Nguyn Tun Anh

ACIS Group

nh s v tham chiu t ng trong MS Office Word

Phin bn 1.1

H Ni - 2012

MC LC
LI NI U ......................................................................................................... 3 Phn 1. S dng Style nh dng vn bn ....................................................... 4 1.1. Cc u im ca vic s dng Style .............................................................. 5 1.2. Phn loi Style ................................................................................................ 5 1.3. p dng mt Style cho vn bn ..................................................................... 5 1.4. Nhn bit Style ca mt on vn bn ........................................................... 6 1.5. Loi b nh dng ca vn bn ...................................................................... 7 1.6. Thay i thng s ca mt Style .................................................................... 7 1.7. Thm / loi b mt Style khi hp chn nhanh ............................................. 9 1.8. Xa mt Style ............................................................................................... 10 1.9. To mt Style ............................................................................................... 10 Phn 2. nh s t ng chng, mc................................................................ 12 2.1. nh s ch bng cc ch s ........................................................................ 13 2.2. nh s bao gm c tiu trc ch s ..................................................... 16 2.3. T ng ngt trang trc mi chng ......................................................... 18 Phn 3. nh s t ng cc i tng............................................................... 19 3.1. nh s t ng cc bng biu .................................................................... 19 3.2. Cp nht ch s ............................................................................................. 20 3.3. nh s a cp ............................................................................................. 21 3.4. nh s t ng cc hnh v ........................................................................ 22 3.5. nh s t ng cc cng thc .................................................................... 23 3.5.1. Gii thiu MathType son tho cng thc ....................................... 23 3.5.2. Trnh by cng thc s dng tab .......................................................... 24 3.5.3. Trnh by cng thc s dng bng ....................................................... 26 3.5.4. nh s t ng cc cng thc............................................................. 28 3.6. nh s t ng cc i tng khc ............................................................ 30 Phn 4. Tham chiu t ng cc i tng ........................................................ 31
Nguyn Tun Anh nh s v tham chiu t ng trong MS Office Word 1

4.1. Tham chiu trc tip .................................................................................... 31 4.1.1. Tham chiu mt mc......................................................................... 31 4.1.2. Tham chiu mt hnh v ........................................................................ 32 4.1.3. Tham chiu s trang ca mt i tng ............................................... 34 4.2. Tham chiu gin tip .................................................................................... 34 4.2.1. Tham chiu ti hnh v .......................................................................... 34 4.2.2. Tham chiu cc i tng khc ............................................................ 36 4.3. Tham chiu trc tip c chui ...................................................................... 37 Phn 5. To danh sch v tham chiu ti liu tham kho ................................. 38 5.1. S dng tham chiu trc tip ....................................................................... 39 5.1.1. To danh sch ti liu tham kho ......................................................... 39 5.1.2. Tham chiu ti cc ti liu .................................................................... 41 5.1.3. Mt s lu c bit ............................................................................. 41 5.2. S dng tham chiu gin tip ....................................................................... 42 5.2.1. To danh sch ti liu tham kho ......................................................... 42 5.2.2. Tham chiu ti cc ti liu .................................................................... 44 Phn 6. Mt s thao tc khc ............................................................................... 45 6.1. To cc mc khng nh s .................................................................... 45 6.2. To mc lc cho vn bn ............................................................................. 45 6.2.1. To mc lc ........................................................................................... 45 6.2.2. nh dng mc lc ................................................................................ 46 6.2.3. B mc lc ra khi mc lc ................................................................... 47 6.3. To danh mc hnh v, bng biu c trong vn bn .................................... 48 6.4. Chn cc nh, bng biu nh vo vn bn ................................................... 48 6.4.1. Thc hin chn nh ............................................................................... 49 6.4.2. Vn cp nht ch s .......................................................................... 50 LI KT ................................................................................................................ 51

Nguyn Tun Anh nh s v tham chiu t ng trong MS Office Word

LI NI U
L mt ngi tng s dng MS Office Word lm n tt nghip, vit lun n, son gio n, vit bo... nn ti kh thng xuyn phi thc hin vic nh s cng thc, nh s bng biu, nh s hnh v, nh s ti liu tham kho... v tham chiu n chng. Trc y, ti thc hin vic nh s v tham chiu mt cch th cng. V ti rt thm tha ci kh khn, vt v khi cn thm/bt mt i tng trong vn bn. Khi , ti s phi r sot li ton b vn bn, kim tra li s chnh xc ca vic nh s v tham chiu. Ti liu ny s gii thiu cch nh s v tham chiu t ng cc i tng nh hnh v, bng biu, cng thc,... s dng chc nng ca Microsoft Office Word. Ngoi ra, ti liu cng hng dn bn s dng Style nh dng vn bn mt cch hiu qu. Phn minh ha c thc hin vi Word 2010, c th p dng trc tip vi Word 2007. Vic p dng cho Word 97/2003 cng tng t, ch c phn giao din ngi dng l khc. Ti mun c bit gi tng bi vit ny cho cc anh Nguyn c Cng, Bi c Trnh, Quang Trung, Hong c Th v bn V, cng nh ton th cc em lu hc sinh Vit Nam ang hc tp ti Hc vin FSO. Chc ton th anh em hon thnh tt kha hc v tr v nc cng tc. Hi vng rng bi vit ny gip c anh em phn no khi vit tiu lun, bi bo, n tt nghip v lun n. Xin cm n cc ng nghip ca ti, c bit l ThS. V nh Thu, khuyn khch ti xy dng ti liu ny ny. V cm n v ti gnh vc cng vic nh ti c nhiu thi gian hn cho vic vit lch. Mi kin xin gi v Nguyn Tun Anh : Khoa An ton thng tin Hc vin K thut mt m 141 Chin Thng, Tn Triu, Thanh Tr, H Ni : (04)3552-51-38 : 0977-199-902 : summerlant@gmail.com

Nguyn Tun Anh nh s v tham chiu t ng trong MS Office Word

Phn 1. S dng Style nh dng vn bn

Style c th c hiu l mt tp hp cc thng s nh dng (font ch, c ch, mu ch, kiu ch, mu nn, ng khung, cch dng, cch on, cn l, kiu nh s...) p dng cho mt vng vn bn no . Vng vn bn c th l mt on (paragraph), mt nhm k t (characters), mt bng biu (table), mt danh sch (list). Mi Style c mt tn c trng. Khi p dng Style "SomeStyle" cho mt vng vn bn l ta nh dng vng vn bn theo cc thng s c quy nh trong Style ny; v ta ni vng vn bn c Style l "SomeStyle". Mt Style (v d, "SomeStyle") c th c p cho nhiu vng vn bn. Khi , cc vng ny c chung Style. Khi ta thay i thng s trong "SomeStyle" th tt c cc vng vn bn c Style l "SomeStyle" s c t ng nh dng li theo cc thng s mi. Nh vy, c th thy rng Style l mt cng c hiu qu thc hin nh dng vn bn. Microsoft Office Word h tr Style rt tt. Tuy nhin, thc t cho thy rng rt t ngi dng Word bit v sn sng s dng tnh nng nh dng vn bn tuyt vi ny. Do vy, trong phn ny, ta s tm hiu s qua v Styles trong Word. Trong Word 2003, Word 1997, hp chn Style thng c t trn thanh nh dng (Formatting toolbar). Cn trong Word 2007 v Word 2010, bng chn ny nm trong mc Home (xem hnh 1.1)

Hnh 1.1. Hp chn Styles trong Word 2007 v Word 2010 Mi mc trong hp chn ny (Heading 1, Heading 2, Heading3, Title,...) chnh l mt kiu (Style) nh dng vn bn. Pha trn mi tn ca Style l minh ha cho kt qu s t c, tc l vn bn ca ta s trng nh th khi p dng Style tng ng.

Nguyn Tun Anh nh s v tham chiu t ng trong MS Office Word

1.1. Cc u im ca vic s dng Style S dng cc Styles c cc u im sau: Style thc ra rt d hiu, d s dng; Style cho php thc hin nhanh chng cc thao tc nh dng: ch mt ci click chut, ta c th thit lp cc thng s nh dng cn thit (font ch, c ch, kiu ch, mu ch, mu nn, cch dng, cp mc, tabs...) cho mt vng vn bn; Style cho php thc hin nhanh chng vic thay i cc thng s nh dng cho vn bn; Quan trng hn c, vic s dng hp l cc Styles s gip ta c c vn bn vi nh dng p, khoa hc. 1.2. Phn loi Style Khi thc hin nh dng vn bn, ta c th mun nh dng cho tan b mt on (Paragraph), hoc cho mt phn ca on, hoc cho mt bng biu, hoc cho mt danh sch lit k. Tng ng vi cc trng hp ny, cc Style c th c chia thnh 5 loi: 1. Paragraph: p dng cho ton b mt Paragraph; 2. Character: p dng cho mt phn ca mt Paragraph; 3. Linked (Paragraph and character): 4. Table: p dng cho mt bng biu; 5. List: p dng cho mt danh sch lit k Trong s 5 loi Style c lit k trn y th loi th nht l thng c s dng nht. 1.3. p dng mt Style cho vn bn p dng mt Style cho mt vng vn bn, trc ht, ta la chn vng vn bn cn p dng, sau nhn chut vo tn ca Style trong hp chn Style (xem hnh 1.1). C th nhn chut vo mi tn m rng ( ) bn phi hp chn c c thm cc la chn (Hnh 1.2).
Nguyn Tun Anh nh s v tham chiu t ng trong MS Office Word 5

