ban ti chnh tng lin on LVN

hng dn s dng phn mm

Qun l ti chnh ti sn Cng

on

H Ni, 9-2012

mc lc
M u.................................................................................. 5
Phn I. hng dn ci t phn mm........................................5
I.

ci t phn mm.................................................................5

II. Chuyn d liu k ton t phn mm c sang phn mm mi. . .9

III. ci t ting vit..................................................................9

Phn II.................................................................hng dn s dng phn mm

12
I.

Mt s quy c chung v s dng phn mm............................12

1. Dng cc hp lit k......................................................12

2. Dng hp iu khin d liu........................................12
3. Cch s dng cc bng (Grid) trn mn hnh..................13
4. Dng cc phm chc nng c bit...............................13
5. Dng cc bng tham kho..............................................14
6. Dng chc nng thay ch tt.........................................15
7. Nhp cc con s, tnh ton cc php tnh......................15
8. S dng my tnh.....................................................16
9. Cch nhp cc con s ngy thng nm............................16
10. S dng chc nng in n...........................................17
11. Cu trc c s d liu ca chng trnh....................18
II. s dng h thng thc n (Menu)........................................20

1. Nhm thc n Thng tin h thng...........................20

a) Thc n Np sa thng tin chung v n v.............................20
b) Thc n Np sa danh sch ngi dng v quyn hn...................23
c) Thc n In chng t A5 dc hoc In chng t A5 ngang.........25
d) Thc n Sua font man hinh.........................................................25

2. Nhm thc n Danh sch tham kho........................25

a) Danh sch n v, phng ban :........................................................25
b) Danh sch cc i tng qun l..........................................................27
c) Danh sch ngn hng, kho bc..........................................................28
d) Danh mc ngun kinh ph.................................................................29
e) Danh mc ti khon...........................................................................29
f) Mc lc ngn sch cng on, Mc lc Ngn sch Nh nc..............30
g) Danh mc loi, khon ngn sch Nh nc..........................................31
h) Danh mc vt t hng ho...................................................................31
i) Danh mc loi ti sn c nh :.........................................................32
j) Cc danh mc phn loi......................................................................33
k) Danh sch ch tt............................................................................. 33
l) Thay th ni dung tham kho dng................................................34

3. Nhm thc n K ton............................................35

a) Thay i nin k ton :..............................................................35

b) Np sa s d u nm:......................................................................35
c) Chuyn s d sang nm sau................................................................36
d) Khi phc s d c............................................................................... 37
e) Kho s k ton - M li s k ton..................................................37
f) Lp bng k ha n thu................................................................37
g) Kim tra d liu k ton...................................................................38

4. Nhm thc n Vt t, ti sn c nh.......................39

a) Thc n Nhp sa vt t tn u nm.........................................39
b) Thc n Chuyn vt t tn sang nm sau....................................40
c) Thc n Tnh hao mn ti sn c nh.....................................40

5. Nhm thc n Qun l cc file d liu ti chnh.......41

a) Thc n Thay i file d liu ang dng..................................41
b) Thc n Nhp d liu t my khc.............................................44
c) Thc n Xut d liu cho my khc............................................45
d) Thc n Sao lu d liu (backup).................................................45
e) Thc n Khi phc d liu t file backup....................................46
f) Cc thc n Khi phc file ...........................................................47
III. nhp, sa chng t................................................................48

1. Xem chng t..............................................................48

2. Nhp chng t mi........................................................48
3. Sa, xo chng t nhp v sa bng tng hp chng t54
IV. Tra cu chng t....................................................................55
V. in s sch k ton.................................................................58
VI. Xem s liu v vt t hng ho................................................59
VII.nhp, sa ti sn c nh.....................................................60

1. Xem danh mc ti sn..................................................60

2. Nhp sa ti sn..........................................................61
VIII.................................................................nhp, sa, tng hp bo co nsc
63

1. S dng nt lnh Chuyn ch ..............................63

2. S dng nt lnh Nhp file bo co v Xut file bo co
64
3. S dng nt lnh Chn bo co..................................64
4. S dng nt lnh BC V cha QT..................................65
5. Xem bo co NSC v bo co tng hp NSC..................66
6. Nhp, sa, xo bo co NSC..........................................66
7. Tng hp bo co NSC..................................................68
8. In bo co.....................................................................69
IX. Khc phc s c khi dng phn mm......................................69

Phn I. M u
Phn mm k ton cng on nm 2012 c nng cp
t phn mm Qun l ti chnh ti sn cng on phin
bn V2011.5, c nhiu b sung, sa i v c cu trc d
liu, cc chc nng, tin ch ca chng trnh, ni dung mu
biu, s sch k ton, bo co ti chnh v.v.. h tr tt hn

cng tc qun l ti chnh, k ton ca cc n v cng

on.
Hnh 1 : Giao din mn hnh phn mm Qun l ti chnh ti sn cng
on.

Phn II. hng dn ci t phn mm

I.

ci t phn mm

Phn mm c th ci t trn cc my tnh bn

hay my tnh xch tay c cu hnh tt (chip Pentimum 4
hoc dual core tc 2GHz tr ln, RAM 1Gb tr ln,
phn gii mn hnh t 1024x768 hoc cao hn). Phn mm
s dng m ting Vit theo tiu chun TCVN3 (ABC).
Cn s dng b phn mm gc do Tng Lin on
pht hnh thc hin vic ci t. Phn mm gc ny
nm trong a CD do Tng Lin on pht hnh, hoc ngi
dng c th vo trang WEB ca Tng Lin on
(www.congdoanvn.org.vn), bm vo Download phn
5

mm ti chnh C ti file nn cha phn mm gc

Diaketoancongdoanxxxxxxxx.zip v my tnh.
Sau khi gii nn, ta c th mc Diaketoancongdoanxxxxxx
(xxxxxxxx l 8 ch s ngy thng nm pht hnh phin bn
ny) cha b phn mm gc vi cc th mc v cc file nh sau:

ci
phn

mm, cn thc hin cc bc sau:

1- ng cc chng trnh ang chy trn my tnh nh Word,
Excell, FirFox v.v.. c bit nn ng cc phn mm
chng virus vic ci t khng b phn mm
chng virus can thip.
2- M th mc Caidatphanmemketoancongdoan ca b phn
mm gc, nhy p vo file setup.exe chy chng
trnh ci t (Nu khng thy ui .exe do h iu
hnh Windows khng hin th phn ui ca mt s loi
file thng gp, th nhy p vo tn file setup c biu tng mn hnh my tnh). Vic ci t s bt u, mn
hnh thng bo sau s xut hin. Bm nt OK tip
tc.

3- Khi mn hnh sau xut hin, ngi dng cn bm vo nt

lnh to nh hnh di y bt u qu trnh ci t.
Ch khng thay i th mc mc nh l C:\Program

Bm chut vo y
bt u ci t phn
mm

Files\TaichinhTLD2010.
4- Trong qu trnh ci t phn mm, cn ch x l
mt s thng bo xut hin trn mn hnh nh sau:
- Thng bo xung t v phin bn (Version conflict):

Bm chut vo y
tip tc

Khi gp thng bo nh vy, ngi dng cn bm vo nt

lnh No to All tip tc.
- Bo li khi ang copy file h thng (Access violation):

Bm chut vo y
tip tc

Khi gp thng bo nh vy, ngi dng cn bm nt lnh

Ignore v ng thi phi bm Yes ca s tip theo
tip tc ci t.

Bm chut vo y
tip tc

Khi vic ci t thnh cng, s thng bo nh sau :

Ngi dng cn bm nt OK kt thc vic ci phn

mm. Nu khng nhn c thng bo hon thnh vic
ci t chng trnh nh trn, cn phi ci t li phn
mm ny t bc 1 nu trn.
Ch : Nn s dng h iu hnh Windows XP SP2
hoc Windows 7, khng nn dng bn Windows XP SP3 phin
bn ting Vit.
Nu vic ci t li phn mm vn khng thnh
cng, c th cn phi ci t li h iu hnh
Windows cho my tnh.
5- Sau khi ci t xong, ngi dng khng chy chng
trnh c ci th mc mc nh C:\Program
Files\TaichinhTLD2010 m cn thc hin tip bc sau.
6- Copy
th
mc
chng
trnh
gc
l
Ketoancongdoanxxxxxxxx (trong b phn mm gc
gii nn trn) vo trong D:\ ca my(hoc l E:,
F: ... min l khc a C: c ci t h iu hnh
Windows). Th mc ny mi chnh l th mc cha file
8

chng trnh v d liu k ton ca cc nm chy

trn my tnh.
Vic phn mm ny chy D: l cn thit trnh
trng hp ci li Windows s xa mt d liu ca phn mm
k ton ny.
7- bt u chy phn mm k ton va ci t xong,
ch cn nhy p file KetoansunghiepCD.exe trong th
mc ny.
Ghi ch: a biu tng chng trnh ny ra mn hnh
desktop cn bm chut phi ti file KetoansunghiepCD.exe
=> chn Send to => chn Desktop.
II.

Chuyn d liu k ton t phn mm c sang phn mm mi

Nu s dng cc phin bn c ca phn mm ny trc

y, ngi dng c th thc hin chuyn d liu k ton ca
cc phin bn c vo phin bn mi ny theo cc bc hng dn
sau y.
Ch khng c copy ghi d liu t th mc
Data ca phin bn c vo th mc Data ca phin bn
mi ny v cu trc d liu gia cc phin bn khng ging
nhau, khi chy phn mm s b li.
1. Nu ngi dng cha bit d liu c nm th mc no trn
my tnh, cn chy li phn mm c, nhn vo dng thng bo
dng cui mn hnh c hin th ng dn ca th mc Data
cha d liu c nh sau:

2. Chuyn d liu t phn mm c sang phn mm mi

nh sau:
Chy phn mm mi => chn thc n Qun l cc file d
liu ti chnh => chn Nhp d liu t my khc => bm
Tip tc => M th mc Data cha d liu ca phn mm c
theo ng dn bit trn => chn file TCCDxxxx.MDB (xxxx
l s nm) => bm Open => chn C khi chng trnh hi
c mun nhp tt c cc nm khng.
Ch : nu ch mun nhp d liu ca tng nm th trc
ht phi to ra nin ca nm trn chng trnh mi, v d
to nin 2011, sau thc hin bc 2 nh nu trn, chn file
TCCD2011.mdb ch nhp d liu ca nm 2011, khi phn
mm hi c mun nhp tt c cc nm khng th tr li
9

Khng, phn mm s tip tc hi v nhp tng loi d liu k

ton, bo co NSC, ti sn, cc bng tham kho ca d liu nm
2011.
III.

ci t ting vit

Phn mm Qun l ti chnh ti sn cng on thng

nht s dng m ting Vit theo Tiu chun Vit Nam TCVN3
(ABC), v vy khi chy phn mm ny, nu thy mn hnh
chng trnh khng hin th ng cc dng ch ting
Vit c du th ngi dng cn thc hin cc bc sau c
th hin th ng ting Vit trn mn hnh cng nh in c
chng t, s sch, bo co ting Vit ra giy.
1. Ci t b font ch ABC.
Nu trn my tnh cha ci t b font ch ABC, ngi
dng cn m th mc ABC210\FONTS trong th mc cha phn
mm gc, copy tt c cc file cha cc font ch c trong th
mc ny nh VHANTIQ.TTF, VHARIAL.TTF v.v.. chn vo th
mc cha cc font ch ca h thng l C:\Windows\Fonts.
2. Ci t font ch VK Sans Serif.
Cch lm cng nh trn, copy file vknt.fon trong th mc
Vietkey ca th mc cha phn mm gc chn vo th mc cha
cc font ch ca h thng l C:\Windows\Fonts.
3. Thit lp ch hin th font ch mn hnh.
- i vi cc my tnh ci h iu hnh Windows
XP, thc hin nh sau:

10

Bm chut phi vo ch trng trn mn hnh, chn

Properties Appearance

Advanced

mn hnh sau s xut hin :

Trong phn Item, ln lt chn cc mc Menu, Icon, Tooltip,

v trong tng mc , u chn li font mn hnh l VK
Sans Serif nh hnh minh ho trn (font ny s xut hin nu
copy font vknt.fon vo th mc C:\windows\Fonts).
Sau bm nt OK, Apply ng cc ca s,
chy li phn mm ny, mn hnh ting Vit s c hin th
ng.
Bm vo y ln lt
chn cc mc Menu,
Icon, Tooltip

ng vi tng mc Menu,
Icon, Tooltip c chn
trn, m hp font ny v
chn font VK Sans Serif

- i vi cc my tnh ci h iu hnh Win7, thc

hin nh sau:
Bm chut phi vo ch trng trn mn hnh, chn
Personalize Windows Color
hin

11

mn hnh sau s xut

Bm
vo

tip
dng
Adv

Bm vo
y

anced

appearance setting... mn hnh trn v thc hin nh hng dn cho h iu hnh Windows XP.
Ch : Nu ang chy phn mm, bn c th s dng
nhanh thc n Thng tin h thng Sua font man
hinh sa tm thi font mn hnh cho phin lm vic hin
hnh.
- Mt s my tnh ci h iu hnh Windows c Vit ho cng s gy
li hin th font ch (mt s ch ci c du ting Vit b chuyn thnh du ? v
gy li in chng t), khi bn cn khai bo li phn Region-Language ca
Window b cc thit lp Vit ho i. Cch lm nh sau:
i vi h iu hnh Window XP:
M Control Panel -> Regional and language Options -> chn th Regional
Options -> chn English (United States) cho phn Standards and formats v
United States cho phn Location nh hnh sau.

12

Bm chut m tip th Advanced -> chn English (United States) cho

phn Language for non-Unicode programs nh sau:

i vi H iu hnh Win7:
- M ca s Region and Language (g cm t ny Search gc di
bn tri mn hnh v bm chut vo tn chng trnh c tm thy pha trn,
hoc dng Control Panel m ca s ny) . Chn th Formats, m hp lit k
chn English (United States) thay cho Vietnamese (Vietnam).

13

- Tip tc chn th Administrative, bm vo nt Change system locale

chn English (United States) thay cho Vietnamese (Vietnam)

Nu khng thc hin c, lin h vi Trung tm Cng ngh thng tin Tng
Lin on (0438221668) c gip .

14

Phn III. hng dn s dng phn mm

I.

Mt s quy c chung v s dng phn mm

Nhng quy c chung v s dng phn mm ny c p

dng thng nht trong hu ht cc khi chc nng ca phn
mm ny. V vy, nhng ni dung c hng dn c th di
y s khng nhc li cc phn khc ca ti liu.
1.

Dng cc hp lit k

Hp lit k l cc hp c dng sau trn mn hnh :

Bm chut vo nt c hnh tam gic nh u bn phi

ca hp lit k hin th danh sch tham kho. Kch chut
vo dng tham kho nh dng chn dng . G ESC
hoc kch chut vo khc ng hp lit k.
2.

Dng hp iu khin d liu

Hp iu khin d liu c dng nh sau :

Phn gia ca hp iu khin c hin th con s x/y,

trong y l tng s bn ghi c trong bng d liu, cn x l
s th t ca bn ghi hin hnh (trong v d trn, bng d
liu c 5 bn ghi, v bn ghi hin hnh l bn ghi th nm,
bn ghi cui cng ca bng d liu).
Ngi dng c th bm vo 2 nt ngoi cng v bn
ghi u v bn ghi cui, bm 2 nt bn trong v bn ghi
trc v bn ghi sau (nh khi dng PgUp v PgDn).
Khi ang thc hin cc chc nng nhp sa chng t, ti
sn, xem kt qu tra cu v.v.. ngi dng cn c th kch chut
vo s (phn gia) ca hp iu khin, g s th t ca
bn ghi cn n ri g Enter nhy ngay n bn ghi .
15

3.

