HNG DN S DNG

PHN MM K TON CNG ON C S 2014

Phn mm K ton cng on c s 2014 l phin bn c bit ca phn
mm Qun l ti chnh ti sn cng on, c thit k ring cho nhng cng
on c s (cng c th dng cho cng on cp trn c s) khng c cn b
nghip v k ton nhng vn c th s dng phn mm ny thc hin cng tc
qun l ti chnh, k ton ca n v.
Tuy nhin, y khng phi l phn mm k ton bt buc cc cng on c
s phi s dng. Nu cc cng on c s c cn b nghip v k ton
(chuyn trch hoc kim nhim) nn s dng phn mm Qun l ti chnh ti
sn cng on dng chung cho cng on cp trn c s v cng on c s,
phn mm ny c y cc tnh nng v khng b hn ch s dng ti khon
nh phn mm K ton cng on c s 2014.
Phn mm K ton cng on c s 2014 c xy dng trn c s nng
cp phn mm K ton cng on c s 2011 ph hp vi nhng quy nh
mi ca Tng Lin on Lao ng Vit Nam trong lnh vc ti chnh cng on.
So vi phn mm K ton cng on c s 2011, phn mm K ton
cng on c s 2014 c nhng thay i nh sau:
- Thay i Mc lc thu chi ti chnh cng on, mu biu s sch k ton,
bo co ti chnh v.v.. theo cc quy nh mi ca Tng Lin on v cng tc ti
chnh nm 2014.
- C thm cc loi chng t : Giy rt tin mt, Giy np tin vo ti
khon.
- B sung cc nghip v : Bn giao tch lu v Nhn tch lu bn giao.
- B sung ti khon 312 (phin bn trc dng chung vi 311), ti khon
354 (phin bn trc dng chung vi 341).
- B sung tnh nng t ng kt chuyn : kt chuyn s chi v s np
cp trn ca n v s dng phn mm (khi lp v ghi a bo co quyt ton B07
hoc B07b ca n v dng phn mm), kt chuyn s chi v s np ln ca cc
n v cp di chi tit theo tng n v (khi lp v ghi a s tng hp quyt
ton S84).
- C thm cc chc nng qun l, mu biu tng hp bo co dnh ring
cho cng on c s c c s thnh vin.
- Chnh sa h thng thc n, thanh cng c ca phn mm, khng cn
phi sa font mn hnh (dng font VK Sans Serif) nh cc phin bn trc y.
Tuy nhin, nu khng ci t c, ngi dng c th ci t phin bn
KetoanCDcoso2014-V c giao din nh cc phn mm c s dng.

PHN TH NHT:
HNG DN CI T PHN MM
K TON CNG ON C S 2014
Vic ci t ln u phn mm K ton cng on c s 2014 l bt buc,
d my tnh ca bn ci t v ang chy cc phin bn t nm 2013 v trc
ca phn mm k ton cng on.
Vic ci t cc phn mm k ton cng on c mt im khc bit so vi
cc phn mm ng dng khc ch mc d ci t phn mm mc nh vo
th mc C:\Program Files nhng khng dng chng trnh ci t trong th
mc ny, cn phi copy th mc chng trnh gc KetoanCDcoso2014 vo
a D:\ hoc a E:\ chy chng trnh t th mc va copy ny.
Trnh t thc hin vic ci t nh sau:
1. Ti a phn mm k ton cng on c s t trang web ca Tng
Lin on LVN.
Vo trang web www.congdoanvn.org.vn => chn : Download phn
mm ti chnh C => chn mt ng link trong mc a k ton cng on
c s 2014 ti file nn v my. (File DiaketoanCDcoso2014.zip).
2. Ci t phn mm k ton cng on:
- Gii nn file va ti v trn (file DiaketoanCDcoso2014.zip). Sau khi
gii nn c cc th mc v mt s file nh sau:

(Nu CCS c cp trn pht a, trong a cng c cc th mc v file nh trn).

- Trc khi ci t, cn ng tt c cc chng trnh ang chy trn my

tnh nh cc chng trnh dit virus, word, exel nht l cc chng trnh
chng virus vic ci t khng b li.
- M th mc CaidatPhanmemKetoancongdoan => chy file Setup.exe
ci t chng trnh vo th mc mc nh l C:\Program files, ch khng
i tn th mc mc nh ny v phn mm s khng chy t th mc ny.
- X l cc thng bo gp trong qu trnh ci t theo ng hng dn nh
sau:

Bm OK

Bm nt ny ci t

Bm No to All
vi cc thng
bo dng ny

Bm Ignore
vi cc thng
bo dng ny

Sau khi bm nt Ignore ln u, cn bm tip nt Yes khi mn hnh sau

xut hin:
Bm chut vo y
tip tc

Tip tc bm nt Ignore cho n khi xut hin thng bo sau, vic ci t

hon thnh.
Vic ci t
thnh cng khi
c thng bo
ny

Nu khng nhn c thng bo trn, cn khi ng li my tnh, ng

nhp Windows vi tn ngi dng c quyn Administrator, ng phn mm
chng virus v cc phn mm khc ang chy, thc hin li vic ci t nh
hng dn trn.
Nu vn khng ci t c, lin h vi Trung tm Cng ngh thng tin
Tng Lin on (0438221668) c gip .
3. Copy th mc KetoanCDcoso2014 vo a D:\ v chy chng trnh
- Copy th mc: KetoanCDcoso2014 trong a K ton cng on c s
2014 ( gii nn trn) vo trong D:\ ca my (hoc a E:\, F:\... cng
c, min l khc C:\ ci Windows). n y, bn c th chy chng
trnh bng cch kch p file KetoanCDcoso2014.exe trong th mc ny.
- a biu tng chng trnh ra mn hnh thc hin nh sau: bm
chut phi vo file KetoanCDcoso2014.exe => chn Send to => chn
Desktop.
4. Chuyn d liu t chng trnh c sang chng trnh mi (nu trc
y s dng phn mm k ton cng on cc phin bn trc):
Bc 1: Xc nh v tr d liu chng trnh c: Chy chng trnh c,
pha di mn hnh hin th ng dn file d liu chng trnh ang dng:
V d:
4