Hnh 1.2. Danh sch m rng cc Style Cch khc, nhn chut phi vo vng vn bn chn, sau r chut ti mc "Styles" trn context menu, khi cng s xut hin bng chn tng t nh trn hnh 1.2. Nu Style c p dng l thuc loi Paragraph th n s c p dng cho ton b on vn bn d ch mt phn ca on c chn, hay thm ch ch cn t con tr son tho trong on . Tc l, nu mun p dng mt Paragraph Style cho mt on vn bn th ch cn nhn chut vo on , sau nhn chut vo tn ca Style cn p dng. Trong s cc Style th "Normal" l Style ph dng nht. N thuc loi Paragraph, v l Style ngm nh ca mt vn bn v thng c p dng cho phn thn ca vn bn. Khi ta loi b ht tham s nh dng ca mt vng vn bn (xem mc 1.5) th vng s c Style "Normal". 1.4. Nhn bit Style ca mt on vn bn Nu mun bit mt on vn bn c p dng Style no, ta lm nh sau. a con tr son tho (nhn chut) vo on vn bn cn kim tra. Sau nhn t hp phm Shift-F1. Khi , hp thoi "Reveal Formatting" s xut hin bn phi mn hnh son tho. Mc "Paragraph style" trong hp thoi ny s cho ta bit tn ca Style c p dng cho on vn bn. Nu Style ca on vn bn l "Normal" th mc ny s khng c.

Nguyn Tun Anh nh s v tham chiu t ng trong MS Office Word

Ngoi ra, khi ta nhn chut vo mt vng vn bn, Word s t ng nh du (ng khung) tn ca Style tng ng vi vng vn bn trong hp chn nhanh v trong danh sch y cc Style. 1.5. Loi b nh dng ca vn bn Khi cn loi b cc thng s nh dng thit lp cho mt vng vn bn, trc ht, ta cn chn phn vn bn cn loi b nh dng, sau nhn vo nt m rng bn phi hp chn Styles (Hnh 1.2) v chn "Clear Formatting". Cch khc, nhn chut phi ln vng chn, r chut n mc "Styles" trn context menu v sau cng chn "Clear Formatting". Vng vn bn sau khi loi b nh dng s c nh dng theo cc thng s ngm nh, tc l theo Style "Normal". 1.6. Thay i thng s ca mt Style thay i (hoc b sung) cc thng s nh dng cho mt Style, ta nhn chut phi vo tn ca Style v chn "Modify...". Khi , hp thoi "Modify style" s hin ln nh trn hnh 1.4. Cc thng s nh dng c bn nh font, font size, font style, font color, cn l, cch dng, cch on, li dng c th c thit lp thng qua cc nt chn mc "Formatting". phn di ca hp thoi "Modify style" c hai la chn l "Only in this document" v "New documents based on this template". Nu chn phng n th nht (ngm nh) th cc thay i ch c tc dng trong vn bn hin ti. Nu chn phng n th hai, cc thay i s c tc dng c trong cc vn bn c to mi trn c s template (khun mu) hin ti. Thng thng, khi chng ta to mt vn bn mi, n s c to ra trn c s template c tn l "Normal.dotm".
Nguyn Tun Anh nh s v tham chiu t ng trong MS Office Word 7

Hnh 1.3. Cc thao tc vi mt Style

Hnh 1.4. Thay i thng s thng s nh dng ca mt Style Sau khi hon thnh cc thay i v nhn nt OK, tt c cc vng vn bn v s c p dng Style ny s c t ng nh dng li theo cc thng s va thit lp. Nu mt on vn bn no c nh dng mt cch th cng (khng s dng Style hoc sau khi s dng Style) v ta mun mt Style no s dng cc thng s nh dng ca on vn bn ny th ta lm nh sau. Trc ht, la chn on vn bn. Sau nhn chut phi vo tn ca Style v chn "Update <Style Name> to Match Selection" (Hnh 1.3) trong context menu. y, <Style Name> l tn ca Style m ta ang mun cp nht. V d, nu ta mun cp nht thng s cho Style c tn l "Normal" th mc ny trong context menu s l "Update Normal to Match Selection".

Nguyn Tun Anh nh s v tham chiu t ng trong MS Office Word

Nu ch mun i tn ca Style th ch cn nhn chut phi vo tn ca Style v chn mc "Rename" (Hnh 1.3) trong context menu. Lu . Thng th ta c yu cu trnh by phn chnh ca vn bn s dng font Times New Roman 14pt, cch dng 1.5, cn l u hai bin, tht u dng th nht 1,25 cm. Do vy, trc khi bt tay vo son tho vn bn, ta cn thay i thng s ca Style "Normal" cho ph hp vi cc yu cu ny. Nn nh du chn "New documents based on this template" khng phi lp li vic ny khi son tho cc vn bn mi. 1.7. Thm / loi b mt Style khi hp chn nhanh Hp chn Style m ta thy trn hnh 1.1 v 1.2 c gi l "Quick Style Gallery". Ta c th ty bin hp chn ny bng cch thm vo hoc loi b nhng Style m ta t dng. Khi , trong hp ny s ch cha nhng Style ta thng dng. V nh th, ta c th nhanh chng tm thy Style cn thit. loi b mt Style ra khi hp chn nhanh, nhn chut phi vo Style tng ng v chn "Remove from Quick Style Gallery" (Hnh 1.3). Sau khi b loi b khi hp chn nhanh, Style vn c lu trong file, ta c th tm thy n trong danh sch y bng cch nhn chut vo mi tn ( , Hnh 1.1) gc di bn phi hp chn Style. Khi , danh sch Style s xut hin nh trn hnh 1.5. a mt Style t danh sch y vo hp chn nhanh, ta nhn chut phi vo Style Hnh 1.5. Danh sch y cc Style

v chn "Add to Quick Style Gallery" trong context menu. Lu rng, nu Style c trong hp chn nhanh th khi nhn chut phi, trong context menu s khng c "Add to Quick Style Gallery" m thay vo l "Remove from Quick Style Gallery".
Nguyn Tun Anh nh s v tham chiu t ng trong MS Office Word 9

1.8. Xa mt Style xa mt Style (khi khng cn dng na chng hn), trong danh sch y (Hnh 1.5), nhn chut phi ln tn ca Style cn xa v chn "Delete <Style Name>..." trong context menu. Trong <Style Name> l tn ca Style cn xa, v d, "Delele Title...". Lu l c mt s Style khng th xa c. V d: Normal, Heading 1, Heading 2, Strong, Quote... Khi mt Style b xa, cc vng vn bn c p dng Style s b loi b nh dng, tc l s c p Style "Normal" (xem mc 1.5). 1.9. To mt Style Khi son tho mt vn bn di v ta bit rng cn s dng mt s kiu nh dng (Style) khc nhau cho cc vng khc nhau trong vn bn th ta nn to cc Style tng ng vi cc kiu nh dng s dng, bi v vic s dng Style mang li nhiu li ch (xem mc 1.1). V d, ta c th iu chnh v s dng "Normal" cho phn chnh ca vn bn; to Style "FigCaption" quy nh cch nh dng tn gi ca hnh v; to Style "TableCaption" quy nh cch nh dng tn gi ca bng biu; to Style "Code" trnh by phn trch dn cc dng lnh,... to mi mt Style, ta m danh sch y (Hnh 1.5) v nhn nt ("New Style") gc di, bn tri. Khi , hp thoi "Create New Style from Formatting" s xut hin, hon ton tng t nh hp thoi "Modify Style" (Hnh 1.4). Name: Tn ca Style (ngm nh l Style1, Style2...); Style type: Loi style; Style based on: Tha k nh dng ca Style no Nu ta to Style kiu Paragraph th trong hp thoi s c mc "Style for following paragraph". Mc ny quy nh Style cho on vn bn (Paragraph) k tip (khi ta g phm Enter). Thng thng, ta mc ny l "Normal".
Nguyn Tun Anh nh s v tham chiu t ng trong MS Office Word 10

 pha di hp thoi, c hai la chn l "Only in this document" v "New documents based on this template". Nu chn phng n th nht, Style ta to ra ch xut hin trong vn bn (file) m chng ta ang son tho. Nu chn phng n th hai, Style ny s xut hin c trong cc vn bn m chng ta to mi v sau (nu s dng cng template vi vn bn ta ang son tho v thng l vy). Nu ta nh du vo mc "Add to quick style list" th Style m ta to ra s xut hin trong bng chn nhanh Style (Quick Style Gallery). Khng nn nh du chn "Automatically update". La chn ny s gy kh khn trong vic qun l nh dng cho ngi cha c kinh nghim s dng Style.