Cch s dng cc bng (Grid) trn mn hnh

Phn mm ny thng s dng cch hin th d liu trn

mn hnh bng cc bng gm c mt s ct v mt s dng.

M rng dng y

M rng phn bn tri ca

bng y

M rng ct y

Trong qu trnh s dng, nu thy rng ca mt ct

no hay cao ca cc dng c th cha ph hp, ngi dng
c th thay i bng cch a con tr chut vo cc ng k
dc bn phi ct nh thay i rng ct (hoc ng k
ngang bt k nu nh thay i cao ca dng) nu thy
con tr chut bin hnh thnh mi tn 2 chiu th bm v
gi phm tri ca chut v ko dng k n v tr mong
mun (c th m rng ra hoc thu hp li).
Nu bng c chia i bng mt ng k m hay 2 ng k song song, ngi dng c th thay i rng ca
phn bng bn tri bng cch di chuyn u cui ca ng k
phn bng di cun cui bng (nh hng dn hnh
trn).
4.

Dng cc phm chc nng c bit

Phn mm ny s dng cc phm F3, F4, F5, F6, F7, F8,

F9 gip ngi dng t ng ho vic nhp d liu. Cc
phm chc nng ny nm hng trn cng ca bn phm.
- Phm F3 : tm tip n v, i tng, ti sn... theo t
kha t khi m cc bng tham kho, tm tn n v
trong phn tng hp bo co.
- Phm F4 : dng xo c d liu hin hnh ( ang
c con tr nh my), m khng cn phi xo tng k t hoc
phi bi en c trc khi bm nt DEL.
- Phm F5 : dng hin th cc bng tham kho c lin
quan n d liu hin hnh. Ngi dng c th g mt t
kha trc khi n phm F5 phn mm hin th ngay dng
u tin ca bng tham kho cn dng c cha t kha .
Tnh nng ny rt c ch khi phi tm mt tn n v, tn
16

i tng hay mt m ti khon c th trong mt danh sch

tham kho rt di (xem phn s dng cc bng tham kho di
y).
Phm F5 cng c dng in trc tip con s ngy
thng nm trn ng h ca my tnh vo thi gian (nh cc
ngy chng t, ngy nhp chng t v.v..) v t ng cho s
chng t khi nhp chng t, t ng cho s ti sn khi nhp
ti sn, t ng cp nht cc ct s lu k, s c duyt khi
nhp cc bo co ti chnh C.
- Phm F6 : c dng khi np sa chng t, s d u nm,
ti sn hay bo co NSC. Khi ang nhp sa chng t, nu
g phm F6, phn mm s copy ni dung tng ng trong
bn ghi trc hoc d liu ca dng trn hay ca ct trc
vo v tr con tr nh my. (V d, nu ang nhp d liu
cho ngi giao dch, nu g phm F6, ni dung ngi giao
dch ca bn ghi trc s c copy vo ngi giao dch ca bn
ghi hin hnh. Nu con tr ang trong bng Grid, bm
phm F6 s copy dng trn xung dng hin ti).
- Phm F7: dng hin th danh sch cc y nhim chi
c lp nhng cha a vo d liu k ton ( khi dng ch
khng hch ton trc tip y nhim chi).
- Phm F8, F9 : phm F8 copy con s hay cm t c
chn a vo b nh ca my tnh (clipboard), phm F9 dn ni
dung trong b nh clipboard ra v tr con tr nh my.
5.

Dng cc bng tham kho

- Khi con tr nh my ang mt d liu no , g

phm F5 hin th bng tham kho lin quan n ni
dung .
V d, bng tham kho ct Loi tin c dng sau trn
mn hnh :

17

- Ngi dng c bm vo tiu ca ca s v di chut

di chuyn ca s tham kho sang v tr thch hp trn
mn hnh, khng che lp vng mn hnh ang nhp d liu.
- tm dng d liu nh dng, ngi dng c th dng
di cun, phm mi tn ln xung, phm PgUp, PgDn di
chuyn cc dng trn bng tham kho.
- chn v in ni dung tham kho, ngi dng phi di
chuyn dng n dng nh dng (sao cho dng phi c
du u dng) , sau g Enter hoc nhy p chut
vo u dng nh dng.
- Nu mun chn dng c cha mt vi t hoc con s
no , ngi dng c th g cc k t trc khi g phm
F5, bng tham kho s hin th bt u t dng c cha cc
k t va g. (V d nu g 661 ri bm phm F5, bng s
hiu ti khon s hin th t dng c m ti khon 661).C
th g tip F3 tm dng tip theo.
- Mt s bng tham kho nh bng n v, bng i tng, bng ti khon, bng mc lc ngn sch, bng loi ti
sn, vt t v.v.. c cc c t mu ngi dng c th
nhp t kha lc ch xem cc dng danh sch c cha t
kha hoc hoc nhy ngay n dng danh sch u
tin c cha t kha . Cng c th bm F3 nhy tip
n dng c cha t kha tip theo.
- Nu khng mun chn, ngi dng g ESC ng
bng tham kho.
6.

Dng chc nng thay ch tt

Tt c cc bng tham kho u c ct ch tt ngi

dng nhp, sa ch tt theo mun v s dng ch tt
t ng in cc cm t ng vi ch tt . Ngi dng cn
c mt bng ch tt ca ring mnh to ch tt cho
nhng cm t hay c s dng khi lm vic vi phn mm
ny.
Khi ang nhp d liu vo mt no , dng chc
nng ch tt, ngi dng g ch tt trc ri g Enter hoc
chuyn con tr nh my sang khc (bng phm TAB hoc
phm mi tn sang phi), phn mm s thay ch tt bng ni
dung tng ng. Ring i vi cc a ch in thoi,
ni dung giao dch, din gii v.v.. ngi dng c th g ch
tt ri g du phy hoc du cch thay ch tt v tip
tc nh my on tip theo.

18

V d nu g ch vp Tn phng ban ri g Enter,

ch vp s c thay bng ch Vn phng.
Dng ch tt nhp d liu nhanh chng v
thun li hn dng bng tham kho vi phm F5.
7.

Nhp cc con s, tnh ton cc php tnh

Khi nhp d liu l cc s, ngi dng c th ch g cc

ch s v du thp phn, my tnh s t ng phn nhm
con s ang c nhp.
Ngi dng cng c th g biu thc php tnh vo
s ri g Enter phn mm tnh kt qu biu thc. Trong
biu thc ch c dng 4 php tnh cng, tr, nhn chia
(dng k hiu + - * /) v cc du m ng ngoc. Cc php
tnh v % cn chuyn thnh php tnh vi s thp phn
hoc chia cho 100.
V d, c th g vo s biu thc sau tnh tng
s tin hng phi tr v cng thm 5% thu :
(12567,57 + 4.557.234 + 238,5) * 1,05

19

8.

S dng my tnh

Ngi dng c th dng tnh nng my tnh kim tra

i chiu s liu gia cc khi tc nghip ca phn mm nh
khi nhp s d u nm, nhp sa chng t pht sinh hng
ngy, xem kt qu tra cu chng t v khi nhp sa, tng hp
cc bo co ngn sch C, nhp sa ti sn, tnh hao mn.
- Cc s c a vo php tnh ny khi
bm F8 hoc nhy p chut vo s
- Dng cc nt +, - ,*, / lp php tnh vi
cc s nhp
- Bi en vi ba s ri bm nt () a cc
s bi en vo trong ngoc
- Bm nt Xo xo php tnh, bm nt
Tnh tnh kt qu

- Dng M1, M2... c chn s c hin th

y ny, ngi dng c th nhy
p vo mt s a s vo tnh
ton trn hoc nhp cc dng ghi ch,
gii thch bng ch cho cc s dng ny

9.

Cch nhp cc con s ngy thng nm

- Bm nt Lu
lu tng php
tnh vi kt qu
vo tng dng
- Bm chut
chn 1 dng
xo hoc
sa, thm ghi
ch bng ch

Trong qu trnh s dng phn mm ny, ngi dng thng

xuyn phi nhp cc con s v thi gian (ngy, thng, nm).
Phn mm cho php ngi dng c th g con s thi gian
vi cc kiu du ni khc nhau, v d: 15.9.2004, 15/9/2004,
15-9-2004 u c phn mm chp nhn. Tuy nhin phn
mm s lun sa v dng chun 15/09/2004.
Phn mm cn cho php ngi dng ch cn nhp con
s ngy v thng, v d 15/9, phn mm s t ng in
con s nm l con s nin k ton hin hnh.
Nu nhp con s ngy thng v ngha, v d khng c
thng 13, khng c ngy 30 ca thng 2 v.v.. phn mm s
kim tra v thng bo cho ngi dng bit sa li.
Ngi dng c th dng phm F5 t ng in
con s ngy thng nm ca my tnh vo d liu thi
gian.
Ngi dng cng c th g phm F6 nhp con s
thi gian ca bn ghi nhp trc . iu ny c bit
20

thun tin khi ngi dng ang nhp li nhng d liu c nh

nhp li cc chng t k ton t u nm chng hn.
10.

S dng chc nng in n

Ngi dng c th in hu ht cc loi s sch, bo co,

bng k v.v.. khi s dng cc chc nng khc nhau ca phn
mm ny bng cch bm nt lnh IN c trn mn hnh. Tuy
nhin nu nt lnh IN ang b kho (ch In trong nt lnh b
m i) th khi cha th in c.

S trang ca trang ny hin

th y

Bm nt lnh ny in ra giy

Bm nt lnh ny chuyn ra
file Word hoc Excell

Khi bm nt lnh IN, mt hoc mt vi ca s hin th

kt qu trang in s xut hin trn mn hnh ngi dng c
th xem li trc khi in ra giy.
Ch : Nu thy trang cui cng ch c mt vi dng,
ngi dng c th t li l trn l di thm hoc gim 3-5 mm
phn mm t phn trang li cho p.
Nu cn in ra giy ngi dng phi bm vo biu tng my
in dng u tin ca ca trang in, ca s chn s trang
cn in v s bn cn in s hin th nh sau:

21

Khi , ngi dng cn nhp cc s trang cn in vo cc

T x n y (From ... To ...) in cc trang hoc chn
mc All in tt cc trang. S bn cn in lun mc nh
l 1, nu cn in nhiu bn hn ngi dng cn phi nhp s
bn cn in vo Copies sau bm nt lnh OK in.
Nu cn chuyn trang in ny ra file Word hoc Excell,
ngi dng cn bm vo nt hnh phong b, mn hnh sau s
xut hin:

Ngi dng cn m hp lit k Format v chn dng Excel

5.0(XLS) Tabular nu mun chuyn trang in ra file Excel
hoc chn dng Word for Windows documents nu mun
chuyn trang in ra file doc.
Ch : Phn mm ny s dng my in do h iu hnh
Windows qun l, dng giy in kh A4. Cc loi chng t nh
phiu thu, phiu chi, chng t ghi s dng kh giy A5 (na
t A4). Phn mm ny c hai ch in kh giy A5 theo
chiu a giy vo my in l chiu rng hn (20cm), gi l In
chng t A5 ngang hay chiu hp hn (15cm) gi l in In
chng t A5 dc. Ngi dng c th vo thc n Thng tin
h thng chn cch in theo mun.
22

Lu : Cc my in kim bt buc phi dng ch In

chng t A5 ngang.
11.

Cu trc c s d liu ca chng trnh

Th mc cha file chng trnh v d liu k ton ca

phn mm thng c tn l Ketoancongdoanxxxxxxxx, trong
8 ch s xxxxxxxxx l s ngy thng nm ban hnh phin
bn v thng c t trong th mc gc ca a D:, E:
v.v.. (Xem thm phn hng dn ci t phn mm trn).
Trong th mc Ketoancongdoanxxxxxxxx c cc th mc d
liu nh sau:
- Th mc Data cha cc file d liu gc (l file trng
khng c d liu), v cc file nhp d liu ca cc nm.
- Th mc Luudulieu do my tnh t to ra t ng lu
cc file d liu ang dng phng s c mt d liu.
- Th mc Report cha cc file mu biu dng in ra cc
chng t, s sch, bo co.
Phn mm ny s dng cc file d liu Access ca
Microsoft.
Trong th mc Data c cc loi file d liu nh sau:
- C 4 file gc HTgoc.MDB, HTTkhaogoc.MDB,
TCCDgoc.MDB, VTTSgoc.MDB. y l cc file d liu gc
rt quan trng ca phn mm, nu b xo th phn
mm khng th x l c cc s c hng, mt d liu.
- File HT.MDB l file x l trung gian ca phn mm trong
qu trnh lm vic, khng cha d liu g, nu b hng, mt
phn mm t ng khi phc c.
- File HTxxxx.MDB l file cha d liu ca tt c cc bng
d liu tham kho nh thng tin chung v n v, danh sch
ngi dng v mt khu, danh sch phng ban, n v trc
thuc, danh sch cn b nhn vin n v, danh sch cc i
tng cn qun l v ti chnh, MLNSNN, MLNSC, danh mc ti
khon HCSN, danh mc phn loi ti sn c nh, danh sch
ngn hng, kho bc, danh mc vt t hng ho v.v.. ca nm
xxxx.
- File TCCDxxxx.MDB l file cha d liu k ton, vt t,
bo co NSC ca nm xxxx.
- File VTTS.MDB l file cha d liu ti sn dng chung
cho cc nm.
- File sysmem cha thng tin ca phin lm vic trc .
23

- File sysmem2 cha thng tin cc file d liu c sao

lu (backup) do ngi dng thc hin.
- File log.txt cha cc thng tin v cc s c xy ra khi
dng phn mm. Ngi dng c th m file ny ra xem xy
ra s c g, khi no, thng bo cho cn b k thut bit
h tr khi phc d liu, x l s c.
Mi nm ti chnh s dng mt file d liu ti chnh vi
tn l TCCDxxxx.MDB v mt file d liu tham kho vi tn l
HTxxxx.MDB (xxxx s l con s nm, v d TCCD2007.MDB,
HT2007.MDB).

24

II.

s dng h thng thc n (Menu)

1.

Nhm thc n Thng tin h thng

a) Thc n Np sa thng tin chung v n v

Mn hnh nhp sa thng tin chung v n v c giao

din nh sau:

Mn hnh ny bao gm 3 th:

+ Th Thng tin v n v : gm cc : tn cp trn
trc tip, tn n v, loi n v, a ch in thoi, h
tn th trng, tn ngi ph trch k ton, ngi lp s sch,
chng t, th qu.
Cc thng tin ny s c dng khi in cc chng t, s sch
k ton v cc bo co NSC ca n v.
Khi nhp tn n v cn nhp ng tn chnh thc ca
n v (l tn c khc trn con du ca n v).
C th chn tn tnh, ngnh v tn qun huyn trong
cc hp lit k.
c bit cn ch nhp ng tn loi n v ca
n v ang s dng phn mm bng cch chn ng loi
n v t bng k loi n v c TL quy nh, nu xc
nh sai loi n v s gy li khi phn mm kt xut d
liu k ton a vo cc bo co ti chnh C.
Ch : Nu n v dng nhiu my tnh s dng phn
mm ny qua mng, c th khai bo tn ngi lp phiu thu,
25

phiu chi tng my khc nhau c th in chng t

ng tn ngi lp chng t my .
+ Th Thit lp ch k ton : dng thit lp ch
lm vic ca phn mm.

