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Book District Policies Section 2000: Instruction Title

Curriculum Development Selection and Adoption of Instructional Materials


2020R
Adopted June 3, 2008 Last Revised June 3, 2008

The instructional materials used to support the curriculum of the District serve as valuable resources to promote student learning and quality teaching. Instructional materials shall will be selected to assist students in attaining the Common Core State Standards, Next Generation Science Standards, Washington State and Puyallup School District standards. Materials shall be selected in accordance with Policy 2020, Curriculum Development Selection and Adoption of Instructional Materials. 1. Definition Of Instructional Materials A. Core Print or non-print materials used by student as the principle learning resource to meet the standards of a course or curriculum area shall be considered core materials. These may include textbooks, workbooks, instructional material kits, multimedia, non-print materials, on-line learning and computer software. Core materials constitute the predominant mode of instruction or are materials that all students are required to use. B. Supplemental Materials used by students to meet the learning standards of a course or curriculum and that support, enrich, and individualize core replacement materials shall be considered supplemental materials. These may include novels, instructional material kits, workbooks, multimedia materials, on-line learning, and classroom libraries. Supplemental materials are used because

they contain additional information or present material at a different level of difficulty or in a different fashion or medium. C. Temporary Materials of short term value and topical interest shall be considered temporary materials. Materials of this type are used because of their currency or topics and include periodicals and newspapers. D. Special Programs Materials for use in special programs such as career and technical education, highly capable, special education, English lLanguage lLearners (ELL), or grant funded programs shall be considered special program materials. Materials of this type include print and non-print materials, workbooks, technical manuals, on-line learning, and instructional software. E. Free Materials Materials provided to schools free of charge from any source shall be considered free materials. Any requests from organizations which provide instructional materials and/or aids must be examined to insure they promote students interests rather than the special interests of any particular group. All free materials shall adhere to the criteria for instructional materials in Policy 2020 and in the procedures outlined in Regulation 2020R. 1. Internet Accessible Materials that a student may access in the course of doing research or reading on the Internet shall be considered Internet accessible materials. These materials may be core, supplemental, or temporary depending on how they are used in instruction. See guidelines above.

2. Approval Oof Instructional Materials All core materials must receive Board approval before use within the District. All core and supplemental materials must be reviewed by the Instructional Materials Committee before use. A. Core Materials Core materials must be reviewed by the Instructional Materials Committee (IMC) and approved by the Board prior to use. Materials that are revisions or new editions of previously approved materials and are without substantial changes of content are automatically approved.

B. Supplemental Materials Supplemental materials must be reviewed by the Instructional Materials Committee prior to use but do not require Board approval. They are identified as a part of the curriculum review and revision process. Materials that are revisions or new editions of previously approved materials and that are without substantial changes of content are automatically approved. C. Temporary Materials Temporary materials must be approved by the principal of the school or the program director prior to use D. Special Program Materials Special program materials must be approved by the Program Director or designee, Director of Instructional Leadership and by the Assistant Superintendent of Student Learning and Instructional Support Assistant Superintendent of Curriculum, Instruction, and Assessment. E. Free Materials Free materials must follow the approval process outlined above and according to their use. For example, if the free material will be used as core text material, it must be approved as a core material. F. Internet Accessible Materials Internet accessible material approval depends upon if used as core material, it must be approved as core material; if used as a temporary material it must be approved as a temporary material. All usage of media (video, movies, DVDs, films, internet video clips, and online instructional materials) must comply with federal copyright laws. G. Media Usage Guidelines Media and films can be categorized as core, supplemental, temporary or free and must be approved following the guidelines above. The usage of media and films must have high instructional value and demonstrate that they are aligned with district curricula, goals, and objectives. Media and films must be developmentally appropriate and free of nudity, violence, discriminatory messages, and profanity. The over-utilization of media and films compromises best instructional practice and District curriculum and, therefore, should be used judiciously. Generally, short clips are more appropriate than showing a full-length film. Video clips from

approved district sources do not require additional approval from a building principal. Video store rental and public library videotapes are designated for home use only. They may be used in the classroom only if the concepts or information on the tape is an integral part of the lesson and is stated so in the lesson plan book. When using industry-rated videos/movies/DVDs/films, observe the procedures listed below: 1. Under no circumstances may a No NC 17 or X rated films be shown in the District. 2. G rated films may be shown at any grade level. 3. Students in grades K-6 may view PG rated films only with written parent/guardian permission, and may not be shown PG-13 or R rated films. 4. Students in grades 7-8 may view PG rated films only with written parent notification, PG-13 rated films only with written parent permission, and may not be shown R rated films. 5. Students in grades 9-12 may be shown PG films, but may be shown PG-13 and R rated films only with written parent permission. For films rated PG, PG-13, and R the teacher must create a reasonable, compatible alternative activity for students not viewing the film. Additionally, films rated PG, PG- 13 or R must be previewed in total by the teacher and approved by the principal prior to use. 6. For films rated PG, PG-13, and R the teacher must create a reasonable, compatible alternative activity for students not viewing the film. Additionally, films rated PG, PG- 13 or R must be previewed in total by the teacher and approved by the principal prior to use. Television programs recorded off the air may be used in the classroom with Principal approval provided the information is directly curriculum-related and the recording is used within the first ten consecutive school days from the date it was recorded. A recording may be held for a maximum of 45 days, then, erased.