Nguyn Tun Anh nh s v tham chiu t ng trong MS Office Word

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Phn 2. nh s t ng chng, mc
Mt bi vit di (mt bi bo, mt n tt nghip, mt cun sch...) thng c chia thnh cc phn, mi phn nh th li c th c chia thnh cc phn nh v cc phn ny thng c nh s th t. Ta xem xt hai v d sau y: V d 1. Bi bo "Lch s pht trin mt m hc"
LCH S PHT TRIN MT M HC y l phn tm lc mt cch ngn gn (trong khong 5 dng) ni dung ca bi bo, cng nh i tng m bi bo hng n. 1. Mt m thi k s khai Ni dung ca phn nh th nht. C th trnh by bt k. Xin ng quan tm ni dung ca nhng g c vit trong cc v d. Hy ch n nh dng ca chng m thi. 1.1. Mt m thi k cng x nguyn thy Chc l thi k ny cha c mt m ri. Nhng m ta cn cc mc nh nn c tm chia th ny cho vui. 1.2. Mt m thi k chim hu n l Cch phn chia ny khng hp l nhng khng phi l vn ca chng ta. Quan trng l cn chia mc xem xt phn nh dng. 2. Mt m c in Tt nhin, y l trnh by giai on k tip trong qu trnh pht trin ca mt m ni chung. Chc l s c gii thiu mt s "h mt" c th no . 3. Mt m hin i y s trnh by nhng im chung nht ca cc h mt hin i. Trong , h mt hin i c th coi l cc h mt ra i t sau khi c my tnh in t v s dng my tnh in t m ha, gii m, v c thm m na. Kt lun

V d 2. Cun sch "C s l thuyt mt m" C S L THUYT MT M

Nguyn Tun Anh nh s v tham chiu t ng trong MS Office Word 12

Chng 1. Lch s mt m Ch rng, ni dung ca v d ny c nh dng mt cch th cng, khng s dng Style. Mt m ra i t khi no v c s dng th no dng n gin no trong mt khong thi gian no . Gii thiu s qua vi cu th ngi ta s xem xt cc mc c th hn. 1.1. Mt m thi k s khai Ni dung ca phn nh th nht. C th trnh by bt k. Xin ng quan tm ni dung ca nhng g c vit trong cc v d. Hy ch n nh dng ca chng m thi. 1.2. Mt m c in Tt nhin, y l trnh by giai on k tip trong qu trnh pht trin ca mt m ni chung. Chc l s c gii thiu mt s "h mt" c th no . 1.3. Mt m hin i y s trnh by nhng im chung nht ca cc h mt hin i. Trong , h mt hin i c th coi l cc h mt ra i t sau khi c my tnh in t v s dng my tnh in t m ha, gii m, v c thm m na. Chng 2. Mt s h mt c in Chng 3. Mt s h mt hin i

Nhn xt rng, c mt s khc bit gia cch nh s trong v d 1 v cch nh s trong v d 2. Trong v d 1, trong phn nh s ch c cc con s (v du chm). Cn trong v d 2, trc con s ch th t ca chng cn c ch "Chng". V c s khc nhau ny m cch thc hin nh s t ng cho hai trng hp ny s khc nhau. 2.1. nh s ch bng cc ch s Gi s ton b vn bn trong v d 1 cha c nh dng, cc mc cha c nh s, tc l nh v d 3 di y. V d 3. Bi bo "Lch s pht trin mt m hc"
LCH S PHT TRIN MT M HC y l phn tm lc mt cch ngn gn (trong khong 5 dng) ni dung ca bi bo, cng nh i tng m bi bo hng n. Mt m thi k s khai Nguyn Tun Anh nh s v tham chiu t ng trong MS Office Word 13

Ni dung ca phn nh th nht. C th trnh by bt k. Xin ng quan tm ni dung ca nhng g c vit trong cc v d. Hy ch n nh dng ca chng m thi. Mt m thi k cng x nguyn thy Chc l thi k ny cha c mt m ri. Nhng m ta cn cc mc nh nn c tm chia th ny cho vui. Mt m thi k chim hu n l Cch phn chia ny khng hp l nhng khng phi l vn ca chng ta. Quan trng l cn chia mc xem xt phn nh dng. Mt m c in Tt nhin, y l trnh by giai on k tip trong qu trnh pht trin ca mt m ni chung. Chc l s c gii thiu mt s "h mt" c th no . Mt m hin i y s trnh by nhng im chung nht ca cc h mt hin i. Trong , h mt hin i c th coi l cc h mt ra i t sau khi c my tnh in t v s dng my tnh in t m ha, gii m, v c thm m na. Kt lun

nh dng vn bn trong v d 3 tr thnh nh trong v d 1, ta lm nh sau: Nhn chut vo dng ch "Mt m thi k s khai"; T Ribbon Home, nhn chut vo nt Multilevel list trong nhm Paragraph v chn loi danh sch i km vi Heading (Hnh 2.1). Khi , dng ch "Mt m thi k s khai" s c nh s "1" v c nh dng theo Style "Heading 1". Tc l, iu chnh nh dng cho dng ch , ta cn thay i cc thng s nh dng trong "Heading 1"; Tip theo, p dng Style "Heading 2" cho dng ch "Mt m thi k cng x nguyn thy". Khi , dng ny s c nh s "1.1" v c nh dng theo Style "Heading 2";

Nguyn Tun Anh nh s v tham chiu t ng trong MS Office Word

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 Tng t, p dng Style "Heading 2" cho cc dng ch "Mt m thi k chim hu n l". Khi , dng ny s c nh s "1.2" v c nh dng theo Style "Heading 2" Tng t, Style "Heading 1" cho cc dng "Mt m c in" v "Mt m hin i". Khi , hai dng ny s c t ng nh s l "2" v "3", v c nh dng theo "Heading 1". Tiu ca bi bo v ch "Kt lun" phi c nh dng bi cc Style khc.

Hnh 2.1. Multilevel list tng ng vi heading Sau khi nh dng xong vn bn, ta c th xa bt cc mc hoc chn thm cc mc kim tra tnh nng nh s t ng ca Word.

Nguyn Tun Anh nh s v tham chiu t ng trong MS Office Word

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2.2. nh s bao gm c tiu trc ch s Nh c th thy trn Hnh 2.1, Word cng cung cp sn mt s mu danh sch a cp (multilevel list) m c tiu i trc ch s, nhng cc tiu ny bng ting Anh (Article, Section, Chapter). nh dng vn bn ting Vit (nh v d 2 chng hn) ta khng th s dng cc mu c sn ny. Thay vo , ta cn nh ngha mt kiu danh sch mi. Gi s vn bn trong v d 2 cha c nh dng (xem mc 2.1 hiu hn gi s ny). nh dng n, ta lm nh sau: Nhn chut vo dng ch "Lch s mt m" (lc ny cha c ch "Chng 1"); T ribbon Home, nhn nt Multilevel list trong nhm Paragraph (Hnh 2.1), sau chn "Define new multilevel list...". Trong hp thoi hin ra, nhn nt "More >>" th ta thu c hp thoi nh Hnh 2.2.

Hnh 2.2. nh ngha mt Multilevel list km heading

Nguyn Tun Anh nh s v tham chiu t ng trong MS Office Word 16

 "Apply changes to": chn "Whole list"; "Level" (gc trn, bn tri), chn s 1 xc nh cch th hin ca thnh phn cp 1. "Link to level style": chn "Heading 1"; "Enter formatting for number": g ch "Chng " (v du cch) trc s "1", g du chm (".") sau s "1"; "Number style for this level": chn "1, 2, 3, ..."; "Follow number with": chn "Space"; "Level", chn s 2 xc nh cch th hin ca thnh phn cp 2. "Link to level style": chn "Heading 2"; "Number style for this level": chn "1, 2, 3, ..."; "Include level number from": chn "Level 1"; "Enter formatting for number": nhn chut vo gia hai ch s "1" v g du chm; g thm du chm vo sau s "1" th hai; "Follow number with": chn "Space" Tng t nh th, c th xc nh cch th hin ca cc thnh phn cc cp thp hn (3, 4,...) nu cn; Nhn OK hon tt vic nh ngha Multilevel List. Lc ny, nu dng "Lch s mt m" cha i thnh "Chng 1. Lch s mt m" v cha c nh dng theo Style "Heading 1" th ch cn p dng Style "Heading 1" cho dng l c; p dng Style "Heading 2" cho cc dng: "Mt m thi k s khai", "Mt m c in", "Mt m hin i"; p dng Style "Heading 1" cho cc dng "Mt s h mt c in", "Mt s h mt hin i"; Sau khi nh dng tiu "C S L THUYT MT M" (bng mt Style no chng hn), ta s c vn bn vi nh dng nh c trnh by trong v d 2.
Nguyn Tun Anh nh s v tham chiu t ng trong MS Office Word 17

C th thy rng, chnh cch nh s va c trnh by trn y c s dng nh dng bn hng dn ny. Sau khi nh dng xong vn bn, ta c th xa bt cc mc hoc chn thm cc mc kim tra tnh nng nh s t ng ca Word. 2.3. T ng ngt trang trc mi chng Thng thng, ngi ta bt u mt chng mt trang mi. thc hin iu , nhiu ngi chn mt "Page break" vo cui chng trc, khng t ngi g phm ENTER nhiu ln sang trang. C hai gii php trn y u khng phi l gii php tt, nht l gii php th hai. cc chng t ng bt u mt trang mi, ta thc hin nh sau. y, cc chng (ng ra l tn ca chng) c p dng Style c tn l "Heading 1". Nhn chut phi vo Style ny v chn "Modify..." thay i thng s nh dng ca n (tham kho Hnh 1.3 v Hnh 1.4). Nhn nt Format, chn Paragraph...