- Chn ngun kinh ph ch yu : Tn ngun kinh ph

c chn y s c s dng t ng in vo ct tn
ngun kinh ph n v c trong cc chng t. Mc nh l
ngun kinh ph cng on. Nu n v thng xuyn dng
ngun kinh ph Nh nc mi cn thay i ny.
- Ch s dng ti khon : Tng Lin on quy
nh cc cp cng on phi s dng ti khon trong k
ton. Ch cc cng on c s khng c cn b nghip v k
ton mi c php chn Khng thc hin ch k
ton n, khng cn s dng ti khon khi nhp cc chng t
thu chi.
- Chn mc lc ngn sch cng on : Cc n v
trong h thng cng on t c s tr ln u phi chn
Mc lc cho n v C, ch ring cc n v s nghip
ca t chc cng on mi chn Mc lc cho n v SNCT.
- Ch hch ton trc tip y nhim chi : Nu
chn c th cc chng t chi tin gi ngn hng s c a
ngay vo d liu k ton. Nu chn Khng, cn b k ton
s phi dng loi chng t c tn l Lp phiu y nhim chi
lp y nhim chi, ni dung ca y nhim chi ny s cha
c a vo d liu k ton. Ch khi c thng bo ca ngn
hng bo y nhim chi ny c thc hin, khi cn b
26

k ton dng phm F7 a y nhim chi ny vo d liu

k ton.
- Ch t ng nhp ngy chng t : mc nh
l C, my tnh s t ng in ngy thng trn my tnh
vo chng t khi nhp chng t mi. Ch nn chn l Khng
khi ngi dng cn phi t nhp ngy thng nm ca nhng
chng t pht sinh t tun trc, thng trc v.v...
- Ch in phiu hch ton : ngoi vic in cc loi
chng t theo mu quy nh l phiu thu, phiu chi, phiu
xut, phiu nhp, y nhim chi, ng thi phn mm cn in
thm phiu hch ton theo mu chng t ghi s. Ngi dng c
th la chn cch in thm phiu hch ton ny : chn kiu in
phiu tng hp cho php ch in cc bt ton tng hp (cc
bt ton nh khon ging nhau s c gp li thnh mt
dng cho gn); chn kiu in phiu hch ton s in ton b
cc bt ton chi tit ca chng t, d ch c mt chi tit cng
in; nu nh du thm vo chn Ch in phiu c t 2
chi tit tr ln th phn mm s ch in thm phiu hch
ton nu chng t ang in c t hai bt ton chi tit tr ln.
- T l trch np kinh ph C ln cp trn v T l
trch np on ph C ln cp trn : ngi dng c th
nhp t l trch np kinh ph v on ph ca cng on c
s ln cp trn theo quy nh phn mm t ng tnh
mc 49 (kinh ph phi np cp trn trc tip) trong bo co d
ton, quyt ton ca cng on c s.
+ Th Thng tin in s sch, bo co : cc thng tin th
ny c dng in cc bo co ti chnh. Th ny gm cc :

27

-a danh : tn tnh l, huyn l ni c tr s ca n

v.
- Chc danh ph trch k ton : Nu n v c chc
danh k ton trng,, c th i thnh K ton trng.
- Dng k 1, k 2, k 3 : in th thc k
theo quy nh v th thc vn bn hnh chnh. Nu khng
dng c th trng.
- Tn ngi k bo co : in tn ngi k bo co ti chnh.
Ch : Cc thng tin chung c nhp sa thc n
ny lun c lu trc tip, ngi dng khng cn phi dng cc
nt lnh Np mi, Sa, Xo, Ghi a nh cc thc n
khc.

28

b) Thc n Np sa danh sch ngi dng v quyn hn

Dng thc n ny nhp sa danh sch cn b c

php s dng phn mm v quyn hn ca h. Ch ngi c
quyn qun tr phn mm mi vo c thc n ny. Phn
mm lun kim tra quyn qun tr nh sau:

Khi mi ci t, ngi qun tr phn mm ch cn bm

nt lnh Tip tc vo mn hnh nhp sa danh sch
ngi dng v quyn hn. Ch sau khi nhp mi tn ngi
dng, quyn hn v mt khu th t ln vo sau, phn mm
s bt buc ngi dng phi nhp ng tn v mt khu.
Mn hnh nhp sa danh sch ngi dng v quyn hn
nh sau :

Ca s nhp sa danh sch ngi dng v quyn hn c 4

ct.

29

- Ct H tn ngi dng c th in y h v tn
nhng ngi c php s dng phn mm nh cc /c lnh
o, cn b nhn vin ban ti chnh, phng ti v v.v.. C
th dng tn ny khi phn mm hi tn ngi dng.
- Ct Tn trn mng in tn tt ca ngi dng, hoc
tn trn mng ca ngi nu ang dng phn mm trn
mng LAN ca n v. Nn s dng tn ny khi kim tra
tn, mt khu ngi dng.
C th t tn tn trn mng bng ch vit tt ca h,
ch m v tn, v d nvhung thay cho Nguyn Vn
Hng, hoc tn ngi dng + tn n v, v d hungtc
ch Hng ban Ti chnh v.v.. Ch tn trn mng khng dng
cc nguyn m c du ting Vit (, , , ...) v ch , .
- Ct Quyn hn khng cn nhp k t, ch cn bm
nt chn cc quyn cp cho ngi dng ang nhp :
+ Nu mun cp quyn qun tr (Ch nhng ngi c
quyn qun tr mi thc hin c nhng chc nng qun
l h thng nh thm bt ngi s dng phn mm, xc
nh quyn s dng phn mm ca nhng ngi ny,
thay i file d liu, m kho s k ton, ghp d liu
v.v..) phi nh du vo Quyn qun tr.
+ Nu mun cp quyn ch xem hay c php nhp
sa v k ton, ti sn, bo co NSC th phi nh du
ng vo dng ghi quyn hn tng ng (Ch : nu
ch mun cho quyn xem th phi b nh du quyn
nhp sa).
- Ct Mt khu c dng xc nh mt khu c
quy nh cho ngi dng . Nguyn tc t mt khu cng
nh t tn trn mng, khng dng cc k t c du ca ting
Vit, khng c du cch.
nhp mt tn mt cn b nhn vin c php s dng
phn mm ny, bm nt lnh Np mi, in vo cc
dng trn cng tn ngi dng, tn trn mng, m quyn hn theo
quy nh trn, v mt khu ca ngi (ngi ny khng
th t thay mt khu ca mnh). Nu khng mun np na
c th bm nt Hu nhp, nu np xong bm nt Ghi a
lu ngi va np v c th tip tc np thm ngi khc.
Mun xo mt ngi no cn t con tr vo dng cha
tn ngi v bm nt lnh Xo.

30

Mun sa li tn, quyn hn, mt khu ca ngi no cng

phi chn dng c tn ngi trc, sau bm nt lnh
Sa v thc hin cc thao tc nh khi nhp mi.
Ch :
- Nu trng khng nhp mi tn ngi dng no th
phn mm s cho php tt c mi ngi c quyn s dng
phn mm, khng yu cu phi c tn v mt khu.
- Phi cp quyn qun tr Q cho t nht mt ngi trong
danh sch ngi dng nhp, nu khng phn mm s khng
cho ghi a hoc ng ca s kt thc cng vic.
c) Thc n In chng t A5 dc hoc In chng t A5 ngang

Dng thc n ny cho php ngi dng chn cch in

phiu thu, phiu chi ra giy theo chiu giy a vo my in l
chiu dc hoc chiu ngang.
Phiu thu v phiu chi c in trn kh giy A5 (bng
mt na kh giy A4). Ngi dng c th s dng thc n
ny chn cch in ph hp vi my in ang dng l my in
kim, in laser kh A4 hoc kh A3.
d) Thc n Sua font man hinh

Dng thc n ny hin th ng ting Vit cho

thc n v thanh cng c ca phn mm.

2.

Nhm thc n Danh sch tham kho

Thc n ny cho php ngi dng nhp sa cc danh

sch tham kho lp sn c s dng thng xuyn trong phn
mm ny.
Danh sch tham kho gm mt h thng nhiu danh
mc, phn loi, tn gi v.v.. do TL quy nh hoc do ngi
dng lp ra nh danh sch cc n v d ton cp tnh ngnh
v qun huyn trong h thng C, danh sch cc phng ban,
n v trc thuc ca n v, danh sch cc i tng cn
qun l, danh mc h thng ti khon, mc lc ngn sch
v.v..
Cc danh sch tham kho s m bo s dng thng nht
m s, phn loi, tn gi trong c h thng C, ng thi s
gip ngi dng t ng nh my, nhp d liu nhanh chng,
d dng, chnh xc v thng nht.

31

Cch nhp sa cc danh sch tham kho v c bn ging

nhau, u s dng cc nt lnh Np mi, Sa, Xo, Ghi
a v Kt thc.
Mt s danh sch tham kho c cc t mu cho php
ngi dng nhp t kha lc danh sch hoc tm danh sch
theo t kha.
Mt s danh sch tham kho c nt lnh IN cho php ngi dng in danh mc tham kho nhp my ra giy.
Phn tip theo s gii thch chi tit cc loi danh sch
tham kho :
a) Danh sch n v, phng ban :

Danh sch phng ban c s dng in tn n v,

phng ban, cng ty v.v.. cng vi cc thng tin ca n v
(nh a ch, in thoi, s ti khon ngn hng, m s
thu, m s NSNN, m kho bc ...) vo cc chng t v cc bo
co ti chnh.
C th nhp vo danh sch ny tn cc phng ban ca
c quan, tn cc n v C thuc phn cp qun l (cc C
c s, cc C cp trn c s v n v trc thuc), tn cc
n v cn phi chuyn tin qua ngn hng nh cng on
cp trn trc tip, cc cng ty thng cp cc hng ha, dch
v cho n v.
Nhp m n v cp di gm 3 k
t 001, 002 thng nht xp
th t cc n v trong cc s
sch, bo co

G mt vi k t ri g Enter
ny chn lc cc n v

in tn
ngn
hng v
s hiu
TK ngn
hng ca
n v
ny phc
v in
phiu
UNC

32

i vi cc n v l cng on cp trn c s, cc C
c s, cc n v SNCT cn nhp loi n v theo ng quy
nh ca TL. i vi cc C c s c th nhp thm tn khi
ngnh phn nhm cc C c s nu cn, cc n v l
cp trn c s khng cn phn loi theo khi. (Nu danh sch
khi ngnh cn trng cn phi nhp danh sch khi ngnh trc khi nhp danh sch phng ban n v).
Khi nhp tn cc C c s, cc C cp trn c s v n
v trc thuc, c th t m n v l cc con s hoc l
ch tt. Nu dng m n v l s cn phi m bo cc m
s ny lun c s ch s bng nhau, v d nu dng m s c
2 ch s phi dng cc s 01, 02, 09, 11,12, ..., 99, cn nu
dng m s c 3 ch s phi dng cc s 001, 002, ...,011,
012, ...,111,112,...,999.
Cc m n v dng m s s c s dng sp xp
cc n v cp di theo m s trong cc s tng hp bo co
d ton, quyt ton.
Mun tm mt n v no , c th g mt vi t c
trong tn n v v g Enter nhy ngay n ngay
n v . Nu cha phi n v cn tm, c th g tip
F3 nhy n n v tip theo c cha t kha .
Cng c th g m n v vo M n v ri g Enter
nhy n n v c m .
Nu s lng n v cp di ln, c th dng cc nt chn
n v, chn loi n v, chn khi ngnh thu gn danh
sch n v cn xem sa.
b) Danh sch cc i tng qun l

33

Bao gm danh sch cn b nhn vin ca c quan, danh

sch cc chng trnh d n, ti, danh mc cc khon thu,
khon chi, danh sch cc kho, qu, danh sch cc hot ng
kinh t x hi n v cn theo di (nh in sch, thu tin ng
h ngi ngho v.v..). Danh sch ny dng lp cc s k
ton ring cho tng i tng hoc phn tch s liu ti
chnh theo cc i tng khc nhau. Vic s dng i tng a
vo cc chng t l mt phng php s dng phn mm c
hiu qu nht.

Di y l mt s v d v nhp i tng :
a) Tn cn b nhn vin n v :
ng Th Li, V Vn on
b) Chng trnh d n:
D n Dn s - KHHG, D n vay vn
c) V vic cn theo di
In sch, ti liu, Theo di s dng xng xe
d) Cc qu
Qu ng h ng bo b thin tai, Qu v ngi ngho
e) Kho
Kho vt liu, Kho vn phng phm
....
Vic nhp, sa, xo cc i tng cng tng t nh cc
bng tham kho khc. Ring bng tham kho ny c th c s
lng i tng rt ln, nn ca s np sa i tng c thm cc
34

b lc Chn n v, Chn loi i tng, Chn tn i tng ngi dng ch chn xem nhng i tng thuc n
v hoc thuc loi i tng nht nh, hoc ch xem cc
i tng c tn cha mt vi t t ra.
Ngi dng cng c th nhp t kha vo Tn i tng
ri g Enter nhy ngay n tn i tng c cha t kha
. Nu cha ng l tn i tng cn tm, c th bm phm
F3 tm i tng tip theo c cha t kha .
Tuy nhin khi nhp sa danh sch i tng, cn nhp
danh sch phng ban n v v danh sch loi i tng trc,
sau trong qu trnh nhp mi mt i tng, cn nhp
cc tn n v v tn loi i tng ca tng i tng mi
nhp ny. Ch lm nh vy th b lc mi c th lc c hiu
qu.
c) Danh sch ngn hng, kho bc

Dng thc n ny khai bo tn cc ngn hng, kho

bc n v ang m ti khon. Mi ngn hng c th c
nhiu ti khon, mi ti khon phi nhp m s ti khon do
ngn hng quy nh, ngi dng c th t tn gi cho tng
ti khon nh TK tin Vit, TK tin la M v.v..

in cc m KB cho
mu UNC kho bc,
CT v CTA4 cho
mu UNC NH cng
thng in phiu
UNC

Ct Mu UNC c dng bo cho phn mm bit ti

khon ngn hng ny s dng mu y nhim chi no. Ngi
dng c th nhp ch KB dng mu y nhim chi kho
bc, ch CT dng mu y nhim chi ngn hng cng thng (in ra trn 1/2 t giy A4) hoc dng ch CTA4 dng
mu y nhim chi cng thng (nhng in c 2 lin ln trn cng
mt t giy A4).
35

d) Danh mc ngun kinh ph

Dng thc n ny khai bo cc ngun kinh ph khc

nhau m n v ang s dng v cn phi theo di ring (v
d ngun kinh ph NN, ngun kinh ph C hoc mt ngun

kinh ph khc.).
Phn mm ny khai bo mc nh 5 loi ngun kinh
ph ch yu ca t chc C l ngun kinh ph C, ngun kinh
ph Nh nc, ph l ph li, vin tr v ngun kinh ph
khc.
e) Danh mc ti khon

Danh mc ti khon c lp sn theo cc quy nh hin

hnh ca Nh nc v Tng Lin on. Ngi dng ch c th
nhp sa thm cc chi tit theo yu cu qun l ring ca n
v, khng th sa, xo phn quy nh.

