Professional Documents
Culture Documents
information
system
allows
the
information
and
the
necessity
of
automating
everything
from
System.
October
1999.
http://www.studymode.com).
The foregoing reasons were merged as a motivation of
NORSU
to
present
develop
method
computer-based
of
administration
systems
-
replacing
collecting
the
printed
services
through
relevant
and
innovative
Negros
campuses
and
admission
Oriental
2
are
procedures
State
University
currently
practicing
of
enrolling
Bais
City
the
manual
students.
These
said
enrollees
campuses.
or
personally
During
applicants
and
meet
to
the
enrollment
the
period,
university
enrolling
all
must
staffs
in
come
their
how
to
enroll
and
to
know
the
requirements
there
contributes
are
hassle
errors
and
of
much
misplacement.
time
for
the
It
also
students,
in
an
office.
These
are
the
major
troubles
of
an
online
and
electronic
admission
system,
it
and
this
paperless
admission
will
reduce
with
procedures
the
can
proposed
be
system,
accomplished
the
NORSU
wherever
and
jam-packed
of
students
lining
up
physically
in
the
typical
dean
or
admission
vice
staff
president
for
at
college
admission
or
In
undergo
the
same
the
case,
all
applicants
college/department
to
screening
NORSU
must
procedure,
English
qualifying
test.
Some
colleges
and
rated
interview
and
other
additional
grades
in
the
students
High
School
report
card
and
specializes
in
preparing
students
for
for
those
who
desire
to
enroll
in
the
university.
denied
NORSU
admission
declares
by
that
reason
of
no
student
race,
age,
shall
sex,
be
socio-
of
the
course
and
the
University
(NORSU
and
arm
effective
of
the
service
to
University
NORSU.
in
As
the
information
of
assistance
in
the
the
Universitys
Academic
information
interchange
between
Policies
2. Efficient
offices,
and
external
Colleges
and
campuses,
State
Universities
other
Higher
Educational
Institutions
management
and
control
of
student
records
7. Evolutionary system of enrollment that meets the
demand of students in the new millennium.
The heart and soul of the Office of the Registrar
is service, which will be provided to the whole
NORSU
community.
The
Office
of
the
Registrar
12
request
for
Form137/Transcript
of
Records
Form 13 Application for Graduation
Form 14 Evaluation Form
4. Diplomas
5. Certificates
6. Authentication
and
validation
of
School
University
total
CARE
Center
development
as
assists
and
individuals
supports
physically,
effectively
with
their
academic
excellence
and
technical competencies.
as
Guidance
Assistance,
Resources
services/programs
individuals
in
C.A.R.E.
and
are
their
Program
Enrichment),
basically
search
for
(Counseling,
these
designed
truth
organized
to
and
assist
knowledge,
these
services
intend
to
complement
and
preparation
they
may
have
acquired
outside
the
be
Online
University
developed
admission
system
admission
process.
in
order
starting
It
Admission
to
from
will
Management
automate
the
include
the
System
complete
notification
the
to
statistical
call
up
letters
to
eligible
candidates
for
entrance
project
retrieval
of
deals
with
information
inputting,
through
the
accessing
internet.
and
Once
the
departments
admitted
of
the
university
to,
maintains
student
is
student
progresses,
which
are
then
reports
in
forms
to
measure
various
to
these
used
which
files
to
each
as
the
generate
individual
and
students
(Online
School
Admission.
http://www.studymode.com).
Online
College
Admissions
System
(OCAS)
is
built
to
collaborative
relationship
between
Higher
Education
system.
system
by
This
enables
entering
the
only
candidate
minimum
set
to
access
of
the
information
Candidates
can
apply
to
particular
download
and
their
Application
Fee
Slip
24/7
Access.
Apply
from
any
place
with
network
of
Internet
Pay
Application
Fee
via
the
bank
branches across.
Track
admissions
application
status
via
college
website.