Theo hin th trn mn hnh, phn mm k ton cng on ang s dng

file d liu c tnl TCCD2014.MDB a D:\ trong ng dn th mc l
D:\KetoanCDcoso08052013\data\. V phn mm ny cho php s dng d liu
nhiu th mc khc nhau trn my tnh cng nh cc th mc trn mng (
my tnh khc), do phi xc nh ng d liu c nm my tnh no, th
mc no mi c th nhp ng d liu c vo chng trnh mi c.
Bc 2: Chuyn d liu t chng trnh c sang chng trnh mi:
Chy chng trnh mi (mc 3 trn) => chn thc n Qun l cc file d
liu ti chnh => chn Nhp d liu t my khc => bm Tip tc => chn
file TCCD2014.MDB trong th mc Data ca chng trnh c - theo ng dn
ti bc 1 (VD D:\KetoanCDcoso08052013\data\)=> bm Open => chn
C khi chng trnh hi c mun nhp tt c cc nm => Phn mm mi s t
ng nhp tt c d liu ca cc nm c trong th mc .
5. Ci t font ting Vit ABC (TCVN3), sa li khai bo RegionLanguage (khu vc ngn ng) trn Windows.
Phn mm k ton cng on c s 2014 vn s dng font ch ting Vit
ABC ( cn gi l font TCVN3). V vy, nu bn cha nhp c ting Vit khi
chy phn mm ny hoc ting Vit trn mn hnh hin th sai, bn cn kim tra
cc ni dung sau:
- Kim tra xem nhp b font ABC vo th mc C:\Windows\Fonts
cha? Tn cc font ABC thng bt u bng .vn... v d .vnarial, .vntime v.v..
Nu cha c cc font ny, cn Copy cc file trong th mc FONTS-ABC c
trong a gc phn mm vo th mc C:\Windows\Fonts l xong.
- Kim tra xem b g ting Vit trn my tnh ca bn chn ng bng
m ting Vit l TCVN3 cha (xem hnh di). Ch , vi b g Unikey th phi
chn ng bng m TCVN3 mi g c ting Vit, cn vi b g Vietkey th
khng cn chn v b g Vietkey c kh nng t ng chuyn i bng m t
Unicode sang TCVN3. V vy, nu khng c yu g c bit s dng b g
Unikey th nn dng b g Vietkey, c th nhp d liu ting Vit vo phn mm
k ton cng on c s m khng cn phi t li bng m t Unicode sang
TCVN3.
Khi dng b g Unikey, cn bm chut phi vo biu
tng b g Unikey, chn bng mTCVN3(ABC) mi
nhp c ting Vit vo phn mm k ton cng on

- Ci t font ch VK Sans Serif.

Copy file vknt.fon trong th mc Vietkey (c trong th
mc cha phn mm gc) chn vo th mc cha cc font ch
ca h thng l C:\Windows\Fonts.
- Thit lp ch hin th font ch mn hnh.
- i vi cc my tnh ci h iu hnh Windows
XP, thc hin nh sau:
Bm chut phi vo ch trng trn mn hnh, chn
Properties Appearance

Advanced

mn hnh sau s xut hin :

Bm vo y ln lt
chn cc mc Menu,
Icon, Tooltip

ng vi tng mc Menu,
Icon, Tooltip c chn
trn, m hp font ny v
chn font VK Sans Serif

Trong phn Item, ln lt chn cc mc Menu, Icon,

Tooltip, v trong tng mc , u chn li font mn hnh l
VK Sans Serif nh hnh minh ho trn (font ny s xut hin
nu copy font vknt.fon vo th mc C:\windows\Fonts).
Sau bm nt OK, Apply ng cc ca s,
chy li phn mm ny, mn hnh ting Vit s c hin th
ng.

- i vi cc my tnh ci h iu hnh Win7, thc

hin nh sau:
Bm chut phi vo ch trng trn mn hnh, chn
Personalize Windows Color

mn hnh sau s xut

hin

Bm
vo

tip
dng
Ad
d

Bm vo
y

vance

appearance setting... mn hnh trn v thc hin nh hng dn cho h iu hnh Windows XP.
Ch : Nu ang chy phn mm, bn c th s dng
nhanh thc n Thng tin h thng Sua font man
hinh sa tm thi font mn hnh cho phin lm vic
hin hnh.
- Mt s my tnh ci h iu hnh Windows c Vit ho cng s gy
li hin th font ch (mt s ch ci c du ting Vit b chuyn thnh du ? v
gy li in chng t), khi bn cn khai bo li phn Region-Language ca
Window b cc thit lp Vit ho i. Cch lm nh sau:
i vi h iu hnh Window XP:
M Control Panel -> Regional and language Options -> chn th Regional
Options -> chn English (United States) cho phn Standards and formats v
United States cho phn Location nh hnh sau.

Bm chut m tip th Advanced -> chn English (United States) cho

phn Language for non-Unicode programs nh sau:

i vi H iu hnh Win7:
- M ca s Region and Language (g cm t ny Search gc di
bn tri mn hnh v bm chut vo tn chng trnh c tm thy pha trn,
hoc dng Control Panel m ca s ny) . Chn th Formats, m hp lit k
chn English (United States) thay cho Vietnamese (Vietnam).

- Tip tc chn th Administrative, bm vo nt Change system locale

chn English (United States) thay cho Vietnamese (Vietnam)

Nu khng thc hin c, lin h vi Trung tm Cng ngh thng tin

Tng Lin on (0438221668) c gip .

PHN TH HAI
HNG DN S DNG PHN MM K TON CCS
A. CC THAO TC BAN U:
I. Cc phm chc nng hay s dng:
Khi a con tr nh my vo mt trn mn hnh :
Phm F4

Xa ni dung c m khng cn bi en

Phm F5

Hin th cc danh sch tham kho. Nu g mt t kho no ri

mi bm F5 th phn mm s hin th danh sch v t tm n dng
cha t kho . C th bm phm F3 tm dng tip theo cng
cha t kho .