36

Ch :
- Khi nhp cc m ti khon mi khng c nhp trng vi
cc m TK dng, mun nhp cc ti khon chi tit ca mt
ti khon c no phi dng m s ca ti khon
cng thm 1 ch s.
- Nhp s 3, 4, 5 vo Chuyn s d xc nh cp
ti khon s c chuyn s d sang nm sau, v d nu ct
Chuyn s d ca ti khon 111 l 3 th ch chuyn s d
ca ti khon 3 s l 111, nu l 4 th s chuyn s d ca 2
ti khon 4 s l 1111 v 1112. Nu ti khon no khng
xc nh gi tr trong ny phn mm s mc nh chuyn
s d cho ti khon cp 1 (3 s).
- Nhp s 3, 4, 5 vo Cn i TK xc nh cp
ti khon s c a vo bng cn i ti khon. Nu khng
chn g s s dng ti khon cp 1 (3 s).
- Ngi dng nn khai bo cc ny trc khi chuyn
s d sang nm sau hoc lp bng cn i ti khon.
Nu vic khai bo cha ng yu cu ngi dng c th khai
bo li v thc hin li vic chuyn s d hay lp bng cn i
ti khon.
f) Mc lc ngn sch cng on, Mc lc Ngn sch Nh nc.

Cc mc lc ngn sch ny c lp sn theo cc quy

nh hin hnh ca Nh nc v Tng Lin on. Ngi dng
ch c th nhp sa thm cc chi tit theo yu cu qun l
ring ca n v, khng th sa, xo phn quy nh.
Ngi dng c th nhp s vo Mc ri g Enter
nhy ngay n dng c mc , ng thi c th nhp mt
37

t kha vo Ch tiu ri g Enter tm n dng mc

lc u tin c cha t kha . C th bm F3 tm cc
dng tip theo c cha t kha ny.
i vi bng mc lc ngn sch cng on, cc m s
mc ch c nhp cc s c 2 ch s, cc m s tiu mc c
th cc s c 2 hoc 3 ch s. Cc ct Nhm v tiu nhm
trong mc lc NSC c th trng.
i vi bng mc lc ngn sch Nh nc, cc m s mc v
tiu mc u phi nhp cc s c 4 ch s.

g) Danh mc loi, khon ngn sch Nh nc.

Danh mc loi, khon ngn sch Nh nc

theo cc quy nh hin hnh ca Nh nc. Ngi
th nhp b sung nhng loi khon mi c
nh nhng cha c cp nht trong danh mc loi,

38

c lp sn
dng ch c
Nh nc quy
khon ny.

h) Danh mc vt t hng ho

n v c th nhp trc tn cc vt t hng ho m n

v s dng s dng trong tc nghip k ton vt t.

39

i) Danh mc loi ti sn c nh :

Phn mm ny nhp sn danh mc cc loi ti sn c

nh theo danh mc phn loi ca Cc Cng sn B Ti
chnh. n v ch c th chi tit ho danh mc phn loi
ny.

Ch :
- Ct M TSC phi to m ti sn theo ng quy tc m
ti sn cp di phi bng m ti sn cp trn n cng thm 2
ch s, v d m loi TS My mc thit b vn phng l 404,
th m ca My tnh l chi tit ca phi l 404 ghp vi 2
ch s na l 40401.
- Ngi dng c th bm nt lnh Cp nht T l HM
phn mm kim tra d liu ti sn hin c v sa li t l
tnh hao mn cho cc ti sn ny.
j) Cc danh mc phn loi

Bao gm danh mc khi n v (phn loi n v theo

ngnh kinh t hoc phn nhm cc n v theo chc nng
hoc mt tiu ch no , v d nh Cng nghip, xy dng,
y t gio dc, nhm vin trng, nhm c quan s ban ngnh
v.v..), loi n v (phn loi n v theo khu vc kinh t :
hnh chnh s nghip, sn xut kinh doanh quc doanh,
ngoi quc doanh...), loi i tng (phn loi cc i tng : cn
b nhn vin, d n, ti, kho, qu, khon thu, khon chi
v.v..), loi chng t (phiu thu, phiu chi, phiu xut, phiu
40

nhp, phiu ghi tng TS, phiu ghi gim TS, phiu khc,...),
loi tin (bao gm tn cc loi tin ang c s dng, nu l
ngoi t c th in thm t gi t ng in t gi ca
tng thng theo quy nh ca NN).
Trong cc danh mc phn loi nu trn, cn ch danh
mc loi n v c TL quy nh s dng thng nht, cc
n v s dng phn mm ny phi s dng cc tn loi n
v quy nh, khng c dng cc tn khc, nu khng s
gy li cho cc chc nng kt xut d liu hay tng hp bo
co ca phn mm ny.

Danh mc khi n v c dng cc C cp trn

(nh cp qun huyn, tnh ngnh) phn loi cc n v thuc
phn cp qun l thnh cc khi khc nhau trong qu
trnh tng hp bo co ti chnh C c th tng hp ring cc
bo co theo tng khi.
k) Danh sch ch tt

Chc nng ch tt gip ngi dng t ng nh my cc

cm t hay dng (v d cc t thanh ton, hon tm ng,
x l chnh lch t gi v.v.. ghi trong phn din gii, a
ch in thoi ca c quan, ca cc n v trc thuc
ghi vo ni dung a ch in thoi khi lp cc phiu thu,
phiu chi v.v..). Danh sch ch tt ny l ch tt ca ring
ngi dng, khc vi cc ch tt c dng trong cc danh sch
tham kho nu trn.

41

l) Thay th ni dung tham kho dng

Thc n ny cho php thay th cho tt c cc danh

mc tham kho c s dng trong cc chng t hay cc bo
co ti chnh (nh tn n v, tn i tng, tn vt t, tn loi
ti sn, v.v...). y l cc chc nng rt thun tin cho ngi
dng mun i tn mt i tng hay mt n v no
trong tt c d liu k ton, vt t, ti sn, bo co NSC v.v...

- Ngi dng phi chn bng tham kho trc ty theo ni

dung tham kho cn thay th thuc bng tham kho no.
- C th dng phm F5 (i vi bng tham kho n v
v i tng) hoc m hp lit k chn danh mc c
dng cn thay v danh mc mi mun chn thay th.
- Bm nt lnh Thay thay th ni dung tham kho
c bng ni dung tham kho mi trong ton b d liu k
ton, bo co ti chnh ca phn mm.
- Tuy nhin ngi dng phi rt thn trng khi s dng
chc nng ny v thay ri th khng th hy vic thay
th thc hin. Nht thit phi copy cc file d liu trong
th mc Data sang th mc khc lu trc khi thc hin vic
thay th. Sau khi thay phi kim tra li, nu thy li c th
copy cc file trong th mc lu tr li th mc Data ca phn
mm.

42

3.

Nhm thc n K ton

a) Thay i nin k ton :

Thc n ny cho php m file d liu cho nin k

ton mi, hoc m li cc file d liu ca cc nm trc. Ngoi
thc n ny cn c th nhy p chut vo con s nin
k ton ang dng hin th trn thanh cng c
thay i nin k ton.

Khi chn dng thc n ny, ca s thay i nin

k ton s xut hin, ngi dng ch cn nhp s nm ca nin
k ton mun m vo Nm c chn hoc chn nin
k ton c trn my tnh bng hp lit k bn phi,
sau bm nt Kt thc chn, phn mm s t ng
chuyn sang nin k ton va c chn.
Khi thay i nin k ton, tn file d liu ti chnh
ang dng cng s c thay i dng di ca mn hnh.
Khi ngi dng chuyn i file d liu, nu nin k
ton ca file d liu khng trng vi nin k ton hin
hnh, phn mm s thng bo v t ng chuyn nin k
ton nu ngi dng ng .
b) Np sa s d u nm:

43

Thc n ny cho php nhp sa bng tay cc s d u

nm.
Dng trn cng l cc nt lnh cho php nhp, sa, xo
cc s d.
Dng th hai bao gm cc b lc cho php ngi dng ch
hin th cc s d ca mt ti khon, ca mt n v hoc
ca mt i tng, nh vic nhp sa s d dng hn.
Tip pha di l bng s d hin th cc loi s d, mi dng
lu mt s d.
Dng di cng c dng hin th tng s tin d n, d
c ca cc ti khon c trong bng s d trn.
Cch np sa s d u nm:

Bm nt Nhp mi nhp mt s d mi vo dng cui

cng ca bng s d, in cc gi tr (nu c) vo cc ct s
hiu ti khon, tn phng ban n v, tn i tng, loi tin,
s tin d n, s tin d c, s tin ngoi t d n v s tin ngoi
t d c, tn ngn hng, s hiu ti khon ngn hng, ngun
kinh ph, mc v tiu mc NSC.
C th dng F5 m cc danh mc tham kho v tn
n v, tn i tng, loi tin, tn ngun kinh ph, tn ngn
hng v s hiu ti khon ngn hng v.v..
Khi nhp xong, bm nt Ghi a lu s d va np,
s d ny s c xp li trong bng s d theo ng th t m ti
khon. Nu mun b ni dung va nhp mi th bm nt Hu
nhp b dng ang nhp.
sa cc dng s d, cn bm nt Sa. Mun xa 1
dng s d no , phi a con tr nh my vo dng ri
bm nt lnh Xo. Trc khi xo, phn mm s hi li ngi dng
c thc s mun xo khng trnh vic xo d liu do ngi
44

dng bm nhm nt lnh. Vic sa li s d cng ging nh khi

nhp mi, khi sa xong bm nt Ghi a lu ni dung va
sa, hoc bm nt Hu sa hu b ni dung va sa.
Ch :
- Phi nhp s d u nm ti khon 112 cho ring tng ti
khon ngn hng.
- Phi nhp s d u nm cho ring tng n v, i tng vi
nhng ti khon cn theo di chi tit theo n v, i tng
nh 311, 312, 331...
- Cc C c s dng phn mm ny c th nhp s d kinh ph
nm trc chuyn sang, p mc 26.00 m khng cn phi nh
khon.
c) Chuyn s d sang nm sau

Thc n ny cho php ngi dng chuyn ton b s d

ca cc ti khon ca nin k ton hin hnh sang nm
sau.
Phn mm s t ng m nin k ton mi nu cha
c v s to bng s d u nm cho file d liu k ton ny.
Nu d liu k ton nm sau m, v c s d u
nm, phn mm s lu bng s d u nm ny trc khi xo
to bng s d mi. Ngi dng c th khi phc li bng s d c
c lu bng thc n Khi phc s d c di y.
d) Khi phc s d c

Thc n ny cho php ngi dng khi phc li bng s

d u nm ca nin k ton hin hnh b xo do ngi
dng thc hin chc nng chuyn s d ca nm trc trong
khi bng s d nm nay c s liu.
e) Kho s k ton - M li s k ton

Thc n ny cho php kho s k ton n mt thi

im kho s bt k trong nm (kho s cui thng, cui
qu v.v..), v m li s k ton b kho.
Dng thc n ny s l Kho s k ton nu s k
ton hin hnh ang m, v nu s k ton b kho,
dng thc n ny s l M li s k ton ( kho ngy xxyy-zzzz).
c th ng m s k ton, ngi dng phi c quyn
qun tr.

45

Khi s k ton b kho, ngi dng ch c th xem, tra

cu d liu, in cc s sch k ton, khng th nhp sa
chng t vo thi gian kho s (v d, nu kho s
n ht 31-3, ngi dng ch c th nhp sa chng t c
ngy t 1-4 tr i, khng th sa cc chng t nhp trong
qu I, cng khng th nhp mi mt chng t c ngy chng t
trc 31-3 c).
f) Lp bng k ha n thu

Thc n ny cho php ngi dng lp bng k cc ha

n nhp trong cc chng t, a vo file Excel c th
s dng phn mm h tr k khai thu HTKK 3.0 ca B Ti
chnh nhp cc ha n trong file Excel a vo cc bng k
ha n, chng t hng ha, dch v mua vo, bn ra.

chn nhng ha n cn a vo bng k, trc ht

ngi dng cn chn loi ha n l mua vo hay bn ra trc
(Bm chut vo nt Mua vo hoc nt Bn ra, nt c
chm en l nt ang c chn).
Tip theo ngi dng cn chn thi gian pht hnh ha
n thuc thng no (cng c th ty chn).
Khi phn mm s t ng lit k tt c cc ha n
tha mn cc iu kin va chn, ng thi tnh tng s
tin thu ca cc ha n ny.
Ngi dng c th duyt xem cc ha n va c chn,
nu mun b ha n no khng a vo bng k th s b
chn ha n ny bng cch nhy p chut vo ch x
u dng ca ha n (nhy p lin tip s nh du x
hoc b du x cho dng ha n ny).
46

Nu ngi dng mun b sung mt s ha n khc

ngoi nhng ha n va c chn, ch cn bm nt lnh
B sung ha n, mn hnh sau s hin th cho php ngi
dng chn thm ha n :

Ngi dng cn chn thi gian, nhp iu kin chn nhm

ha n, s ha n nu cn, hoc c th bm nt Chn
tt c ha n chn ton b s ha n mua vo hoc
bn ra ang c s dng lp bng k, sau nhy p
chut nh du x vo cc dng c ha n cn b sung,
sau bm nt Chn. Cc ha n va c chn thm s
c a vo danh sch ha n c chn trc .
Nu thy cc ha n c chn y , ngi dng
c th bm nt lnh To file Excel ha n lp bng
Excel cha tt c cc ha n c chn v c nh dng
theo quy nh ca phn mm HTKK 3.0 ca B Ti chnh.
Ngi dng c th tip tc lp thm cc bng k ha n
khc theo quy trnh nu trn.
Khi thc hin xong, bm nt lnh Kt thc, tr v mn
hnh chnh ca phn mm.
g) Kim tra d liu k ton

Thc n ny t ng kim tra li ton b s chng t

nhp trong nm ti chnh hin hnh theo mt s quan h
lgic v ti khon, loi tin, ngn hng, i tng qun l, vt
t ti sn v.v.. , t ng sa mt s li.

47

Kt qu kim tra s c hin th trong bng Xem kt

qu kim tra chng t nh sau:

Ct din gii s lit k nhng li cn lu sa li.

Nu mun sa nhng li trn, cn bm nt lnh Sa,
phn mm s chuyn ton b cc chng t c li ny v mn
hnh nhp sa chng t ngi dng sa tng chng t.
Cch sa tng chng t xem thm phn hng dn nhp
sa chng t phn sau.
4.

Nhm thc n Vt t, ti sn c nh

a) Thc n Nhp sa vt t tn u nm

Dng thc n ny np sa vt t ca nm trc cn tn

li.
Khi np sa vt t tn u nm, c th dng phm F5
cc ct tn kho v tn vt t hng ho hin th cc bng
tham kho v tn kho v tn vt t hng ho.
Sau khi nhp ct n gi v s lng tn kho xong, phn
mm s t ng tnh ct tng gi tr.

48

S liu vt t hng ho tn u nm cng c th c

chuyn t ng t s liu vt t hng ho tn cui nm ca
nm trc thng qua thc n Chuyn vt t tn sang nm
sau.
b) Thc n Chuyn vt t tn sang nm sau

Thc n ny c s dng chuyn s d vt t tn

cui nm sang nm sau tng t nh chuyn s d ti khon. Tuy
nhin phn mm khng c chc nng lu d liu vt t tn u
nm ca nm sau nn s liu ny s b xo m khng th khi
phc li c. V vy cn thn trng khi s dng chc nng ny.
c) Thc n Tnh hao mn ti sn c nh

Dng thc n ny tnh hao mn ti sn c nh

cho ton b s ti sn c nh n v ang qun l.

