HNG DN S DNG

PHN MM K TON CNG ON TRN C S 2014

Phn mm K ton cng on cp trn c s 2014 l phin bn nng cp
ca phn mm Qun l ti chnh ti sn cng on ph hp vi nhng quy
nh mi ca Tng Lin on Lao ng Vit Nam trong cng tc qun l ti chnh
cng on.
y l phin bn dng cho cc c quan cng on t cp trn trc tip c s
tr ln. Tuy nhin, cc cng on c s c th s dng phn mm ny nu c cn b
k ton.
So vi phn mm Qun l ti chnh ti sn cng on phin bn V2011.5
trc y, phn mm K ton cng on cp trn c s 2014 c nhng thay i
nh sau:
- Thay i Mc lc thu chi ti chnh cng on,b sung ti khon,thay i cc
mu s k ton, bo co ti chnh v.v.. theo cc quy nh mi ca Tng Lin on v
cng tc ti chnh nm 2014:
+ Thm cc ti khon 342.1, 342.2, 511.5, 661.1, 661.2 . Vic ny i hi phi
sa li cc chng t nhp t u nm 2014 c nh khon 661, cn chuyn
sang 6611.
+ Thm cc m mc 40, 41, 45, b sung chi tit cho cc mc 27, 29, 31; b cc
m mc 28, 30, 32,33,35. Vic ny i hi phi sa i li cc m mc s
dng trong cc chng t nhp t u nm 2014. c bit cn lu phi p
ng tiu mc ca cc mc 27, 29, 31 trong cc chng t k ton mi lp ng
c bo co quyt ton B07, B08.
+ Thay i cc mu bo co d ton, quyt ton (B14, B07, B15, B08) v c
kt cu hng ct, ni dung cc ch tiu trong bo co.
+ Thay i cc mu s tng hp quyt ton S83, S84, s thu chi ti chnh cng
on c s S82.
+ B sung tnh nng tng hp bo co v cc mu biu tng hp bo co mi
(B26,B27, B28) dnh ring cho cng on c s c c s thnh vin.
- B sung tnh nng thay i Mc lc thu chi ti chnh cng on, danh mc s
k ton, danh mc loi bo co ti chnh tu theo loi n v s dng phn mm (l
c s hay cp trn c s) v theo ch hch ton (c s dng ti khon hoc khng
s dng ti khon). n v dng phn mm phi khai bo ng loi n v v ch
hch ton mi thy c mc lc thu chi, danh mc s k ton, danh mc loi bo
co ti chnh cn s dng.
- Thm loi n v l nghip on nhp cc bo co ti chnh ca nghip
on (B14, B07).
- C thm cc loi chng t : Giy rt tin mt, Giy np tin vo ti khon.
- Thm chc nng hin th chi tit s d cc ti khon 311, 312, 331, 341... ca
tng n v, i tng khi nhp sa chng t.
1

- Thm tnh nng copy c chng t c khi nhp chng t mi (dng phm kp
Ctrl+F6).
- B sung tnh nng t ng kt chuyn : kt chuyn s chi v s np cp
trn ca n v s dng phn mm (khi lp v ghi a bo co quyt ton B07 hoc
B08 ca n v dng phn mm).

PHN TH NHT:
HNG DN CI T PHN MM
K TON CNG ON CP TRN C S 2014
Nu my tnh ca bn ci t v ang chy phn mm k ton cng on
cc phin bn t nm 2013 v trc, bn khng cn phi ci t li phn mm ny
(ch cn thc hin t bc 3 trong trnh t ci t di y).
Vic ci t cc phn mm k ton cng on c mt im khc bit so vi cc
phn mm ng dng khc ch mc d ci t phn mm mc nh vo th mc
C:\Program Files nhng khng dng chng trnh ci t trong th mc ny, cn
phi copy th mc chng trnh gc KetoanCD-TCS-2014 vo a D:\ hoc a
E:\ chy chng trnh t th mc va copy ny.
Trnh t thc hin vic ci t nh sau:
1. Ti a phn mm k ton cng on cp trn c s t trang web ca
Tng Lin on LVN.
Vo trang web www.congdoanvn.org.vn => chn : Download phn mm ti
chnh C => chn mt ng link trong mc a k ton cng on cp trn c s
2014 ti file nn v my. (File DiaketoanCD-TCS-2014.zip).
2. Ci t phn mm k ton cng on:
- Gii nn file va ti v trn (file DiaketoanCD-TCS-2014.zip). Sau khi gii
nn c cc th mc v mt s file nh sau:

- Trc khi ci t, cn ng tt c cc chng trnh ang chy trn my tnh

nh cc chng trnh dit virus, word, exel nht l cc chng trnh chng virus
vic ci t khng b li.
- M th mc CaidatKetoanCD-TCS-2014 => chy file Setup.exe ci t
chng trnh vo th mc mc nh l C:\Program files, ch khng i tn th mc
mc nh ny v phn mm s khng chy t th mc ny.
- X l cc thng bo gp trong qu trnh ci t theo ng hng dn nh sau:

Bm OK

Bm nt ny bt
u ci t

Bm No to All
vi cc thng
bo dng ny

Bm Ignore
vi cc thng
bo dng ny

Sau khi bm nt Ignore ln u, cn bm tip nt Yes khi mn hnh sau

xut hin:
Bm chut vo y
tip tc

Tip tc bm nt Ignore mt s ln cho n khi xut hin thng bo sau,

vic ci t hon thnh.
Vic ci t
thnh cng khi
c thng bo
ny

Nu khng nhn c thng bo trn, cn khi ng li my tnh, ng nhp

Windows vi tn ngi dng c quyn Administrator, ng phn mm chng virus v
cc phn mm khc ang chy, thc hin li vic ci t nh hng dn trn.
Nu vn khng ci t c, lin h vi Trung tm Cng ngh thng tin Tng
Lin on (0438221668) c gip .
3. Copy th mc KetoanCD-TCS-2014 vo a D:\ v chy chng trnh
- Copy th mc: KetoanCD-TCS-2014 trong a K ton cng on cp trn
c s 2014 ( gii nn trn) vo trong D:\ ca my (hoc a E:\, F:\... cng
c, min l khc C:\ ci Windows). n y, bn c th chy chng
trnh bng cch kch p file KetoanCD-TCS-2014.exe trong th mc ny.
- a biu tng chng trnh ra mn hnh thc hin nh sau: bm chut
phi vo file KetoanCD-TCS-2014.exe => chn Send to => chn Desktop.
4. Chuyn d liu t chng trnh c sang chng trnh mi (nu trc y
s dng phn mm k ton cng on cc phin bn trc):
Bc 1: Xc nh v tr d liu chng trnh c: Chy chng trnh c, pha
di mn hnh hin th ng dn file d liu chng trnh ang dng:
V d:

Theo hin th trn mn hnh, phn mm k ton cng on ang s dng file d
liu c tnl TCCD2014.MDB a D:\ trong ng dn th mc l
D:\KetoanCDcoso08052013\data\. V phn mm ny cho php s dng d liu
nhiu th mc khc nhau trn my tnh cng nh cc th mc trn mng ( my tnh
khc), do phi xc nh ng d liu c nm my tnh no, th mc no mi c
th nhp ng d liu c vo chng trnh mi c.
Bc 2: Chuyn d liu t chng trnh c sang chng trnh mi:
Chy chng trnh mi (mc 3 trn) => chn thc n Qun l cc file d
liu ti chnh => chn Nhp d liu t my khc => bm Tip tc => chn file
TCCD2014.MDB trong th mc Data ca chng trnh c - theo ng dn ti bc
1 (VD D:\KetoanCDcoso08052013\data\)=> bm Open => chn C khi chng
trnh hi c mun nhp tt c cc nm => Phn mm mi s t ng nhp tt c d
liu ca cc nm c trong th mc .
5. Ci t font ting Vit ABC (TCVN3).
Phn mm k ton cng on cp trn c s 2014 s dng font ch ting Vit
ABC ( cn gi l font TCVN3). V vy, nu cha nhp c ting Vit khi dng phn
mm, bn cn kim tra xem nhp b font ABC vo th mc C:\Windows\Fonts
cha? Tn cc font ABC thng bt u bng .vn... v d .vnarial, .vntime v.v..
Nu cha c cc font ny, cn Copy cc file trong th mc FONTS-ABC c
trong a gc phn mm vo th mc C:\Windows\Fonts.
Nu ci t cc fonts ABC nhng vn cha nhp c ting Vit, bn cn
kim tra xem b g ting Vit trn my tnh ca bn chn ng bng m ting Vit
l TCVN3 cha (xem hnh di). Ch , vi b g Unikey th phi chn ng bng
m TCVN3 mi g c ting Vit, cn vi b g Vietkey th khng cn chn v b
g Vietkey c kh nng t ng chuyn i bng m t Unicode sang TCVN3. V
vy, nu khng c yu g c bit s dng b g Unikey th nn dng b g
Vietkey, c th nhp d liu ting Vit vo phn mm k ton cng on cp trn c
s m khng cn phi t li bng m t Unicode sang TCVN3.
Khi dng b g Unikey, cn bm chut phi vo biu
tng b g Unikey, chn bng mTCVN3(ABC) mi
nhp c ting Vit vo phn mm k ton cng on

6. Ci t, khai bo s dng font mn hnh VK Sans Serif .

Phn mm k ton cng on cp trn c s 2014 s dng font mn hnh VK
Sans Serif hin th ting Vit trong phn thc n v thanh cng c. Nu cha ci
t, khai bo font VK Sans Serif th phn thc n v thanh cng c ca phn mm
s khng hin th c ting Vit.
6

Cch ci t, khai bo font mn hnh VK Sans Serif nh sau:

B1. Copy file vknt.fon (c trong th mc Vietkey trong th mc a gc phn
mm) vo th mc Fonts ca h thng l C:\Windows\Fonts.
B2. Thit lp ch hin th font ch mn hnh.
- i vi cc my tnh ci h iu hnh Windows XP, thc hin nh sau:
Bm chut phi vo ch trng trn mn hnh, chn
Properties Appearance Advanced
mn hnh sau s xut hin :

Bm vo y ln lt chn cc
mc Menu, Icon, Tooltip

ng vi tng mc Menu,
Icon, Tooltip c chn trn,
m hp font ny v chn font VK
Sans Serif

Trong phn Item, ln lt chn cc mc Menu, Icon, Tooltip, v trong tng

mc , u chn li font mn hnh l VK Sans Serif nh hnh minh ho trn (font
ny s xut hin nu copy font vknt.fon vo th mc C:\windows\Fonts).
Sau bm nt OK, Apply ng cc ca s, chy li phn mm ny,
mn hnh ting Vit s c hin th ng.
- i vi cc my tnh ci h iu hnh Win7, thc hin nh sau:
Bm chut phi vo ch trng trn mn hnh, chn
7

Personalize Windows Color mn hnh sau s xut hin

Bm vo y

Bm tip vo dng Advanced appearance setting... mn hnh trn v thc

hin nh hng dn cho h iu hnh Windows XP.
7. Sa li khai bo Region-Language (khu vc ngn ng) trn Windows.
Mt s my tnh ci h iu hnh Windows c Vit ho cng s gy li
hin th font ch (mt s ch ci c du ting Vit b chuyn thnh du ? v gy li
khi in chng t), khi bn cn khai bo li phn Region-Language ca Window
b cc thit lp Vit ho i. Cch lm nh sau:
i vi h iu hnh Window XP:
M Control Panel -> Regional and language Options -> chn th Regional
Options -> chn English (United States) cho phn Standards and formats v
United States cho phn Location nh hnh sau.