10
Dedicated
helpline,
online
help
guides,
and
Based
upon
reliable,
scalable,
secure,
and
the
traditional
university
admission
Managing
the
large
crowd
that
arrangements
for
assembles
for
admission
Making
space
the
assembled
parents
Employing staff to coordinate the crowd
Employing
staff
at
multiple
counters
to
issue
admission forms
Employing staff to sort out the collected fees
Employing staff to collect the admission forms
Employing
staff
to
sort
out
the
collected
admission forms
Intimating the eligible candidates for a face to
face interview.
11
various
disadvantages
and
shortcomings
Space
activities
institution
which
and
does
results
not
in
add
any
additional
value
to
the
cost
to
the
process
resulting
in
additional
cost
to
the
institution.
Parent physical availability is a must forced to
take
permission
admission
admission
leave
forms,
forms,
no
from
clarity
queue
to
work,
on
submit
queue
to
issuance
filled
in
purchase
dates
of
admission
(Enrollment
Problems
Encountered.
http://www.w3.org).
For
all
traditional
the
shortcomings
admissions
procedures,
of
practicing
adapting
the
the
online
12
Convenience:
Help
save
time
and
money,
fewer
Accuracy:
Standardization:
Standardized
forms
and
workflow
across institutions.
Easy
adoption:
Colleges
applications
and
Transparency:
Online
access
to
submitted
evaluation:
Real-time
Better
monitoring
and
College
Admissions
System
http://www.pitb.gov.pk)
Applying online will also:
Reduce paperwork
13
Enable
you
to
find
out
the
outcome
of
their
Benefits
of
Online
Admission.
www.richmond.gov.uk).
24/7
system
availability
resulting
in
application
14
(The
Benefits
of
Online
Admission.
http://www.w3.org).
Theoretical Framework
The theoretical background of this study is anchored
on the waterfall model of software development process as
shown in Figure 1.
Waterfall
model
development
involving
phased
is
software
progression
of
development
activities,
Installation
Maintenance
15
Essentially,
development
in
this
which
is
framework
development
for
proceeds
software
sequentially
what
This
the
involves
customer
gathering
needs
and
information
defining
the
This
involves
defining
the
software
architecture,
specifying
security
parameters,
designing
containers
and
constraints,
programming
language.
This
is
hardware
and
performance
and
data
storage
and
choosing
also
the
the
stage
at
This
constructing
the
development
team
interface
step
product
designers
consists
and
consisting
and
other
is
of
actually
performed
of
by
programmers,
specialists,
using
16
In
this
stage,
both
individual
to
ensure
that
they
are
error-free
and
tested
involves
and
certified
preparing
the
as
fit
system
for
or
use,
and
product
for
the
deliverable
is
typically
tagged
with
This
step
occurs
after
installation,
individual
improve
either
component
performance.
due
to
change
to
These
alter
attributes
modifications
requests
initiated
or
arise
by
the
system.
Typically,
every
change
made
to
the
17
new
product
release
(called
"maintenance
performed
to
enable
the
customer
to
gain
the
suitable
provides
steps
background
in
that
developing
enables
their
the
system.
It
researchers
to
system
towards
completion.
Also,
it
helps
each
or
the
18
19
20
21
22
23
THE PROBLEM
Statement of the Problem
This study aimed to design and develop an online
student
admission
system
for
Negros
Oriental
State
procedure
to
be
done
online.
The
can
be
accomplished
via
any
computer
research
study
also
sought
to
answer
the
following queries:
1. Is there a need to create an online admission system
for NORSU Bais City campuses?
2. What
are
the
problems
being
encountered
by
the
are
system
in
the
technical
terms
of
features
security,
of
the
proposed
accessibility
and
content?
24
After
the
submission
information
of
they
admission
have
form
submitted
they
can
and
can
within
the
set
schedules
for
entrance
examination.
4. During examination, applicants will only have to
approach
their
the
assigned
submitted
personnel
applications
to
from
search
the
and
verify
database
before
25
The
system
is
limited
only
for
the
new
online
student
admission
system
would
be
saving
and
retrieving
students
data
protected
database
than
storing
in
physical
cabinets.
This
would
also
give
benefits
not
only
for
the
26
of
They
will
documents
in
not
anymore
papers
and
carry
with
envelopes
them
to
be
will
serve
as
basis
for
future
studies
or
development.