Hnh 2.3. T ng ngt trang Trong tab "Line and Page break" nh du chn mc "Page break before" v nhn OK xc nhn. Khi , tt c cc chng (ni chung l tt c cc on vn bn c Style l "Heading 1") s t ng bt u mt trang mi.

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Phn 3. nh s t ng cc i tng
Mt hnh thc nh s na m ta thng gp, l nh s cc i tng trong vn bn. Cc i tng ny thng l: bng biu, hnh v, cng thc, bi tp, v d, nh l, nh ngha... Nu nh ta nh s cc i tng ny mt cch th cng th khi chn thm hoc xa bt mt i tng, ta s phi nh s li cc i tng pha sau v phc tp hn l phi chnh sa li cc tham chiu ti cc i tng ny. Sau y ta s xem xt cch nh s t ng ti i tng nu trn. Vic nh s t ng ny khng nhng gip ta trnh c vic phi nh s li mt cch th cng cc i tng khi ta chn, xa chng, m cn cho php ta to t ng danh sch cc hnh v, danh sch cc bng biu c trong vn bn. 3.1. nh s t ng cc bng biu kim tra tnh nng nh s t ng cc bng biu ca Word, trc ht bn cn to ra mt bng biu (vi s dng, s ct ty ). a con tr chut ln vng bng biu, gc trn, bn tri ca bng s xut hin du cng ( ). Nhn chut phi ln du cng ny v chn "Insert caption..." trong context menu. Hp thoi "Caption" s hin ln nh trn Hnh 3.1. Trong "Label", ban u c ba gi tr l "Table", "Figure" v "Equation". y l cc ch ting Anh, khng ph hp cho vn bn ting Vit. Do , ta nhn nt "New Label..." v nhp vo ch "Bng". T by gi, ch "Bng" s xut hin trong hp chn "Label" cho ta la chn.
Nguyn Tun Anh nh s v tham chiu t ng trong MS Office Word 19

Hnh 3.1. nh s bng biu

Thng th tn ca bng phi t bn trn bng, do vy, "Position", ta chn gi tr "Above selected item". Hy g tn ca bng vo pha sau ch s m Word t ng xc nh (trn Hnh 3.1, ch s ny l 1) v nhn OK. Sau thao tc ny, tn ca bng s xut hin cng vi ch s ca n. Ta c th ty chnh sa tn bng nhng tuyt i khng chnh sa th cng ch s ca n. nh dng nht qun tn gi ca cc bng biu, ta nn nh ngha mt Style (xem Phn 1), v d nh "TableCaption", v p dng cho tn ca cc bng. D thy rng tn bng nn lun i cng vi bng (khng nn tn bng cui mt trang, cn bn thn bng bt u trang k tip). thc Hnh 3.2. Style "TableCaption"

hin iu ny t ng, i vi Style "TableCaption", trong nhm thng s Format\Paragraph\Line and Page Breaks\Pagination (Hnh 3.2), nh du chn "Keep with next". Bn cnh , ta cng mun tn gi ca bng phi nm khong cch nht nh so vi on trc n v so vi bng biu. Hy thc hin iu ny bng cch thay i thng s "Before" v "After" trong nhm thng s Format\Paragraph\Indents and spacing\Spacing. To tip bng th hai (pha di bng th nht) v nh s cho bng th hai ny, ta s thy ch s t ng tng ln thnh 2. Chn vo khong gia bng th nht v bng th hai mt bng khc v thc hin vic nh s, ta s thy ch s ca bng mi ny l 2 v ch s cho bng th hai (c) t ng tng ln thnh 3. 3.2. Cp nht ch s Nh c trnh by phn cui ca mc 3.1, khi ta to thm cc bng vo vn bn th ch s ca cc bng c cp nht t ng v ngay lp tc. Sau khi c c ba bng biu (Bng 1, Bng 2, Bng 3) nh trn, ta hy xa bng c ch s l
Nguyn Tun Anh nh s v tham chiu t ng trong MS Office Word 20

2. Ta hi vng rng, sau khi ta thc hin thao tc xa , ch s ca Bng 3 s t ng gim xung thnh 2. Nhng iu khng xy ra. thc hin cp nht ch s, ta c hai cch: Cch 1: Nhn chut phi vo ch s cn cp nht v chn "Update field" trong context menu. Cch 2: La chn vng vn bn c ch s cn cp nht (nu cp nht ton b vn bn th nhn Ctrl-A), sau nhn F9. C th thc hin thy rng, cng nh khi xa bng, ch s khng c cp nht t ng khi ta copy cc bng. Nhng khi ta yu cu cp nht ch s th cc bng s c nh s theo ng trt t ca n. 3.3. nh s a cp Thng th ngi ta khng nh s cc bng biu theo th t 1, 2, 3, ... xuyn sut ton b vn bn, m ngi ta nh s 1.1, 1.2, 1.3,... cho cc bng thuc chng 1, nh s 2.1, 2.2, 2.3,... cho cc bng thuc chng 2... thc hin t ng vic nh s a cp nh vy, ta lm nh sau. Trc ht, cn phi s dng chc nng nh s t ng cc chng, mc (xem Phn 2) cho vn bn. Th hai, khi thc hin nh s bng biu (Hnh 3.1), ta nhn chut vo nt "Numbering...". Trong hp thoi "Caption numbering", chn nh du

"Include

chapter

number". mc "Chapter starts with style" chn "Heading 1". mc "Use Hnh 3.3. nh s a cp

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21

separator" c th chn gi tr ty , thng l du chm (".") hoc du gch ni (""). Lu , nu trong vn bn cha s dng chc nng nh s chng, mc t ng th Word s a ra cnh bo. C th th vi gi tr "Heading 2" hoc gi tr khc trong "Chapter starts with style" xem kt qu. 3.4. nh s t ng cc hnh v Vic nh s t ng cc hnh v cng hon ton tng t nh vic nh s t ng cc bng biu: Nhn chut phi vo hnh v cn nh s v chn "Insert Caption..." trong context menu; Nu trong mc "Label" cha c gi tr "Hnh" th nhn vo nt "New Label..." v nhp vo gi tr "Hnh". T dy v sau, gi tr ny s xut hin trong hp chn "Label".

Hnh 3.4. nh s t ng cc hnh v nh dng nht qun tn gi ca cc hnh v, ta nn nh ngha mt Style (xem Phn 1), v d nh "FigureCaption", v p dng cho tn ca cc hnh v. Mt khc, t cng nn t mt Style khc, tn l "Figure" chng hn, quy nh cch nh dng ca hnh v. Cng nh trong trng hp bng biu, ta mun hnh v v tn ca n lun i lin nhau. Tc l khng mun xy ra trng hp hnh cui mt trang, cn tn hnh li u trang k tip. t c iu , i vi Style
Nguyn Tun Anh nh s v tham chiu t ng trong MS Office Word 22

"Figure", trong nhm thng s Format\Paragraph\Line and Page Breaks, nh du chn "Keep with next" (Hnh 3.2, trang 20). Cn quy nh tn gi ca hnh v phi nm khong cch nht nh so vi on sau n v so vi bn thn hnh v, hy thay i thng s "Before" v "After" trong nhm thng s Format\Paragraph\Indents and spacing\Spacing. 3.5. nh s t ng cc cng thc Trn y, chng ta xem xt cch nh s t ng cc bng biu v hnh v. Khi nh s chng, trong hp thoi "Caption" (Hnh 3.1v Hnh 3.4), mc "Position" ta thy c 2 la chn l "Above selected item" (tn v ch s ca i tng t bn trn i tng) v "Below selected item" (tn v ch s ca i tng t bn di i tng). Trong khi , khi nh s cng thc, ta thng t ch s ca cng thc st l phi v ngang hng vi cng thc . Ngoi ra, khc vi trng hp bng biu hay hnh v, ch s ca cng thc khng c nhn (Label) i km. Do vy, nh s cng thc c mt cht khc bit so vi nh s bng biu hay hnh v. 3.5.1. Gii thiu MathType son tho cng thc Trc ht, li khuyn cho tt c mi ngi l s dng MathType (phin bn 6.7a tng thch Office 2010: http://depositfiles.com/files/s7d7s2cqb) son tho cng thc. B cng c ny rt d s dng. Vn bn c cha cng thc to ra bi MathType c th c m bnh thng trn cc my khng c MathType. Tuy nhin, chnh sa cc cng thc ny th phi phi ci MathType vo my. Do vy, ngi dng cn c bit lu trng hp vn bn mnh son ra phi c bin tp li bi ngi khc (gi bi vit cho cc tp ch chng hn). Trong trng hp ny, cn tm hiu xem bn bin tp c chp nhn vn bn cha cng thc c son tho bng MathType hay khng. Bn thn tc gi bi vit ny cng gp rc ri khng nh khi bn bin tp khng th chnh sa cc cng thc nh th, h thm ch khng chp nhn nh dng vn bn Office 2007 (.docx) m ch nhn vn bn c nh dng tng thch Office 97/2003 (.doc). B cng c MathType h tr kh
Nguyn Tun Anh nh s v tham chiu t ng trong MS Office Word 23

tt vic nh s v tham chiu cng thc. Tuy nhin, y ta s khng trnh by kh nng ny m ch xem xt cch nh s cng thc vi kh nng ca Word. Nhng trc khi trnh by kh nng nh s cc cng thc mt cch t ng bng kh nng ca Word, ti mun c trnh by kinh nghim ca mnh trong vic trnh by cng thc, c th l cch thc m ti lm t ch s ca cng thc st l phi, ngang hng vi cng thc. Ta hy xem xt mt cng thc c trnh by theo cch thng thng nht:
b b 2 4ac x1,2 2a