Bm chut m tip th Advanced -> chn English (United States) cho

phn Language for non-Unicode programs nh sau:

i vi H iu hnh Win7:
- M ca s Region and Language (g cm t ny Search gc di bn
tri mn hnh v bm chut vo tn chng trnh c tm thy pha trn, hoc
dng Control Panel m ca s ny) . Chn th Formats, m hp lit k chn
English (United States) thay cho Vietnamese (Vietnam).

- Tip tc chn th Administrative, bm vo nt Change system locale

chn English (United States) thay cho Vietnamese (Vietnam)

Nu khng thc hin c, lin h vi Trung tm Cng ngh thng tin Tng
Lin on (0438221668) c gip .

10

PHN TH HAI
HNG DN S DNG PHN MM
K TON CNG ON CP TRN C S
I. CC PHM CHC NNG THNG DNG
Phn mm ny thng s dng cc phm sau:
Phm F4

Xa ni dung c m khng cn bi en

Phm F5

Hin th cc danh sch tham kho. Nu g mt t kho no ri

mi bm F5 th phn mm s hin th danh sch v t tm n dng
cha t kho . C th bm phm F3 tm dng tip theo cng
cha t kho .

Phm F3
Phm F6

Copy tng ng chng t trc hoc tng ng dng

bn trn.

Phm
Ctrl+F6

Khi ang nhp mi chng t, g Ctrl+F6 copy c chng t

xem trc . (L chng t ang xem trc khi bm phm Nhp
mi).

Phm F8

Copy ni dung hin hnh m khng cn bi en, lu vo b nh

Clipboard ca my tnh.

Phm F9

Dn ni dung lu trong b nh Clipboard vo hin hnh.

II. KHAI BO BAN U TRC KHI DNG PHN MM

1. Khai bo thng tin chung v n v, thit lp ch k ton, thng tin in
s sch, bo co.
M thc n "Thng tin h thng" => chn "Np sa thng tin h thng.
a - Nhp thng tin v n v : Chn th Thng tin v n v => khai bo tn
n v cp trn, tn n v, loi n v , tn th trng (Ch tch cng on), ngi
ph trch k ton, cn b k ton, th qu v.v.. Cc thng tin ny c dng in
cc phiu thu, phiu chi, u nhim chi v.v..

11

Ch nhp Loi n v: Bt buc phi chn loi n v, khng c trng.

Phi chn ng loi n v phn mm hin th ng mc lc thu chi ti chnh cng
on, danh mc s k ton, danh mc bo co ti chnh ph hp vi tng loi n v.
b- Thit lp ch k ton :
Th Thit lp ch k ton : dng thit lp ch lm vic ca phn
mm.

- Ch s dng ti khon : Tng Lin on quy nh cc cp cng on

phi s dng ti khon trong k ton. Ch cc cng on c s khng c cn b
12

nghip v k ton mi c php chn Khng thc hin ch k ton n,

khng cn s dng ti khon khi nhp cc chng t thu chi.
- Chn mc lc ti chnh cng on : Cc n v trong h thng cng
on t c s tr ln u phi chn Mc lc cho n v C, ch ring cc n
v s nghip ca t chc cng on mi chn Mc lc cho n v SNCT.
- Ch hch ton trc tip y nhim chi : Nu chn c th cc chng t
chi tin gi ngn hng s c a ngay vo d liu k ton. Nu chn Khng,
cn b k ton s phi dng loi chng t c tn l Lp phiu y nhim chi
lp y nhim chi, ni dung ca y nhim chi ny s cha c a vo d liu k
ton. Ch khi c thng bo ca ngn hng bo y nhim chi ny c thc
hin, khi cn b k ton dng phm F7 a y nhim chi ny vo d liu k
ton.
- Ch in phiu hch ton : chn kiu in phiu tng hp cho php ch
in cc bt ton tng hp (cc bt ton nh khon ging nhau s c gp li
thnh mt dng cho gn); chn kiu in phiu hch ton s in ton b cc bt
ton chi tit ca chng t; nu nh du thm vo chn Ch in phiu c t 2
chi tit tr ln th phn mm s ch in thm phiu hch ton nu chng t ang
in c t hai bt ton chi tit tr ln.
- T l trch np kinh ph C ln cp trn v T l trch np on ph C
ln cp trn : c dng phn mm t ng tnh mc 49 (kinh ph phi np
cp trn trc tip) trong bo co d ton, quyt ton ca cng on c s.
c- Nhp thng tin in s sch, bo co. Chn th Thng tin in s sch, bo
co. Nhp cc thng tin v a danh, chc danh ngi ph trch k ton (gi l ph
trch k ton hay l k ton trng), cc dng k (Thay mt, k thay v.v..), chc
danh v tn ngi k v.v.. Cc thng tin ny s c dng khi in cc bo co, s
sch.
Ch : Cc thng tin chung c nhp sa thc n ny lun c lu
trc tip, ngi dng khng cn phi dng cc nt lnh Np mi, Sa,
Xo, Ghi a nh cc thc n khc.
2. Nhp danh sch cc n v, phng ban.
Danh sch phng ban c s dng in tn n v, phng ban, cng ty
v.v.. cng vi cc thng tin ca n v (nh a ch, in thoi, s ti khon
ngn hng, m s thu, m s NSNN, m kho bc ...) vo cc chng t v cc bo
co ti chnh.
C th nhp vo danh sch ny tn cc phng ban ca c quan, tn cc n
v C thuc phn cp qun l (cc C c s, cc C cp trn c s v n v
trc thuc), tn cc n v cn phi chuyn tin qua ngn hng nh cng on cp
trn trc tip, cc cng ty thng cp cc hng ha, dch v cho n v.

13

Nhp m n v cp di gm 3 k t 001,
002 thng nht xp th t cc n v
trong cc s sch, bo co

G mt vi k t ri g Enter ny
chn lc cc n v

in tn
ngn hng
v s hiu
TK ngn
hng ca
n v ny
phc v in
phiu UNC

i vi cc n v l cng on cp trn c s, cc C c s, cc n v
SNCT cn nhp loi n v theo ng quy nh. i vi cc C c s c th
14

nhp thm tn khi ngnh phn nhm cc C c s nu cn, cc n v l cp

trn c s khng cn phn loi theo khi.
Khi nhp tn cc C c s, cc C cp trn c s v n v trc thuc, c
th t m n v l cc con s hoc l ch tt. Nu dng m n v l s cn phi
m bo cc m s ny lun c s ch s bng nhau, v d nu dng m s c 2
ch s phi dng cc s 01, 02, 09, 11,12, ..., 99, cn nu dng m s c 3 ch s
phi dng cc s 001, 002, ...,011, 012, ...,111,112,...,999.
Cc m n v dng m s s c s dng sp xp cc n v cp di
theo m s trong cc s tng hp bo co d ton, quyt ton.
Mun tm mt n v no , c th g mt vi t c trong tn n v v
g Enter nhy ngay n ngay n v . Nu cha phi n v cn tm, c th
g tip F3 nhy n n v tip theo c cha t kha .
Cng c th g m n v vo M n v ri g Enter nhy n n v
c m .
Nu s lng n v cp di ln, c th dng cc nt chn n v, chn
loi n v, chn khi ngnh thu gn danh sch n v cn xem sa.
3. Nhp danh sch cc i tng qun l.
Bao gm danh sch cn b nhn vin ca c quan, danh sch cc chng
trnh d n, ti, danh mc cc khon thu, khon chi, danh sch cc kho, qu,
danh sch cc hot ng kinh t x hi n v cn theo di (nh in sch, thu tin
ng h ngi ngho v.v..). Danh sch ny dng a vo cc chng t, lm cn
c lp cc s k ton ring cho tng i tng hoc tng hp s liu theo
cc i tng khc nhau.

15

Ngi dng cng c th nhp t kha vo Tn i tng ri g Enter

nhy ngay n tn i tng c cha t kha . Nu cha ng l tn i
tng cn tm, c th bm phm F3 tm i tng tip theo c cha t kha .
Nu s lng i tng ln, nn dng cc b lc Chn n v, Chn
loi i tng, Chn tn i tng ch chn xem nhng i tng thuc
n v hoc thuc loi i tng nht nh, hoc ch xem cc i tng c tn
cha mt vi t t ra.
4. Nhp danh sch cc ngn hng, kho bc.
Mc ch: Khai bo Ti khon v s hiu ti khon tin gi ti kho bc hay
ngn hng ca n v s dng phn mm. Phc v nhp nhanh chng t ngn hng,
lp s chi tit tin gi ngn hng theo tng ti khon tin gi.
5. Nhp, sa s d u nm.
Mc ch: Nhp s d u nm cc s k ton: Qu Tin mt, Tin gi NH,
D cp di, Ngun kinh ph, qu XH v.v.. Phi nhp bng tay khi s dng phn
mm ln u. Cc nm tip theo s dng chc nng Chuyn s d sang nm sau,
khng cn nhp s d bng tay na.
Ch :
- Phi nhp s d u nm ti khon 112 cho ring tng ti khon ngn hng.
- Phi nhp s d u nm cho ring tng n v, i tng vi nhng ti khon
cn theo di chi tit theo n v, i tng nh 311, 312, 331...
- Cc C c s dng phn mm ny c th nhp s d kinh ph nm trc
chuyn sang, p mc 26.00 m khng cn phi nh khon.
II. XEM, NHP, SA CHNG T
1. Xem chng t

Cch xem chng t nh sau :