Khi bm nt Nhp mi, phn mm s t ng in

nm tnh hao mn l nin k ton hin hnh v lit k
ton b ti sn trong bng ti sn c nh ca n v, nu
ti sn no c s nguyn gi v t l hao mn th s
hao mn ca ti sn s c tnh.
Nhng ti sn no cha xc nh t l hao mn th ngi
dng phi t in. Con s t l hao mn c quy nh hoc
l s phn trm th nhp con s nh hn 100 (v d hao mn
10% mt nm th nhp s 10), cn nu l mc hao mn
nh mc th in s tin nh mc ny v phi ln hn
49

100 (v d nu nh mc hao mn l 1 triu ng /nm th

in s 1.000.000).
Sau khi x l xong tt c cc ti sn c lit k cn bm
nt Ghi a lu kt qu tnh hao mn, phn mm s t
ng cp nht s hao mn nm, s hao mn lu k v gi tr
cn li vo bng d liu ti sn c nh.
C th xem s liu hao mn qua cc nm bng cch chn
nm cn xem hp lit k nm tnh hao mn.
C th tnh li bng hao mn c bng cch bm
nt lnh Sa, sau nhy p chut vo nt lnh Tnh
li hao mn tnh li hao mn cho ton b s ti sn c
nh c trn my tnh, b sung thm nhng ti sn mi
nhp, cha c tn trong bng tnh hao mn.
Ch : Khng th xo bng hao mn c ca mt nm
no , ch c th tnh li hao mn ca nm hoc sa
ton b cc t l hao mn v 0 tng gi tr hao mn
cng bng 0.
5.

Nhm thc n Qun l cc file d liu ti chnh

a) Thc n Thay i file d liu ang dng

S dng chc nng ny thay i v s dng cc file

d liu cc th mc trn cng my tnh ny hoc cc my

tnh khc trn mng.

Ngi dng c th dng chc nng ny m file d liu
ti chnh dng chung trn mng (do cho php nhiu ngi
cng lm mt cng vic), hoc m li mt file d liu ca nm
trc c lu gi mt th mc khc, hoc m mt file d
50

liu ti chnh c dnh ring cho mt chng trnh hay mt

lnh vc cng vic c bit no .
y l mt tnh nng cho php t chc s dng phn
mm ny rt linh hot theo rt nhiu m hnh khc nhau, v
d :
- C n v dng chung mt file d liu ti chnh
trn mng ni b, mi cn b k ton u ng thi
s dng file d liu ny x l cng vic (xem hng
dn cch kt ni mng ni b cui mc ny).
- Phn cng mi cn b, nhn vin k ton lm mt
cng vic c lp trn mt file d liu ring bit (v
d k ton tng hp, k ton thanh ton, ...). Khi cn
c th ghp cc file d liu ring bit ny vo mt file
d liu chung (s dng chc nng Nhp d liu t
my khc cng thuc nhm thc n ny).
- Mt cn b k ton c phn cng thc hin mt s
cng vic khc nhau, cn m cc file d liu ti chnh
cc th mc ring r thc hin cng vic, khi cn
lm vic vi lnh vc no th m file d liu ca lnh
vc .
v.v..
Ca s Chn file d liu ti chnh trn bao gm:
- Trong u tin hin th tn file d liu ang dng vi
ng dn y t tn a, tn cc th mc, tn file d
liu.
- Cc dng tip theo th hai hin th tn cc file d
liu dng gn y, ngi dng ch cn nhy p con tr
chut vo dng c tn file nh thay chn.
- Trong trng hp file nh dng khng c tn trong danh
sch trn, hoc nu khng tm thy file (do mng b li
hoc tn th mc b thay i chng hn), ngi dng c th
bm nt lnh Tm file mi tm file d liu ti chnh
cn dng thng qua ca s Chn file d liu ti chnh.
y l giao din qun l h thng a, th mc v file
quen thuc trong mi trng h iu hnh Windows, ngi dng
c th m hp lit k trn cng chn cc a c trn
my tnh ang dng hoc cc my tnh khc trn mng cc
b, sau m th mc cha file d liu ti chnh cn dng v
chn file . (Ch tn file d liu ti chnh ca phn mm
ny lun bt u bng 4 ch ci TCCD tip theo l con s
nin k ton, cui cng l phn m rng lun l .MDB.
51

- Sau khi chn file nh dng xong, tn file ny s c

hin th vo Tn file c chn. Bm nt lnh Chp nhn
m file d liu va chn thay cho file d liu ang dng.
Ch :
- Phn mm ny lun kim tra cu trc file d liu trc
khi m, v vy c th c trng hp file d liu b hng (do
virus hoc mt nguyn nhn no khc), khng th s dng
c, buc phi chn mt file khc hoc tip tc s dng file
d liu hin hnh.
- Cch kt ni cc my tnh trong mng ni b:
+ Bc 1 : Ly mt my tnh no lm my ch
(my tnh ca trng ban Ti chnh hoc ca nhn
vin s dng phn mm hng ngy). D liu k ton
ca phn mm trn my tnh ny s c chia s
(sharing) cc my tnh khc trong mng ni b
c th thy v s dng chung. M th mc cha phn
mm
ny
(v
d
:
m
th
mc
D:\Ketoancongdoan02082012 a D:\). Bm
chut phi vo th mc Data v chn dng Sharing
and Security... nh sau :

nh du ng thi vo cho php chia s (Share

this folder on the network) v vo cho php nhp
sa (Allow network users to change my files) cc
my tnh khc trong mng c th nhn thy th mc
Data v nhp sa d liu ri bm OK nh sau :
52

+ Bc 2 : Chy phn mm ny cc my tnh khc

trong mng, m thc n Thay i file d liu
ang dng nh hng dn trn, bm nt Tm file
mi, trong File name, nhp ng dn ti th mc
Data ca my ch theo quy nh sau: 2 gch cho
ngc (\\) + tn my ch (v d my tnh ca ch Hoa
c chn lm my ch v c t tn l hoatc) +
tn th mc c chia s (trong hnh minh ho di y
l \\hoatc\Data) ri g Enter:

53

Chn file TCCD2012.mdb, TCCD2013.mdb v.v.. c

trong th mc chia s my tnh ny kt ni v s
dng d liu k ton trn my ch.
b) Thc n Nhp d liu t my khc

Thc n ny cho php ngi dng nhp, ghp d liu t

mt th mc khc c cc file d liu ti chnh ca phn mm
ny.
C th s dng thc n ny ghp tng phn d
liu k ton, ti sn c nh, bo co NSC hoc cc bng
tham kho t cc my tnh c phn cng thc hin cc phn
vic c lp, hoc khi ci t li, nng cp phn mm
ny v mun nhp li d liu lm trc .
Ch : Khi Tng Lin on gi phin bn mi ca phn
mm, cn dng chc nng ny nhp li d liu c vo th
mc d liu ca phn mm mi (Xem thm phn hng dn
chuyn d liu t phn mm c sang phn mm mi u
ti liu ny).
Cn lu rng vic nhp ghp d liu c th gy ra
nhng sai st nh nhp trng lp chng t, ti sn, bo co v.v..
cho nn sau khi nhp ghp xong cn phi kim tra li, c
bit khng nn nhp nhiu ln i vi cng mt loi d liu
(d liu k ton, d liu ti sn, d liu bo co, d liu
tham kho).
54

Cch chn file d liu c trn my tnh ang dng hoc

trn mng tng t nh cch thay i file d liu ang dng
nh nu trn, sau khi chn c file d liu, phn mm
s kim tra file ny v s hi ngi dng c mun ghp tng loi
d liu m file c nh sau:

Nu mun ghp phn d liu k ton vo file d liu

ang dng, cn bm vo nt lnh C, nu khng th bm
Khng, phn mm s hi tip cc phn d liu khc nu c.
c) Thc n Xut d liu cho my khc

Dng thc n ny xut cc file d liu ti chnh

ang dng a vo mt th mc c tn l XuatDL nm trong
th mc cha chng trnh ca phn mm ny.
Khi thc hin chc nng ny, phn mm s to ra mt th
mc con ca th mc XuatDL, th mc con ny c tn ghp l
tn ca n v (bao gm tn cp tnh ngnh, qun huyn v
tn n v ghp li), v 2 con s ui ca nin k ton
gip ngi dng c th bit y l d liu ca n v
no, nm no.
Khi kt xut xong, phn mm s c thng bo nh sau:

d) Thc n Sao lu d liu (backup)

S dng thc n ny lu d liu ang dng vo mt

th mc khc, mt my tnh khc nhm d phng trng hp file
55

d liu ang dng b hng th s khi phc li d liu t file

lu ny, khng b mt d liu lm vic quan trng.
Trc khi thc hin chc nng ny, cn phi to ra mt th
mc lu, chng hn to th mc LuuTCCD mt a cng
khc vi a ang dng, nu c mng cc b nn to th mc
lu trn my ch hoc trn mt my tnh khc. Nu to th
mc lu mt a cng khc hoc mt my tnh khc,
an ton ca d liu c lu s cao hn rt nhiu.
Sau khi to th mc lu, chy thc n Sao lu d liu
(backup), phn mm s hin th ca s ngi dng chn
th mc lu ni trn v sao lu cc file d liu ang dng vo th
mc ny.
Sau khi thc hin xong, phn mm s c thng bo sau :

Th mc ny s c phn mm ghi li, mi khi ngi dng

thc hin li chc nng ny, phn mm u hi c mun lu
vo th mc c hay khng, nu tr li khng th phn
mm s cho php ngi dng lu vo mt th mc mi khc.
nh k 2 ngy mt ln, phn mm s t ng lu cc file
d liu ti chnh ang dng vo th mc lu ny.
Khi d liu ang dng b mt, hng v mt l do no
, ngi dng c th trc tip khi phc li d liu sao lu
backup bng thc n Khi phc d liu t file backup.
e) Thc n Khi phc d liu t file backup

Thc n ny cho php ngi dng khi phc li d liu

c sao lu backup t trc.
File d liu ang dng (thng l file d liu b hng
hoc file trng) s c i tn v lu li trn cng th mc d
liu c th cho php ngi dng s dng tr li file d liu
ny trong trng hp d liu trong file backup cn km hn d
liu trong file hng.
56

Sau khi khi phc xong, phn mm s thng bo kt qu

trn mn hnh.
f) Cc thc n Khi phc file ...

Cc thc n ny cho php ngi dng ch khi phc

tng loi file d liu b hng: file TCCD20xx.MDB cha d
liu k ton, vt t v bo co ti chnh ca nm 20xx; file
HT20xx.MDB cha danh sch cc bng tham kho v n
v, i tng, ngn hng v.v.. ca nm 20xx; file VTTS.MDB
cha d liu v ti sn.
Ca s Khi phc file ... s cho php ngi dng chn cc
file lu khi phc (cc file ny c ghi r thi gian cp
nht ca d liu), hoc cho php ngi dng chn file khc do
ngi dng lu ra a CD-ROM hay a USB lu gi,
phng s c mt d liu.
- Khi bm mt thc n, mn hnh khi phc file d
liu s xut hin nh sau :

Nu cc file trong danh sch

ny khng t yu cu, ngi
dng cn bm vo y
chn file khc khi phc
(v d file lu trong USB)

nh du chn mt file c
ngy cp nht gn nht khi
phc, nu cha tt c th chn
tip file tip theo khi phc li

- Cc thc n mi ny u c tnh nng t ng lp

danh sch cc file d liu lu ngi dng la chn, ng
thi cho php ngi dng chn file t mt th mc bt k
khi phc (trng hp ngi dng lu d liu ra a CD hoc
lu vo a di ng USB).
- Nhy p vo mt trong cc dng cha cc tn file d
liu trong danh sch cc file do phn mm t lu (tn file s c
in vo File c chn trn) ri bm Khi phc. Sau
khi khi phc xong, nu kim tra li vn cha t yu cu
(thiu nhiu chng t), c th chn mt file khc khi
phc.
57

- Nu cc file do phn mm xut khng t yu cu,

ngi dng cn bm vo nt Chn File khc khi phc d
liu ngi dng lu ring ra USB hay a CD.

58

III.

nhp, sa chng t

1.

Xem chng t

Cch xem chng t nh sau :

1. Bm nt Nhp CT thanh cng c hin th ca s Xem
chng t nh sau:

2. Phn mm s hin th tt c cc chng t c cng loi chng t

ca chng t c nhp gn nht. Dng hp iu khin d liu
hoc cc phm PgUp, PgDn di chuyn, m xem cc chng
t khc nhau.
3. Mun xem mt chng t c s chng t c th no , m
hp loi CT chn loi chng t , g s vo S CT ri
g Enter, phn mm s hin th ngay chng t nu c.
4. Nu mun xem cc chng t thuc loi khc, m hp lit k
Loi CT hoc g ch tt chn loi chng t cn xem,
phn mm s hin th tt c cc chng t thuc loi .
5. Nu mun xem ton b chng t nhp t u nm,
m hp lit k Loi CT v chn dng (Tt c CT). Hp
iu khin s thng bo tng s chng t nhp my.
2.

Nhp chng t mi

Qu trnh nhp chng t cn lu thc hin mt s

quy nh sau:
- Cc khon thu ngn sch (TK 461, 511, 531) phi p mc
lc thu NSC, cc khon chi ngn sch(TK 661, 631) phi p mc
59

lc chi NSC, cc khon thanh ton ni b (TK 353, 354, 341)

cng p mc thanh ton ni b.
- Khi p cc mc 72 (np thu), 73 (np cp trn), 75 (b
sung ngun kinh ph hot ng), 76 (trch lp cc qu) ca mc
lc NSC, phi nhp ng m s tiu mc theo quy nh : 01
cho hot ng s nghip, 02 cho hot ng thc hin
n t hng, 03 cho hot ng kinh doanh dch v.
- Khng p mc lc NSC i vi cc ni dung thu, chi d n
v cc khon phi tr, khng p mc vi cc phiu chi tm ng,
chi lng (ch p mc khi tnh lng - n TK 661).
- Cc chng t thu chi s dng Ngn sch Nh nc nh Kinh
ph Nh nc, Ph l ph li, Vin tr, Ngun kinh ph khc
phi nhp tn cc ngun kinh ph ny vo ct KP n v KP c
ca bng chi tit chng t.
- Khi nhp cc chng t thu chi ngun kinh ph hot ng
ca n v phi s dng ng cc ti khon chi tit 46121,
46122, 66121, 66122 phn bit kinh ph thng xuyn
v kinh ph khng thng xuyn.
- Khi nhp cc chng t chi d n phi s dng ng cc ti
khon chi tit 6621, 6622 phn bit chi qun l d n v
chi thc hin d n.
- Khi nhp cc chng t chi u t XDCB phi s dng ng
cc ti khon chi tit 2411, 2412, 2413 phn bit chi xy
lp, chi thit b v chi ph khc.
- Vi cc ti khon cn theo di chi tit theo i tng (TK
312, 331, 462, 662 ...) th tng ng vi dng pht sinh nh
khon n/c phi khai bo trong "i tng (n)"/ "i tng (c).
- Vi cc ti khon cn theo di chi tit theo n v (TK
341,354,...) th tng ng vi dng pht sinh nh khon n/c
phi khai bo trong "n v (n)"/ "n v (c).
- Vi cc chng t pht sinh Ngn hng, Kho bc (TK 112) tng ng vi pht sinh N/C phi khai bo s hiu ti khon NH
hay kho bc trong "NH (n)"/"NH (c)".
- Phi dng F5 hoc ch tt trong cc trn khai
bo, khng c nhp bng tay (Tn i tng n/c, tn n v
n/c, s hiu ti khon ngn hng n/c, Tn v m vt t ti
sn). Trng hp cc n v, i tng, ngn hng ... cha c cn
nhp b sung bng cch s dng cc thc n trong "Danh sch
tham kho".
Quy trnh nhp mt chng t nh sau :
60