(3.1)

y, cng thc c t gia trang giy (theo chiu ngang), cn ch s cng thc th t st l bn phi. C hai cch thc hin iu ny: s dng tab (y cng l cch m MathType s dng) v s dng bng. 3.5.2. Trnh by cng thc s dng tab Cch ny cng chnh l cch c s dng trnh by cng thc (3.1). Ta s t hai gi tr tab: mt tab gia (center tab) cn chnh v tr ca cng thc v mt tab phi (right tab) cn chnh v tr ca ch s. thc hin iu ny, ta to mt Style (xem mc 1.9) c tn l "EquationLine". Ta thit lp cc thng s cho Style ny nh sau (Hnh 3.5) Style type: Style based on: Style for following paragraph: Paragraph; Normal; Normal;

Nhn chut vo nt "Format", chn "Paragraph...". mc "Special" trong khung "Indentation" chn gi tr "None".

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Hnh 3.5. To Paragraph Style trnh by cng thc Nhn chut vo nt "Format", chn "Tabs..." thit lp hai tab m ta nhc n trn. Tab gia (center tab) ta t v tr gia trang giy (8 cm). Nhp vo "Tab stop position" gi tr l "8 cm", phn "Aligenment", chn "Center". Nht nt "Set" xc nhn vic t tab gia. Sau li nhp vo "Tab stop position" gi tr "16.5 cm" ( st l phi), phn "Aligenment" chn "Right". Nhn nt "Set" xc nhn vic t tab. Sau , nhn OK (hai ln) hon tt vic to Style. Bt u son tho cng thc. t con tr son tho (nhn chut) vo dng s cha cng thc. Chn Style "EquationLine" m ta va to ra p cho dng ny. Nhn phm Tab (trn bn phm) di chuyn con tr ti v tr 8 cm, tc l v tr tab gia m ta t. S dng cng c son tho cng thc bt k (MathType,

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Microsoft Equation 3.0, hay trnh son tho cng thc ca Office 2007 tr v sau) t vo v tr ny mt cng thc. Cng thc s c cn gia xung quanh v tr 8 cm. Nhn phm Tab (trn bn phm) di chuyn con tr ti v tr 16,5 cm, tc l v tr tab phi. Thc hin nh s cho cng thc (th cng hoc t ng). Ch s s c t bn tri v tr tab phi. Bng cch ny, ta s trnh by c cc cng thc theo cch tng t nh i vi cng thc (3.1) trn y. 3.5.3. Trnh by cng thc s dng bng Trc ht, ta to mt Style c tn l "EquationTable" (xem mc 1.9).

Hnh 3.6. To Table Style trnh by cng thc Thit lp cc thng s cho Style ny nh sau (Hnh 3.6): Style type: Table;
26

Nguyn Tun Anh nh s v tham chiu t ng trong MS Office Word

 Font: Font size: Border:

Times New Roman (nh trong Style "Normal") 14 (nh trong Style "Normal) None

Nhn nt "Format", chn "Table properties...\Table\Options", thit lp tt c cc gi tr l (Top, Bottom, Left, Right) bng 0. Nhn nt "Format", chn "Paragraph...\Indents and spacing", thit lp gi tr cho "Line spacing" l "1.5 lines" (nh trong Style Normal) n y, vic to Style han tt. Ch rng Style "EquationTable" va to s khng xut hin trong hp chn nhanh (Quick Style Gallery), cng nh trong hp chn y . Ta s ni v v v tr ca n sau. Ta to v trnh by cng thc nh sau. To mt bng gm 1 dng v 2 ct, tc l gm hai trn mt dng. th nht l cha cng thc, th hai l cha ch s. a con tr son tho (nhn chut) vo trong bng va to. Khi , trn menu ca Word (2007, 2010) s xut hin thm nhm "Table tools" vi hai ribbon l "Design" v "Layout". Trong ribbon "Design" c mt nhm gi l "Table Styles" (Hnh 3.7), chnh l ni cha cc Table Style, bao gm c Style "EquationTable" m ta va to ra trn. bit tn ca mt Style, ta a con chut ln trn n v ch vi giy.

Hnh 3.7. Hp chn Table Styles

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 Nhn chut vo Style "EquationTable" p dng n cho bng biu m ta to. Lc ny, khung ca bng s bin mt (v khi to Style, ta chn Border l None). c th nhn ra ranh Hnh 3.8. Bt "View Gridlines" gii ca cc , ta cn bt ch "View Gridlines". Trong ribbon "Home", nhm "Paragraph", nhn chut vo nt nh dng ng k (Hnh 3.8) v chn "View Gridlines". tt ch ny, ta cng lm y ht. Khi thy ranh gii cc , iu chnh kch thc ca cc sao cho th hai va cha ch s.
Cr n n! r ! n r !

(3.2)

Nhn chut phi vo th nht, chn Cell Aligenment l "Align Center". i vi th hai, chn Cell Aligenment l "Align Center Right". a con tr son tho (nhn chut) vo th nht, dng cng c bt k to cng thc. a con tr son tho (nhn chut) vo th hai, thc hin vic nh s cho cng thc. n y, ta to c cng thc vi cch trnh by tng t nh cng thc (3.2) trn y. to cc cng thc tip theo, ta khng nn bt u t vic to bng. Thay vo , ta copy mt bng c sn (bng cha cng thc, c p dng Style l "EquationTable"). Sau , thay cng thc mi vo v tr cng thc c. Nu ch s c nh t ng th ta ch cn cp nht n l c (xem mc 3.2). 3.5.4. nh s t ng cc cng thc Trn y ta xem xt hai cch trnh by cng thc: dng Tab v dng bng. By gi, ta s xem xt cch nh s cc cng thc mt cch t ng, l cch c dng nh s cc cng thc (3.1) v (3.2) trn y. Nhng trc ht, hn ch cc rc ri trong qua trnh thao tc theo hng dn, ta hy bt ch hin
Nguyn Tun Anh nh s v tham chiu t ng trong MS Office Word 28

cc k hiu n ln bng cch nhn vo nt "Show/Hide hidden symbols" () trong nhm "Paragraph" ca ribbon "Home" (Hnh 3.8), hoc nhn t hp phm Ctrl-* (phm * nhm phm s), hoc Ctrl-Shift-8 (i vi bn phm khng c nhm phm s ring). Khi , cc k hiu n nh du cch (), k hiu ngt on (), k hiu tab (),... s xut hin trong vn bn. tt ch ny, ta lm y ht. Cc bc cn thc hin nh ch s cng thc: To mt dng mi v tr bt k trong vn bn lu tm thi ch s m ta ang mun to; Trong ribbon "References", mc "Captions", nhn nt "Insert caption" (Hnh 3.9). Hp thoi Caption s xut hin. Trong hp thoi Caption (Hnh 3.10). Nu mc "Label" cha c gi tr "Cng thc" th nhn chut vo nt "New Label..." to thm gi tr ny.Nhn OK, ta nhn c (khi bt ch hin th cc k hiu n). La chn vng vn bn ch cha ch s (3.3): . Ch khng Hnh 3.10. nh s cng thc c chn k hiu ngt on (). Copy phn vn bn ny vo v tr cn t ch s ca cng thc. Xa dng tm thi m ta to ra bc u tin. Vic nh s cng thc n y l hon tt. nh s mt cng thc mi, ta khng cn thc hin cc thao tc trn y. Thay vo , ta copy ch s ca mt cng thc trc vo v tr ch s ca cng thc mi. Sau , thc hin cp nht ch s (xem mc 3.2) l c. Hnh 3.9. Insert Caption

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3.6. nh s t ng cc i tng khc rng trong qu trnh nh s cng thc, ta khng cn bit cng thc nm u, v ni chung l khng cn bit l c cng thc no hay khng. T suy ra, ta c th nh s (t ng) bt k i tng no: v d, bi tp, nh l,... bng cch hon ton tng t nh cch nh s cng thc c trnh by mc 3.5.4 (trang 28) trn y.