Phm F6

Copy tng ng chng t trc hoc tng ng dng

bn trn.

Phm F8

Copy ni dung hin hnh m khng cn bi en, lu vo b nh

Clipboard ca my tnh.

Phm F9

Dn ni dung lu trong b nh Clipboard vo hin hnh.

II. Cc khai bo ban u trc khi s dng phn mm

1. Khai bo thng tin chung v n v, thit lp ch k ton, thng tin
in s sch, bo co.
M thc n "Thng tin h thng" => chn "Np sa thng tin chung v
n v.
- Nhp thng tin v n v : Chn th Thng tin v n v => khai bo
tn n v cp trn, tn n v, loi n v , tn th trng (Ch tch cng on),
ngi ph trch k ton, cn b k ton, th qu v.v.. Cc thng tin ny c
dng in cc phiu thu, phiu chi, u nhim chi v.v..

Ch nhp Loi n v: Bt buc phi chn loi n v, khng c

trng. Cng on c s ch c chn 1 trong 5 loi: HCSNTW, HCSNP,
10

Doanh nghip nh nc, DN c VT NN, Doanh nghip khc; C cp trn c s

chn C quan LL qun huyn tng ng.
- Thit lp ch k ton : Chn th Thit lp ch k ton => Nu
chn ch n gin, phn mm cho php ngi dng nhp chng t thng qua
chn cc nghip v c chun b sn, ngi dng khng cn bit nghip v
k ton, khng cn phi nh khon.
Nu chn ch y , ngi dng phi bit nghip v k ton v thc
hin nh khon khi nhp chng t.
Trong qu trnh s dng phn mm, ngi dng c th chuyn t ch
ny sang ch kia nhp chng t nu cn.

- Nhp thng tin in s sch, bo co. Chn th Thng tin in s sch, bo

co. Nhp cc thng tin v a danh, chc danh ngi ph trch k ton (gi l
ph trch k ton hay l k ton trng), cc dng k (Thay mt, k thay
v.v..), chc danh v tn ngi k v.v.. Cc thng tin ny s c dng khi in cc
bo co, s sch.
2. Nhp danh sch cc n v, phng ban.
Danh sch cc n v, phng ban gm tn n v thng xuyn pht sinh
thu, chi hoc tn cc CCS cp di trc tip qun l ti chnh (nu c) . Danh
sch ny c dng in nhanh tn n v, m n v, loi n v, a ch,
in thoi, s hiu ti khon ngn hng v.v.. ca n v khi nhp cc chng t,
bo co ti chnh lin quan ti n v, cho php kt xut cc s k ton chi tit
theo tng n v.
Cch nhp, sa :
Chn thc n "Danh sch tham kho"=> chn "Np sa danh sch cc
n v, phng ban" => bm "Np mi" (hoc bm Sa) => Nhp tn V, M
V, a ch, tn NH, s TKNH, Loi n v => Bm "Ghi a".

11

2. Nhp tn n
v v cc thng tin
lin quan"

3. Chn Loi V : Nu
l CCS cp di chn 1
trong 5 loi CCS:
HCSN TW, HCSN P,
Doanh nghip NN, DN c
VT nc ngoi; DN
khc; Cc n v
khc th chn n v
khc

1. Bm nt
Np mi

4. Bm nt
Ghi a

3. Nhp danh sch cc i tng qun l.

Mc ch: Khai bo tn cn b nhn vin ( theo di tm ng), tn cc khon
thu, chi cn theo di ring, i tng thng xuyn giao dch, cc khon tm gi,
cc qu XH, cc khon u t ti chnh. H tr nhp chng t nhanh, in s k
ton chi tit theo i tng.
Cch nhp sa : Chn thc n "Danh sch tham kho"=> chn "Np sa danh
sch cc i tng qun l" => Bm "Np mi" => Chn Loi i tng, nhp
tn i tng, ch tt => Bm "Ghi a" (Hnh di)
2. Chn loi i t
ng

1. Bm "Np
mi"

3. Nhp tn i t
ng, ch tt

4. Bm "Ghi
a" lu
li

4. Nhp danh sch cc ngn hng, kho bc.

Mc ch: Khai bo Ti khon v s hiu ti khon tin gi ti kho bc hay
ngn hng ca n v s dng phn mm. Phc v nhp nhanh chng t ngn
hng, lp s chi tit tin gi ngn hng theo tng ti khon tin gi.
12

Cch nhp,sa :
Chn thc n "Danh sch tham kho"=> chn "Np sa danh sch ngn
hng, kho bc" => Bm "Np mi" => Nhp tn NH (KB), loi tin, s TK ...=>
Bm "Ghi a".
2. Nhp tn NH, KB ni m TK,
loi tin, s hiu TK, ch tt, chn
mu UNC

3. Bm
Ghi a

1. Bm
"Np mi"

5. Nhp, sa s d u nm.
Mc ch: Nhp s d u nm cc s k ton: Qu Tin mt, Tin gi
NH, D cp di, Ngun kinh ph, qu XH v.v.. Phi nhp bng tay khi s dng
phn mm ln u. Cc nm tip theo s dng chc nng Chuyn s d sang
nm sau, khng cn nhp s d bng tay na.
Cch nhp sa s d u nm :
Chn thc n "K ton"=> chn "Np sa s d u nm"=> Chn loi
s d => Nhp s d v cc thng tin cn thit => Bm "Ghi a".
1. Bm "Nhp
mi"
2. Chn loi s cn nhp s d

4. Bm "Ghi
a"
3. Nhp cc
sng mu; Cc
"tn i tng",
"ti khon NH"
bm phm F5

13

Lu khi nhp s d u k cn chi tit theo n v, i tng, s d

TGNH th mi n v, i tng, ti khon TGNH nhp 1 dng (mi ln nhpghi a 1 dng). S khng c s d khng nhp. m bo tng s d n = Tng
s d c (D TM+D TGNH+D T+D CCS cp di nu c=D ngun
kinh ph + D tm gi + D qu XH).
III- S dng cc nt lnh trn thanh cng c:
Thanh cng c cha mt s nt lnh, nm di thanh thc n nh sau:

Cc Nt lnh

1. Nt "Kt thc"

ng chng trnh sau khi s dng

2. Nt "Nhp CT"

Nhp tt c cc loi chng t k ton: Thu tin mt,

chi tin mt, thu TGNH kho bc, chi TGNH kho
bc.