1. Bm nt Nhp CT thanh cng c hin th ca s Xem

chng t.
2. Nu loi chng t ang hin th trong Loi CT khng phi
loi chng t cn nhp, m hp lit k Loi CT hoc g ch
tt chn loi chng t cn nhp. Nu hp lit k cha c
loi chng t cn dng th c th vo thc n Danh sch
tham kho Np sa danh mc loi chng t nhp tn
loi chng t mi, sau c th chn ngay loi chng t va
nhp t hp lit k loi chng t.
Ch : Phn mm khng to sn loi chng t lin quan ti tin
gi ngn hng, kho bc. Ngi dng cn t nhp thm cc loi
chng t ny theo yu cu qun l ca n v, chng hn ch
to thm loi chng t U nhim chi, sc dng chung cho mi
chng t ngn hng, hoc to thm nhiu loi chng t tin gi
nh U nhim thu kho bc, U nhim thu ngn hng cng thng,U nhim chi kho bc, U nhim chi ngn hng cng
thng... Vic to nhiu loi chng t tin gi nh vy s gip cho
vic theo di, kim tra cc chng t lin quan ti ngn hng, kho
bc trn my d dng hn.
3. Bm nt lnh Nhp mi nhp mi mt chng t cng loi
vi chng t hin hnh. C th thay i loi chng t khi
ang nhp bng cch m hp lit k Loi CT hoc g ch
tt chn loi chng t khc.
4. S chng t v s hiu chng t c my tnh in t ng
bng cch ly s chng t ln nht ca loi chng t c chn
v cng thm 1 m bo khng trng s.
Ngi dng c th sa li s hiu chng t bng cch g s CT
nh dng vo S CT ri g Enter, phn mm s sa li s
CT trong S hiu CT, tuy nhin vic cho s chng t bng
tay c th gy ra trng s hiu chng t.
Sau khi t con tr nh my vo S hiu CT, Ngi dng
lun c th g phm F5 phn mm t ng in s
hiu chng t hp l ln nht (khng b trng s) hoc g F6
ly s chng t tip theo s chng t c trang trc
(nhng c th b trng s vi chng t cc trang sau).
Ch : Nu ngi dng mun nhp mt s chng t c s chng
t ging nhau, v d phiu chi 3a, 3b, 3c v.v. khi cn sa
S CT c cng s 3, cn trong S hiu CT sa li PC 3
thnh PC 3a, PC 3b, PC 3c v.v.. Khng c cho cc k t
khng phi l s vo S CT.
5. Cc Ngy CT v Ngy nhp thng c phn mm t
ng in ngy thng trn my tnh (nu ngy thng trn
my tnh sai, cn dng tin ch t thi gian ca h iu
61

hnh Windows t li con s ngy thng nm trn my

cho ng). C th sa li ngy thng ca chng t theo
mun (ch cn g s ngy v s thng, my tnh s t in
s nm l nin k ton). Dng F5 nhp li ngy thng
trn my tnh.
Khi sa ngy chng t, ngy nhp chng t cng c phn
mm sa theo cho trng vi ngy CT. Nu mun ngy
nhp khc ngy chng t th phi sa ngy chng t trc, sau
mi sa ngy nhp.
Ch : Nu khng mun my tnh t ng in ngy chng t
cho cc chng t mi nhp, cn m thc n Np sa thng tin
chung v n v, bm chn mc Khng t ng nhp ngy
CT.
6. Khi nhp 5 loi chng t l phiu thu, phiu chi, phiu nhp,
phiu xut, phiu UNC ngi dng phi nhp ni dung vo
cc phn trn ca mn hnh gm Ngi giao dch,
a ch in thoi, Ni dung giao dch, S CT ( Ngi
giao dch phi dng F5 in y thng tin lin
quan). Phn mm s dng cc ni dung ghi trong cc ny
in cc chng t ny ra giy. Khi nhp cc loi chng t khc ngi dng khng cn nhp ni dung vo cc ny. Ring Ni
dung giao dch nu trng, my tnh s ly ni dung phn
din gii bng di thay th. Ngi dng c th dng phn
din gii gii thch cho tng bt ton x l ni b, cn
dng phn ni dung giao dch th hin ni dung chnh
ca giao dch in ra phiu.
Cc bc trn nhp ni dung thuc phn thng tin
chung ca mt chng t.
Ch : Khi nhp phn thng tin chung ca mt chng
t, ngi dng c th g Enter 2 ln nhy ngay xung bng
chi tit chng t m khng cn phi di chuyn con tr hay
bm chut.
Cc bc tip theo s hng dn cch nhp ni dung cho tng
chi tit ca chng t. Mi chi tit l mt dng trong bng chi
tit chng t trn mn hnh.
7. My tnh s t ng in tn ngun kinh ph ch yu c xc
nh trong thc n Np sa thng tin chung v n v.
Nu ti khon nh dng lin quan n ngun kinh ph khc
th ngi dng phi sa li.
8. in cc m ti khon vo cc ct TK n, TK c. My tnh s
kim tra tnh hp l ca cp ti khon i ng ny, nu thy
kiu nh khon khc thng, my tnh s ch lu ngi dng
62

xem li, ngi dng c th b qua nhc nh ny nu thy nh

khon nh vy l ng.
9. in ni dung ct i tng n ng vi m ti khon n, ct i
tng c ng vi m ti khon c nu ti khon nh dng c
lin quan n cc i tng. My tnh s t ng in ct
n v n v n v c nu i tng c tn n v, phng
ban tng ng v ct n v n hay n v c cn
trng.
10. in tn phng ban, n v cc ct n v n, n v
c nu ti khon nh dng c lin quan ti cc phng ban,
n v. My tnh s t ng in tn n v vo ct i tng n hoc c i lin sau n nu cc ct ny cn trng.
V vy nu mun in c ct i tng v phng ban vi cc
tn khc nhau, cn in ct i tng trc, phng ban sau. (V
d nh khon n 661, nu mun tnh khon chi ny cho Vn
phng th phi in tn Vn phng vo ct n v n).
11. in cc ct ngn hng, s hiu ti khon ngn hng (n,
c) nu dng ti khon tin gi 112.
12. Phn mm lun t ng in loi tin mc nh ct
Loi tin l ng Vit Nam. Nu mun sa li loi tin, nht
thit phi dng F5 chn loi tin cn dng, khng c nhp
loi tin bng tay. in s tin VN vo ct S tin VND.
13.

in s mc, tiu mc NSC:

- Phi in mc, tiu mc NSC vo ct Mc C v TM C

nu chi tit chng t c nh khon lin quan n mc lc
thu chi NSC.
- Ch cn nhp m s mc, g Enter, my tnh s t ng
in 00 vo ct tiu mc v in ch tiu ca mc vo
ch tiu NSC pha di bng. Nu cn dng tiu mc khc
vi 00, ngi dng cn g tip m s tiu mc nh dng v
g Enter sa m s tiu mc.
- Ngi dng phi nh du vo Ghi gimNSC ng vi m s
mc v tiu mc c nhp nu ang nhp bt ton xut
ton thu hoc chi, v d ghi c ti khon 661 hoc ghi n ti
khon 511.
14.

Nhp ngoi t.

- Trc ht cn i li loi tin t ng Vit Nam sang loi

ngoi t cn nhp (dng phm F5). Nu loi tin ngoi t
xc nh t gi trong danh mc loi tin, my tnh s t in
t gi ny.
- Nhp t gi vo ct T gi nu ct ny cha c s liu.
63

- Nu nhp s tin ngoi t vo ct S tin ngoi t v g

Enter, my tnh s t in s tin VND, hoc nu in s
tin VND trc, my tnh s in s tin ngoi t. My tnh
lun tnh li quan h gia s tin VND, t gi v s tin ngoi
t mi khi mt trong 3 con s ny b sa i.
15.

Nhp sa d liu vt t, ti sn t phn k ton:

Nu ang nhp cc chng t lin quan ti vt t, ti sn, trc

ht cn nhp m ti khon lin quan ti vt t ti sn trc (152,
153, 155 cho vt t hng ho; 211,213 cho ti sn c nh,
005 cho dng c lu bn).
- Sau , nu l chng t ti sn, a con tr nh my vo
ct Loi bt ton TS, g phm F5 chn loi bt ton ti
sn ph hp.
- a con tr nh my vo ct Tn vt t, ti sn hoc ct
M s vt t, ti sn, g mt t kho tn vt t ti sn hoc vi
s u ca m loi VTTS, sau g phm F5 chn tn vt
t hoc ti sn. Phn mm s t ng in tn VTTS, m s
VTTS, n v tnh.
- Nhp s lng vo ct S lng, nhp n gi vo ct n
gi. My tnh cng s t ng in tng s tin vo ct S
tin VN.
Trng hp ang nhp vt t, my tnh s t ng tng hp li
chng loi, s lng vt t ca kho (tn kho ct i tng n).
Trng hp ang xut vt t, my tnh s t ng in n gi
vt t v s lng cn li ca vt t trong kho, in tn kho
vo ct i tng c. Ngi dng ch sa li s lng xut cho ph
hp (ti a l bng con s tn kho, nu nhp s vt qu s tn
kho, my tnh s kim tra v nhc nh).
Cc trng hp lp chng t lin quan ti tng gim, iu chnh
ti sn cn phi dng phm F5 chn ng loi bt ton ti
sn tng ng. Cc chng t lin quan ti ti sn u c phn
mm cp nht sang phn ti sn.
16. Chuyn i hin th gia phn ha n v phn
mc lc ngn sch.
Phn di mn hnh nhp chng t ch hin th hoc phn
mc lc ngn sch, hoc phn ha n. Bm vo nt Xem
H hin th phn ha n hoc bm vo nt Xem
MLNS xem phn mc lc ngn sch.

64

17.

Nhp ha n GTGT.

- nhp mi mt ha n GTGT mua vo hoc bn ra, trc

ht cn nhp xong chi tit chng t lin quan n ha n
ny (nhp xong nh khon, din gii, s tin). Ch nhng
chi tit chng t nh khon n nhm 6 (661, 631) hoc
nh khon c nhm 5 (511, 531) mi c php nhp ha
n.
- Cn nhp ni dung cc trong phn ha n.
+ Nhm ha n : ch nhp cc s t 1 n 5 theo
phn loi 5 nhm ha n trong mu bng k ha n mua
vo v bn ra ca B Ti chnh (v d i vi ha n mua
vo nhm 1 l hng ha dch v dng ring iu kin
khu tr thu, nhm 2 l hng ha dch v khng iu
kin khu tr; i vi ha n bn ra nhm 1 l hng ha
khng chu thu GTGT, nhm 2 l hng ha dch v chu
thu sut 0% v.v..). i vi ha n bn ra,
+ Ngy ha n : c th bm F5 t ng in ngy
ha n.
+ Ngi giao dch, M s thu : g F5 chn ngi hoc
n v giao dch trong bng tham kho n v, phn mm
s t ng in tn n v c chn v m s thu ca n
v . Nu nhp m s thu bng tay, cn nhp ng m s
thu c 10 ch s, nu m s thu c thm phn ui 3 ch
s th cn nhp thm du - trc khi nhp phn ui.
+ Mt hng : bm F5 t ng in din gii ca chi
tit chng t lin quan ti ha n ny.
+ Thu sut : in con s thu sut ca ha n, khng
in du %. Nu thu sut l 0 th phi in s 0. Nu ha
n thuc nhm khng c thu sut th phi trng
ny.
+ S tin cha thu, s tin thu GTGT, Tng s tin :
ngi dng cn in s tin cha thu v thu sut, phn
mm s t ng tnh s tin thu GTGT. Nu ngi dng in
thu sut v tng s tin ca ha n, phn mm s t
ng tnh s tin cha thu v s tin thu. Ngi dng c th
in thu sut ri a con tr nh my vo Tng s, bm
F5 phn mm t a s tin ca dng chi tit chng t c
65

lin quan trn vo tng s, ng thi t ng tnh s

tin cha thu, s tin thu.
Ch : Phn mm h tr khai thu ca B Ti chnh khng
nhn cc ni dung ca ha n qu di. V vy cn nhp cc
ni dung ca ha n ngn gn. Phn mm ny s khng cho
nhp cc k t qu di cho php.
18. in m s loi, khon, mc, tiu mc ca cc loi, khon,
mc, tiu mc NSNN nu ti khon v ngun kinh ph c
dng c lin quan n s dng ngn sch NN.
Ch :
Ngi dng phi nh du vo Ghi gim NSNN ng vi m s
mc v tiu mc c nhp nu ang nhp bt ton xut
ton thu hoc chi.
19. xo mt dng trong bng chi tit chng t, ch cn
a con tr nh my vo dng chi tit CT nh xo ri bm
nt lnh Xo trn mn hnh, hoc g t hp phm tt
Ctrl+Shift+D.
Ch : Ch xo mt dng chi tit chng t trong khi
ang np sa chng t khc vi ch xo c chng t khi
ang xem chng t.
20. C th chn 1 dng chi tit chng t trong bng chi tit,
bm Ctrl+L a dng ny ln trn hoc bm Ctrl+X a dng ny xung di.
21. Bm nt Ghi a lu chng t va np. Nu khng
mun ghi a, bm nt Hu np.
22.

Bm nt Kt thc ng ca s Xem chng t.

Mt s ch khc khi nhp chng t :

- Ngi dng c th s dng phm F6 copy ni dung ca
ang nhp trang trc (hoc dng trn n trong bng chi
tit chng t - nn th bit r cch dng F6), c bit nn
dng F5 hin th bng tham kho v ni dung ang
nhp.
- Khi nhp thng tin v ngn hng, ch a con tr nh my
vo ct s hiu TK NH, cn khi nhp thng tin v mc lc
NS, ch cn a con tr nh my vo Ch tiu, g vi
ch s hoc vi t kho lin quan ti ch tiu cn nhp, v d
..14, hnh chnh, ri g F5 m bng tham kho v
tm ti ngay dng tham kho nh dng.
- My tnh lun t ng in hoc xo ng thi cc cp
tn ngn hng + s hiu TK NH, mc + tiu mc +
ch tiu. khi chn d liu t danh sch tham kho.
66

- Khi ang ch sa cc chng t c chn t kt qu tra

cu chng t hoc ang sa cc chng t b li t kt qu
kim tra chng t th khng th np mi chng t c. Mun
nhp chng t mi, cn ng ca s xem chng t c chn,
sau bm nt Nhp CT m li ca s ny.
3.