1. Bm nt Nhp CT thanh cng c hin th ca s Xem chng t nh sau:

16

2. Phn mm s hin th tt c cc chng t c cng loi chng t ca chng t c

nhp gn nht. Dng hp iu khin d liu hoc cc phm PgUp, PgDn di
chuyn, m xem cc chng t khc nhau.
3. Mun xem mt chng t c s chng t c th no , m hp loi CT chn loi
chng t , g s vo S CT ri g Enter, phn mm s hin th ngay
chng t nu c.
4. Nu mun xem cc chng t thuc loi khc, m hp lit k Loi CT hoc g
ch tt chn loi chng t cn xem, phn mm s hin th tt c cc chng t
thuc loi .
5. Nu mun xem ton b chng t nhp t u nm, m hp lit k Loi CT
v chn dng (Tt c CT). Hp iu khin s thng bo tng s chng t
nhp my.
6. Mun tm mt chng t, bm nt Tm n... tm chng t theo mt s iu
kin no .
2. Nhp chng t mi

Qu trnh nhp chng t cn lu thc hin mt s quy nh sau:

- Cc khon thu ti chnh (TK 461, 511, 531) phi p mc lc thu TCC, cc
khon chi ti chnh(TK 661, 631) phi p mc lc chi TCC, cc khon thanh ton
ni b (TK 353, 354, 341) cng p mc thanh ton ni b.
- Khng p mc lc TCC i vi cc ni dung thu, chi d n v cc khon
phi tr, khng p mc vi cc phiu chi tm ng, chi lng (ch p mc khi tnh
lng - n TK 661).
- Vi cc ti khon cn theo di chi tit theo i tng (TK 312, 331, 462,
662 ...) th tng ng vi dng pht sinh nh khon n/c phi khai bo trong i
tng (n)/ i tng (c).
17

- Vi cc ti khon cn theo di chi tit theo n v (TK 341,354,...) th tng

ng vi dng pht sinh nh khon n/c phi khai bo trong n v (n)/ n
v (c).
- Vi cc chng t pht sinh Ngn hng, Kho bc (TK 112) tng ng vi pht
sinh N/C phi khai bo s hiu ti khon NH hay kho bc trong "NH (n)"/"NH
(c)".
- Phi dng F5 hoc ch tt trong cc trn khai bo, khng c nhp
bng tay (Tn i tng n/c, tn n v n/c, s hiu ti khon ngn hng n/c,
Tn v m vt t ti sn). Trng hp cc n v, i tng, ngn hng ... cha c
cn nhp b sung bng cch s dng cc thc n trong "Danh sch tham kho".
Quy trnh nhp mt chng t nh sau :
1. Bm nt Nhp CT thanh cng c hin th ca s Xem chng t.
2. Nu loi chng t ang hin th trong Loi CT khng phi loi chng t cn
nhp, m hp lit k Loi CT hoc g ch tt chn loi chng t cn nhp.
Nu hp lit k cha c loi chng t cn dng th c th vo thc n Danh
sch tham kho Np sa danh mc loi chng t nhp tn loi chng t
mi, sau c th chn ngay loi chng t va nhp t hp lit k loi chng t.
Ch : Phn mm khng to sn loi chng t lin quan ti tin gi ngn hng, kho
bc. Ngi dng cn t nhp thm cc loi chng t ny theo yu cu qun l ca
n v, chng hn ch to thm loi chng t U nhim chi, sc dng chung cho
mi chng t ngn hng, hoc to thm nhiu loi chng t tin gi nh U nhim
thu kho bc, U nhim thu ngn hng cng thng,U nhim chi kho bc, U
nhim chi ngn hng cng thng... Vic to nhiu loi chng t tin gi nh vy s
gip cho vic theo di, kim tra cc chng t lin quan ti ngn hng, kho bc trn
my d dng hn.
3. Bm nt lnh Nhp mi nhp mi mt chng t cng loi vi chng t hin
hnh. C th thay i loi chng t khi ang nhp bng cch m hp lit k
Loi CT hoc g ch tt chn loi chng t khc.
4. S chng t v s hiu chng t c my tnh in t ng bng cch ly s
chng t ln nht ca loi chng t c chn v cng thm 1 m bo khng
trng s.
Ngi dng c th sa li s hiu chng t bng cch g s CT nh dng vo
S CT ri g Enter, phn mm s sa li s CT trong S hiu CT, tuy nhin
vic cho s chng t bng tay c th gy ra trng s hiu chng t.
Sau khi t con tr nh my vo S hiu CT, Ngi dng lun c th g
phm F5 phn mm t ng in s hiu chng t hp l ln nht (khng b
trng s) hoc g F6 ly s chng t tip theo s chng t c trang trc
(nhng c th b trng s vi chng t cc trang sau).
Ch : Nu ngi dng mun nhp mt s chng t c s chng t ging nhau, v
d phiu chi 3a, 3b, 3c v.v. khi cn sa S CT c cng s 3, cn trong
18

S hiu CT sa li PC 3 thnh PC 3a, PC 3b, PC 3c v.v.. Khng c cho

cc k t khng phi l s vo S CT.
5. Cc Ngy CT v Ngy nhp thng c phn mm t ng in ngy
thng trn my tnh (nu ngy thng trn my tnh sai, cn dng tin ch t thi
gian ca h iu hnh Windows t li con s ngy thng nm trn my cho
ng). C th sa li ngy thng ca chng t theo mun (ch cn g s ngy v
s thng, my tnh s t in s nm l nin k ton). Dng F5 nhp li
ngy thng trn my tnh.
Khi sa ngy chng t, ngy nhp chng t cng c phn mm sa theo
cho trng vi ngy CT. Nu mun ngy nhp khc ngy chng t th phi sa
ngy chng t trc, sau mi sa ngy nhp.
Ch : Nu khng mun my tnh t ng in ngy chng t cho cc chng t mi
nhp, cn m thc n Np sa thng tin h thng, bm chn mc Khng t ng
nhp ngy CT.
6. Khi nhp 5 loi chng t l phiu thu, phiu chi, phiu nhp, phiu xut, phiu
UNC ngi dng phi nhp ni dung vo cc phn trn ca mn hnh gm
Ngi giao dch, a ch in thoi, Ni dung giao dch, S CT (
Ngi giao dch phi dng F5 in y thng tin lin quan). Phn mm s
dng cc ni dung ghi trong cc ny in cc chng t ny ra giy. Khi nhp
cc loi chng t khc ngi dng khng cn nhp ni dung vo cc ny. Ring
Ni dung giao dch nu trng, my tnh s ly ni dung phn din gii
bng di thay th. Ngi dng c th dng phn din gii gii thch cho
tng bt ton x l ni b, cn dng phn ni dung giao dch th hin ni dung
chnh ca giao dch in ra phiu.
Thc hin cc bc trn (t 2-6) nhp ni dung thuc phn thng tin
chung ca mt chng t.
Ch : Khi nhp phn thng tin chung ca mt chng t, ngi dng c
th g Enter 2 ln nhy ngay xung bng chi tit chng t m khng cn phi
di chuyn con tr hay bm chut.
Cc bc tip theo s hng dn cch nhp ni dung cho tng chi tit ca
chng t. Mi chi tit l mt dng trong bng chi tit chng t trn mn hnh.
7. My tnh s t ng in tn ngun kinh ph ch yu c xc nh trong thc
n Np sa thng tin h thng. Nu ti khon nh dng lin quan n ngun
kinh ph khc th ngi dng phi sa li.
Ch : Cc ct Ngun KP n v Ngun KP c thng c n i cho
gn mn hnh. Khi cn nhp cc ngun kinh ph khc, vo thc n Np sa
thng tin h thng, th Thit lp ch k ton nh du cho hin th 2 ct
ny.
8. in cc m ti khon vo cc ct TK n, TK c. My tnh s kim tra tnh
hp l ca cp ti khon i ng ny, nu thy kiu nh khon khc thng, my
tnh s ch lu ngi dng xem li, ngi dng c th b qua nhc nh ny nu
thy nh khon nh vy l ng.
19

9. in ni dung ct i tng n ng vi m ti khon n, ct i tng c

ng vi m ti khon c nu ti khon nh dng c lin quan n cc i tng.
My tnh s t ng in ct n v n v n v c nu i tng c tn
n v, phng ban tng ng v ct n v n hay n v c cn trng.
10.in tn phng ban, n v cc ct n v n, n v c nu ti khon
nh dng c lin quan ti cc n v. My tnh s t ng in tn n v vo ct
i tng n hoc c i lin sau n nu cc ct ny cn trng. V vy nu mun
in c ct i tng v phng ban vi cc tn khc nhau, cn in ct i tng
trc, phng ban sau. (V d nh khon n 661, nu mun tnh khon chi ny cho
Vn phng th phi in tn Vn phng vo ct n v n).
11.in cc ct ngn hng, s hiu ti khon ngn hng (n, c) nu dng ti khon
tin gi 112.
12. Phn mm lun t ng in loi tin mc nh ct Loi tin l ng Vit
Nam. Nu mun sa li loi tin, nht thit phi dng F5 chn loi tin cn
dng, khng c nhp loi tin bng tay. in s tin VN vo ct S tin
VND.
13. in s mc, tiu mc TCC:
- Phi in mc, tiu mc TCC vo ct Mc C v TM C nu chi tit
chng t c nh khon lin quan n mc lc thu chi TCC.
- Ch cn nhp m s mc, g Enter, my tnh s t ng in 00 vo ct tiu
mc v in ch tiu ca mc vo ch tiu TCC pha di bng. Nu cn
dng tiu mc khc vi 00, ngi dng cn g tip m s tiu mc nh dng v
g Enter sa m s tiu mc.
- Ngi dng phi nh du vo Ghi gimTCC ng vi m s mc v tiu
mc c nhp nu ang nhp bt ton xut ton thu hoc chi, v d ghi c ti
khon 661 hoc ghi n ti khon 511.
14. Nhp ngoi t.
- Trc ht cn i li loi tin t ng Vit Nam sang loi ngoi t cn nhp
(dng phm F5). Nu loi tin ngoi t xc nh t gi trong danh mc loi
tin, my tnh s t in t gi ny.
- Nhp t gi vo ct T gi nu ct ny cha c s liu.
- Nu nhp s tin ngoi t vo ct S tin ngoi t v g Enter, my tnh s t
in s tin VND, hoc nu in s tin VND trc, my tnh s in s tin
ngoi t. My tnh lun tnh li quan h gia s tin VND, t gi v s tin ngoi
t mi khi mt trong 3 con s ny b sa i.
15. Nhp sa d liu vt t, ti sn t phn k ton:
Nu ang nhp cc chng t lin quan ti vt t, ti sn, trc ht cn nhp m
ti khon lin quan ti vt t ti sn trc (152, 153, 155 cho vt t hng ho;
211,213 cho ti sn c nh, 005 cho dng c lu bn).
- Sau , nu l chng t ti sn, a con tr nh my vo ct Loi bt ton
TS, g phm F5 chn loi bt ton ti sn ph hp.
20