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Phn 4. Tham chiu t ng cc i tng

Khi c bi vit ny, hn l chng ta u nhn ra l tc gi s dng rt nhiu cc tham chiu, bao gm tham chiu ti chng, mc, tham chiu ti hnh v, tham chiu ti cng thc,... v c tham chiu ti trang cha hnh. Khi ta vit "D thy rng cng thc (3.1) l cng thc tm nghim ca phng trnh bc hai" th c ngha l ta tham chiu ti cng thc (3.1). Hay khi vit "Thc hin cp nht ch s (xem mc 3.2 trang 20)..." l ta tham chiu ti mc 3.2 v trang cha n. Gi s rng khi thc hin tham chiu ta nh cc ch s ( cc v d va xt l 3.2, 20,...). Sau khi son tho c mt vn bn kh di (vi nhiu i tng c nh s v nhiu tham chiu c thc hin), ta nhn ra cn phi thm mt cng thc vo trc cng thc (3.1) v xa bt mt mc trc mc 3.2. Trong trng hp , ta cn ra sot li ton b vn bn iu chnh li cc tham chiu. l mt vic lm rt tn cng sc v d sai st. trnh lm vo tnh cnh ny, ta hy s dng kh nng tham chiu (cross-reference) ca Word. 4.1. Tham chiu trc tip Thc ra Word khng a ra khi nim "Tham chiu trc tip". Ta tm chp nhn khi nim ny ch nhng tham chiu c th c thc hin (t ng) mt cch d dng. Ta xt mt vi v d thy r iu ny. 4.1.1. Tham chiu mt mc Ta mun rng, khi vit "Mun bit cch cp nht ch s, hy xem mc 3.2", th ch s 3.2 c nh mt cch t ng, tc l n s t ng thay i khi ch s mc m n tham chiu n thay i. t c iu ny, ta lm nh sau: Trc ht, ta g "Mun bit cch cp nht ch s, hy xem mc "; Hnh 4.1. Nhm Links

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 Lc ny, con tr son tho ang v tr m ta s chn ch s ca mc vo. Trong nhm Links ca ribbon Insert, nhn chut vo "Cross-reference" (Hnh 4.1); Trong hp thoi "Cross-reference" (Hnh 4.2), chn Reference type l "Heading", mc Insert reference to chn "Heading number", trong danh sch cc mc, chn mc m ta mun tham chiu. Nhn nt Insert v sau l nt Cancel hon tt.

Hnh 4.2. Tham chiu mt mc Ti y, ta thc hin xong vic tham chiu ti mc. Khi c bt k s thay i no i vi ch s ca mc va c tham chiu, ch cn thc hin vic cp nht ch s cho vn bn th ch s m chng ta s dng tham chiu cng s t ng thay i theo ch s mi ca mc c tham chiu. 4.1.2. Tham chiu mt hnh v Gi s ta mun rng khi g "Trong hp thoi Cross-reference (Hnh 4.2, trang 32), ta cn..." th "Hnh 4.2" v s trang "32" c tham chiu t ng. Ta hon ton c th thc hin iu ny.

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 Trc ht, ta g "Trong hp thoi Cross-reference ("; Trong nhm Links ca ribbon Insert, nhn chut vo "Cross-reference" (Hnh 4.1); Trong hp thoi "Cross-reference", chn cc gi tr nh c trnh by trn Hnh 4.3.

Hnh 4.3. Tham chiu mt hnh v Nhn nt Insert, ta s thy ch "Hnh 4.2" s xut hin v tr con tr son tho, tc l ta c "Trong hp thoi Cross-reference (Hnh 4.2"; Nhn chut vo mn hnh son tho (khng cn ng hp thoi Cross-reference) v g thm vo ", trang " c "Trong hp thoi Cross-reference (Hnh 4.2, trang "; Tr li vi hp thoi Cross-reference, mc Insert reference to, chn "Page number", sau li nhn nt Insert th s trang (32) s xut hin v tr con tr son tho, tc l ta c c "Trong hp thoi Cross-reference (Hnh 4.2, trang 32";

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 ng hp thoi Cross-reference (nhn nt Cancel) v g thm vo "), ta cn..." th s thu c kt qu l "Trong hp thoi Cross-reference (Hnh 4.2, trang 32), ta cn...". Tc l ta t c mc tiu ra. Bn c c th chn, xa cc i tng (cng loi vi i tng c tham chiu), sau thc hin vic cp nht ch s thy rng cc ch s trong tham chiu s thay i t ng cho khp vi ch s, s trang ca i tng c tham chiu. 4.1.3. Tham chiu s trang ca mt i tng Tham chiu s trang ca mt i tng l ch ra i tng nm trang no, chnh xc hn l i tng bt u t trang no. Vic tham chiu ny thc ra c trnh by mc 4.1.2. ly c s trang ca mt i tng bt k, trong hp thoi Cross-reference (Hnh 4.2, Hnh 4.3), ch cn mc Insert reference to ta chn "Page number" l c. n y ta c th ngh rng vic thc hin tham chiu tht n gin. Nhng ng tic l khng phi nh vy. 4.2. Tham chiu gin tip 4.2.1. Tham chiu ti hnh v Gi s ta cn thc hin mt tham chiu nh sau: "Trn cc hnh 4.2 v 4.3 u l hp thoi Cross-reference". Nu s dng cch thc c trnh by mc 4.1.2 th ta khng th thc hin c. Trong hp thoi Cross-reference (Hnh 4.3), d Insert reference to ta chn gi tr no i na th cng khng th ly c ch s (4.2 chng hn) m khng c ch "Hnh" i km. c th thc hin c tham chiu nu, ta cn phi lm qua hai bc. Bc th nht l to mt bookmark cho cc ch s ca cc hnh v. Bc th hai l to tham chiu ti cc bookmark (thay v tham chiu trc tip ti hnh v). Bc th nht: to bookmark cho ch s ca hnh v. Trc ht, nh du phn ch s ca hnh v. Ch l ch nh du phn ch s. V d, tn hnh v l
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"Hnh 4.2. Tham chiu mt mc" th ta ch nh du 4.2. Tip , trong nhm Links ca ribbon Insert (Hnh 4.1), nhn vo Bookmark. Trong Bookmark name (Hnh 4.4), t mt tn gi nh ti hnh v v nhn nt Add. Bng cch ny, ta to hai bookmark cho hai hnh v m m ta mun tham chiu. Lu rng, tn gi ca cc bookmark nht thit phi khc nhau.

Hnh 4.4. To bookmark Bc th hai: tham chiu ti bookmark. Nhc li rng, ta ang mun thc hin tham chiu "Trn cc hnh 4.2 v 4.3 u l hp thoi Cross-reference". a ch s 4.2 vo tham chiu, trong nhm Links ca ribbon Insert (Hnh 4.1), nhn vo Cross-reference.

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Hnh 4.5. Tham chiu gin tip thng qua bookmark Trong hp thoi Cross-reference (Hnh 4.5), mc Reference type, thay v chn "Hnh", ta chn "Bookmark". mc Insert reference to, chn "Bookmark text". mc For which bookmark, chn tn bookmark m ta t cho ch s ca hnh 4.2. Sau th nhn Insert v Close hon tt. Tng t nh th, ta a c ch s 4.3 vo tham chiu. 4.2.2. Tham chiu cc i tng khc Trong rt nhiu trng hp, khi tham chiu n mt i tng, ta ch mun ly c ch s ca n m khng cn cc thnh phn khc nh Label, Caption text. Word coi tt c nhng g nm bn tri ch s l Label, bn phi ch s l Caption text. Trong hp thoi Cross-reference (Hnh 4.5), th chn cc gi tr khc nhau trong Reference type, ta c th thy rng, duy nht vi gi tr "Heading" (khng tnh Footnote v Endnote) l Insert reference to c la chn "Heading number" (ch chn ch s ca mc vo v tr tham chiu). Cn vi cc i tng khc, iu tng t l khng th. V l do trn y, khi mun trch xut ch s ca mt i tng (cng thc, hnh v, nh l...) ta cn thc hin qua hai bc nh trnh by trong mc 4.2.1.
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Tc l, trc ht, to bookmark cho ch s mun trch xut; sau , to tham chiu ti bookmark va to. 4.3. Tham chiu trc tip c chui Nu i vi ai vic s dng tham chiu gin tip l khng chp nhn c th vn cn mt gii php cho h. l s dng tham chiu trc tip... c chui. tng ca phng php ny l dng Ctrl-Alt-ENTER sinh ra k t ngt on; tip , chn k t ngt on ny vo trc ch s (vo sau Label). Khi , ta c th s dng tham chiu trc tip nh c trnh by trong mc 4.1. Trc ht, cn bt ch hin cc k t n. C th thc hin thng qua nt lnh (Hnh 4.6) hoc thng qua phm tt l Ctrl-*. Sau , ta tin hnh nh sau: To mt dng trng Nhn Ctrl-Alt-ENTER to ra k t ngt on ( ). Khc vi k t ngt on thng thng, k t ny khng ngt dng. Ct k t ny (duy nht k t ny) v dn vo trc ch s (sau nhn/Label) cn tham chiu. Sau khi dn, c th phn nhn s c Style l "Normal". Hy p dng li Style "FigureCaption" cho n. Xa cc phn tha li v tr ta to ra k t ngt on trc . Sau thao tc ny, ta c th s dng tham chiu trc tip. Tuy nhin, s c mt s khc bit so vi tham chiu trc tip thng thng. l ta khng th thy c phn nhn (Label) trong danh sch "For which caption" (Hnh 4.7Hnh 4.7) v trong danh mc i tng (xem mc 6.3). Hnh 4.7. Phn Label b mt Hnh 4.6. Hin th cc k t n