3. Nt "Tra cu"

Tra cu, tm kim cc chng t nhp

4. Nt "In s KT"

In cc s k ton

5. Nt "Ti sn"

Nhp cc th ti sn c nh, dng c lu bn; Theo

di qu trnh tng ti sn.

6. Nt "T.Hp BC"

Dng nhp, duyt cc bo co ti chnh ca cp

di; Lp bo co thu, chi ti CQ s dng phn
mm; Tng hp bo co gi cp trn.

7. Nt "My tnh"

My tnh trong qu trnh nhp chng t, nhp bo

co.

8. mu vng

Thay i nin k ton

B-NHP CHNG T PHT SINH HNG NGY:

1- Ca s mn hnh nhp chng t:
Tt c cc loi chng t c nhp bng nt lnh "Nhp CT". Khi bm nt
Nhp mi, ca s mn hnh nhp chng t hin th nh sau:

14

7. Bm In
in CT

1. Bm Nhp
mi

6. Bm Ghi
ia

2. Nhp ngy pht sinhphn mm t in

3.
Chn 1
trong 4
loi
nghip
v
4. Chn 1
nghip v
ph hp

5. Nhp ni dung cc theo

thc t pht sinh.
(Mt s bm phm F5
chn: Ngi nhn tin, np
tin, n v nhn tin, ti
khon nhn tin, mc lc
TCC )

2. Quy trnh nhp chng t: 1. Bm nt "Nhp mi" => 2.Nhp ngy

thng pht sinh (hoc phn mm t ng in ngy thng) => 3. Chn loi
nghip v pht sinh (c 4 loi nghip v : thu chi tin mt, thu chi tin gi) => 4.
Chn nghip v=> 5.Nhp cc cn thit => 6. bm nt "Ghi a" lu li =>
7. Bm In in phiu.
3. Chn loi nghip v khi nhp chng t:
Ngi s dng phi chn ng 1 trong 4 loi nghip v:
- Thu tin mt.
- Chi tin mt.
- Thu tin gi ngn hng, kho bc.
- Chi tin gi ngn hng, kho bc.
4. Chn nghip v khi nhp chng t:
ng vi mi loi nghip v, phi chn 1 nghip v ph hp, c th:
a/ ng vi Thu tin mt hoc Thu tin gi ngn hng, kho bc c cc
nghip v:
- Thu ti chnh C: gm thu kinh ph do chuyn mn chuyn sang, on
ph do t cng on hoc on vin ng, thu khc (Mc 22 n 24).
15

- Nhn kinh ph cp trn cp (khng phn bit cp kinh ph, on ph hay

cp h tr, chng trnh t p mc 25 ngm nh, ).
- Rt tin gi ngn hng, kho bc nhp qu: khng phn bit ngun.
- Thu qu XH: phn nh thu ng h bo lt, thin taikhng quyt ton
TCC.
- Thu hi tm ng: nhp cc nghip v thu li tin tm ng cho ni dung
hot ng no , s tin lun bng s tm ng. Sau khi lp phiu thu hon
tm ng, k ton phi lp tip phiu Chi tin mt-nghip v chi TCC chi ra
s tin thc t chi.
- Thu hi cho vay, u t ti chnh: Phn nh cc nghip v thu li tin gc
cho vay, u ti ti chnh (bn c phn c phiu C mua khi CP ha DN
).
- Thu cc khon phi tr (tm gi): Cp trn chuyn tin khen thng, tm
gi ca mt i tng no
- Thu cp di np ln: Nghip v ny ch pht sinh khi /v s dng phn
mm l C quan LL qun huyn, tng ng hoc l CCS c c s thnh
vin v cc CCS, c s thnh vin ny c lp bo co QT thu, chi TCC.
- Thu gim chi TCC: Phn nh khon thu gim chi TCC do chi qu,
chi nhm (Mc 27-31).
b/ ng vi Chi tin mt hoc Chi tin gi ngn hng, kho bc c cc
nghip v:
- Chi ti chnh cng on: y l ni dung pht sinh ch yu ti CCS, vi
cc ni dung chi t mc chi 27 n mc chi 31 c quy nh ti Quyt nh s
272/Q-TL ngy 07/3/2014 v thu, chi, qun l ti chnh cng on c s.
- Np cp trn: khng phn bit kinh ph, on ph (chng trnh t p mc
ngm nh 37).
- Np tin mt vo ngn hng, kho bc: khng phn bit ngun.
- Chi qu XH: Cc nghip v chi hoc chuyn tin qu XH t thin thu
cho cc n v, c nhn (khng a vo quyt ton).
- Chi tm ng: Phn nh khi xut tin tm ng cho mt c nhn trong n
v chi mt hot ng cng on no .
- Cho vay, u t ti chnh: Phn nh cc khon tm ng, cho vay, u t
ti chnh (cc khon cho vay, u t ti chnh phi c kin ng ca C
cp trn trc tip bng vn bn).
- Chi hon tr cc khon tm gi: Chi khen thng do cp trn chuyn tin,
hon tr cc khon tm gi khc (khng a vo quyt ton).
- Cp cho cp di: Nghip v ny ch pht sinh khi /v s dng phn
mm l C quan LL qun, huyn tng ng hoc l CCS c c s thnh
16

