Dear Parents,

October 4, 2014

Welcome to the 2014-2015 competitive season! Some of you have been with us for years while others are new
to our program. In preparation for each competitive season, the AAPA board works together with the coaching
staff to estimate the total fees required per gymnast to participate in the meets. The following list describes
each of the components of the total estimated fee:
Annual Dues: There is a $25 annual AAPA fee per family regardless of the number of gymnasts in the
family. This fee supports AAPAs mission to provide volunteer and financial support to the gymnasts
and their coaches. This $25 fee is covered by the payments described below. New lower amount!
Coach Support: There is a $50 annual fee, per gymnast, to support the travel costs for our
coaches. These fees are used to reimburse Arlington County for costs incurred by our coaches when our
gymnasts are at competitive meets. The amounts paid are consistent with Arlington County travel
guidelines. This $50 fee is covered by the payments described below. New lower amount!
USAG Dues: Each competitive gymnast is required to be a member of USAG. The fee is $54 for levels
3-10 and $20 for Xcel. AAPA pays this fee directly to USAG for each registered gymnast. This fee is
covered by the payments described below.
Competitive Meets: The greatest part of each familys annual payments to AAPA goes towards your
daughters entrance fees for competitive gymnastics meets. Each competitive meet requires a pergymnast fee that ranges from $70-$125 per meet. Each gymnast will compete in a number of meets,
depending on their level and readiness. These fees are covered by the payments described below.
***Please note that required competitive apparel (Aerials tank leo, competition leo, warm-ups and gym
bags), are NOT covered by the payments described below. These items are processed separately and
you will see separate information on these items already.***
The following table shows the total estimated fees by level. These estimates are based on the average number
of meets that gymnasts from the various levels have competed in recent years and the tentative schedule for this
year. Your gymnasts actual competition fees for the season may be greater or less than the estimate noted
below. As we near the end of the competitive season (a few weeks before each respective State meet), we will
send out individual statements showing the actual amounts incurred for each gymnast.
You will receive a refund if you have paid more than necessary or you may owe additional meet fees. Such
additional amounts (if owed) must be collected prior to your daughter competing in their respective State meet.
We do not issue refunds or request additional payments if the balance is under $10.
Level
Level 8/9/10 Level 7 Level 6 Level 5 Level 4 Level 3 Xcel -

Average Fee
$900
$750
$750
$750
$900
$900
$700

Payments Required
two payments of $450
two payments of $375
two payments of $375
two payments of $375
two payments of $450
two payments of $450
two payments of $350

Due
**checks payable to AAPA
10/31/14 and 11/30/14
10/31/14 and 11/30/14
10/31/14 and 11/30/14
10/31/14 and 11/30/14
10/31/14 and 11/30/14
10/31/14 and 11/30/14
10/31/14 and 11/30/14

The first payment is due on October 31, 2014. The second payment is due November 30, 2014. A single
payment is an option as well and is encouraged. Please include your gymnasts name and level in the memo
section of your check. If you need to make other arrangements or need an alternative payment plan, please
contact me.

If you have any questions please feel free to contact Ali Chen, via email at alichen0907@gmail.com.
Thanks and we look forward to a wonderful gymnastics season!
Payments may be placed in the AAPA lockbox on the wall outside the gym.
AAPA PAYMENT POLICIES
1.) In order for the gymnast to be in good standing all payments must be up to date, including payments to
Arlington County for instruction time and payments to AAPA for meet and operational expenses.
2.) All gymnasts are assumed to be attending every meet. If a gymnast will not be attending a meet this
must be communicated to the coach in writing. If the gymnast is scratched too late to receive a refund
from the host gym the gymnasts account will be charged for the meet.
3.) Gymnasts will NOT be allowed to compete at their State competition until all fees for the year are paid
in full or an alternative payment plan has been established.
4.) A statement of the gymnasts account will be produced near the end of the competitive season. If a
parent would like a statement at an earlier date, please request one from the AAPA Treasurer.
5.) If you know there are meets your gymnast will not attend you must make the first scheduled payment
but may then adjust the subsequent payment as needed.
6.) If a gymnast is receiving a discount on the instruction fees from Arlington County, AAPA will honor
this discount. The discount will apply to all fees collected including team apparel and social
opportunities that arise throughout the year. Please reach out to Carly Meyer
(cmeyer@arlingtonva.us) for additional information on this discount.