27
METHODOLOGY
Research methods can be categorized in many ways.
The
usual
making
method
that
distinction
researchers
between
are
the
practicing
qualitative
is
and
another
are
usually
done
by
quantitative
of
their
environment
(Research
Methodology.
http://www.mbaofficial.com).
With
the
above
situation,
quantitative
research
45
kilometers
from
the
provincial
capital
28
29
Research Respondents
The respondents were students of NORSU Bais
City
of
Arts
and
Sciences,
Technology,
College
of
College
of
Business
Business
Administration.
College
Criminal
Justice
Administration
These
of
target
and
Industrial
Education,
College
population
of
were
researchers
made
checklist
type
of
reasons
not
provided
by
the
researchers.
The
30
campuses
Next,
belonging
the
from
researchers
questionnaires.
different
let
Lastly,
the
the
college
respondents
filled
departments.
filled
the
questionnaires
and
to
determine
the
percentage
of
the
college
http://www.mysmartschools.ph).
Below
is
the
Percentage
31
DEFINITION OF TERMS
To have a better understanding of the study, the
following terms were operationally defined:
Admission System the method of collecting documents
from the applicants of Negros Oriental State University
for enrollment.
Database
information
room
during
of
storage
enrollment
for
period.
set
of
gathered
These
set
of
these
are
the
applicants
or
the
people
32
Chapter II
PRESENTATION, ANALYSIS AND INTERPRETATION OF DATA
This
chapter
presents
the
analysis
and
Frequency
Percentage
YES
79
79
NO
21
21
Total:
100
100
33
Problems Encountered
Table
shows
the
different
assumptions
of
the
responses
in
regards
with
the
present
Frequency
Percentage
75
26.6
47
16.67
50
17.73
48
17.02
36
12.76
26
9.22
282
100
The
table
respondents
shows
struggle
that
26.6
mostly
on
percent
falling
of
in
the
line
100
when
34
personally
issuance
of
with
entrance
16.6
percent.
examination
Fifth,
results
delay
with
12.76
enough
to
accomplish
all
requirements
with
9.22
percent.
The aforementioned problems are the effects of using
the manual admission process. With the data gathered, the
students agreed that they are experiencing such problems
during admission. By the aid of this online admission
system, these problems can be avoided. This system will
automate the current admission procedures by providing
admission forms accessible via any computer connected to
the internet. No more need to carry with you bundles of
documents
while
falling
in
line
physically
in
the
campuses.
System Requirements and Specifications
Table 3 shows the requirement specifications for the
system. One is the operating system that will help the
35
RECOMMENDATION
Windows XP, Windows Vista,
Windows 7, Windows 8
Google Chrome
Mozilla Firefox
Internet Explorer
1-2 mbps
can
be
Chrome,
Mozilla
Firefox
or
should
be
based
on
the
users
choice
of
36
Security.
Table
shows
the
percentage
of
the
Frequency
Percentage
93
93
100
100
The
table
shows
that
out
of
100
respondents,
93
37
registered
user
if
ever
the
user
forgot
the
will
now
access
the
admission
forms.
While,
the
in
left
topmost
part
will
bring
user
to
the
Figure 5
SIGN-IN FORM
Figure 6 shows the registration form of the system.
Before accessing the system, an applicant or user must
create a unique username and password. E-mail address
must
be
provided
for
notification
of
validation.
It
38
for
validation.
Else,
if
user
is
already
Figure 6
REGISTRATION FORM
Accessibility
percentage
of
and
Content.
respondents
Table
choice
shows
the
in
terms
of
39
Table 5
Respondents Choice in Terms of Accessibility and
Content
Features
Direct access without user account.
Require user account creation and
email validation before accessing
the form.
Step by step with review summary
feature which automatically review
your information.
Total:
.
It
chose
shows
the
that
second
out
of
feature
100
Frequency Percentage
40
40
54
54
100
100
respondents
that
require
54
percent
user
account
feature
which
automatically
review
your
information.