vin v cc CCS, c s thnh vin c lp bo co quyt ton thu, chi ti chnh

cng on.
- Chi gim thu ti chnh cng on: P/ khon chi gim thu ti chnh cng
on do thu qu kinh ph, on ph phi hon tr li.
- Chuyn tin gia cc ti khon tin gi : Nhp cc chng t chuyn tin
gia cc ti khon tin gi ca /v: t ti khon ti NH sang KB, KB sang NH,
gi khng k hn sang gi c k hn
Ch khi nhp Mc lc thu, chi ti chnh cng on:
Khi chn cc nghip v Thu ti chnh cng on hay Chi ti chnh cng
on (bng tin mt hoc tin gi), ngi nhp chng t bt buc phi nhp
ng mc thu hoc mc chi ti chnh cng on theo quy nh mi th cc ni
dung thu, chi ny mi c tng hp y vo S thu chi ti chnh cng on
c s hay Bo co quyt ton thu chi ti chnh cng on.
V vy, ngi nhp chng t cn tun th cc quy nh sau:
- Phi a con tr nh my vo Mc thu TCC hoc Mc chi
TCC ri bm phm F5 chn mc thu hoc mc chi ca chng t ang nhp.
Khng c nhp cc mc thu chi khng c trong Mc lc thu chi ti chnh cng
on c Tng Lin on quy nh cho cng on c s.
- Khi nhp mc 24.00- Cc khon thu khc phi chn mc 24.01Chuyn mn h tr hoc mc 24.02- Thu khc ti n v, khng c nhp
trc tip mc 24.00.
- Khi nhp mc 31.00- Chi hot ng, c th chn mc 31.00 (tiu mc
l 00), hoc bt k mc 31 vi tiu mc 01, 02, ... c trong bng Mc lc thu chi
ti chnh cng on u c. Tuy nhin nu ni dung chi ca chng t ang
nhp thuc mt trong 3 ni dung sau : 31.01- o to cn b, 31.02- Tr cp,
31.03- H tr du lch th ngi nhp chng t buc phi nhp ng mt trong
3 mc chi c quy nh ring ny th phn mm mi tng hp ng s liu cc
mc chi ny trong s thu chi ti chnh cng on c s v bo co quyt ton ca
c s.
C- TRA CU, TM KIM CHNG T:
tra cu, tm kim chng t: S dng nt "Tra cu" thanh cng c,
hoc dng nt lnh "Tm n" trong khi nhp chng t (tc dng nh nhau).
Ngi s dng c th d dng tra cu cc chng t nhp bng cch
nhp mt hay mt s iu kin trong ca s tra cu ny. Vic tra cu khng gy
nh hng n s liu, chng t nhp.
D- IN S K TON.
in s k ton s dng nt "In s KT" thanh cng c. Ca s t lnh
in nh hnh di:
17

4. Bm nt in

in ra mn
hnh

1.Ch
n loi
s
cn in

3. Chn cc iu
kin khc ty tng
loi s

2. Chn
thi gian in

Khi s cn in xut hin trn mn hnh :

5. Bm vo nt
hnh my in
in ra my in

6. Nu mun in ra file exel, bm nt hnh phong

b, format chn Excel 5.0 (XLS) Tabular

Xem trang trc, trang sau

Cc s bt buc in:

iu kin in

1. S qu tin mt ng Vit Nam:

In theo thng.

2. S tin gi ng Vit Nam (nu

c):

In theo thng, chi tit cho tng TK tin

gi

3. S thu, chi ti chnh cng on c CCS In theo k quyt ton.

s:
4. S tm ng, cho vay, u t ti
chnh (nu c)

In theo k quyt ton, chi tit tng i

tng.

5. S theo di phi tr, tm gi (nu

c)

In theo k quyt ton, chi tit tng i

tng.
18

6. Cc s khc khng bt buc:

In ty theo yu cu qun l ca n v, v
Cng on cp trn trc tip.

E-LP BO CO GI CP TRN.
I- Cch lp bo co ca Cng on c s:
Cng on c s cn lp cc bo co sau gi cng on cp trn:
+ B07-Bo co quyt ton thu chi ti chnh cng on.
+ B14 -Bo co d ton thu, chi ti chnh cng on.
lp cc bo co s dng nt lnh: "T.Hp BC".
1. Lp bo co B07- Bo co quyt ton thu chi ti chnh cng on:
Thao tc: Ti ca s chnh chng trnh chn nt "T.Hp BC" => bm nt
"Nhp mi" => Chn tn BC B07-Bo co..., k bo co => bm nt "D liu
KT" phn mm t trch d liu k ton a vo bo co => kim tra, nhp sa
cc s liu c bn (s lao ng, on vin, qu lng...) v s liu cc mc thu,
chi => bm nt "Ghi a" (Hnh di).

3. Bm nt
"D liu KT"

1. Bm nt
"Nhp mi"

5. Bm nt "In" in
ra mn hnh
6. Bm nt hnh my in in ra

19

2. Chn tn BC, k
BC

4. Bm nt "Ghi a"
lu li

2. Lp bo co B14-Bo co d ton thu, chi ti chnh cng on:

Thc hin tng t nh lp bo co B07 phn trn.
II- Cch lp bo co ca CCS c c s thnh vin v Cng on cp
trn c s
Quy trnh tng hp bo co quyt ton nh sau:
Lp ra bo co quyt ton thu chi ca n v s dng phn mm => nhp
cc bo co quyt ton ca cc CCS cp di => Bm nt "Chuyn ch "
chuyn sang ch Tng hp BC gi cp trn" => Lp S tng hp quyt ton
v lp bo co Tng hp quyt ton gi cp trn.
1/ Lp bo co thu, chi ti chnh cng on ca n v s dng phn
mm:
a/ Nu n v s dng phn mm l cng on c s c c s thnh vin,
cn lp bo co quyt ton thu chi ti chnh cng on dnh cho cng on c s
c thnh vin mu B07b. Thao tc nh lp B07-Bo co quyt ton thu, chi ti
chnh cng on.

b/ Nu n v s dng phn mm l cng on trn c s, lp bo co tng

hp quyt ton thu, chi ti chnh cng on mu B08.
Thao tc: Ti ca s chnh chng trnh chn nt "T.Hp BC" => bm nt
"Nhp mi" => Chn tn BC: B08-Bo co tng hp quyt ton thu chi ti chnh
cng on, k bo co => bm nt "D liu KT" => bm nt "Ghi a" (cc hnh
di).