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Phn 5. To danh sch v tham chiu ti liu tham kho

Thc ra trong Word 2007 v Word 2010 c hn mt chc nng ring v qun l ti liu tham kho. Tuy nhin, c nhiu ch phc tp khi s dng chc nng ny. Do vy, y ta s xem xt trng hp danh sch ti liu tham kho c xy dng th cng (nhng nh s v tham chiu th t ng). Trong mt bi vit, nu c tham kho cc ti liu khc th vic tham chiu ti ti liu l iu bt buc. ng tic, c nhiu ngi, nht l sinh vin, ch lit k cui bi mt danh sch cc ti liu tham kho m trong bi vit li khng tham chiu ti cc ti liu ny. Khi tham chiu mt ti liu, ta thng t ch s ca ti liu (s th t trong danh sch ti liu tham kho) vo trong du ngoc vung ([ ]). V d 4. Tham chiu n ti liu tham kho
However, most pioneering works on provably strong public-key cryptosystems resort to a bit-by-bit encryption method [1, 2, 3], some even take extraordinary steps of adding proofs of knowledge on the correct encryption of each individual bit [2] plus using public-key authentication framework [3].

Trong , danh sch ti liu tham kho c dng sau. V d 5. Danh sch ti liu tham kho
1. S. Goldwasser and S. Micali. Probabilistic encryption. Journal of Computer and System Sciences, 28:270299, 1984. 2. M. Naor and M. Yung. Public-key cryptosystems provably secure against chosen ciphertext attacks. In Proceedings of 22nd ACM Symposium of Theory of Computing, pages 427437, 1990. 3. C. Rackoff and D. Simon. Non-interactive zero-knowledge proof of knowledge and chose ciphertext attack. In J. Feigenbaum, editor, Advances in Cryptology Proceedings of CRYPTO'91, Lecture Notes in Computer Science 576, pages 433444. Springer-Verlag, 1992.

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Sau y chng ta s xem xt hai cch hiu qu to danh sch ti liu tham kho v tham chiu ti ti liu tham kho: s dng tham chiu trc tip v s dng tham chiu gin tip. 5.1. S dng tham chiu trc tip Theo cch ny, ta s dng Multilevel list km Style nh nh s cc ti liu. Khi , mi ti liu c coi l mt "i tng c nh s" (Numbered item). Cho nn, ta c th trch xut c ch s ca n bng tham chiu trc tip. 5.1.1. To danh sch ti liu tham kho Trc ht, ta to mt Style (mc 1.9, trang 10) p cho cc ti liu. Gi tn n l "TailieuTK". Style type phi t l "Paragraph". Style for following paragraph nn t l "TailieuTK". Cc thng s khc t theo mun. a con tr son tho v v tr s (ang) t danh sch ti liu tham kho. Trong nhm Paragraph ca ribbon Home (Hnh 2.1, trang 15) nhn vo nt Multilevel list v chn "Define new multilevel list...".

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Hnh 5.1. To kiu danh sch nh s ti liu tham kho Nu hp thoi hin ln cha dng m rng nh trn Hnh 5.1 th nhn vo nt "More >>" m rng cc ty chn. Ta thit lp cc thng s nh sau: Apply changes to: Level to modify: Link level to style: Number style for this level: Start at: Follow number with: Current paragraph 1 TailieuTK 1, 2, 3, ... 1 Tab character

Cc thng s cn li chn theo mun. Sau khi chn xong, ta nhn OK kt thc vic to kiu danh sch. Tip , p dng Style "TailieuTK" cho tt c cc ti liu trong danh sch.

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5.1.2. Tham chiu ti cc ti liu to mt tham chiu ti ti liu, tc l chn s th t ca ti liu vo mt v tr no , trong nhm Links ca ribbon Insert (Hnh 4.1, trang 31), nhn vo Cross-reference.

Hnh 5.2. Tham chiu ti liu tham kho Trong hp thoi Cross-reference (Hnh 5.2), mc Reference type, chn "Numbered item". Trong danh sch For which numbered item, chn ti liu cn tham chiu (cc ti liu tham kho s cui danh sch). Tip , mc Insert reference to, chn "Paragraph number". Cui cng, nhn Insert, sau l Close hon tt vic tham chiu. 5.1.3. Mt s lu c bit Chn thm mt ti liu vo gia danh sch. Gi s ta cn chn thm vo mt ti liu vo trc ti liu th 4. Cn a con tr son tho ti v tr kt thc ti liu th 3. Sau g ENTER to mt mc trng ti liu mi (ti liu th 4 by gi c nh s 5). Nu thay v a con tr son tho ti v tr kt thc ti liu th 3 ta a n v tr bt u ti liu 4 (ngay sau s 4) th khi g ENTER, ta cng c

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mt mc trng, ti liu 4 cng c nh s mi l 5 nhng cc tham chiu ti ti liu 4 c thc hin trc s gi nguyn l 4 m khng chuyn thnh 5 khi cp nht ch s. Thay i v tr ca mt ti liu. Gi s ta cn a ti liu s 9 n v tr s 4. Trc ht, nh du chn ti liu s 9. Nht Ctrl-X ct on ny vo clipboard. a con tr son tho ti v tr kt thc ti liu th 3. Sau g ENTER to mt mc trng ti liu mi khong trng ny c nh s 4 (ti liu th 4 by gi c nh s 5). Dn (paste) ti liu 9 vo v tr s 4 va to ra. Nu sau thao tc ny c thm mt khong trng c to ra th a con tr son tho ti v tr kt thc ti liu 4 (tc l ti liu 9 c), nhn phm DELETE xa khong trng. 5.2. S dng tham chiu gin tip Nh c th thy mc 5.1.3, c mt s quy tc buc ta phi tun th khi s dng tham chiu trc tip. Nu iu ny khin ta cm thy khng thoi mi th c mt la chn khc, l s dng tham chiu gin tip. 5.2.1. To danh sch ti liu tham kho to danh sch ti liu tham kho c dng nh v d 5 (trang 38), ta hy to mt Paragraph Style (mc 1.9, trang 10) nh dng n. Gi Style ny l "TailieuTK2". Ta t cc thng s nh dng nh sau: Style type: Style for following paragraph: Cn l: Special: By: Paragraph TailieuTK2 Left

Nhn vo nt Format, chn Paragraph... v t cc thng s sau: Hanging 0,8 (cm)

Vic t Hanging=0,8cm c ngha nh sau. Th nht, tt c cc dng ca on, tr dng th nht, s tht vo 0,8cm so vi l tri. Th hai, gi tr Tab stop position u tin ca dng th nht s c t l 0,8cm. Tc l, nu dng th

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nht, ta nhn phm Tab trc v tr 0,8cm th con tr son tho s nhy n v tr 0,8 cm. Sau khi to xong Style "TailieuTK2", ta cn p dng n cho cc ti liu v s c a vo trong danh sch ti liu tham kho. D thy rng, nu s dng tham chiu trc tip (mc 5.1) th cc ti liu c nh s t ng. Cn trong trng hp ny, vic p dng Style "TailieuTK2" khng lm cho cc ti liu c nh s. thc hin nh s, ta s dng kh nng nh s i tng ca Word (mc 3.6, trang 30). Ta thc hin nh s cho ti liu u tin. Ta nn bt ch hin th cc k hiu n (xem mc 3.5.4, trang 28) thao tc c d dng. Trc khi nh s (sau khi p dng Style "TailieuTK2"), ti liu ny c dng nh sau. V d 6. Mt ti liu tham kho
S. Goldwasser and S. Micali. Probabilistic encryption. Journal of Computer and System Sciences, 28:270299, 1984.

To mt dng trng t tm thi ch s ca ti liu ny. a con tr son tho vo dng trng va to, sau nhn vo "Insert Caption" nhm Captions thuc ribbon References (Hnh 3.9, trang 29). Nhn nt "New Label..." to mt nhn nh s mi l "Ti liu tham kho". Nhn nt OK th ta thu c kt qu l "Ti liu tham kho 1". Copy ch s ("1") trn y v dn (paste) vo v tr bt u ca ti liu. G thm du chm (".") vo sau s 1 v nhn phm Tab th ta s c kt qu l
1. S. Goldwasser and S. Micali. Probabilistic encryption. Journal of Computer and System Sciences, 28:270299, 1984.