3. Instructional Materials Committee A. Function The Instructional Materials Committee (IMC) shall be is formed to established and to monitor such and implement the procedures as may be necessary for the selecting, adopting, and removing obsoleting of instructional materials owned and used by the District. In addition, the committee shall:

1. Approve the adoption schedule, Adoption Committee membership, and the final recommendation of the Adoption Committee after ensuring that the process for review and selection of instructional materials has been followed. 2. Approve any requested revisions to the adoption procedure. 3. Evaluate materials and conduct reconsideration meetings when challenges of materials are not resolved at the school level.

B. Membership The instructional materials committee will establish screening criteria to identify and eliminate bias based on sex, race, creed, religion, color, national origin, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental or physical disability, or the use of a trained dog guide or service animals. Members will be appointed by the Superintendent. The Superintendent will designate the Assistant Superintendent of Curriculum, Instruction, and Assessment to serve as chairperson. The Instructional Materials Committee shall consist of the following positions: 1. Permanent Committee Members a. Assistant Superintendent of Student Learning and Instructional Support serves as the supervisor and chair of the committee. a. The Assistant Superintendent of Student Learning and Instructional Support Curriculum, Instruction, and Assessment serves as the supervisor chair of the committee. b. Chief Academic Officer, Regional Learning Community #1 c. Chief Academic Officer, Regional Learning Community #2 d. Chief Academic Officer, Regional Learning Community #3 c. Executive Director, Diversity Affairs d. Special Services Administrator e. Administrative Assistant 2. Rotating Committee Members (Three Year Term) a. b. c. d. e. f. 1 high school teacher 1 junior high school teacher 2 elementary school teachers 1 special education teacher 1 Puyallup Education Association representative 1 elementary principal

g. h. i. j.

1 secondary principal 1 community member representing the elementary level 1 community member representing the junior high level 1 community member representing the high school level

3. Ad Hoc Committee Members The Assistant Superintendent for Student Learning and Instructional Support may attend the committee meetings as a non-voting member if not serving as the supervisor of the committee. Directors of Student Learning Instructional Leadership also will serve as non-voting members 4. Selection of Rotating Committee Members Teacher members shall be chosen from the certificated staff of the District, with principals providing teacher nominations. The Puyallup Education Association representative shall be nominated by the Association. The principal shall be nominated by the Assistant Superintendent of Student Learning and Instructional Support Curriculum, Instruction, and Assessment. The community members shall submit a letter of interest to the Assistant Superintendent of Student Learning and Instructional Support Curriculum, Instruction, and Assessment. 5. Term of Office The Assistant Superintendent of Student Learning and Instructional Support Curriculum, Instruction, and Assessment serves as chair of the committee acts as chairperson of the committee. The rotating committee members will each serve a three (3) year term. The rotational schedule shall be established by the IMC in order to achieve staggered terms of office. The initial appointees may hold shorter terms to initiate the rotation of committee members. A committee member who fails to faithfully perform his or her duties or who is no longer a member of the category he or she represents on the committee may be removed from the IMC and replaced at any time by the Assistant Superintendent of Student Learning and Instructional Support Curriculum, Instruction, and Assessment. Temporary appointments of one year or less may be made to fill vacancies.

C. Meetings Meetings of the IMC will be scheduled at least four times every other month during the year. Additional meetings may be called by the chairperson of the IMC. A simple majority shall constitutes a quorum. The district will be responsible for arranging released time for committee members if needed.

4.