Figure 7 shows the homepage of the online admission
system. This form will show after an applicant has signed
in. The name of the applicant or user is shown on the
upper right of the page. On the left table pane are the
clickable
text
buttons
that
are
linked
to
the
other
40
Figure 7
ADMISSION SYSTEM HOMEPAGE
Figure 8 shows a section of the admission form. On
this screenshot, the family details section is selected.
By clicking each section, a user can navigate to this
admission form or by clicking the Next command button
located
bottom
right
command
button
located
section
has
textboxes
of
the
bottom
and
page
left
and
of
drop-down/up
the
the
Previous
page.
menus
for
Each
the
41
Figure 8
ADMISSION FORM SECTIONS
Figure 9 shows the last section of the admission
form,
After
the
information
filling
up
about
all
the
the
examination
sections,
the
schedule.
Submit
42
Figure 9
SUBMIT APPLICATION
Figure 10 shows the Log-out command button from
the drop down arrow. The button is located top right of
the page. By clicking this button the user will go back
the
homepage
activity
was
of
the
left,
it
system.
can
be
In
case
continued
any
unfinished
by
logging-in
Figure 10
LOG-OUT COMMAND
43
Figure
11
shows
the
Log-in
page
for
the
Figure 11
ADMIN LOG-IN PAGE
Figure 12 shows a section for the administrators
page. This will show after an admin has logged in. In
this page the admin admin has the freedom to edit all
44
with
the
information
schedule
on
the
of
either
to
delete
or
edit
an
applicants
submitted information.
Figure 12
Admin Page: Examination Section
Figure
applicants
13
shows
section.
This
another
shows
admin
page
for
the
drop
down
menu
that
the
figure
will
show.
It
contains
an
applicants
45
submitted
information
about
the
examination.
And
the
Figure 13
Admin Page: Applicants Section
Figure
applicants.
applicants
14
shows
This
with
the
section
the
section
contains
personal
of
the
the
registered
list
information
of
that
all
were
46
Figure 14
Admin Page: List of Applicants
Figure 15 shows the admin section where an admin can
make
examination
schedules
to
be
posted
for
the
Figure 15
Admin Page: Adding Examination Schedule
47
already
three
kinds
of
registered
admin
in
this
\
Figure 16
Admin Page: Administrators
Figure
17
shows
the
section
of
adding
Figure 17
Admin Page: Adding Administrators
48
Chapter 3
SUMMARY, FINDINGS, CONCLUSIONS AND RECOMMENDATIONS
This study aimed to design and develop an online
student
admission
system
for
Negros
Oriental
State
procedure
to
be
done
online.
The
can
be
accomplished
via
any
computer
research
study
also
sought
to
answer
the
following queries:
1. Is there a need to create an online admission system
for NORSU Bais City campuses?
2. What
are
the
problems
being
encountered
by
the
are
system
in
the
technical
terms
of
features
security,
of
the
proposed
accessibility
and
content?
49
Findings
Based
on
the
data
gathered
from
the
survey,
the
the
current
admission
system
with
the
the
biggest
percentage
among
all
the
and
effort
availability
in
going
to
school
to
accomplish
all
requirements
with
9.22
percent.
50
operating
system:
Windows
XP,
Windows
Vista,
the
all
windows
operating
systems.
Another
Chrome,
Mozilla
Firefox
or
Internet
percent
of
the
respondents
chose
to
should
require
account
creation
and
online
longer:
admission
struggle
on
system,
falling
all
in
applicants
line
when
will
no
submitting
51
systems
such
as
Windows
XP,
Windows
Vista,
accessing
the
online
admission
system,
it
is
and
password
that
also
requires
52
That
username
each
user
shall
and
password
have
that
personal
also
account
requires
with
in
order
to
have
proficient
and
effective
system:
1. There must be personnel assigned who will maintain
and keep the systems functioning.
2. The system should be handled by users with assigned
roles and permission to prevent them from editing
contents which they are not authorized to change.
3. The entrance examination and interview should also
be online.
53
R E F E R E N C E S
54
REFERENCES
College
Admissions
in
United
States.