AAPA Income Statement

For the fiscal year ended August 31
2014

Fiscal
Year Ended
8/31/14

Year Ended
8/31/14

Actual

Budget

variance

Budget

6,400
9,225
0
541
242

6,500
9,000
0
0
0

100
(225)
0
(541)
(242)

3,250
6,000
0
0
0

Total
Family Payments and Misc Other

16,408

15,500

(908)

9,250

116 Meet Fees Collected

616 Meet Fees paid

71,272
(72,952)

Net Meet Fees Paid

(1,680)

(1,200)

480

(2,000)

(52)

(656)

(2,000)

(1,344)

(16,300)

2,723
(1,528)

2,500
(2,000)

(223)
(472)

2,500
(2,000)

1,195

500

(695)

500

9,570
(6,371)

6,500
(5,500)

(3,070)
871

6,500
(5,500)

3,199

1,000

(2,199)

1,000

1,183
0

500
(200)

(683)
(200)

500
(200)

1,183

300

(883)

300

310
Host Meet:
315 Gymnast Fees
320 Concessions
330 Programs
340 Vendors
350 Sponsors

46,840
2,702
3,081
240
2,250

35,700
2,500
2,000
300
0

(11,140)
(202)
(1,081)
60
-2250

37,800
2,500
2,000
250
0

Total

55,113

40,500

(14,613)

42,550

FINAL
Inflows

112
Family Dues
114 Coach Support
117 Family Payments - prior year
420 Donations
430 Miscellaneous Income

119 VAUSAG Dues collected

620 VAUSAG Dues paid
Net VAUSAG Dues paid

220 Team Apparel Collected

720 Team Apparel Paid
Net Team Apparel collected/(paid)

210 Booster Sales

710 Booster Inventory
Net Booster Inflow

230
Leo Sales
730 Leo Inventory
Net Leo Inflow

410 Fundraising Collected

910 Fundraising Expenses
Net Fundraising Inflow

Host Meet Inflow

Fiscal

5,007
(4,955)
52

14,797
(15,453)

Fiscal

Year Ended

2014/15
(under)/over


810
Host Meet:
820 Concessions
830 Judges
840 Sanction Fee
850 Trainer
860 Awards
870 Facility Fee
875 Programs, GL Grams, Raffle
880 Other

(1,130)
(5,726)
(2,101)
(1,100)
(8,732)
(2,700)
(1,365)
(4,081)

(1,000)
(6,000)
(1,700)
(1,000)
(8,000)
(2,000)
(1,500)
(1,000)

130
(274)
401
100
732
700
(135)
3,081

(1,000)
(6,000)
(1,800)
(1,100)
(8,000)
(2,100)
(1,000)
(3,000)

(26,935)

(22,200)

4,735

(24,000)

28,178

18,300

(9,878)

18,550

TOTAL NET INFLOWS

47,879

32,400

(15,479)

11,300

Outflows

(2,037)
0
(1,046)
0
(513)
(335)
(2,519)
(94)
(1,320)
(4,112)
(2,067)
0
0
(9,617)
(888)

(2,500)
(2,000)
(800)
(1,500)
(1,250)
(300)
(3,000)
0
(3,500)
(8,000)
(4,000)
(4,400)
0
(17,500)
(2,000)

(463)
(2,000)
246
(1,500)
(737)
35
(481)
94
(2,180)
(3,888)
(1,933)
(4,400)
0
(7,883)
(1,112)

(2,500)
(2,000)
(1,500)
(1,500)
(1,250)
(1,000)
(3,000)
0
(3,500)
(8,000)
0
0
0
(17,500)
(2,000)

(24,548)

(50,750)

(26,202)

(43,750)

23,331

(18,350)

(41,681)

(32,450)

Total Host Meet Outflows

Net Host Meet Inflows

620 VAUSAG Coaches Dues

725 Coach Apparel
950 Office Expenses
955 Team Education
960 Team Social
962 Senior Gifts
965 Team Awards
970 Team Supplies
975 Team Equiment
980 Coach Education
982 New Cumpolsory Routines
983 Coach Clothing Allowance
985 Coach Gifts
990 Coach Travel
995 Gymnast Grant

Total
Outflows

Net Inflows/Outflows