Xa dng tm thi m ta to ra trn y. Vic nh s ti liu u tin han tt. nh s cc ti liu khc, ta ch cn copy ch s ca ti liu u tin (hoc bt k mt ti liu no khc nh du) v dn (paste) vo v tr bt u ti liu cn nh du. trnh vic phi g li du chm (".") v phm Tab, nn thc hin sao chp ng thi ch s, du chm v phm Tab. Thc hin cp nht ch s
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(xem mc 3.2, trang 20) th ta s thy danh sch ti liu tham kho c nh s theo ng trt t cn thit. 5.2.2. Tham chiu ti cc ti liu Nh ni, y ta s s dng tham chiu gin tip. Trc ht, cn t cho phn ch s ca mi ti liu mt bookmark. Sau , khi cn tham chiu ti mt ti liu, ta tham chiu ti bookmark tng ng (xem mc 4.2, trang 34). Ta nn t cc bookmark c dng "TLTK_TenCuaTaiLieu" d dng tm kim khi cn tham chiu.

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Phn 6. Mt s thao tc khc

6.1. To cc mc khng nh s Nh c th thy, trong ti liu ny, ngoi cc mc c nh s cn c cc mc khng nh s (Mc lc, Li ni u, Li kt, Ph lc). nh dng cc mc ny, ta cn to mt Style chung cho chng, gi l "H1KhongSo" chng hn. "H1" c ngha l mc cp 1. Khi to Style "H1KhongSo" ta nn thc hin theo ng tun t sau. Thc hin lnh to Style, t tn l "H1KhongSo" Style Type: Paragraph Style Based on: Heading1 Style for following paragraphs: Normal Format\Numbering...\Numbering\None Trn y, ta c bit ch n vic chn Style Based on l "Heading1". Bng cch , khi thng s nh dng ca "Heading1" thay i th n cng s thay i cho "H1KhongSo" (ngoi tr thng s Numbering c xc nh trn). 6.2. To mc lc cho vn bn Khi ta son mt vn bn ln (tiu lun, n, sch...), ta cn phi to mc lc cho n. Vic to mc lc ny c th c thc hin mt cch t ng nu nh cc chng mc trong vn bn c p dng cc Style Heading ph hp; hoc ni chnh xc hn, nu Outline Level ca chng c thit lp mt cch ph hp. Ni ring, nu cc chng mc c nh s bng mt trong cc cch c trnh by trong Phn 2 th c th to mc lc mt cch t ng. 6.2.1. To mc lc a con tr son tho ti v tr cn t mc lc. Trong ribbon References, nhn vo nt "Table of Contents" v chn lnh "Insert table of contents...". Lu khng chn cc mu trong danh sch xung v khi s tha ra tn ca n.

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Trong hp thoi "Table of contents" hin ln, thng thng, ta nn chn cc thng s nh trn Hnh 6.1.

Hnh 6.1. To mc lc t ng Sau khi nhn OK, mc lc s c t ng to ra. 6.2.2. nh dng mc lc Khi mc lc t ng c to ra, c th n c nh dng khng nh ta mong mun. Tuyt i khng nn nh dng li chng bng tay. Bi v sau khi to mc lc xong ri th c th ta vn phi chnh sa li vn bn.Vic chnh sa ny c th ko theo vic cp nht li mc lc. Nu ta nh dng li mc lc bng tay th ta s phi thc hin vic ny mi khi cp nht tng th mc lc. trnh phin phc , hy s dng Style. M ca s Reveal Formatting bng cch nhn t hp phm Shift-F1. Nhn chut vo tng mc trong mc lc, ta c th thy Style c p dng cho chng l
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TOC1, TOC2 v TOC3 (TOC = Table Of Contents). Nh vy, ta hy thay i thng s ca cc Style ny t c nh dng mong mun. 6.2.3. B mc lc ra khi mc lc Thng thng, ta t mc lc ca ti liu trong phn "Mc lc". V cng thng thng, ta mun ch "Mc lc" xut hin trong Navigation Pane nn ta nh dng "Mc lc" nh cc mc khc: "Li ni u", "Kt lun", "Ph lc"... Do , khi ta to mc lc th mc u tin trong n chnh l "Mc lc". l iu m ta khng mong mun. Ta c th xa mc ny bng tay, nhng mi khi ta cp nht tng th mc lc th n li xut hin tr li, v ta li phi xa na. cng l iu ta khng mong mun. trnh cc phin phc ny, ta lm nh sau. To ring mt Style nh dng mc "Mc lc". Gi s ta gi tn ca Style ny l "MucLuc". Ta nn to Style ny trn c s Style "H1KhongSo", tc l t thng s "Style based on" l "H1KhongSo" (xem mc 6.1). Sau thao tc ny, ta c hai cch tip tc. Cch th nht, thay i thng s "Outline level" (Format\ Paragraphs...\ Indents and Spacing) thnh "Level 9". Thng thng, ta ch nh s n 3 cp (Hnh 6.1) cho nn mc cp 9 s khng bao gi xut hin trong mc lc. Cch th hai, ta khng thay i "Outline Level" (tha k t "H1KhongSo" gi tr "Level 1"), nhng khi to mc lc Hnh 6.2. Khng nh du mc lc

(Hnh 6.1), nhn vo nt Options. Khi , hp thoi Table of Contents Options s xut hin nh trn Hnh 6.2. V trong Style "MucLuc", gi tr Outline Level l Level 1 nn gi tr ngm nh TOC Level ng vi n (Hnh 6.2) l 1. Ta xa trng ny th "Mc lc" s khng b a vo mc lc na.

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6.3. To danh mc hnh v, bng biu c trong vn bn Mt khi ta nh s cc i tng bng phng php t ng nh trnh by Phn 3 th ch cn vi ci nhn chut to ra danh mc cc hnh v, bng biu... c trong vn bn. Trong ribbon References, nhm Captions (Hnh 6.3), nhn vo lnh "Insert Table of Figures".

Hnh 6.3. To danh mc cc i tng Trong hp thoi hin ra, mc "Caption label" (Hnh 6.4), chn loi i tng cn to danh mc. Sau nhn OK l c.

Hnh 6.4. Chn i tng cn to danh mc Nu danh mc c to ra c nh dng khng nh ta mong mun th ch nn chnh sa nh dng bng tay. Hy nhn Shift-F1 kim tra v thy rng danh mc c p dng Style c tn l "Table of Figures". Hy thay i Style ny c c nh dng mong mun. 6.4. Chn cc nh, bng biu nh vo vn bn Bnh thng, cc hnh v v bng biu s chim ton b chiu ngang trang giy. Nhng c nhng trng hp cc hnh, cc bng c chiu ngang tng i nh, v d nh trng hp Hnh 6.2. Trong trng hp , ta mun t hnh (bng)
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vo mt bn ca trang giy tit kim giy hn v vn bn trng gn hn. C th nhiu ngi d dng thc hin vic "dp" nh sang mt bn, nhng li gp kh khn trong vic nh s (v t tn) cho n. Sau khi c mc 6.4 ny, mi kh khn s bin mt. 6.4.1. Thc hin chn nh Ta ly v d vi vic chn nh (c b ngang nh). Vic chn bng biu l hon ton tng t. Trc ht, ta to mt TextBox vi kch thc va cha hnh nh ta cn chn. Sau , thc hin chn nh vo trong TextBox ny. Tip , thc hin nh s v t tn cho nh nh bnh thng (mc 3.4). Khi , tn ca hnh v cng s c t trong TextBox. Vic cui cng l thit lp thng s TextBox nm v tr ta mong mun.

Hnh 6.5. nh v TextBox

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 t c kt qu nh trng hp Hnh 6.2, ta lm nh sau. Trc ht, ct TextBox vo b nh. a con tr n v tr u mt on vn bn no v thc hin lnh dn (Paste, Ctrl-V). Sau , nhn chut phi vo khung ca TextBox v chn "Format Text Box..." trong context menu. t cc thng s nh trn Hnh 6.5 th ta s t c kt qu mong mun. 6.4.2. Vn cp nht ch s Khi ta chn cc hnh nh nh theo cch thc trn y th s ny sinh mt cht vn vi vic cp nht ch s. L do l khi ta nhn Ctrl-A vi mc ch la chn ton b vn bn cp nht ch s th cc vng vn bn trong cc TextBox s khng c la chn. V do , cc ch s hnh v trong s khng c cp nht. khc phc iu ny, ta lm nh sau. Tn gi ca cc hnh v c p dng Style c tn l "FigureCaption" (hoc tn khc, do ta t t). Nhn chut vo tn gi ca mt hnh no trong TextBox no . Nhn chut phi vo Style "FigureCaption" v chn "Select all...".

Hnh 6.6. La chn tt c cc tn gi ca cc hnh trong vn bn Sau thao tc , tt c cc tn gi ca cc hnh v nm trong cc TextBox s c la chn. Nhn F9 cp nht ch s. Nu c bng biu c chn trong TextBox th ta cng thc hin tng t. V lu rng, ta cn thc hin vic cp nht ny trc, sau mi tin hnh cp nht chung cho ton vn bn.

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LI KT
Vic s dng Style v Cross-reference c th gy nhng kh khn ban u, buc ta phi b nhiu cng sc hn bc chun b. Tuy nhin, vic s dng chng s tit kim cho ta nhiu cng sc v thi gian khi cn thc hin cc thay i trong phn vn bn son tho. V th, hy chu kh mt cht bc chun b bt kh khn v sau, nh cc nh qun s thng ni " m hi ni thao trng bt mu ni chin trng".

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