- a con tr nh my vo ct Tn vt t, ti sn hoc ct M s vt t, ti
sn, g mt t kho tn vt t ti sn hoc vi s u ca m loi VTTS, sau
g phm F5 chn tn vt t hoc ti sn. Phn mm s t ng in tn VTTS,
m s VTTS, n v tnh.
- Nhp s lng vo ct S lng, nhp n gi vo ct n gi. My tnh
cng s t ng in tng s tin vo ct S tin VN.
Trng hp ang nhp vt t, my tnh s t ng tng hp li chng loi, s
lng vt t ca kho (tn kho ct i tng n).
Trng hp ang xut vt t, my tnh s t ng in n gi vt t v s lng
cn li ca vt t trong kho, in tn kho vo ct i tng c. Ngi dng
ch sa li s lng xut cho ph hp (ti a l bng con s tn kho, nu nhp s
vt qu s tn kho, my tnh s kim tra v nhc nh).
Cc trng hp lp chng t lin quan ti tng gim, iu chnh ti sn cn phi
dng phm F5 chn ng loi bt ton ti sn tng ng. Cc chng t lin
quan ti ti sn u c phn mm cp nht sang phn ti sn.
16.in m s loi, khon, mc, tiu mc ca cc loi, khon, mc, tiu mc
NSNN nu ti khon v ngun kinh ph c dng c lin quan n s dng ngn
sch NN.
Ch :
Ngi dng phi nh du vo Ghi gim NSNN ng vi m s mc v tiu
mc c nhp nu ang nhp bt ton xut ton thu hoc chi.
17. xo mt dng trong bng chi tit chng t, ch cn a con tr nh my vo
dng chi tit CT nh xo ri bm nt lnh Xo trn mn hnh, hoc g t hp
phm tt Ctrl+Shift+D.
Ch : Ch xo mt dng chi tit chng t trong khi ang np sa chng t
khc vi ch xo c chng t khi ang xem chng t.
18. C th chn 1 dng chi tit chng t trong bng chi tit, bm Ctrl+L a dng
ny ln trn hoc bm Ctrl+X a dng ny xung di.
19. Bm nt Ghi a lu chng t va np. Nu khng mun ghi a, bm nt
Hu np.
20. Bm nt Kt thc ng ca s Xem chng t.
Mt s ch khc khi nhp chng t :
- Ngi dng c th s dng phm F6 copy ni dung ca ang nhp trang
trc (hoc dng trn n trong bng chi tit chng t - nn th bit r cch
dng F6), hoc dng phm Ctrl+F6 copy c chng t xem trc . c bit
nn dng F5 hin th bng tham kho v ni dung ang nhp.
- Khi nhp thng tin v ngn hng, ch a con tr nh my vo ct s hiu TK
NH, cn khi nhp thng tin v mc lc thu chi, ch cn a con tr nh my
vo Ch tiu, g vi ch s hoc vi t kho lin quan ti ch tiu cn nhp, v
21

d ..14, hnh chnh, ri g F5 m bng tham kho v tm ti ngay dng

tham kho nh dng.
- My tnh lun t ng in hoc xo ng thi cc cp tn ngn hng + s
hiu TK NH, mc + tiu mc + ch tiu. khi chn d liu t danh sch
tham kho.
- Khi ang ch sa cc chng t c chn t kt qu tra cu chng t hoc
ang sa cc chng t b li t kt qu kim tra chng t th khng th np mi
chng t c. Mun nhp chng t mi, cn ng ca s xem chng t c
chn, sau bm nt Nhp CT m li ca s ny.
Sa, xo chng t nhp v sa bng tng hp chng t

Quy trnh sa, xo mt chng t nhp nh sau :

1. Bm nt Nhp CT thanh cng c hin th ca s xem chng t.
2. Chn chng t cn sa. C th g s chng t cn tm vo S CT ri g Enter
nhy ngay n chng t . Nu khng r chng t cn sa c s hiu g, nm
u, c th dng nt lnh Tm n... hin th mn hnh tra cu chng t,
t iu kin v loi CT, s hiu CT, ngy CT, ngy thng ghi s, s tin, s hiu
ti khon, m s MLNS v.v.. ri bm nt Tra cu tm kim, chn chng t
cn sa trong bng lit k cc chng t tm thy, bm nt Sa trn mn hnh kt
qu tra cu tr li v mn hnh nhp sa chng t.
3. Bm nt Xo xo chng t ang thy trn mn hnh (c phn thng tin chung
ca chng t v cc chi tit ca chng t ny).
Ch rng vic xo cc chng t lin quan n nhp xut vt t, tng gim ti sn
c th s gy sai lch d liu v vt t, ti sn c lin quan. V vy nn trnh vic
xa cc loi chng t ny. Nu buc phi xo th sau khi xo, cn kim tra li cc
bng vt t, ti sn.
4. Bm nt lnh Sa sa chng t hin hnh.
5. Thay i cc ni dung chng t ang sa nh khi nhp chng t mi, ngoi tr
vic khng th thay i loi chng t ca mt chng t nhp.
Ch : Mun sa li loi chng t ca mt chng t nhp ch c th xo
ton b chng t ny v nhp li chng t .
6. xp li th t phiu thu, phiu chi tin mt trong s qu tin mt (trng hp
sau khi sa phiu thu, phiu ny b xp sau phiu chi trong cng ngy lm cho
dng tn qu ca phiu chi ny b m), ch cn sa li STT CT ca phiu thu,
gn cho ny 1 gi tr bt k nh hn gi tr ny ca phiu chi (v d gn s 0
hoc 1). Khi phiu thu s li c xp trn phiu chi trong s qu tin mt.
7. Bm nt Ghi a lu chng t va sa. Nu khng mun lu ni dung va
sa, bm nt Hu sa.
8. Sa din gii bng tng hp chng t : Phn mm lun t ng to bng tng
hp cho mi chng t k ton. Bng tng hp chng t ny c dng tng
hp cc chi tit chng t c nh khon ging nhau gp thnh mt dng, gip cho
22

vic in s sch k ton c gn hn. Tuy nhin v din gii ca tng chi tit
chng t khc nhau, nn din gii chung do phn mm t to ra s khng c
chnh xc, r ngha. Ngi dng c th sa li din gii ca bng tng hp ny
cho chnh xc hn.
sa din gii ca bng tng hp, ngi dng chn chng t cn sa, bm nt
Sa bng tng hp, sa li din gii ca cc dng tng hp chi tit chng t,
sau bm Ghi a kt thc.
9. Bm nt Kt thc ng ca s Xem chng t.
III. TRA CU, TM KIM CHNG T
Phn mm ny c thit k chc nng tra cu tm kim chng t rt linh
hot cho php c th tra cu phc hp theo tt c cc tiu ch, c trng c v
chng t nh ngy nhp, ngy chng t, s v s hiu CT, s tin VND v s tin
ngoi t, loi tin, m TK, s hiu TK ngn hng, m s mc tiu mc, tn, m s
vt t, ti sn v.v..
Ch : Phn tra cu ch tra cu c cc chng t pht sinh trong nm,
khng tra cu c cc s d u nm, khng tra cu c cc chi tit chng t
trong bng tng hp chng t, khng tra cu c loi chng t c bit cha
hch ton l Lp phiu UNC.
m mn hnh tra cu chng t, ch cn bm chut vo biu tng Tra
cu t trn thanh cng c ca chng trnh ny.
Mn hnh tra cu chng t c giao din nh sau :

Nhp cc iu kin tm kim vo cc , sau bm nt Tra cu xem

kt qu tm kim.
Khi nhp cc iu kin l cc con s nh lng (nh cc v s chng
t (l phn s trong s hiu chng t), tng s tin (ca chng t), s tin VN
23

v s tin ngoi t (ca mt dng chi tit chng t), t gi, s lng v n gi
vt t ti sn v.v..), ch cn theo ng hng dn ghi trong phn ng khung
cui mn hnh, tc l phi dng cc du bng, du gch ngang, ln hn, nh hn
v du khc (du chm than).
Ch : i vi cc ch tiu lin quan ti bn n hoc bn c (nh ti
khon, tn n v, tn i tng, ngi dng c th dng loi th ba l N
hoc c t iu kin tra cu cho c bn n hoc bn c.
Nguyn tc t iu kin
Cn tun th nguyn tc t iu kin tra cu l cng t iu kin cng
tt. Khng t iu kin cho qu nhiu ni dung khc nhau cng mt lc, mi
iu kin ch nn c mt hoc 2 t, khng t iu kin tm kim l c mt cm
t di dng. Qu nhiu iu kin thng dn n kt qu l khng tm thy chng
t cn tm. Nn bt u tm kim vi 1 hoc 2 iu kin, nu tm thy qu nhiu
chng t, khi cn bm nt Kt thc ca s Xem kt qu tra cu tr v
ca s tra cu v b sung thm mt vi iu kin khc thu hp s chng t tm
c.
Mt s v d
Nu mun tm tt c chng t lin quan ti anh Nguyn Vn Hng, ta ch
cn g ch Hng vo tn i tng n hoc c.
Nu mun tm cc chng t c s tin VND bng ng 200.000 ng, ta c
th g vo S tin VN iu kin 200.000 hoc =200.000 (c hoc b
du bng u c).
Nu mun tm cc chng t c s tin VN nh hn hoc bng 200.000
ng, ta cn dng iu kin <=200.000
Nu mun tm cc chng t c s tin t 100.000 n 200.000 , ta t
iu kin nh sau 100.000-200.000.
- Tt c cc cn li u thuc loi k t, ngha l c dng nhp
iu kin tm kim l mt t hay mt cm t no .
i vi cc k t, my tnh s tm xem trong ni dung cn tm tng ng
vi iu kin c cha cm t khng.
V d nu nhp vo Din gii iu kin ch l mt ch hon th my
tnh s tm tt c cc chi tit chng t m ct din gii c cha cm k t hon
nh hon tm ng, /c Hon BHL, thm ch l /c Hong vn Vinh vay
tin cng tho mn iu kin tm kim.
t iu kin chnh xc hn, loi b c cc kt qu nhiu cn bit
cch vn dng linh hot cc du sau:
- Du chm phy : HOc l. V d iu kin A; B c ngha l c cha ch
A hoc c cha ch B u tho mn iu kin tm kim.
- Du cng : ng thi. V d iu kin A+B c ngha l phi cha ng
thi c ch A v c ch B mi tho mn iu kin.
24

- Du chm than : khng c. V d !C c ngha l ch cn khng cha ch

C l tho mn iu kin.
Mt kinh nghim t iu kin tm kim l bc u ch t nhng iu
kin rt n gin, ch cn mt hai t c trng l , nu kt qu tm c cn
nhiu nhiu th b sung thm cc iu kin khng c + cc t nhiu.
V d lc nhiu trong v d t iu kin cho Din gii trn, ch
cn thm iu kin nh sau : hon + !BHL + !hong.
Sau khi t xong iu kin tra cu, ngi dng cn bm nt lnh Tra
cu bt u tra cu chng t. Nu c chng t tho mn iu kin t ra th
phn mm s hin th kt qu tm thy.
Ch : iu kin c bit * c ngha l c mt k t bt k tm mt ch
tiu no c d liu, ngc li iu kin !* c ngha l cha c g, c
dng tm xem ch tiu no cha c nhp d liu, cn trng.
Ngi dng c th xem, in kt qu tra cu trn.
Xem xong, ngi dng cn bm nt lnh Kt thc quay tr li mn
hnh tra cu c th sa li iu kin v tip tc tra cu hoc bm tip nt lnh
Kt thc kt thc vic tra cu chng t.
Ngi dng cng c th bm nt lnh Sa a ton b cc chng t
va chn v mn hnh nhp sa chng t sa tng chng t.
Ngi dng c th s dng phm F5, chc nng g ch tt nhp cc iu
kin tra cu.
IV. In s k ton

25

 m mn hnh in s k ton, cn bm chut vo biu tng In s KT

trn thanh cng c.