Retrieved
from
http://en.wikipedia.org/wiki/College_admissions_in_t
he_United_States
King,
R.M.
(2008).
Retrieved
from
Enrollment
Problems
Encountered.
http://www.w3.org59348868/Online-
Admission-System-Project-Report
Online
College
Admissions
System.
Retrieved
from
http://pitb.gov.pk/sites/pitb.gov.pk/themes/ftdrupal
001/build/yahoo-dom-event/yahoo-dom-event
55
Online
School
Admission.
Retrieved
from
http://www.studymode.com/Paperless-UniversityAdmission-System-1335645.html
Research
Methodology.
Retrieved
from
http://www.mbaofficial.com/mba/mba-courses/researchmethodology/feed/
Statistical
Treatment.
Retrieved
from
http://www.mysmartschools.ph/web/StudentPerformance/
stattreat.html
The
Benefits
of
Online
Admission.
Retrieved
from
www.richmond.gov.uk/ag/agedcm4h/academic/
Writing
Good
Research
Methodology.
http://uk.ask.com/question/how-to-write-a-goodresearch-methodology
56
A P P E N D I C E S
57
APPENDIX A
Questionnaire
An online student admission system is presently
being developed for our university where the upcoming
freshmen students can apply for entrance examination
through online.
This is the reason why we are asking for your kind
cooperation by answering the questions below sincerely.
Name (Optional):
_________________________________
Course
:
_________________________________
Year
:
_________________________________
College
:
_________________________________
58
CONTENT
2. Are you in favor of having an online interview for
the assessment of applicants who wish to enroll here
at our university?
Yes
No
Suggestions:
59
SECURITY
6. Which do you want:
Creating personal username and
filling up admission forms for
purposes.
Direct access without username
will lose any unsaved progress
while still filling up.
password before
work safe-saving
and password but
if power is lost
ACCESSIBILITY
7. Please check at least one (1). How do you want
system/website should look like:
the
60
61
APPENDIX B
Letter to the Campuses Administrator
Negros Oriental State University
Bais Campus 1
Bais City, Negros Oriental, 6206
December 2013
RECTO REYES, DPA
Campuses Administrator
Sir:
We, the fourth year Bachelor of Science in Computer
Science and Bachelor of Science in Information Technology
students from NORSU Bais City, Campus 1, College of Arts
and Sciences will be conducting a research study
entitled, NORSU Online Admission System. This study
aims to gather data needed to design the system.
In view of this, our target respondents of this research
study are the college students and teachers in the
institution from different colleges-College of Arts and
Sciences, College of Industrial Technology, College of
Criminal Justice Education, College of Education and
College of Business Administration.
We would like to ask permission to conduct this study in
the said departments. Data gathering will be kept
confidential and will be used for this research study
purposes only.
Thank you
request.
very
much
for
your
kind
attention
to
this
62
APPENDIX C
USER MANUAL
For Applicants:
63
64
1. Step
by
step
menu
where
the
blue
colored
menu
may
use
either
the
menu
buttons
or
65
1
3
2
1.
Input
fields
for
administrators
username
and
password.
66
2.
Click
sign
in
button
after
filling
the
input
fields.
3. Administrator credential is not correct or not
6
1
9
11
1. Administrators name.
2. Current Date.
3. Log-out.
4. Add interview schedule.
5. View schedules for interview.
6. Add entrance examination schedule.
7. View schedules for entrance examination.
8. View entrance examination scores of applicants.
9. List of applicants.
67
10.
Delete applicant.
11.
the table.
4
5
6
2
3
68
3
4
1. List of applicants.
2. Scroll to the right to view the next columns of the
table.
3. Sort table per page.
4. Search any information of the applicants from the
record.
69
3
1
70
Note:
The maximum amount of accounts to be displayed
per table are 16 accounts.
3
1
2
1. Input
fields
for
the
credential
of
the
administrator.