Sa, xo chng t nhp v sa bng tng hp chng t

Quy trnh sa, xo mt chng t nhp nh sau :

1. Bm nt Nhp CT thanh cng c hin th ca s xem
chng t.
2. Chn chng t cn sa. C th g s chng t cn tm vo
S CT ri g Enter nhy ngay n chng t . Nu
khng r chng t cn sa c s hiu g, nm u, c th
dng nt lnh Tm n... hin th mn hnh tra cu
chng t, t iu kin v loi CT, s hiu CT, ngy CT,
ngy thng ghi s, s tin, s hiu ti khon, m s MLNS v.v..
ri bm nt Tra cu tm kim, chn chng t cn sa
trong bng lit k cc chng t tm thy, bm nt Sa trn
mn hnh kt qu tra cu tr li v mn hnh nhp sa
chng t.
3. Bm nt Xo xo chng t ang thy trn mn hnh (c
phn thng tin chung ca chng t v cc chi tit ca chng t
ny).
Ch rng vic xo cc chng t lin quan n nhp xut vt
t, tng gim ti sn c th s gy sai lch d liu v vt t, ti
sn c lin quan. V vy nn trnh vic xa cc loi chng t
ny. Nu buc phi xo th sau khi xo, cn kim tra li cc
bng vt t, ti sn.
4. Bm nt lnh Sa sa chng t hin hnh.
5. Thay i cc ni dung chng t ang sa nh khi nhp chng
t mi, ngoi tr vic khng th thay i loi chng t ca
mt chng t nhp.
Ch : Mun sa li loi chng t ca mt chng t nhp
ch c th xo ton b chng t ny v nhp li chng t .
6. xp li th t phiu thu, phiu chi tin mt trong s qu
tin mt (trng hp sau khi sa phiu thu, phiu ny b xp
sau phiu chi trong cng ngy lm cho dng tn qu ca
phiu chi ny b m), ch cn sa li STT CT ca phiu
thu, gn cho ny 1 gi tr bt k nh hn gi tr ny ca
phiu chi (v d gn s 0 hoc 1). Khi phiu thu s li c
xp trn phiu chi trong s qu tin mt.
7. Sa, xa ha n c trong chng t.
67

- Nu chng t ang sa c ha n, cn bm nt Xem H

hin th phn ha n.
- Duyt tng chi tit chng t xem dng no c ha n.
- Sa cc ni dung ca ha n.
- Mun xa ha n ang xem, cn t con tr nh
my vo mt ni dung ca ha n, sau bm nt
Xa.
8. Bm nt Ghi a lu chng t va sa. Nu khng mun
lu ni dung va sa, bm nt Hu sa.
9. Sa din gii bng tng hp chng t : Phn mm lun t
ng to bng tng hp cho mi chng t k ton. Bng tng
hp chng t ny c dng tng hp cc chi tit chng t
c nh khon ging nhau gp thnh mt dng, gip cho vic
in s sch k ton c gn hn. Tuy nhin v din gii ca
tng chi tit chng t khc nhau, nn din gii chung do phn
mm t to ra s khng c chnh xc, r ngha. Ngi dng c
th sa li din gii ca bng tng hp ny cho chnh xc
hn.
sa din gii ca bng tng hp, ngi dng chn chng t
cn sa, bm nt Sa bng tng hp, sa li din gii ca
cc dng tng hp chi tit chng t, sau bm Ghi a
kt thc.
10. Bm nt Kt thc ng ca s Xem chng t.
IV.

Tra cu chng t

Phn mm ny c thit k chc nng tra cu tm kim

chng t rt linh hot cho php c th tra cu phc hp theo
tt c cc tiu ch, c trng c v chng t nh ngy nhp,
ngy chng t, s v s hiu CT, s tin VND v s tin ngoi
t, loi tin, m TK, s hiu TK ngn hng, m s mc tiu
mc, tn, m s vt t, ti sn v.v..
Ch : Phn tra cu ch tra cu c cc chng t pht
sinh trong nm, khng tra cu c cc s d u nm, khng
tra cu c cc chi tit chng t trong bng tng hp chng
t, khng tra cu c loi chng t c bit cha hch ton l
Lp phiu UNC.
m mn hnh tra cu chng t, ch cn bm chut
vo biu tng Tra cu t trn thanh cng c ca chng
trnh ny.

68

Mn hnh tra cu chng t c giao din nh sau :

Pha trn cng ca mn hnh tra cu c 3 nt lnh.

Nt lnh Tra cu yu cu my tnh bt u tm
kim chng t theo cc iu kin t ra.
Nt lnh Xo Kin dng xo tt c cc iu kin
t ra cc trn mn hnh, mt cng xo tng .
Nt Kt thc ng ca s tra cu, kt thc vic
tra cu chng t.
Phn ch yu ca mn hnh tra cu l cc trng
ngi dng nhp cc iu kin tra cu v chng t.
Cc ny gm 3 loi :
- Cc nhp iu kin v thi gian lun c mt cp
T - n xc nh mt thi gian u v cui. Nu ch
nhp con s thi gian vo mt u th my tnh s hiu l
tm cc chng t bt u t ngy tr v sau. Nu ch
nhp cui th my tnh s tm cc chng t c thi gian t
ngy tr v u nm. Cn nu nhp c 2 th my tnh
s tm cc chng t c thi gian nm gia 2 ngy ny, k c
cc chng t thuc 2 ngy u mt .
- Cc nhp iu kin l cc con s nh lng, gm cc
v s chng t (l phn s trong s hiu chng t), tng s
tin (ca chng t), s tin VN v s tin ngoi t (ca mt
dng chi tit chng t), t gi, s lng v n gi vt t ti sn.
nhp cc iu kin tra cu v cc s ny, cn theo
ng hng dn ghi trong phn ng khung cui mn hnh,
tc l phi dng cc du bng, du gch ngang, ln hn, nh
hn v du khc (du chm than).
69

Ch : i vi cc ch tiu lin quan ti bn n hoc bn

c (nh ti khon, tn n v, tn i tng, ngi dng c th
dng loi th ba l N hoc c t iu kin tra cu
cho c bn n hoc bn c.

70

Nguyn tc t iu kin
Cn tun th nguyn tc t iu kin tra cu l
cng t iu kin cng tt. Khng t iu kin cho
qu nhiu ni dung khc nhau cng mt lc, mi iu kin
ch nn c mt hoc 2 t, khng t iu kin tm kim
l c mt cm t di dng. Qu nhiu iu kin thng dn
n kt qu l khng tm thy chng t cn tm. Nn bt
u tm kim vi 1 hoc 2 iu kin, nu tm thy qu
nhiu chng t, khi cn bm nt Kt thc ca s
Xem kt qu tra cu tr v ca s tra cu v b sung
thm mt vi iu kin khc thu hp s chng t tm c.
Mt s v d
Nu mun tm tt c chng t lin quan ti anh Nguyn
Vn Hng, ta ch cn g ch Hng vo tn i tng n
hoc c.
Nu mun tm cc chng t c s tin VND bng ng
200.000 ng, ta c th g vo S tin VN iu kin
200.000 hoc =200.000 (c hoc b du bng u c).
Nu mun tm cc chng t c s tin VN nh hn
hoc bng 200.000 ng, ta cn dng iu kin
<=200.000
Nu mun tm cc chng t c s tin t 100.000
n 200.000 , ta t iu kin nh sau 100.000200.000.
- Tt c cc cn li u thuc loi k t, ngha l c
dng nhp iu kin tm kim l mt t hay mt cm t
no .
i vi cc k t, my tnh s tm xem trong ni dung
cn tm tng ng vi iu kin c cha cm t
khng.
V d nu nhp vo Din gii iu kin ch l mt
ch hon th my tnh s tm tt c cc chi tit chng t
m ct din gii c cha cm k t hon nh hon tm ng,
/c Hon BHL, thm ch l /c Hong vn Vinh vay tin
cng tho mn iu kin tm kim.
t iu kin chnh xc hn, loi b c cc kt
qu nhiu cn bit cch vn dng linh hot cc du sau:
- Du chm phy : HOc l. V d iu kin A; B c
ngha l c cha ch A hoc c cha ch B u tho mn
iu kin tm kim.
71

- Du cng : ng thi. V d iu kin A+B c ngha

l phi cha ng thi c ch A v c ch B mi tho mn
iu kin.
- Du chm than : khng c. V d !C c ngha l ch
cn khng cha ch C l tho mn iu kin.
Mt kinh nghim t iu kin tm kim l bc u
ch t nhng iu kin rt n gin, ch cn mt hai t
c trng l , nu kt qu tm c cn nhiu nhiu th
b sung thm cc iu kin khng c + cc t nhiu.
V d lc nhiu trong v d t iu kin cho
Din gii trn, ch cn thm iu kin nh sau : hon + !
BHL + !hong.
Sau khi t xong iu kin tra cu, ngi dng cn
bm nt lnh Tra cu bt u tra cu chng t. Nu c
chng t tho mn iu kin t ra th phn mm s hin
th kt qu tm thy.
Ch : iu kin c bit * c ngha l c mt k t
bt k tm mt ch tiu no c d liu, ngc li
iu kin !* c ngha l cha c g, c dng tm
xem ch tiu no cha c nhp d liu, cn trng.
Ngi dng c th xem, in kt qu tra cu trn.
Xem xong, ngi dng cn bm nt lnh Kt thc
quay tr li mn hnh tra cu c th sa li iu kin v
tip tc tra cu hoc bm tip nt lnh Kt thc kt
thc vic tra cu chng t.
Ngi dng cng c th bm nt lnh Sa a ton
b cc chng t va chn v mn hnh nhp sa chng t
sa tng chng t.
Ngi dng c th s dng phm F5, chc nng g ch tt
nhp cc iu kin tra cu.
V.

in s sch k ton

Sau khi nhp cc chng t k ton, ngi dng c th

dng chc nng in s k ton lp cc loi s k ton theo
quy nh.

72

 m mn hnh in s k ton, cn bm chut vo biu

tng In s KT trn thanh cng c.

in mt loi s k ton no , cn chn tn s hoc

tn bo co trong bng lit k tn s bn tri mn hnh, tn
s ny s c a vo Chn s pha trn.
ng thi, phi chn khong thi gian cho s nh in,
tu theo loi s phi chn thm cc yu t khc nh m ti
khon, s hiu ti khon ngn hng, loi tin v.v..
Ch khi chn cc yu t, nt lnh in mi c m
kho (Ch In c t m) v mi c th in s c.
Phn mm ny cho php ngi dng c th lp cc s
ring cho tng i tng, phng ban, hoc gp nhm theo tng
i tng (v d phn nhm chi tit ti khon 312 theo tng
cn b), hoc gp nhm theo tng n v, phng ban (v d
gp tng hp ti khon 341 theo tng n v cp di).
Mun in s ring cho mt i tng hoc mt phng ban
c th cn phi chn tn i tng, n v t hp lit k
bn phi, hoc phi chn tn i tng, n v bng F5, hoc
g trc tip tn i tng, n v vo cc n v, i tng.
Nu ch cn gp nhm theo i tng hoc phng ban
(hoc c i tng v phng ban) th ch cn nh du
check () vo u i tng, n v.
73

Ngi dng c th xp th t i tng trc, phng ban sau

nu nh du check vo Phng ban trong i tng.
Ngi dng c th in chung cc i tng, n v trong
cng mt trang in hoc tch trang in ring tng n v i tng bng cch nh du chn ch In i tng trn cng
mt trang.
Ring nht k s ci s gm nhiu tp, mi tp s ghi r
gm nhng ti khon no, ngi dng cn in tp no th nh
du chn tp .
trnh trng hp dng tng cng cui s b tch sang
trang sau v thiu giy, ngi dng c th iu chnh li l
trn l di ca trang in theo mun bng cch in con s t
0-30, sau kim tra kt qu trang in trn mn hnh xem
cn i cha.
Cch in cc s ra giy nh hng dn trong Mc I Mt s
quy c chung.
VI.

Xem s liu v vt t hng ho

m mn hnh xem s liu v vt t, hng ho, ch

cn bm chut vo biu tng Vt t trn thanh cng c.
Mn hnh xem vt t hng ho nh sau :

Ngi dng c th xem bng tng hp ton b vt t hng

ho trong kho hoc ton b cc chi tit chng t lin quan
n nhp xut vt t hng ho t u nm.
Nu mun xem bng tng hp cn bm chut vo nt
chn Xem tng hp, cn nu mun xem chi tit cn bm
chut vo nt chn Xem chi tit.
Ngoi ra ngi dng cn c th dng hp lit k chn tn
kho, chn loi vt t ch xem s liu tng hp hoc chi
tit v mt loi vt t hng ho ca mi kho.
74

Ngi dng c th bm nt Tnh li khi xem chi tit

chng t vt t cp nht li s chi tit nhp xut vt t
hng ho.
Ngi dng c th bm nt lnh In in bng tng hp
hoc bng chi tit vt t hng ho.
VII.

nhp, sa ti sn c nh

1.

Xem danh mc ti sn.

- M hp lit k chn
loi TS
- g s hiu TS hoc vi
t ca tn TS vo ny
chn TS

1. Bm nt TSC thanh cng c hin th ca s xem,

nhp sa ti sn.
2. Bm nt TS ang s dng xem s ti sn ang s
dng hoc bm nt TS thanh l xem s ti sn
thanh l.
3. t iu kin chn cc ti sn thuc mt n v qun
l, mt phng, b phn hoc thuc mt loi ti sn no
bng cch chn mt gi tr t hp lit k Tn, S hiu, Loi
TS, n v, Phng v bm vo hp chn (check box)
nh du chn (). C th khng chn hp chn no hoc
nh du chn tt c cc hp.
Ngi dng cng c th ch nhp tt c hoc mt phn m loi
hoc s hiu ca ti sn nh tm vo hp chn Tn, S
hiu, Loi TS, my tnh s hin th ngay ti sn .
Ngi dng cng c th nhp con s v nguyn gi ca ti sn
cn tm vo cc hp chn Nguyn gi tm nhanh cc ti
sn tho mn iu kin t ra. Cch t iu kin v s
xem thm phn hng dn tra cu chng t.
75

4. Danh sch cc ti sn tho mn cc iu kin t ra c

hin th trong bng Tn ti sn. Chn ti sn trong xem
thng tin chi tit v ti sn .
5. Ngi dng c th chn ch xem Chi tit nguyn gi, hao
mn ca ti sn, chn ti sn cn sa, bm nt Sa v sa
trc tip vo cc ct s lng, n gi tng gim, ghi tng ghi
gim hao mn, my tnh s t ng tnh li s lng, nguyn
gi, hao mn lu k, gi tr cn li ca ti sn ny v t ng
sa li cc s phn trn.
6. Chn ch Qu trnh sa cha bo hnh ti sn hoc
Qu trnh chuyn giao ti sn xem ti sn ny c
sa cha, bo hnh nh th no, hoc c chuyn qua
nhng n v qun l no.
2.

Nhp sa ti sn.

C th nhp sa tt c cc ti sn c nh v dng c
lu bn ca n v phn Ti sn c nh ny. Khng
bt buc phi nhp ti sn mi mua phn chng t k ton.
Quy trnh nhp mt ti sn nh sau :
1. Bm nt TSC thanh cng c hin th ca s xem,
nhp sa ti sn.
2. Bm nt lnh Nhp mi nhp mi mt ti sn mi.
3. Nhp tn n v qun l ti sn, tn phng b phn ang s
dng ti sn ny.
4. Nhp loi ti sn ng vi ti sn nh nhp. Cn dng phm
F5 hin th bng loi ti sn. My tnh s t ng in m
loi ti sn, tn ti sn (mi ch l tn loi TS), s hiu ti sn,
s lng (mc nh l 1), n v tnh, t l hao mn ghi
trong bng tham kho loi TSC. S hiu ti sn c thit lp
bng m loi ti sn ghp vi s th t tip theo ca ti sn
cng loi. Nu ti sn thuc loi dng c lu bn cn chn loi
ti sn thuc nhm 7.
Ch : C th chn xem mt ti sn nhp cng loi ti sn,
ca cng n v, phng b phn ny ri bm nt Nhp mi,
khi tn n v, tn phng, tn loi ti sn, s hiu TS s
c my tnh t ng in sn.
5. Chuyn xung nhp d liu vo bng chi tit nguyn gi hao
mn di.