Danh mc cc s k ton c hin th ty thuc vo loi n v c khai

bo trong phn Thng tin h thng. Cn kim tra khai bo li thng tin ny nu
khng thy nhng s k ton cn dng trong danh mc trn.
in mt loi s k ton no , cn chn tn s trong bng lit k tn s
bn tri mn hnh, tn s ny s c a vo Chn s pha trn.
ng thi, phi chn khong thi gian cho s nh in, tu theo loi s phi
chn thm cc yu t khc nh m ti khon, s hiu ti khon ngn hng, loi
tin v.v..
Ch khi chn cc yu t, nt lnh in mi c m kho (Ch In c
t m) v mi c th in s c.
Phn mm ny cho php ngi dng c th lp cc s ring cho tng i
tng, phng ban, hoc gp nhm theo tng i tng (v d phn nhm chi tit
ti khon 312 theo tng cn b), hoc gp nhm theo tng n v, phng ban (v
d gp tng hp ti khon 341 theo tng n v cp di).
Mun in s ring cho mt i tng hoc mt phng ban c th cn phi
chn tn i tng, n v t hp lit k bn phi, hoc phi chn tn i
tng, n v bng F5, hoc g trc tip tn i tng, n v vo cc n v,
i tng.
Nu ch cn gp nhm theo i tng hoc phng ban (hoc c i tng
v phng ban) th ch cn nh du check () vo u i tng, n v.
26

Ngi dng c th xp th t i tng trc, phng ban sau nu nh du

check vo Phng ban trong i tng.
Ngi dng c th in chung cc i tng, n v trong cng mt trang in
hoc tch trang in ring tng n v i tng bng cch nh du chn ch
In i tng trn cng mt trang.
Ring nht k s ci s gm nhiu tp, mi tp s ghi r gm nhng ti
khon no, ngi dng cn in tp no th nh du chn tp .
trnh trng hp dng tng cng cui s b tch sang trang sau v thiu
giy, ngi dng c th iu chnh li l trn l di ca trang in theo mun
bng cch in con s t 0-30, sau kim tra kt qu trang in trn mn hnh xem
cn i cha.
Khi s cn in xut hin trn mn hnh :
Bm vo nt
hnh my in
in ra my in

Nu mun in ra file exel, bm nt hnh phong

b, format chn Excel 5.0 (XLS) Tabular

V. LP BO CO TI CHNH
m mn hnh nhp sa, tng hp bo co ti chnh, ngi dng ch cn
bm chut vo biu tng T.hp BC thanh cng c trn mn hnh chng
trnh ny.
Mn hnh nhp sa, tng hp bo co TCC s hin th nh sau :

27

Ngoi nhng nt lnh v IN, XO, NHP MI, SA, GHI A, KT THC nh
cc phn k ton, ti sn, mn hnh nhp sa bo co TCC cn c cc nt lnh
c bit vi chc nng v cch s dng nh sau.
1. S dng nt lnh Chuyn ch

Phn mm ny phn chia cc chc nng nhp sa bo co v tng hp bo

co ti chnh ca t chc C thnh 2 ch : Nhp sa bo co TCC v
Tng hp bo co TCC, s dng cng mt ca s giao din.
Ch Nhp sa bo co TCC dng xem, nhp, sa cc bo co ti
chnh ca cc n v C cp di bo co ln, cc bo co ny c gi l bo
co u vo.
Ch Tng hp bo co TCC dng tng hp cc bo co ca cp
di nhp phn u vo (cc bo co u vo) thnh bo co tng hp chung
ca cp tng d ton (gi l cc bo co u ra) gi ln cp trn.
Nt lnh Chuyn ch c dng chuyn i t Nhp sa bo co
TCC sang Tng hp bo co TCC v ngc li.
2. S dng nt lnh Nhp file bo co v Xut file bo co

Trong ch u vo Nhp bo co ca cp di, bm nt lnh Nhp

file bo co nhp file bo co ti chnh do n v cp di gi ln.
Phn mm s hin th ca s ngi dng m th mc cha file bo co
ca cp di, chn file v bm Open, phn mm s t ng nhp bo co ti
chnh ca n v cp di vo phn d liu bo co u vo.
Ngoi vic t ng nhp file bo co ca cp di vo d liu bo co u
vo, phn mm cn t ng lu file bo co ny vo th mc BCnhan nm
trong th mc ci t ca phn mm ny c th s dng li nu cn.
Trong c 2 ch Nhp sa bo co TCC v Tng hp bo co
TCC, ngi dng u c th dng nt lnh Xut file bo co chuyn cc
bo co ti chnh ang xem thnh file d liu ca my tnh chuyn cho my tnh
ca cp trn.
Cc file bo co gi cho cp trn s c lu vo th mc con BCgui
cng nm trong th mc ci t ca phn mm.
Trong mi th mc con BCnhan v BCgui cn chia ra tng th mc
ring cho tng nin k ton, v d cc th mc 2003, th mc 2004 v.v..,
file bo co gi v nhn ca nm no s c t trong th mc ca nm .
Tn cc file bo co gi hoc nhn u do phn mm t ng to ra da
vo cc c im ca bo co, tn n v bo co, k bo co, nm bo co theo
kt cu sau : Tn n v + Loi bo co + k bo co

28

3. S dng nt lnh Chn bo co

Trong ch Nhp sa bo co TCC, ngi dng c th s dng nt

lnh Chn bo co t iu kin chn lc, ch chn xem mt s bo co tho
mn cc iu kin nht nh v tn tnh, ngnh, tn qun huyn, tn n v, loi
n v, khi n v, loi bo co, k bo co, loi bo co tm thi ca cc n v
cha c BC quyt ton v.v...
Khi bm nt lnh Chn bo co, ca s t iu kin nh sau s c
hin th:

Chn mt gi tr t hp lit k ca cc loi bo co, k bo co, loi n

v, khi n v, tnh ngnh, qun huyn s dng trong cc bo co v bm vo
hp chn (check box) nh du chn (). C th khng chn hp chn no
hoc cng c th nh du chn tt c cc hp.
C th t iu kin chn lc bo co theo tn n v bng cch g mt vi
t ca tn n v cn tm vo ny ri g Enter.
C th chn tt c cc bo co tm thi ca cc n v cha c BC QT
bng cch nh du vo BC V cha Q.ton.
Mi khi thay i iu kin lc bo co, danh sch cc n v c bo co
tho mn cc iu kin t ra c lit k li trong bng Tn n v. Chn tn
n v xem bo co ca n v .
Sau khi t xong iu kin chn bo co, c th ng ca s chn bo
co li. Khi c th lc xem bo co c chn hoc xem ton b bo co (b
ch chn) bng cch nh du chn hoc b du chn u Chn mu .
4. S dng nt lnh BC V cha QT

C th s dng nt BC V cha QT t ng to ra cc bo co quyt

ton tm thi cho cc n v C cp di cha c bo co quyt ton. Khi bm
nt ny, mn hnh sau s hin ra :

29

M hp lit k chn k bo co, bm nt Lp BC lp cc BC quyt ton, BC

tng hp QT, BC quyt ton n v SN ca cc n v cp di cha c bo co
quyt ton cho k bo co ny.
Cc bo co tm thi ny s c nh du bng ch (T) trn mn hnh cng nh
trong s tng hp quyt ton.
S liu trong cc bo co tm thi ny ch yu l cc s liu c th ly t phn k
ton hoc t bo co k trc ca cc n v ny nh s d u k, s KP np cp
trn, s KP c cp v.v..
Nu mun xo cc bo co tm thi ny ch cn bm vo nt Xo BC.
Khi c bo co chnh thc, ngi dng ch cn sa v cp nht cc s liu c trong
bo co chnh thc, ng thi b nh du Cha quyt ton, sau ghi a, bo
co ny s l bo co chnh thc, khng cn du (T) na.
y l mt cch nhp bo co ca cp di rt nhanh v hiu qu. Tuy nhin, vic
lp danh sch cc n v C cp di phi c lp chnh xc, nht l v phn loi
n v, ng thi phn k ton nhp tn n v n, n v c lin quan ti cc mc
cp KP v nhn KP np ln cho tng n v.
Ch :
- Nu mun nh du mt bo co no l bo co cha c quyt ton, ngi
dng cn chn bo co , bm sa v nh du vo Cha quyt ton, sau ghi
a. Bo co ny s c in thm du (T) vo tn bo co.
- Khi ghp d liu t phn mm c sang phn mm mi, cc bo co c cha c
cp nht ch tiu theo mu bo co mi. Khi ch cn bm nt Sa sau bm
nt Ghi a l a c bo co ny vo mu mi. Ngi dng c th bm phm
Ctrl+S phn mm t ng sa ch tiu cho tt c cc bo co TCC c.
5. Xem bo co TCC v bo co tng hp TCC

1. Bm nt T.Hp BC thanh cng c hin th ca s Nhp sa bo co

TCC (nh hnh trn).
2. Di chuyn di cun trong bng Tn n v, hoc dng PgUp, PgDn hay hp
iu khin d liu xem cc bo co TCC nhp my.
3. M hp lit k Tn bo co nhy nhanh n bo co u tin thuc loi bo
co . Cc bo co cng loi thng c xp lin nhau.
4. Mun xem bo co ca n v no, g tn n v (hoc ch mt vi t trong tn
n v ) ri g Enter nhy nhanh n bo co ca n v . Nu cha ng
l n v hay bo co cn chn th c th g tip F3 tm bo co tip theo cng
c cm t trong tn n v bo co. Cng c th dng ch tt hoc F5 nhp
tn n v nhy ngay n bo co u tin ca n v .
5. Bm nt lnh Chuyn ch chuyn t ch xem cc bo co TCC ca
C cp di sang ch xem cc bo co tng hp ca cp tng d ton v
ngc li.
30