Instructional Materials Committee Procedures Procedures for Adopting Instructional Materials Curriculum Review The curriculum of the district will be reviewed on a regular basis. The district will adopt a cycle for review as follows: 1st year: Math 2nd year: Literacy 3rd year: Science 4th year: Social Studies and World Languages 5th year: Health and Fitness, Music, and Fine Arts 6th year: Career and Technical Education 7th year: Special Programs The selection of instructional materials is completed after the curriculum review and is based upon the Guidelines for Curriculum Review and Implementation Plan in Phase II of the curriculum revision cycle (See Policy 2019R). The Assistant Superintendent of Student Learning and Instructional Support of Curriculum, Instruction, and Assessment will initiate this process by identifying a need and selecting a staff person to facilitate the selection and adoption process, including: A. Develop budget for adoption costs, i.e. release time for committee members, purchase of materials, staff development, and other initial adoption costs. B. Determine timeline for completion of selection and implementation. C. Send formal notice of anticipated adoptions to the Washington/Oregon/Alaska Textbook Representatives Association (WOATRA) roster and to any other publishers who have requested notification. The publishers are invited to submit materials to the Department of Student Learning and Instructional Support Instruction, Learning, Curriculum, and Assessment for review. D. Determine line of authority and the decision-making process. E. Select a representative adoption committee to be approved by the IMC. This committee will: 1. Study the research and best practices of the content area. 2. Review student data including demographic and achievement data.

3. Study the Washington State Instructional Materials Review from OSPI, both the criteria for review and the outcome of state reviews, if available for the content area. 4. Gather information from teachers and other staff members using interviews, surveys or other methods. 5. Examine Determine the degree of alignment between the Washington State standards , Common Core State Standards, Next Generation Science Standards, and district curriculum materials. 6. Establish clear definitions of significant terms. 6. Develop a written communication strategy for public notification regarding the adoption, adoption timeline, and review opportunities. 7. Identify materials to be reviewed 8. Write meeting agendas and minutes 9. Write criteria for reviewing materials based on research and best practices a. Review materials using a quick screen evaluation b. Use detailed Final Screening Evaluation Tool to narrow choices to 3-5 10. Complete Puyallup School District Bias Screen on finalist materials (may not be altered) 11. Review finalist materials 12. Identify strengths of top resources (selection criteria) 13. Align to Puyallup School District curriculum guide. 13. Review time allocations for content area. 14. Identify sunset obsolete considerationsthose materials which will be discontinued as a result of the curriculum revisions and new materials. F. Conduct Parent/Community/Student review event. G. Identify on-going implementation and maintenance costs. 1. Identify professional development requirements and needs 2. Check with other districts using the instructional materials 3. Identify possible trainers H. I. J. K. Determine whether to field test materials. Determine impact of curriculum/adoption on other current programs. Determine instructional time allocations per day. Develop plan to align curriculum with selected materials. Common Core State Standards, Next Generation Science Standards, or Washington State standards. L. Identify impact of revised program new instructional materials on technology needs. M. Determine impact of revised program on staffing. N. Complete a written adoption report and oral presentation for Instructional Materials Committee by mid-May, including: 1. Cover letter

O.

P. Q. R.

Table of contents Adoption activities/timeline Adoption Committee membership List of instructional materials reviewed Agendas/minutes of Adoption Committee meetings Screening process and forms a. Initial quick screen b. Final screening process c. Bias Screen (2020F1) b. Summary of results 8. Parent/Community/Student Review (list names, addresses; forms) 9. Gender equity report on recommended selection 10. Field test report, if conducted 11. Curriculum document used to select materials 12. Project costs for purchase and implementation 13. Other(determined by committee) If the recommendation for adoption is approved by the Instructional Materials Committee for submission to the Board of Directors for consideration and action, a presentation will be prepared no later than the June Board of Directors meeting. Meet with publisher representative to draft contract Implement Professional Development Plan Make recommendations for future direction of curriculum in the content area being studied.

2. 3. 4. 5. 6. 7.

Following approval, core, supplemental, and special program materials will be included on the District-approved Instructional Materials List. The District Approved Instructional Materials List will be housed and maintained by the Assistant Superintendent of Student Learning and Instructional Support. As provided in RCW 28A.320.230, within limitations of Board Policy, the Superintendent may purchase materials to meet specific needs or rapidly changing circumstances. The Board and Instructional Materials Committee shall be informed of any such materials acquired on an emergency basis, and the Superintendent shall recommend a date for review of such materials by the Instructional Materials Committee. 5. Bias Screen for Evaluating Instructional Materials The District-approved Bias Screen 2020F1 (form) is required in the evaluation of all instructional materials prior to their selection by grade level site teams, district curriculum study teams and textbook adoption teams. As we seek better ways to teach and apply the principle of equity in our schools, we understand the importance of including multiple perspectives and the contributions of diverse cultures across our curricula. It means teaching respect for and an appreciation

of differences and an understanding of the ways in which they benefit the whole. The broad range of diversity in race, color, custom, religion, age, gender, economic status, lifestyle and physical ability or appearance is an asset and an essential part of our nation and its heritage. The adopted curriculum and materials can play a significant role in promoting an understanding and appreciation of differences and the contributions made by diverse individuals and cultures throughout history. It is critical that our instructional materials and those who deliver them strongly reflect an appreciation of diversity and inclusion. The intent is to eliminate archaic beliefs, negative stereotypes and the relegation of historically marginalized groups to an inferior status.

