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Ship gent!s "uties
#$ Will %harpentier & "emand Media
ship that sits in port makes no mone$. 'he ship agent(s duties ensure that port
)isits are as #rief as possi#le to ma*imi+e the ship(s profita#ilit$ for its
managers and o,ners. -rom the time the agent recei)es notice of the ship(s
pending arri)al until the ship is once more under,a$& the ship agent(s makes all
the arrangements for the ship and its cargo.
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1rior to rri)al
1rior to a ship!s arri)al in port& the ship agent!s duties #egin ,ith pre0arri)al
planning for the ship!s port call. 'hese arrangements #egin ,hen the agent
notifies the port of the ship!s pending arri)al. Other arrangements center on the
ship!s cargo manifest& ,ith particular attention to the goods to #e off0loaded
during the port call. 2f the cargo ,as transported in high,a$ containers& gantr$
cranes remo)e the containers. 2f the cargo is liquid& it!s remo)ed at a pier
equipped ,ith pump0out facilities.
pproaching the 3ar#or
'he ship!s agent notifies consignees of the date and time the ship ,ill discharge
cargo& if the shipping contract requires notice. 'he ship!s agent notifies the local
#ar and har#or pilot!s association to arrange for pilots& ,ho ,ill #oard the ship as
it approaches the entr$ to the channel or har#or to ad)ise the captain on
conditions and local requirements. 'he ship agent also arranges for tugs to assist
,ith docking and undocking.
Related Reading: "uties 4 5esponsi#ilities of a 6a)$ Operational Specialist
7pon rri)al
ship agent ad)ises local customs personnel of the arri)al of freight& so the
freight can clear customs ,ith dispatch. 'he ship agent also arranges for
8#ooked ser)ices8 such as longshoremen to unload cargo and for trucks to mo)e
containeri+ed freight from the port to the ne*t mode of transportation to the final
destination.
2f the ship has inspections or certifications due ,hen the ship is in port& the ship
agent notifies the local go)ernment authorit$ or the ship classification societ$
such as "et 6orske 9eritas or the merican Bureau of Shipping to schedule the
inspection. 'he ship agent also arranges an$ required repairs.
5eloading
When the ship has cargo to #e reloaded follo,ing cargo discharge& the ship
agent ensures the cargo is present at the port and& insofar as possi#le& ensures it!s
as descri#ed on the cargo manifest. 'he ship agent checks the conditions of
transportation specified on the #ill of lading to guarantee the cargo reaches its
destination #$ ,hich method of tra)el& and that the cargo is to tra)el on a
particular ship. 'he ship agent also )erifies the condition of the cargo and the
pro:ected date of arri)al at the final destination.
fter "eparture
-ollo,ing the completion of cargo and port operations& the agent confers ,ith
the ship!s master to arrange for departure from the port. 'he ship agent makes
departure arrangements ,ith the ship(s master and pilot(s association to o#tain
pilots. 'he agent also e*changes the results of inspections and certifications ,ith
the ship management compan$. -ollo,ing departure& the agent collects an$ #ills
due from consignees ,ho recei)ed freight and an$ penalties from the ship
management compan$ for damage or late deli)er$. 'he ship!s agent then
disperses these funds.
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