6. Bm nt lnh Chn bo co lc nhng bo co cn xem nu s lng bo

co c qu ln, kh xem bng cch di chuyn nu trong bc 2 trn.
7. Bm nt Kt thc ng ca s Nhp sa bo co TCC.
6. Nhp, sa, xo bo co TCC

Quy trnh nhp mt bo co TCC nh sau :

1. Bm nt T.Hp BC thanh cng c hin th ca s Nhp sa bo co
TCC.
2. Bm nt lnh Nhp mi nhp mi mt bo co TCC thuc loi bo co
TCC chn.
3. Chn loi bo co cn nhp trong hp lit k BC. Ngi dng c th thay i
loi bo co khi ang nhp mi. Mn hnh s hin th mu bo co mi. Cc s
liu ang nhp s b xo nu thay i loi bo co.
Ch : Nu chn mt bo co TCC nhp xong ch xem ri mi bm
nt Nhp mi th phn mm s to mn hnh nhp mi cho cng loi bo co
v t in k bo co nh k bo co ca bo co .
4. Chn k bo co ca bo co ny bng hp lit k cc k bo co c xc
nh trc. Phn mm khng cho php nh my tn k bo co t bn phm.
5. Nhp tn n v bng cch chn tn n v t danh sch phng ban n v (g
phm F5) hoc bng ch tt. My tnh s t ng in s liu v s d u k, s
lu k, s kinh ph cp trn cp, s kinh ph np cp trn v.v.. ca n v cn c
vo d liu k ton v bo co k trc ca n v ang c trn my tnh nu
ngi dng nhp cc tn bo co, k bo co, tn n v.
Ch : Phn mm s t ng in li cc s liu v s d u k, s lu k, s
kinh ph cp trn cp, s kinh ph np cp trn v.v.. ca n v bo co nu c s
thay i v tn n v, loi loi bo co, k bo co.
6. in cc tn tnh ngnh, qun huyn, loi n v, khi n v phc v vic
tng hp, phn tch sau ny.
Ch : Cn phi nhp ng loi n v v y l cn c x l, tng hp cc
bo co, vic tng hp s b sai nu nhp loi n v khng ng.
7. in cc ch tiu TCC vo cc , dng, ct tng ng hoc nhp cc dng bo
co ca tng n v (mi n v mt dng) tu tng loi bo co ang nhp.
- Khi nhp d liu vo cc trong bng chi tit bo co, phn mm s t ng
tnh ton cc ct tng v cc dng tng c lin quan (nh ct tng hp quyt
ton, cc dng tng thu, tng chi, dng c mc s d cui k v.v.. tu theo tng
loi bo co).
Ch : Khng in vo cc dng tng thu, tng chi, cc dng l tng ca cc chi
tit tiu mc ( my tnh s nhc nh).
- Khi ang nhp sa bo co quyt ton, tng hp quyt ton thu chi TCC, bo
co kt qu SNCT, ngi dng c th a con tr nh my vo mt dng no
31

ca cc ct S Quyt ton ..., S lu k v g F5 my tnh t ng in s

liu v s d u k, s kinh ph cp trn cp, s kinh ph np cp trn v.v.. lin
quan ti bo co ny cn c vo d liu k ton v bo co k trc ca n v
ny.
- Phn mm cng cho php ngi dng nhp cng thc vo cc s tnh ton
php tnh, hoc cho php nhy p vo bng chi tit s dng my tnh cm tay
tnh ton mt s con s cn kim tra.
- Trong cc bo co d ton, quyt ton, tng hp d ton, tng hp quyt ton,
bo co d ton SNCT v kt qu SNCT v.v.. ngi dng c th nhy p chut
vo dng u cha tn ct ca bng ch tiu sao chp t ct quyt ton sang
ct Cp trn duyt.
- C th dng nt lnh Xo hoc g t hp phm Ctrl+Shift+D xo mt dng
d liu ang nhp sa i vi loi bo co tng hp mi n v ghi d liu trn
mt dng bo co.
8. Dng nt lnh D liu KT t ng in vo bo co cc d liu t phn k
ton nu ang lp cc bo co ca n v ang s dng phn mm ny. Cc
Tn n v, Tn cp trn trc tip, Tnh ngnh, Qun huyn v Loi n
v s c in cc ni dung tng ng c ghi trong bng thng tin chung.
9. Nhy p vo cc Thuyt minh hoc Nhn xt m rng nhp, nh
my nhp phn thuyt minh, gii trnh hoc nhn xt ngn gn bng li (khng
qu 10 dng). Bm chut vo mt khc trn ng ny.
10.Bm nt Ghi a lu bo co va np. Nu khng mun np, bm nt Hu
np.
11.Dng cc nt lnh Sa, Hu sa, Ghi a sa cc bo co c. Cch
lm tng t nh nhp bo co.
12.Bm nt Kt thc ng ca s T.Hp BC.
Lu khi nhp bo co quyt ton ca cng on cp di:
- Phi nhp y bo co ca tt c cc n v cng on cp di trc tip
qun l (k cc cc n v khng c bo co quyt ton).
- Phi kim tra ngay khi nhp cc ch tiu:
+ S nhp vo chng trnh l s duyt cho cp di.
+ S d u k: Khp ng vi s d cui k trc.
+ S np cp trn trc tip v s cp trn cp khp vi s t phn k ton t
ng chuyn sang.
+ Tnh cn i ca s liu bo co: Cng thu, cng chi, d cui k.

32

- Bo co ca n v cha c bo co quyt ton (mi ch nhp c mt vi

s liu nh s d, s np, s cp), cn bm chn
xc nh n v
ny cha c BC quyt ton.
7. Tng hp bo co TCC

1. Bm nt T.Hp BC thanh cng c hin th ca s Nhp sa bo co

TCC.
2. Bm nt lnh Chuyn ch chuyn t ch xem cc bo co TCC ca
C cp di sang ch tng hp bo co u vo.
3. Chn tn mt loi bo co tng hp nhp mi.
4. Khng c nhp tn n v vo Tn n v, ny khi ngi dng bm nt
T.hp BC.
5. in k bo co (bt buc) xc nh nhng bo co TCC u vo no s
c s dng tng hp.
6. Dng nt lnh T.hp BC phn mm t ng chn cc bo co u vo ph
hp vi loi bo co v k bo co ang tng hp, kt xut v tng hp cc s liu
ca cc bo co u vo a vo cc dng, ct tng ng ca bo co ang
tng hp. Cc Tn n v, Tn cp trn trc tip, Tnh ngnh, Qun
huyn v Loi n v s c in cc ni dung tng ng c ghi trong
bng thng tin chung.
Ch : Khi tng hp cc bo co u vo bng nt lnh T.hp BC phi
trng Tn n v, ny s c phn mm t ng in tn n v ang
s dng phn mm. Tuy nhin ngi dng c th in tn n v vo ny nu
mun my tnh tng hp ring bo co cc qu thnh bo co nm ca mt n v
cp di.
7. Kim tra, sa cha, b sung cc s liu trong bo co ang tng hp, Cch sa
cha, s dng cc chc nng t ng nh hng dn bc 9 phn nhp sa
bo co u vo nu trn.
8. Bm nt lnh Ghi a lu bo co tng hp ny.
9. thc hin vic t ng lp cc bt ton kt chuyn, cn chn s tng hp quyt
ton (S-84) lp xong, sau bm nt CT kt chuyn phn mm t ng
lp cc chng t kt chuyn.
Ch : Khi lp xong bo co quyt ton (B07, B08) ca n v ang dng
phn mm u vo, phn mm cng s t ng lp chng t kt chuyn s chi
v s np cp trn ca n v.
8. In bo co

1. Bm nt In in bo co ang xem. Cc bo co Quyt ton, tng hp quyt

ton s in thm Thng bo duyt quyt ton tng ng.
33

2. Chn kiu sp xp cc bo co theo Tn n v hoc theo M n v cho s

tng hp bo co quyt ton thu chi TCC.
3. Xem trc trang in trn mn hnh, iu chnh l trn l di trnh in trang cui
ch c phn ch k.
Mt s lu khi s dng chc nng lp bo co ti chnh:
- Sau khi lp xong bo co quyt ton, nu ngi dng li sa, xo, thm mi
chng t thuc k bo co ca bo co quyt ton lp th nhng thay i ny khng
c t ng cp nht vo bo co lp. Ngi dng phi m phn tng hp bo
co, chn bo co cn cp nht, bm nt Sa v nt "D liu KT" phn mm cp
nht li s thay i ca chng t, a vo bo co.
- Khi pht hin sai st, quay tr li sa cc bo co ca cp di phn u
vo Nhp bo co ca cp di th cc bo co lp phn u ra Tng hp bo
co s khng t ng cp nht s liu sa cc bo co u vo. cp nht s
liu cho cc bo co phn u ra, cn chuyn sang phn Tng hp bo co, chn
bo co cn cp nht, bm nt "sa" ri bm nt "T.hp BC" phn mm cp nht
li s liu thay i cc bo co u vo.
- Quy trnh lp bo co d ton, bo co tng hp d ton cng thc hin
tng t nh quy trnh lp bo co quyt ton, bo co tng hp quyt ton.
VI. XEM S LIU V VT T HNG HO
m mn hnh xem s liu v vt t, hng ho, ch cn bm chut vo
biu tng Vt t trn thanh cng c.
Mn hnh xem vt t hng ho nh sau :

Ngi dng c th xem bng tng hp ton b vt t hng ho trong kho

hoc ton b cc chi tit chng t lin quan n nhp xut vt t hng ho t u
nm.
Nu mun xem bng tng hp cn bm chut vo nt chn Xem tng
hp, cn nu mun xem chi tit cn bm chut vo nt chn Xem chi tit.
34

Ngoi ra ngi dng cn c th dng hp lit k chn tn kho, chn loi

vt t ch xem s liu tng hp hoc chi tit v mt loi vt t hng ho ca
mi kho.
Ngi dng c th bm nt Tnh li khi xem chi tit chng t vt t
cp nht li s chi tit nhp xut vt t hng ho.
Ngi dng c th bm nt lnh In in bng tng hp hoc bng chi
tit vt t hng ho.
VII. NHP, SA TI SN C NH