20

3 . Bm nt D liu KT

1 . Bm nt Nhp mi

4. Bm nt Ghi a

2. Chn BC B08-B/c
tng hp, k bo co

Ch khi lp bo co tng hp quyt ton thu, chi B08 ti n v s dng

phn mm:
+ S liu ca n v phi nhp ct S quyt ton C cp trn c s,
phn mm s t ng cng sang ct Tng hp quyt ton trong k.
+ Kim tra s d u k khp vi cui k trc.
+ i chiu s thu ca cp di (mc 44)
+ i chiu s cp trn cp.
+ i chiu s cp cho cp di (mc 43).
2/ Nhp cc bo co ca cng on cp di (CCS thnh vin hoc
CCS cp di)
ch "nhp BC ca cp di" (mu tm), nhp bo co ca tng n v
cp di (hnh di):
Ch nhp BC ca
cp di

3. Bm phm
F5 chn n
v cn nhp

1. Bm Nhp
mi

2. Chn loi BC B07, k BC

5. Ghi
a
lu
li

Lu khi nhp bo co quyt ton ca cng on cp di:

21

4. Nhp s liu
chi tit ca bo
co (S duyt
cho n v)

- Phi nhp y bo co ca tt c cc n v cng on cp di trc

tip qun l (k cc cc n v khng c bo co quyt ton).
- Phi kim tra ngay khi nhp cc ch tiu:
+ S nhp vo chng trnh l s duyt cho cp di.
+ S d u k: Khp ng vi s d cui k trc.
+ S np cp trn trc tip v s cp trn cp khp vi s t phn k ton
t ng chuyn sang.
+ Tnh cn i ca s liu bo co: Cng thu, cng chi, d cui k.
- Bo co ca n v cha c bo co quyt ton (mi ch nhp c mt
vi s liu nh s d, s np, s cp), cn bm chn
xc nh
n v ny cha c BC quyt ton.
3/ Tng hp BC gi cp trn:
Sau khi lp xong Bo co thu, chi ca c quan cp trn v nhp cc bo co
ca CCS, c s thnh vin xong (Ch nhp BC ca cp di), bm nt
"Chuyn ch " sang ch "Tng hp BC gi cp trn" (mu vng) lp bo
co v s tng hp quyt ton gi cp trn nh sau:
Bm nt Chuyn ch

4. Bm T.hp BC
tng hp

1. Bm Nhp
mi

5. Bm
ghi
a

2. Chn loi
s, BC cn
tng hp,

3. Chn k
TH BC

a/ CCS c c s thnh vin: Cn lp B25-Bo co tng hp quyt ton

thu-chi TCC c s thnh vin, S84-S tng hp quyt ton thu, chi ti chnh
cng on gi cp trn (thao tc nh hnh trn). Ngoi ra, cng on c s c
thnh vin c th lp thm bo co B27- Bo co tng hp quyt ton thu chi
CCS c thnh vin.
22

b/ C quan LL qun, huyn, tng ng, C TCTy: Cn lp B08Bo co tng hp quyt ton thu, chi ti chnh cng on v S84-S tng hp
quyt ton thu, chi ti chnh cng on gi cp trn (thao tc nh hnh trn).
Mt s lu khi s dng chc nng lp bo co ti chnh:
+ Sau khi lp xong bo co quyt ton, nu ngi dng li sa, xo, thm
mi chng t thuc k bo co ca bo co quyt ton lp th nhng thay i
ny khng c t ng cp nht vo bo co lp. Ngi dng phi m phn
tng hp bo co, chn bo co cn cp nht, bm nt Sa v nt "D liu KT"
phn mm cp nht li s thay i ca chng t, a vo bo co.
+ Khi pht hin sai st, quay tr li sa cc bo co ca cp di phn
u vo Nhp bo co ca cp di th cc bo co lp phn u ra Tng
hp bo co s khng t ng cp nht s liu sa cc bo co u vo.
cp nht s liu cho cc bo co phn u ra, cn chuyn sang phn Tng hp
bo co, chn bo co cn cp nht, bm nt "sa" ri bm nt "T.hp BC"
phn mm cp nht li s liu thay i cc bo co u vo.
+ Quy trnh lp bo co d ton, bo co tng hp d ton cng thc hin
tng t nh quy trnh lp bo co quyt ton, bo co tng hp quyt ton.
III- Gi bo co qua email:
Ngi s dng mun gi bo co cho Cng on cp trn qua email, thao
tc nh sau: Bm nt lnh T.hp BC m chc nng tng hp bo co =>
bm nt Chuyn ch chn bo co cn gi u vo hay u ra =>
chn bo co cn gi => bm nt Gi file BC => my thng bo chuyn
xong cn coppy file ny gi cp trn. Ngi s dng gn km file theo thng
bo ny vo email gi Cng on cp trn (Hnh di):

2. Bm nt
gi gile BC
1. Chn BC
cn gi
3. nh km
file ny vo
email gi cp
trn

23

F- NHP TI SN C NH, DNG C LU BN (nu c):

nhp ti sn, theo di qu trnh tng ti sn c nh, dng c lu bn s
dng nt lnh "Ti Sn". Cn c nhp l s liu kim k thc t hoc s ti sn
k trc.
1/ Nhp ti sn u k v tng trong k: Mi ti sn nhp vo 1 th ti
sn. Cch nhp th ti sn nh hnh di:
2. Nhp n
v

1. Bm nt Nhp mi

Cc

ch
n
TS

nh
p
Danh
sch
cc TS

nhp

6.
Bm
ghi
a
lu

3. Bm phm F5
chn m loi
TS ph hp
4.
Nhp
Nm
nhp
ti
sn,
quy
cch,
Nm
SX,
Nm
a
vo
s
dng.

S lng
TS
nhp

5. Nhp ngy thng tng, ni dung, SL tng, n gi tng, s hao

mn n thi im nhp TS

Lu chn m loi ti sn: TSC chn m loi t 1 n 6 (trong loi 6

l t, TS v hnh), Dng c lu bn chn m loi 7.
2/ Tnh hao mn TSC: Vo thc n Ti sn c nh => chn "Tnh hao
mn ti sn c nh => Bm nt "Nhp mi" => Bm nt "Ghi a" => Bm In
nu cn .