2. Submit account.
3. Back to the administrator accounts page.
71
CURRICULUM VITAE
PERSONAL INFORMATION
NAME
AGE
: 20
Oriental
GENDER
: Male
Cell #
: 09069547519
: eddiereysalazar@gmail.com
EDUCATIONALATTAINMENT
COLLEGE
Skills/Interest
Microsoft Office Application
Graphic Design Using Adobe Photoshop
Visual Basic Programming
72
PERSONAL INFORMATION
NAME: Leo Simon C. Anfone
AGE: 23
BIRTHDATE: January 21, 1991
ADDRESS: Burgos Street, Tupas
Manjuyod, Negros Oriental
GENDER: Male
CIVIL STATUS: Single
Course
Cell #
: 09056088361
: freelanceanfoneleo.gmail.com
EDUCATIONAL ATTAINMENT
COLLEGE:
SECONDARY:
Skills/Interest
Web Design / Web Development
Graphic Design / Illustration
73
PERSONAL INFORMATION
NAME
: Joan P. Quibal
AGE
: 27
Oriental
GENDER
: Female
Cell #
: 09351643800
: joanquibal@yahoo.com
EDUCATIONAL ATTAINMENT
COLLEGE
Skills/Interest
Microsoft Office Application
Graphic Design Using Adobe Photoshop
74
PERSONAL INFORMATION
NAME
AGE
: 20
: Male
Cell #
: 09357997137
: markjoty@yahoo.com
EDUCATIONAL ATTAINMENT
COLLEGE
Skills/Interest
Microsoft Office Application
Graphic Design Using Adobe Photoshop
75
PERSONAL INFORMATION
NAME
AGE
: 20
: Male
Cell #
: 09166754387
: jean_bert45@gmail.com
EDUCATIONAL ATTAINMENT
COLLEGE
Skills/Interest
Web Designing
Graphic Design Using Adobe Photoshop
76
PERSONAL INFORMATION
NAME
AGE
: 20
: Male
Cell #
: 09353424997
: khanzgeuvarra@yahoo.com
EDUCATIONAL ATTAINMENT
COLLEGE
Skills/Interest
Microsoft Office Application
Graphic Design Using Adobe Photoshop
77
PERSONAL INFORMATION
NAME: Mark John K. Acibo
AGE: 20
BIRTHDATE: May 30, 1993
ADDRESS: Poblacion Manjuyod, Negros
Oriental
GENDER: Male
CIVIL STATUS: Single
Course
Cell #
: 09062465125
: mark65john@yahoo.com
EDUCATIONAL ATTAINMENT
COLLEGE:
SECONDARY:
Skills/Interest
Microsoft Office Application
Graphic Design Using Adobe Photoshop
78
PERSONAL INFORMATION
NAME: Ma. Antoniette T. Usaraga
AGE: 21
BIRTHDATE: April 20, 1992
ADDRESS: Bindoy, Negros Oriental
GENDER: Female
CIVIL STATUS: Single
Course
Cell #
: 09351323116
: m.usaraga@yahoo.com
EDUCATIONAL ATTAINMENT
COLLEGE:
SECONDARY:
Skills/Interest
Microsoft Office Application
Graphic Design Using Adobe Photoshop
79
PERSONAL INFORMATION
NAME: Ronilo U. Baldoza
AGE: 25
BIRTHDATE: June 29, 1988
ADDRESS: Canluto Bindoy, Negros
Oriental
GENDER: Male
CIVIL STATUS: Single
Course
Cell #
: 09261068436
: ronilo.baldoza@yahoo.com
EDUCATIONAL ATTAINMENT
COLLEGE:
SECONDARY:
Skills/Interest
Microsoft Office Application
Graphic Design Using Adobe Photoshop
80
PERSONAL INFORMATION
NAME: Fulnert A. Babor
AGE: 25
BIRTHDATE: August 07, 1989
ADDRESS: Abaca Nalundan, Bindoy,
Negros Oriental
GENDER: Male
CIVIL STATUS: Single
Course
Cell #
: 09066750916
: fulnertzx32@yahoo.com
EDUCATIONAL ATTAINMENT
COLLEGE:
SECONDARY:
Skills/Interest
Microsoft Office Application
Graphic Design Using Adobe Photoshop
81