- M hp lit k chn loi TS

- g s hiu TS hoc vi t ca
tn TS vo ny chn TS

1. Xem danh mc ti sn.

1. Bm nt TSC thanh cng c hin th ca s xem, nhp sa ti sn.

2. Bm nt TS ang s dng xem s ti sn ang s dng hoc bm nt TS
thanh l xem s ti sn thanh l.
3. t iu kin chn cc ti sn thuc mt n v qun l, mt phng, b phn
hoc thuc mt loi ti sn no bng cch chn mt gi tr t hp lit k Tn,
S hiu, Loi TS, n v, Phng v bm vo hp chn (check box) nh
du chn (). C th khng chn hp chn no hoc nh du chn tt c cc hp.
Ngi dng cng c th ch nhp tt c hoc mt phn m loi hoc s hiu ca
ti sn nh tm vo hp chn Tn, S hiu, Loi TS, my tnh s hin th ngay
ti sn .
Ngi dng cng c th nhp con s v nguyn gi ca ti sn cn tm vo cc
hp chn Nguyn gi tm nhanh cc ti sn tho mn iu kin t ra. Cch
t iu kin v s xem thm phn hng dn tra cu chng t.
4. Danh sch cc ti sn tho mn cc iu kin t ra c hin th trong bng Tn
ti sn. Chn ti sn trong xem thng tin chi tit v ti sn .
35

5. Ngi dng c th chn ch xem Chi tit nguyn gi, hao mn ca ti sn,
chn ti sn cn sa, bm nt Sa v sa trc tip vo cc ct s lng, n gi
tng gim, ghi tng ghi gim hao mn, my tnh s t ng tnh li s lng,
nguyn gi, hao mn lu k, gi tr cn li ca ti sn ny v t ng sa li cc
s phn trn.
6. Chn ch Qu trnh sa cha bo hnh ti sn hoc Qu trnh chuyn giao
ti sn xem ti sn ny c sa cha, bo hnh nh th no, hoc c
chuyn qua nhng n v qun l no.
2. Nhp sa ti sn.

C th nhp, sa, iu chnh nguyn gi, s lng ca cc ti sn c nh

v dng c lu bn ca n v phn Ti sn c nh ny. Khng bt buc phi
s dng chc nng v ti sn phn chng t k ton lp v qun l h s ti
sn.
Quy trnh nhp, sa mt ti sn nh sau :
1. Bm nt TSC thanh cng c hin th ca s xem, nhp sa ti sn.
2. Bm nt lnh Nhp mi nhp mi mt ti sn mi.
3. Nhp tn n v qun l ti sn, tn phng b phn ang s dng ti sn ny.
4. Nhp loi ti sn ng vi ti sn nh nhp. Cn dng phm F5 hin th bng
loi ti sn. My tnh s t ng in m loi ti sn, tn ti sn (mi ch l tn
loi TS), s hiu ti sn, s lng (mc nh l 1), n v tnh, t l hao mn ghi
trong bng tham kho loi TSC. S hiu ti sn c thit lp bng m loi ti
sn ghp vi s th t tip theo ca ti sn cng loi. Nu ti sn thuc loi dng
c lu bn cn chn loi ti sn thuc nhm 7.
Ch : C th chn xem mt ti sn nhp cng loi ti sn, ca cng n v,
phng b phn ny ri bm nt Nhp mi, khi tn n v, tn phng, tn loi
ti sn, s hiu TS s c my tnh t ng in sn.
5. Chuyn xung nhp d liu vo bng chi tit nguyn gi hao mn di.

- in ct s hiu chng t v ngy chng t. Nu khng c s hiu chng t c

th trng, nhng ct ngy chng t bt buc phi in phn mm xc nh
c nm nhp s ca ti sn ny l nm no. Nhng ti sn c c th t s ngy
thng nm cch hin ti rt xa, v d 01/1/1980.
- in ct ni dung din gii vic nhp ti sn ny : l nhp ti sn c, ghi tng ti
sn v.v..
36

- Ct s lng tng lun nhp s 1 i vi cc ti sn thuc loi ti sn c nh.

i vi dng c lu bn c th nhp s lng ln hn 1.
- in s tin vo ct n gi tng.
- in s tin hao mn u s ca ti sn nu c vo ct Tng hao mn.
6. Bm nt Ghi a lu h s ti sn va np. Nu khng mun np, bm nt
Hu np.
7. Dng nt lnh Sa b sung thng tin cho cc h s ti sn cn thiu (khi ti
sn c nhp t ng t phn k ton), iu chnh nguyn gi, s lng ca ti
sn, ghi gim ti sn, cp nht qu trnh sa cha bo hnh, chuyn giao ti sn
gia cc ban n v.
Ch : Khi nhp dng c lu bn khng phi l ti sn c nh, cn phi
s dng m loi ti sn nhm 7. Cc ti sn, dng c c m loi ti sn thuc
nhm 7 (701, 70102 ...) s khng c tnh hao mn ti sn hng nm.
3. Tnh hao mn TSC:

M thc n Vt t,tTi sn c nh => chn "Tnh hao mn ti sn c

nh.

Khi bm nt Nhp mi, phn mm s t ng in nm tnh hao mn l

nin k ton hin hnh v lit k ton b ti sn trong bng ti sn c nh ca
n v, nu ti sn no c s nguyn gi v t l hao mn th s hao mn
ca ti sn s c tnh.
Nhng ti sn no cha xc nh t l hao mn th ngi dng phi t in.
Con s t l hao mn c quy nh hoc l s phn trm th nhp con s nh hn
100 (v d hao mn 10% mt nm th nhp s 10), cn nu l mc hao mn nh
mc th in s tin nh mc ny v phi ln hn 100 (v d nu nh mc hao
mn l 1 triu ng /nm th in s 1.000.000).
Sau khi x l xong tt c cc ti sn c lit k cn bm nt Ghi a
lu kt qu tnh hao mn, phn mm s t ng cp nht s hao mn nm, s hao
mn lu k v gi tr cn li vo bng d liu ti sn c nh.
C th xem s liu hao mn qua cc nm bng cch chn nm cn xem
hp lit k nm tnh hao mn.
37

C th tnh li bng hao mn c ca cc nm trc bng cch bm nt

lnh Sa, sau nhy p chut vo nt lnh Tnh li hao mn tnh li
hao mn cho ton b s ti sn c nh c trn my tnh, b sung thm nhng
ti sn mi nhp, cha c tn trong bng tnh hao mn.
Ch : Khng th xo bng hao mn c ca mt nm no , ch c th
tnh li hao mn ca nm hoc sa ton b cc t l hao mn v 0 tng gi
tr hao mn cng bng 0.
4. In s ti sn:

S dng cc nt lnh In th TS v In danh mc TS phn qun l ti sn

in h s ti sn v danh sch ti sn ca c quan.
In cc s ti sn khc c trong phn In s k ton.
VIII. S DNG MT S CHC NNG KHC CA PHN MM
1. Nhp sa danh mc ti khon

Danh mc ti khon c lp sn theo cc quy nh hin hnh ca Nh

nc v Tng Lin on. Ngi dng ch c th nhp sa thm cc chi tit theo
yu cu qun l ring ca n v, khng th sa, xo phn quy nh.

Ch :
- Khi nhp cc m ti khon mi khng c nhp trng vi cc m TK
dng, mun nhp cc ti khon chi tit ca mt ti khon c no phi dng
m s ca ti khon cng thm 1 ch s.
- Nhp s 3, 4, 5 vo Chuyn s d xc nh cp ti khon s c
chuyn s d sang nm sau, v d nu ct Chuyn s d ca ti khon 111 l 3
th ch chuyn s d ca ti khon 3 s l 111, nu l 4 th s chuyn s d ca
38

2 ti khon 4 s l 1111 v 1112. Nu ti khon no khng xc nh gi tr

trong ny phn mm s mc nh chuyn s d cho ti khon cp 1 (3 s).
- Nhp s 3, 4, 5 vo Cn i TK xc nh cp ti khon s c
a vo bng cn i ti khon. Nu khng chn g s s dng ti khon cp 1 (3
s).
- i vi cc ti khon cn chuyn s d sang nm sau chi tit cho tng
n v, i tng, loi tin, ngun kinh ph v.v.. cn chn ti khon (chn TK
cp 1), bm nt Sa, nh du vo Chn nhm cn dng, ri bm Ghi
a. Phn mm s t ng chuyn s d chi tit theo tng nhm c chn.
- Ngi dng nn thc hin cc chnh sa nu trn trc khi chuyn s
d sang nm sau hoc lp bng cn i ti khon. Nu vic thit lp cha ng,
ngi dng c th lm li, sau thc hin li vic chuyn s d hay lp bng
cn i ti khon.
2. Chuyn s d sang nm sau

Thc n ny cho php ngi dng chuyn ton b s d ca cc ti khon

ca nin k ton hin hnh sang nm sau.
Ngi dng phi to nin k ton mi nu cha c.
Nu nin k ton nm sau m, v c s d u nm, phn mm s
lu bng s d u nm ny trc khi xo to bng s d mi. Ngi dng c
th khi phc li bng s d c c lu bng thc n Khi phc s d c
di y.
Nu trong d liu k ton nm hin hnh c c s dng c ti khon 3 s v
4 s (v d trong bng s d u nm dng TK 3 s 111, trong cc chng t dng
TK 4 s 1111), phn mm s bo li. Ngi dng cn sa li cc TK 3 s thnh
TK 4 s m bo s dng thng nht 1 cp ti khon. (C th sa bng tay
hoc s dng chc nng thay th ni dung tham kho dng - Xem phn di
y.).
3. Thay th ni dung tham kho dng

Thc n ny cho php thay th cho tt c cc danh mc tham kho

c s dng trong cc chng t hay cc bo co ti chnh (nh tn n v, tn
i tng, tn vt t, tn loi ti sn, m ti khon, mc lc thu chi v.v...). y l
chc nng rt thun tin cho ngi dng mun i tn mt i tng hay mt n
v bng mt tn mi, thay m TK, m mc dng bng mt m khc trong ton
b d liu ca phn mm v.v...
- Ngi dng phi chn bng tham kho trc ty theo ni dung tham kho
cn thay th thuc bng tham kho no.
- C th dng phm F5 (i vi bng tham kho n v v i tng) hoc
m hp lit k chn danh mc c dng cn thay v danh mc mi mun
chn thay th. Nu danh mc mi cha c cn phi nhp vo bng tham kho
trc.
39