24

3/ Nhp Ti sn gim trong nm:

2.Bm nt "Sa".

4.Bm
nt "Ghi
ia".

1. Chn TS ghi gim

3. Nhp ngy gim, ni dung gim,

SL gim

4/ In s ti sn: Ngi s dng in s ti sn bng nt "In s KT".

Ghi ch: Ty kh nng ngi s dng chng trnh, yu cu qun l ti sn
ca C cp trn m c th s dng hoc khng s dng phn theo di ti sn ny.
G- QUN L CC TH MC V FILE CA CHNG TRNH,
SAO LU, KHI PHC D LIU, CHUYN D LIU QUA EMAIL.
I- Qun l cc th mc v File ca chng trnh:
Th mc cha chng trnh: Nu ngi dng ci t phn mm ng nh
hng dn, file chng trnh v d liu u nm trong th mc
D:\KetoanCDcoso2014. Trong th mc ny c cha cc th mc con: Data,
Luudulieu, Report v file chng trnh "Ketoancongdoan.exe" (hnh di).

25

1. Th mc "Data": cha ton b d liu nhp, bao gm cc file:

- File HT20xx.MDB: cha cc thng tin nhp: Th trng n v, k
ton, Danh sch n v phng ban, Danh sch i tng, Danh sch ngn hng
kho bc ; Mi nm chng trnh to ra 1 file ring.
- File TCCD20xx.MDB: cha cc chng t nhp (Thu TM, chi TM, Thu
TGNH kho bc, Chi TGNH, kho bc); Mi nm chng trnh to ra 1 file ring.
- File VTTS.MDB: Cha cc th ti sn, dng c lu bn nhp trong nt
Ti sn; File ny dng chung cho tt c cc nm.
- Cc file sysmem v sysmem2 nh v tr d liu ca chng trnh (khi
chy chng trnh, ng dn v tr d liu hin th pha di mn hnh). Cc file
ny c th xa khi cn copy chng trnh sang v tr khc hoc my khc s
dng.
Cc
file
HTgoc.MDB,
HTTKgoc.MDB,
TCCDgoc.MDB,
VTTSgoc.MDB l cc file gc ban u ca chng trnh bt buc phi c
chng trnh to ra cc file d liu tng ng ca tng nm.
2. Th mc "Luudulieu":
- y l th mc do chng trnh t ng to ra khi chy chng trnh
lu d liu d phng (lu cc file HT20xx.MDB, TCCD20xx.MBD, VTTS.MDB
t trong th mc Data thm ra d phng).
- Trng hp cc file d liu tng ng trong th mc Data b hng, b
xa, b virus, chng trnh c th khi phc li c d liu ly t trong th mc
ny.
3. Th mc "Report":
- Th mc "Report": l ni cha tt c cc mu ca chng trnh dng
in nh: Mu phiu thu, mu phiu chi, chng t ngn hng, cc mu s k ton,
bo co ti chnh
- Trng hp cc file mu ny b hng, b xa, b virus, th mu b hng
s khng in ra c.
4. File chy chng trnh "Ketoancongdoan.exe"
- File Ketoancongdoan.exe l file chy chng trnh. Bm p trc tip
vo file ny chng trnh s chy.
- a biu tng chy chng trnh ra mn hnh chnh ca Windows:
bm chut phi ti file Ketoancongdoan.exe => chn sent to => chn Desktop.

26

II- Thay i file d liu ang dng :

Thng thng, sau khi ci t phn mm nh hng dn th ton b d liu
k ton s nm th mc D:\KetoanCDcoso2014, v dng di cng mn hnh
ca phn mm s hin th v tr ca file d liu ang dng qua ng dn nh
sau:

(File d liu ang dng l TCCD2014.MDB nm trong th mc

KetoanCDcoso2014\data a D:\).
Tuy nhin, phn mm ny c chc nng Thay i file d liu ang dng
ngi dng c th s dng cc file d liu nm mt th mc khc hoc nm
my tnh khc. Nh chc nng ny, ngi dng c th m file d liu ti chnh
dng chung trn mng, do c th thc hin nghip v k ton ca n v
cng vi nhng cn b k ton khc.
Khi thay i file d liu ang dng, v tr ca file d liu mi s c
hin th theo ng dn mi :

(File d liu ang dng l TCCD2014.MDB nm trong th mc

Datamaychu trn my tnh ch c tn l tuanvp).
V vy, mi khi chy phn mm, ngi dng lun phi xem hin ti
phn mm ang s dng file d liu no, nm my tnh no, th mc no.
- Cch thay i file d liu ang dng:
Bm chut m thc n Qun l cc file d liu ti chnh => Thay i
file d liu ang dng, ca s Chn file d liu ti chnh s c hin th trn
mn hnh nh sau :

27

 chn mt file d liu khc vi file d liu ang dng, ngi dng c
th nhy p chut vo dng cha tn file mun chn trong Danh sch cc file
dng trc y, nu khng c th bm nt lnh Tm file mi, m th mc
cha file d liu cn chn (lun c tn l TCCD20xx.mdb) trn my tnh ang
dng hoc mt my tnh khc trn mng cc b (LAN), sau khi chn xong tn
file c chn s c in vo Tn file c chn trong ca s trn, bm
nt Chp nhn phn mm chuyn sang s dng file va chn ny, hoc bm
Khng chn hu vic thay i file d liu ang dng.
- Cch kt ni cc my tnh trong mng ni b:
+ Bc 1 : Ly mt my tnh no lm my ch (my tnh ca trng
ban Ti chnh hoc ca nhn vin s dng phn mm hng ngy, v d my tnh
ca ch Hoa ban Ti chnh c chn lm my ch v c t tn trn h
iu hnh Windows l hoatc). D liu k ton ca phn mm trn my tnh ny
s c chia s (sharing) cc my tnh khc trong mng ni b c th thy v
s dng chung. M th mc cha phn mm ny (v d : m th mc
D:\KetoanCDcoso2014 a D:\). Bm chut phi vo th mc Data v chn
dng Sharing and Security... nh sau :

nh du ng thi vo cho php chia s (Share this folder on the

network) v vo cho php nhp sa (Allow network users to change my files)
cc my tnh khc trong mng c th nhn thy th mc Data v nhp sa d
liu ri bm OK nh sau :

