quan, t chc, n v v c nhn nhn vn bn trnh ngi k vn bn quyt nh. i vi vn bn ch gi cho mt s i tng c th th phi ghi tn tng c quan, t chc, c nhn nhn vn bn; i vi vn bn c gi cho mt hoc mt s nhm i tng nht nh th ni nhn c ghi chung. V d: - Cc s, ban, ngnh tnh; - y ban nhn dn cc huyn, thnh, th. i vi nhng vn bn c ghi tn loi, ni nhn bao gm t Ni nhn v phn lit k cc c quan, t chc, n v v c nhn nhn vn bn. i vi cng vn hnh chnh, ni nhn bao gm hai phn: - Phn th nht bao gm t Knh gi, sau l tn cc c quan, t chc hoc n v, c nhn trc tip gii quyt cng vic; - Phn th hai bao gm t Ni nhn, pha di l t Nh trn, tip theo l tn cc c quan, t chc, n v v c nhn c lin quan khc nhn vn bn. 2. K thut trnh by Ni nhn c trnh by ti s 9a v 9b 13

a) Phn ni nhn ti s 9a (p dng i vi cng vn hnh chnh) trnh by nh sau: - T Knh gi v tn cc c quan, t chc hoc c nhn nhn vn bn c trnh by bng ch in thng, c ch 14, kiu ch ng. - Sau t Knh gi c du hai chm, nu cng vn ch gi cho mt c quan, t chc hoc mt c nhn th t Knh gi v tn c quan, t chc, c nhn c trnh by trn cng mt dng; trng hp cng vn gi cho hai hay nhiu c quan, t chc hoc c nhn tr ln th tn mi c quan, t chc, c nhn c trnh by trn mt dng ring, u dng c gch u dng, cui dng c du chm phy, cui dng cui cng c du chm, cc gch u dng c trnh by thng hng vi nhau di du hai chm. V d 1: Knh gi: S Ni v tnh Tin Giang V d 2: Knh gi: - Cc S, ban, ngnh tnh; - Phng Ni v cc huyn, thnh, th; - UBND cc x, phng, th trn. b) Phn ni nhn ti s 9b (p dng chung i vi cng vn hnh chnh v cc loi vn bn khc) c trnh by nh sau: - T Ni nhn c trnh by trn mt dng ring (ngang hng vi dng ch quyn hn, chc v ca ngi k) v st l tri; pha sau c du hai chm, vit bng ch in thng, c ch 12, kiu ch nghing, m; - Phn lit k cc c quan, t chc, n v v c nhn nhn vn bn c trnh by trn mt dng ring bng ch in thng, c ch 11, kiu ch ng, u dng c gch u dng, st l tri; cui dng c du chm phy; ring dng cui cng bao gm ch Lu sau c du hai chm; tip theo l ch vit tt VT (vn th), du phy, ch vit tt tn n v hay b phn son tho vn bn v cui cng l du chm. V d:
Ni nhn:
- Cc S, ban, ngnh tnh; - CT v cc PCT UBND tnh; - Lu: VT, NC.

iu 15. Cc thnh phn th thc khc 1. Th thc a) Du ch mc mt Vic xc nh v ng du mt (tuyt mt, ti mt hoc mt), du thu hi i vi vn bn c ni dung b mt nh nc c thc hin theo quy nh ti iu 5, 6, 7, 8 ca Php lnh Bo v b mt nh nc nm 2000. b) Du ch mc khn Ty theo mc cn c chuyn pht nhanh, vn bn c xc nh khn (khn, thng khn, ha tc, ha tc hn gi). Khi son tho vn bn c 14

tnh cht khn, n v hoc c nhn son tho vn bn xut mc khn trnh ngi k vn bn quyt nh. c) i vi nhng vn bn c phm vi, i tng c ph bin, s dng hn ch, s dng cc ch dn v phm vi lu hnh nh TR LI SAU KHI HP (HI NGH), XEM XONG TR LI, LU HNH NI B. d) i vi cng vn, ngoi cc thnh phn c quy nh c th b sung a ch c quan, t chc, a ch th in t (E-Mail); s in thoi, s Telex, s Fax; a ch trang thng tin in t (Website). ) i vi nhng vn bn cn c qun l cht ch v s lng bn pht hnh phi c k hiu ngi nh my v s lng bn pht hnh. e) Trng hp vn bn c ph lc km theo th trong vn bn phi c ch dn v ph lc . Ph lc vn bn phi c tiu , vn bn c t hai ph lc tr ln th cc ph lc phi c nh s th t bng ch s La M. g) Vn bn c hai trang tr ln th phi nh s trang bng ch s -rp. 2. K thut trnh by a) Du ch mc mt Du mt c ba mc mt xp theo th t tng dn: Mt, Ti mt v Tuyt mt v c khc sn. Du c trnh by bng ch in hoa, c ch 14, kiu ch ng, m v c t cn i trong khung hnh ch nht vin n. Du mt c ng vo s 10, du thu hi c ng vo s 11. b) Du ch mc khn Con d u cc khn c kh c sn hnh ch nht c kch th c 30mm x 8mm; 40mm x 8mm; 20mm x 8mm trn cc ch KHN, THNG KHN, HA TC v HA TC HN GI trnh by bng ch in hoa, c ch 14, kiu ch ng, m v t cn i trong khung hnh ch nht vin n. Du khn c ng vo s 10b. Mc ng du khn dng mu ti. c) Cc ch dn v phm vi lu hnh Cc ch dn v phm vi lu hnh trnh by ti s 11, cc cm t TR LI SAU KHI HP (HI NGH), XEM XONG TR LI, LU HNH NI B trnh by cn i trong khung hnh ch nht vin n, bng ch in hoa, c ch 14, kiu ch ng, m. d) a ch c quan, t chc; a ch th in t (E-Mail); s in thoi, s Telex, s Fax; a ch Trang thng tin in t (Website). Cc thnh phn ny c trnh by ti s 14 trang th nht ca vn bn, bng ch in thng, c ch 12, kiu ch ng, di mt ng k nt lin ko di ht chiu ngang ca vng trnh by vn bn. ) K hiu ngi nh my v s lng bn pht hnh 15