- Bm nt lnh Thay thay th ni dung tham kho c bng ni dung

tham kho mi trong ton b d liu k ton, bo co ti chnh ca phn mm.
-

Tuy
nhin
ngi dng phi rt thn trng khi s dng chc nng ny v thay ri th
khng th hy vic thay th thc hin. Nht thit phi copy cc file d liu
trong th mc Data sang th mc khc lu trc khi thc hin vic thay th.
Sau khi thay phi kim tra li, nu thy li c th copy cc file trong th mc lu
tr li th mc Data ca phn mm.
IX. QUN L CC TH MC V FILE D LIU CA CHNG TRNH
1. H thng th mc v file d liu ca chng trnh:

Nu ngi dng ci t phn mm ng nh hng dn, file chng trnh v

cc file d liu u nm trong th mc D:\KetoanCD-TCS-2014. Trong th mc ny
c cha cc th mc con: Data, Luudulieu, Report v file chng trnh KetoanCDTCS-2014.exe.

a.
mc

Th
Data

L
th mc cha ton b d liu ca phn mm, bao gm cc file:

40

- File HT20xx.MDB: cha cc bng tham kho : Danh sch n v phng ban,
Danh sch i tng, Danh sch ngn hng kho bc ; Mi nm chng trnh to ra
1 file ring.
- File TCCD20xx.MDB: cha cc chng t, bo co ti chnh nhp. Mi
nm chng trnh to ra 1 file ring.
- File VTTS.MDB: Cha cc th ti sn, dng c lu bn nhp trong nt Ti
sn; File ny dng chung cho tt c cc nm.
- Cc file sysmem v sysmem2 nh v tr d liu ca chng trnh (khi chy
chng trnh, ng dn v tr d liu hin th pha di mn hnh). Cc file ny c
th xa khi cn copy chng trnh sang v tr khc hoc my khc s dng.
- Cc file HTgoc.MDB, HTTKgoc.MDB, HTTK2013goc.MDB,
TCCDgoc.MDB, VTTSgoc.MDB l cc file gc ban u ca chng trnh, bt buc
phi c chng trnh to ra cc file d liu tng ng ca tng nm.
b. Th mc Luudulieu.
- y l th mc do chng trnh t ng to ra khi chy chng trnh lu
d liu d phng (lu cc file HT20xx.MDB, TCCD20xx.MBD, VTTS.MDB t
trong th mc Data thm ra d phng).
- Trng hp cc file d liu tng ng trong th mc Data b hng, b xa, b
virus, chng trnh c th khi phc li c d liu ly t trong th mc ny.
c. Th mc Report.
- Th mc "Report": l ni cha tt c cc mu chng t, s sch, bo co ca
chng trnh dng in nh: Mu phiu thu, mu phiu chi, chng t ngn hng, cc
mu s k ton, bo co ti chnh
- Trng hp cc file mu ny b hng, b xa, b virus, th mu b hng s
khng in ra c.
d. File chng trnh KetoanCD-TCS-2014.exe
- File KetoanCD-TCS-2014.exe l file chng trnh. Bm p trc tip vo
file ny chng trnh s chy.
- a biu tng chng trnh ra mn hnh chnh ca Windows: bm chut
phi ti file KetoanCD-TCS-2014.exe => chn Sent to => chn Desktop.
2. Thay i file d liu ang dng :

Chc nng Thay i file d liu ang dng ngi dng c th s dng cc
file d liu nm mt th mc khc hoc nm my tnh khc. Nh chc nng ny,
ngi dng c th m file d liu ti chnh dng chung trn mng, do c th
thc hin nghip v k ton ca n v cng vi nhng cn b k ton khc.
Khi thay i file d liu ang dng, v tr ca file d liu mi s c hin
th theo ng dn mi c hin th pha di mn hnh.

41

(File d liu ang dng l TCCD2014.MDB nm trong th mc Datamaychu

trn my tnh ch c tn l tuanvp).
V vy, mi khi chy phn mm, ngi dng lun phi xem hin ti
phn mm ang s dng file d liu no, nm my tnh no, th mc no.
- Cch thay i file d liu ang dng:
Bm chut m thc n Qun l cc file d liu ti chnh => Thay i file
d liu ang dng, ca s Chn file d liu ti chnh s c hin th trn mn
hnh nh sau :

chn mt file d liu khc vi file d liu ang dng, ngi dng c th
nhy p chut vo dng cha tn file mun chn trong Danh sch cc file
dng trc y, nu khng c th bm nt lnh Tm file mi, m th mc cha
file d liu cn chn (lun c tn l TCCD20xx.mdb) trn my tnh ang dng hoc
mt my tnh khc trn mng cc b (LAN), sau khi chn xong tn file c chn
s c in vo Tn file c chn trong ca s trn, bm nt Chp nhn
phn mm chuyn sang s dng file va chn ny, hoc bm Khng chn hu
vic thay i file d liu ang dng.
- Cch to th mc d liu k ton dng chung qua mng ni b:
+ Bc 1 : Ly mt my tnh no lm my ch (my tnh ca trng ban
Ti chnh hoc ca nhn vin s dng phn mm hng ngy, v d my tnh ca ch
Hoa ban Ti chnh c chn lm my ch v c t tn trn h iu hnh
Windows l hoatc). D liu k ton ca phn mm trn my tnh ny s c chia s
(sharing) cc my tnh khc trong mng ni b c th thy v s dng chung. M
th mc cha phn mm, bm chut phi vo th mc con Data v chn dng
Sharing and Security... nh sau :

42

nh du ng thi vo cho php chia s (Share this folder on the network)

v vo cho php nhp sa (Allow network users to change my files) cc my
tnh khc trong mng c th nhn thy th mc dng chung l Data v c th nhp
sa d liu trong th mc ny, sau bm OK :

+ Bc 2 : Chy phn mm ny cc my tnh khc trong mng, m thc n

Thay i file d liu ang dng nh hng dn trn, bm nt Tm file mi,
43

trong File name, nhp ng dn ti th mc Data ca my ch theo quy nh

sau: 2 gch cho ngc (\\) + tn my ch (v d chn my tnh ca ch Hoa c tn
trn mng cc b l hoatc) + tn th mc c chia s (trong hnh minh ho di y
l \\hoatc\Data) ri g Enter:

Chn file TCCD20xx.mdb (v d chn TCCD2013.mdb, TCCD2014.mdb v.v..)

c trong th mc dng chung my tnh ny kt ni v s dng d liu k ton trn
my ch.
3. Cch khi phc cc file d liu b hng:

Phn mm K ton cng on cp trn c s 2014 hot ng da trn cc file

d liu c tn TCCD20xx.mdb, HT20xx.mdb v VTTS.mdb, trong s 20xx l nin
k ton.
Cc file d liu ny c th b hng nu khi phn mm k ton ang ghi d liu
th my tnh b mt in, b treo hay ng kt ni mng b li. Cc file d liu ny
cng c th b hng hoc b mt do virus, do ngi dng xo nhm, hoc a cng
b hng v.v..
+ Nu File TCCD20xx.MDB hng s mt cc chng t, cc bo co nhp.
+ Nu File HT20xx.MDB b hng s mt thng tin h thng, cc danh sch n
v phng ban, danh sch i tng, danh mc cc ngn hng, kho bc
+ Nu File VTTS.MDB hng s mt cc th ti sn nhp.
d phng trng hp b mt, hng d liu, ngi dng phi tun th
nguyn tc thng xuyn copy lu c th mc d liu l Data ra a khc, hay tt
nht l copy ra a di ng USB, thc hin nh k hng thng hoc ngay sau khi
cn b k ton va thc hin mt khi lng cng vic ln trn phn mm (nh va
44

nhp, sa xong nhiu chng t, lp xong bo co quyt ton v.v..). Ch phi copy
ng th mc Data c cha file d liu ang dng (phi xem ng dn file d liu
ang dng dng cui trn mn hnh ca phn mm ny bit th mc Data nm
u trn my tnh), v nh i tn th mc Data va c copy trn a USB thnh
Datangaythangnam (V d i tn th mc Data thnh Data30062014, ghi nh y
l th mc Data c copy ngy 30/06/2014.).
Khi phc file d liu b hng, mt :
Khi xy ra mt, hng d liu (phn mm s thng bo tn file b hng l
TCCD20xx.mdb, HT20xx.mdb hay VTTS.dmb), thc hin vic khi phc file d liu
b hng bng file d liu c lu gn nht nh sau :
- Bm chut m thc n "Qun l cc file d liu ti chnh" => Chn thc
n "Khi phc d liu k ton, bo co TC (TCCD20xx.MDB)" (hoc chn thc
n Khi phc d liu ti sn, Khi phc d liu tham kho tu theo cn khi
phc loi file d liu no) nh hnh di y.

- Trong ca s Kim tra quyn qun tr, nhp tn v mt khu ca ngi

dng c quyn qun tr (nu lp danh sch ngi dng), nu khng ch cn bm
nt Tip tc m ca s Khi phc file ... (xem hnh di y).
- Bm chut chn mt file trong danh sch cc file c hin th v bm nt
Khi phc khi phc file d liu b mt. y l cc file d liu do phn mm t
ng sao lu trong thi gian qua. Nn chn cc file c thi gian cp nht gn nht
trc (xp pha trn), nu khi khi phc xong, kim tra li thy d liu vn cha t
yu cu th ngi dng c th thc hin li quy trnh khi phc ny v chn file d
liu tip theo... cho n khi chn c file d liu t yu cu. Ch cc file d liu
c sao lu trc khi d liu b s c thng s thiu mt s chng t hoc bo
co v.v.. v vy khng nn cu ton, chp nhn file c khi phc thiu t d liu
nht ri nhp b sung li mt s chng t, bo co... cn thiu bng tay.
45

- Nu trong trng hp cc file d liu do phn mm t ng sao lu khng t

yu cu, cn phi khi phc file d liu nm th mc khc hoc mun chn cc file
d liu lu trong a di ng USB, ngi dng cn bm nt Chn file khc,
phn mm s hin th ca s cho php ngi dng chn file cn dng nm USB
hoc cc th mc khc khi phc.
- Trong trng hp nu n v ang s dng ch dng chung file d liu
qua mng (lp ch Sharing th mc Data trn my tnh ch) th phi chy phn
mm trn my tnh ch cha d liu b mt thc hin vic khi phc d liu,
khng thc hin vic khi phc d liu t cc my tnh trm.
Trn y l hng dn s dng phn mm k ton cng on cp trn c s
2014. Trong qu trnh s dng, nu c vng mc cc n v phn nh v cng on
cp trn trc tip qun l hoc phn nh v Tng Lin on Lao ng Vit Nam
c gip , gii quyt theo cc s in thoi:
Ban Ti chnh Tng Lin on : 04 3 9424 021.
Trung tm Cng ngh thng tin Tng Lin on : 04 3 8221 668.

46