28

+ Bc 2 : Chy phn mm ny cc my tnh khc trong mng, m thc

n Thay i file d liu ang dng nh hng dn trn, bm nt Tm file
mi, trong File name, nhp ng dn ti th mc Data ca my ch theo
quy nh sau: 2 gch cho ngc (\\) + tn my ch (v d chn my tnh ca ch
Hoa c tn trn mng cc b l hoatc) + tn th mc c chia s (trong hnh
minh ho di y l \\hoatc\Data) ri g Enter:

29

Chn file TCCD20xx.mdb (v d chn TCCD2013.mdb, TCCD2014.mdb

v.v..) c trong th mc chia s my tnh ny kt ni v s dng d liu k ton
trn my ch.
III- Cch khi phc cc file d liu b hng:
Phn mm K ton cng on c s 2014 hot ng da trn cc file d
liu c tn TCCD20xx.mdb, HT20xx.mdb v VTTS.mdb, trong s 20xx l
nin k ton.
Cc file d liu ny c th b hng nu khi phn mm k ton ang ghi d
liu th my tnh b mt in, b treo hay ng kt ni mng b li. Cc file d
liu ny cng c th b hng hoc b mt do virus, do ngi dng xo nhm, hoc
a cng b hng v.v..
+ Nu File TCCD20xx.MDB hng s mt cc chng t, cc bo co
nhp.
+ Nu File HT20xx.MDB b hng s mt thng tin h thng, cc danh sch
n v phng ban, danh sch i tng, danh mc cc ngn hng, kho bc
+ Nu File VTTS.MDB hng s mt cc th ti sn nhp.
d phng trng hp b mt, hng d liu, ngi dng phi tun th
nguyn tc thng xuyn copy lu c th mc d liu l Data ra a khc, hay
tt nht l copy ra a di ng USB, thc hin nh k hng thng hoc ngay
sau khi cn b k ton va thc hin mt khi lng cng vic ln trn phn
mm (nh va nhp, sa xong nhiu chng t, lp xong bo co quyt ton v.v..).
Ch phi copy ng th mc Data c cha file d liu ang dng (phi xem
ng dn file d liu ang dng dng cui trn mn hnh ca phn mm ny
bit th mc Data nm u trn my tnh), v nh i tn th mc Data va
c copy trn a USB thnh Datangaythangnam (V d i tn th mc Data
thnh Data30062014, ghi nh y l th mc Data c copy ngy
30/06/2014.).
Khi phc file d liu b hng, mt :
Khi xy ra mt, hng d liu (phn mm s thng bo tn file b hng l
TCCD20xx.mdb, HT20xx.mdb hay VTTS.dmb), thc hin vic khi phc file d
liu b hng bng file d liu c lu gn nht nh sau :
- Trong trng hp nu n v ang s dng ch dng chung file d liu
qua mng (lp ch Sharing th mc Data trn my tnh ch) th phi chy
phn mm K ton cng on c s 2014 t my tnh ch cha d liu b mt
thc hin vic khi phc d liu, khng thc hin vic khi phc d liu t
cc my tnh trm.
30

- Bm chut m th mc "Qun l cc file d liu ti chnh" => Chn thc

n "Khi phc d liu k ton, bo co TC (TCCD20xx.MDB)" (hoc chn
thc n Khi phc d liu ti sn, Khi phc d liu tham kho tu theo
cn khi phc loi file d liu no) nh hnh di y.

- Trong ca s Kim tra quyn qun tr, nhp tn v mt khu ca ngi

dng c quyn qun tr (nu lp danh sch ngi dng), nu khng ch cn
bm nt Tip tc m ca s Khi phc file ... nh sau.

31

+ Bm chut chn mt file trong danh sch cc file c hin th v bm

nt Khi phc khi phc file d liu b mt. y l cc file d liu do phn
mm t ng sao lu trong thi gian qua.
+ Nn chn cc file c thi gian cp nht gn nht trc (xp pha trn),
nu khi khi phc xong, kim tra li thy d liu vn cha t yu cu th ngi
dng c th thc hin li quy trnh khi phc ny v chn file d liu tip theo...
cho n khi chn c file d liu t yu cu. Ch cc file d liu c sao
lu trc khi d liu b s c thng s thiu mt s chng t hoc bo co v.v..
v vy khng nn cu ton, chp nhn file c khi phc thiu t d liu nht ri
nhp b sung li mt s chng t, bo co... cn thiu bng tay.
+ Nu trong trng hp cc file d liu do phn mm t ng sao lu
khng t yu cu, cn phi khi phc file d liu nm th mc khc hoc
mun chn cc file d liu lu trong a di ng USB, ngi dng cn bm
nt Chn file khc, phn mm s hin th ca s cho php ngi dng chn
file cn dng nm USB hoc cc th mc khc khi phc.
III. Chuyn d liu qua email:
gi d liu qua email, ngi s dng chng trnh cn thc hin vic
nn ton b th mc cha chng trnh thnh 1 file nn (yu cu my tnh phi
c phn mm nn winRAR hoc winzip).
Thao tc: S dng Windowns Explore => Bm chut phi ti th mc
chng trnh (D:\KetoanCDcoso2014) => chn Add to KetoanCDcoso2014.rar
hoc KetoanCDcoso2014.zip. Khi my tnh to 1 file nn c tn l
KetoanCDcoso2014.rar hoc KetoanCDcoso2014.zip. Ngi s dng gi email
cho ngi nhn (cp trn) v nh km file nn ny.
Trn y l hng dn s dng phn mm k ton dng cho cng on c
s v cng on cp trn c s k ton n. Qu trnh s dng, c vng cc n
v phn nh v cng on cp trn trc tip qun l hoc phn nh v Tng Lin
on Lao ng Vit Nam c gip , gii quyt theo cc s in thoi:
Ban Ti chnh Tng Lin on : 04 3 9424 021.
Trung tm Cng ngh thng tin Tng Lin on : 04 3 8221 668.

32