6. Reconsideration of Instructional Materials Citizens are invited to review any instructional materials in current use or proposed for District purchase. Such review may be accomplished at the school or in the district Student Learning Department Department of Instruction, Learning, Curriculum, and Assessment. The review and examination process shall be arranged in a way to avoid disrupting the educational process. When instructional materials are challenged by an individual, group, or organization, the following procedures must be followed in the order presented below. No materials shall be removed from use within the district until these procedures have been completed, unless directed otherwise by the Superintendent.

A. The Complainant(s) shall first discuss the problem with the certificated staff member(s) involved. If an understanding is not reached, the Complainant(s) will discuss the problem with the building principal. If the response of the building principal does not resolve the problem the complainant should schedule a meeting with the Assistant Superintendent of Student Learning and Instructional Support. The Assistant Superintendent of Student Learning and Instructional Support or designee, shall meet with the complainant to explain the use of the materials and to attempt to resolve the dispute.

B. If these efforts fail to resolve the complaint, a citizen wishing to continue their protest regarding use of any instructional material in the school district will file a completed Request for Reconsideration of Instructional Materials Form (form 2020F54) with the Superintendents Office.

C. Upon receipt of the form, the chair of the Instructional Materials Committee (IMC) will schedule a meeting open to the public for the purpose of reviewing the complaint. The IMC chair will provide notice to the complainant and staff involved of the time, date, and location of the meeting. Notice of the meeting shall also be published at least once in a newspaper of general circulation in the District at least seven days in advance, posted on the Districts website, and provided to individuals or groups who have on file with the District requests for notices of school board special meetings. The notice shall also describe the instructional materials involved in the challenge and invite members of the public to attend and present relevant information orally or in writing. At the meeting, the IMC shall provide complainants, staff members, and members of the public an opportunity to present their views and respond to questions. The meeting should be held within twenty (20) school business days of the receipt of the completed Request for Review of Instructional Materials Form (Form 2020F54). 1. In determining the appropriateness of the material, the committee shall consider: (1) whether the material has been selected in accordance with the criteria and procedure for the selection of instructional materials; (2) the rationale for reconsideration of the complainant; (3) the rationale of the staff advocating continued use of the material; and (4) professional reviews and opinions. 2. The committees decision will be determined by majority vote of members present at an Instructional Materials Committee meeting and include a written explanation of the rationale for the decision. Any decision to remove challenged materials is advisory only and must be reviewed and accepted by the Board of Directors before it has any effect. 3. The committees written decision shall be delivered to the Complainant and Superintendent within ten (10) school business days of their action. D. Any appeal of the committees decision by the Complainant shall be filed with the Superintendent within ten (10) school business days of the complainants receipt of the committees decision. If the request is not received in writing within the ten (10) day period, and the IMC decision does not involve removal of the challenged materials, the reconsideration process will be completed. If the IMC decision recommends removal of instructional materials, regardless of whether an appeal is filed, the Superintendent shall review the recommendation as provided in Section E below. E. The Superintendent will schedule a Board hearing on the appeal and provide the Board with information and data from the Complainant and Instructional Materials Committee for the Boards review prior to the Board hearing. The IMC chair will provide notice to the complainant and staff involved of the time, date, and location of the meeting. The hearing shall take place in an open meeting within ten (10) school business days after the superintendent receives the written appeal. The Instructional Materials Committee, affected staff, Complainant, and members of the public will have an opportunity to present their views at the Board hearing.

F. The Board will render a written decision on the appeal within ten (10) days following the appeal hearing.

7. Disposing of Obsolete Materials When instructional materials are no longer being used in the curriculum or are no longer serviceable, it shall be the responsibility of the principal to identity the materials and request the Assistant Superintendent of Instruction, Curriculum, and Assessment Student Learning and Instructional Support to dispose of the obsolete materials in accordance with RCW 28A.335.180, RCW 39.33.070, and Policy 6881. Disposal of surplus obsolete equipment or material: A. Instructional Mmaterials which have been replaced by a new adoption shall automatically be recommended as obsolete. B. After approval, principals may send obsolete texts to the appropriate storage facility.

Cross References: 2020F-1: Bias Screen for Evaluating Instructional Materials 2020F-2: Instructional Materials Committee (membership and applications) 2020F-32: Instructional Materials Committee Parent/Community Member Application 2020F-43: Instructional Materials Committee Teacher Application 2020F-54: Challenged Materials Form Policy 2019 Policy 6881 RCW 28A.320.230 - Instructional materials Instructional materials committee. RCW 28A.335.180 - Surplus texts and other educational aids, notice of availability Student priority as to texts. RCW 39.33.070 - School districts and libraries Disposal of obsolete or surplus reading materials Procedures.

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