c trnh by ti s 13, k hiu bng ch in hoa, s lng bn bng ch s -rp, c ch 11, kiu ch ng. e) Ph lc vn bn Ph lc vn bn c trnh by trn cc trang ring; t Ph lc v s th t ca ph lc c trnh by thnh mt dng ring, canh gia, bng ch in thng, c ch 14, kiu ch ng, m; tn ph lc c trnh by canh gia, bng ch in hoa, c ch 14, kiu ch ng, m. g) S trang vn bn S trang c trnh by ti gc phi cui trang giy (phn footer) bng ch s -rp, c ch 14, kiu ch ng, khng nh s trang th nht. S trang ca ph lc c nh s ring theo tng ph lc. Mu ch v chi tit trnh by cc thnh phn th thc vn bn theo (Ph lc IV) km theo Quyt nh ny. Mu trnh by mt s loi vn bn hnh chnh theo (Ph lc V) km theo Quyt nh ny. Chng III TH THC V K THUT TRNH BY BN SAO iu 16. Th thc bn sao Th thc sao bao gm: 1. Hnh thc sao: SAO Y BN CHNH hoc TRCH SAO hoc SAO LC. 2. Tn c quan, t chc sao vn bn 3. S, k hiu bn sao bao gm s th t ng k c nh chung cho cc loi bn sao do c quan, t chc thc hin v ch vit tt tn loi bn sao theo bng ch vit tt tn loi vn bn v bn sao km theo Quy t nh ny (Ph lc I). S c ghi bng ch s -rp, bt u t s 01 vo ngy u nm v kt thc vo ngy 31 thng 12 hng n m. 4. Cc thnh phn th thc khc ca bn sao vn bn gm: a danh, ngy, thng, nm sao vn bn, quyn hn, chc v, h tn, ch k ca ngi c thm quyn, du ca c quan, t chc sao vn bn v ni nhn vn bn sao c thc hin theo hng dn ti iu 9, 12, 13, 14 ca Quyt nh ny. iu 17. K thut trnh by 1. V tr trnh by cc thnh phn th thc bn sao (trn trang giy kh A4) Thc hin theo s b tr cc thnh phn th thc bn sao km theo Quyt nh ny (Ph lc III). Cc thnh phn th thc bn sao c trnh by trn cng mt t giy, ngay sau phn cui cng ca vn bn cn sao c photocopy, di mt ng k nt lin, ko di ht chiu ngang ca vng trnh by vn bn. 2. K thut trnh by bn sao 16

a) Cm t SAO Y BN CHNH, TRCH SAO hoc SAO LC c trnh by ti s 1 (Ph lc III) bng ch in hoa, c ch 14, kiu ch ng, m. b) Tn c quan, t chc sao vn bn ti s 2; s, k hiu bn sao ti s 3; a danh v ngy, thng, nm sao ti s 4; chc v, h tn v ch k ca ngi c thm quyn ti s 5a, 5b v 5c; du ca c quan, t chc sao vn bn ti s 6; ni nhn ti s 7 c trnh by theo h ng dn trnh by cc thnh ph n th thc ti (Ph lc III). Mu ch v chi tit trnh by cc thnh phn th thc bn sao theo (Ph lc IV); mu trnh by bn sao theo (Ph lc V) km theo Quyt nh ny. Chng IV IU KHON THI HNH iu 18. T chc thc hin 1. Gim c S Ni v c trch nhim theo di, n c, kim tra cc c quan, t chc, a phng thc hin Quy nh ny. 2. Th trng cc c quan, t chc, a phng chu trch nhim ph bin, t chc trin khai thc hin Quy nh ny trong c quan, t chc, a phng mnh (k c cc n v trc thuc). Trong qu trnh thc hin nu c pht sinh nhng vn cn b sung, sa i, ngh cc ngnh, a phng phn nh v y ban nhn dn tnh (qua S Ni v) nghin cu, gii quyt./.
TM. Y BAN NHN DN TNH KT.CH TCH PH CH TCH k Dng Minh iu

17