76

- in ct s hiu chng t v ngy chng t. Nu khng c

s hiu chng t c th trng, nhng ct ngy chng t
bt buc phi in phn mm xc nh c nm nhp
s ca ti sn ny l nm no. Nhng ti sn c c th t
s ngy thng nm cch hin ti rt xa, v d 1-1-1980.
- in ct ni dung din gii vic nhp ti sn ny : l nhp
ti sn c, ghi tng ti sn v.v..
- Ct s lng tng lun nhp s 1 i vi cc ti sn thuc loi
ti sn c nh. i vi dng c lu bn c th nhp s lng
ln hn 1.
- in s tin vo ct n gi tng.
- in s tin hao mn u s ca ti sn nu c vo ct
Tng hao mn.
6. Bm nt Ghi a lu chng t va np. Nu khng mun
np, bm nt Hu np.
7. Dng cc nt lnh Sa, Hu sa, Ghi a cp nht
thng tin ca cc ti sn c. Cn dng ch sa b
sung thng tin cho nhng ti sn c nhp t ng khi nhp
chng t ghi tng ti sn, cp nht qu trnh sa cha bo
hnh, chuyn giao ti sn gia cc ban n v. (Ring vic
chuyn giao ti sn cho n v khc s c thc hin khu
ghi gim ti sn, l do gim th hin ni dung chuyn giao
ny).
8. Ngi dng c th thng xuyn cp nht thng tin v qu trnh
qun l, s dng ti sn nh bo dng, sa cha, chuyn giao,
thanh l ti sn vo cc bng Qu trnh sa cha, bo hnh
ti sn v bng Qu trnh chuyn giao ti sn. Mun nhp
sa d liu ca bng no, ngi dng phi bm chut vo nt
chn bng trc khi bm nt Sa.
Cc bng ny chnh l h s ca ti sn, cho php ngi qun
l nm r tnh trng ti sn, qu trnh s dng ti sn t khi
bt u a vo s dng cho n khi thanh l hoc chuyn
giao cho n v khc.
Ch : Khi nhp dng c lu bn khng phi l ti sn
c nh, cn phi s dng m loi ti sn nhm 7. Cc ti sn,
77

dng c c m loi ti sn thuc nhm 7 (701, 70102 ...) s

khng c tnh hao mn ti sn hng nm.

78

VIII. nhp, sa, tng hp bo co nsc

m mn hnh nhp sa, tng hp bo co NSC, ngi

dng ch cn bm chut vo biu tng T.hp BC thanh cng
c trn mn hnh chng trnh ny.
Mn hnh nhp sa, tng hp bo co NSC s hin th
nh sau :

Ngoi nhng nt lnh v in, xo, nhp mi, sa, ghi a, kt

thc nh cc phn k ton, ti sn, mn hnh nhp sa bo co
NSC cn c cc nt lnh c bit vi chc nng v cch s
dng nh sau.
1.

S dng nt lnh Chuyn ch

Phn mm ny phn chia cc chc nng nhp sa bo

co v tng hp bo co ti chnh ca t chc C thnh 2 ch
: Nhp sa bo co NSC v Tng hp bo co NSC, s
dng cng mt ca s giao din.
Ch Nhp sa bo co NSC dng xem, nhp,
sa cc bo co ti chnh ca cc n v C cp di bo co
ln, cc bo co ny c gi l bo co u vo.
Ch Tng hp bo co NSC dng tng hp cc
bo co ca cp di nhp phn u vo (cc bo co u
vo) thnh bo co tng hp chung ca cp tng d ton (gi
l cc bo co u ra) gi ln cp trn.
79

Nt lnh Chuyn ch c dng chuyn i t

Nhp sa bo co NSC sang Tng hp bo co NSC v
ngc li.
2.

S dng nt lnh Nhp file bo co v Xut file bo co

Trong ch u vo Nhp bo co ca cp di, bm

nt lnh Nhp file bo co nhp file bo co ti chnh
do n v cp di gi ln.
Phn mm s hin th ca s ngi dng m th mc
cha file bo co ca cp di, chn file v bm Open,
phn mm s t ng nhp bo co ti chnh ca n v
cp di vo phn d liu bo co u vo.
Ngoi vic t ng nhp file bo co ca cp di vo d
liu bo co u vo, phn mm cn t ng lu file bo co
ny vo th mc BCnhan nm trong th mc ci t ca
phn mm ny c th s dng li nu cn.
Trong c 2 ch Nhp sa bo co NSC v Tng
hp bo co NSC, ngi dng u c th dng nt lnh Xut
file bo co chuyn cc bo co ti chnh ang xem
thnh file d liu ca my tnh chuyn cho my tnh ca cp
trn.
Cc file bo co gi cho cp trn s c lu vo th mc con
BCgui cng nm trong th mc ci t ca phn mm.
Trong mi th mc con BCnhan v BCgui cn chia ra
tng th mc ring cho tng nin k ton, v d cc th mc
2003, th mc 2004 v.v.., file bo co gi v nhn ca nm
no s c t trong th mc ca nm .
Tn cc file bo co gi hoc nhn u do phn mm t
ng to ra da vo cc c im ca bo co, tn n v
bo co, k bo co, nm bo co theo kt cu sau : Tn n
v + Loi bo co + k bo co
3.

S dng nt lnh Chn bo co

Trong ch Nhp sa bo co NSC, ngi dng c th

s dng nt lnh Chn bo co t iu kin chn lc,
ch chn xem mt s bo co tho mn cc iu kin nht
nh v tn tnh, ngnh, tn qun huyn, tn n v, loi
n v, khi n v, loi bo co, k bo co, loi bo co tm
thi ca cc n v cha c BC quyt ton v.v...

80

Khi bm nt lnh Chn bo co, ca s t iu kin

nh sau s c hin th:

Chn mt gi tr t hp lit k ca cc loi bo co, k

bo co, loi n v, khi n v, tnh ngnh, qun huyn
s dng trong cc bo co v bm vo hp chn (check
box) nh du chn (). C th khng chn hp chn no
hoc cng c th nh du chn tt c cc hp.
C th t iu kin chn lc bo co theo tn n v
bng cch g mt vi t ca tn n v cn tm vo ny
ri g Enter.
C th chn tt c cc bo co tm thi ca cc n v
cha c BC QT bng cch nh du vo BC V cha Q.ton.
Mi khi thay i iu kin lc bo co, danh sch cc
n v c bo co tho mn cc iu kin t ra c lit k
li trong bng Tn n v. Chn tn n v xem bo
co ca n v .
Sau khi t xong iu kin chn bo co, c th
ng ca s chn bo co li. Khi c th lc xem bo co
c chn hoc xem ton b bo co (b ch chn) bng
cch nh du chn hoc b du chn u Chn mu
.
4.

S dng nt lnh BC V cha QT

C th s dng nt BC V cha QT t ng to ra
cc bo co quyt ton tm thi cho cc n v C cp di cha
c bo co quyt ton. Khi bm nt ny, mn hnh sau s hin

ra :

81

M hp lit k chn k bo co, bm nt Lp BC lp cc

BC quyt ton, BC tng hp QT, BC quyt ton n v SN ca
cc n v cp di cha c bo co quyt ton cho k bo co ny.
Cc bo co tm thi ny s c nh du bng ch (T) trn mn
hnh cng nh trong s tng hp quyt ton.
S liu trong cc bo co tm thi ny ch yu l cc s liu c
th ly t phn k ton hoc t bo co k trc ca cc n v
ny nh s d u k, s KP np cp trn, s KP c cp v.v..
Nu mun xo cc bo co tm thi ny ch cn bm vo nt
Xo BC.
Khi c bo co chnh thc, ngi dng ch cn sa v cp nht cc
s liu c trong bo co chnh thc, ng thi b nh du
Cha quyt ton, sau ghi a, bo co ny s l bo co
chnh thc, khng cn du (T) na.
y l mt cch nhp bo co ca cp di rt nhanh v hiu qu.
Tuy nhin, vic lp danh sch cc n v C cp di phi c lp
chnh xc, nht l v phn loi n v, ng thi phn k ton
nhp tn n v n, n v c lin quan ti cc mc cp KP
v nhn KP np ln cho tng n v.
Ch :
- Nu mun nh du mt bo co no l bo co cha c
quyt ton, ngi dng cn chn bo co , bm sa v nh
du vo Cha quyt ton, sau ghi a. Bo co ny s c
in thm du (T) vo tn bo co.
- Khi ghp d liu t phn mm c sang phn mm mi, cc bo
co c cha c cp nht ch tiu theo mu bo co mi. Khi
ch cn bm nt Sa sau bm nt Ghi a l a c
bo co ny vo mu mi. Ngi dng c th bm phm Ctrl+S
phn mm t ng sa ch tiu cho tt c cc bo co NSC
c.

5.

Xem bo co NSC v bo co tng hp NSC

1. Bm nt T.Hp BC thanh cng c hin th ca s

Nhp sa bo co NSC (nh hnh trn).
2. Di chuyn di cun trong bng Tn n v, hoc dng
PgUp, PgDn hay hp iu khin d liu xem cc bo co
NSC nhp my.
3. M hp lit k Tn bo co nhy nhanh n bo co
u tin thuc loi bo co . Cc bo co cng loi thng c
xp lin nhau.
82

4. Mun xem bo co ca n v no, g tn n v (hoc

ch mt vi t trong tn n v ) ri g Enter nhy
nhanh n bo co ca n v . Nu cha ng l n
v hay bo co cn chn th c th g tip F3 tm bo
co tip theo cng c cm t trong tn n v bo co.
Cng c th dng ch tt hoc F5 nhp tn n v
nhy ngay n bo co u tin ca n v .
5. Bm nt lnh Chuyn ch chuyn t ch xem
cc bo co NSC ca C cp di sang ch xem cc bo co
tng hp ca cp tng d ton v ngc li.
6. Bm nt lnh Chn bo co lc nhng bo co cn xem
nu s lng bo co c qu ln, kh xem bng cch di
chuyn nu trong bc 2 trn.
7. Bm nt Kt thc ng ca s Nhp sa bo co
NSC.
6.

Nhp, sa, xo bo co NSC

Quy trnh nhp mt bo co NSC nh sau :

1. Bm nt T.Hp BC thanh cng c hin th ca s
Nhp sa bo co NSC.
2. Bm nt lnh Nhp mi nhp mi mt bo co NSC
thuc loi bo co NSC chn.
3. Chn loi bo co cn nhp trong hp lit k BC. Ngi dng c
th thay i loi bo co khi ang nhp mi. Mn hnh s
hin th mu bo co mi. Cc s liu ang nhp s b xo
nu thay i loi bo co.
Ch : Nu chn mt bo co NSC nhp xong ch
xem ri mi bm nt Nhp mi th phn mm s to mn
hnh nhp mi cho cng loi bo co v t in k bo co
nh k bo co ca bo co .
4. Chn k bo co ca bo co ny bng hp lit k cc k bo
co c xc nh trc. Phn mm khng cho php nh
my tn k bo co t bn phm.
5. Nhp tn n v bng cch chn tn n v t danh sch
phng ban n v (g phm F5) hoc bng ch tt. My
tnh s t ng in s liu v s d u k, s lu k, s
kinh ph cp trn cp, s kinh ph np cp trn v.v.. ca n
v cn c vo d liu k ton v bo co k trc ca n
v ang c trn my tnh nu ngi dng nhp cc tn
bo co, k bo co, tn n v.
83

Ch : Phn mm s t ng in li cc s liu v s d
u k, s lu k, s kinh ph cp trn cp, s kinh ph np
cp trn v.v.. ca n v bo co nu c s thay i v tn
n v, loi loi bo co, k bo co.
6. in cc tn tnh ngnh, qun huyn, loi n v, khi
n v phc v vic tng hp, phn tch sau ny.
Ch : Cn phi nhp ng loi n v v y l cn c
x l, tng hp cc bo co, vic tng hp s b sai nu
nhp loi n v khng ng.
7. in cc ch tiu NSC vo cc , dng, ct tng ng hoc
nhp cc dng bo co ca tng n v (mi n v mt
dng) tu tng loi bo co ang nhp.
- Khi nhp d liu vo cc trong bng chi tit bo co, phn
mm s t ng tnh ton cc ct tng v cc dng
tng c lin quan (nh ct tng hp quyt ton, cc dng
tng thu, tng chi, dng c mc s d cui k v.v.. tu theo
tng loi bo co).
Ch : Khng in vo cc dng tng thu, tng chi, cc
dng l tng ca cc chi tit tiu mc ( my tnh s nhc
nh).
- Khi ang nhp sa bo co quyt ton, tng hp quyt ton
thu chi NSC, bo co kt qu SNCT, ngi dng c th a con
tr nh my vo mt dng no ca cc ct S Quyt
ton ..., S lu k v g F5 my tnh t ng in s
liu v s d u k, s kinh ph cp trn cp, s kinh ph np
cp trn v.v.. lin quan ti bo co ny cn c vo d liu k
ton v bo co k trc ca n v ny.
- Phn mm cng cho php ngi dng nhp cng thc vo
cc s tnh ton php tnh, hoc cho php nhy p
vo bng chi tit s dng my tnh cm tay tnh ton
mt s con s cn kim tra.
- Trong cc bo co d ton, quyt ton, tng hp d ton,
tng hp quyt ton, bo co d ton SNCT v kt qu SNCT
v.v.. ngi dng c th nhy p chut vo dng u cha
tn ct ca bng ch tiu sao chp t ct quyt ton
sang ct Cp trn duyt.
- C th dng nt lnh Xo hoc g t hp phm
Ctrl+Shift+D xo mt dng d liu ang nhp sa i vi
loi bo co tng hp mi n v ghi d liu trn mt dng
bo co.
8. Dng nt lnh D liu KT t ng in vo bo co
cc d liu t phn k ton nu ang lp cc bo co ca
84

n v ang s dng phn mm ny. Cc Tn n v,

Tn cp trn trc tip, Tnh ngnh, Qun huyn v Loi
n v s c in cc ni dung tng ng c ghi trong
bng thng tin chung.
Ch : nhp cc bo co ca n v s nghip, ch cn
chn tn bo co v bm nt lnh D liu KT phn mm
t ng trch d liu k ton a vo bo co ny. Ngi dng
c th trc tip nhp sa cc s liu trong bo co.
9. Nhy p vo cc Thuyt minh hoc Nhn xt m
rng nhp, nh my nhp phn thuyt minh, gii trnh
hoc nhn xt ngn gn bng li (khng qu 10 dng). Bm
chut vo mt khc trn ng ny.
10. Bm nt Ghi a lu bo co va np. Nu khng
mun np, bm nt Hu np.
11. Dng cc nt lnh Sa, Hu sa, Ghi a sa cc
bo co c. Cch lm tng t nh nhp bo co.
12. Bm nt Kt thc ng ca s T.Hp BC.
7.

Tng hp bo co NSC

1. Bm nt T.Hp BC thanh cng c hin th ca s

Nhp sa bo co NSC.
2. Bm nt lnh Chuyn ch chuyn t ch xem
cc bo co NSC ca C cp di sang ch tng hp bo co
u vo.
3. Chn tn mt loi bo co tng hp nhp mi.
4. Khng c nhp tn n v vo Tn n v, ny khi ngi
dng bm nt T.hp BC. Tuy nhin nu ngi dng
5. in k bo co (bt buc) xc nh nhng bo co
NSC u vo no s c s dng tng hp.
6. Dng nt lnh T.hp BC phn mm t ng chn cc bo
co u vo ph hp vi loi bo co v k bo co ang tng
hp, kt xut v tng hp cc s liu ca cc bo co u vo
a vo cc dng, ct tng ng ca bo co ang tng
hp. Cc Tn n v, Tn cp trn trc tip, Tnh
ngnh, Qun huyn v Loi n v s c in cc ni
dung tng ng c ghi trong bng thng tin chung.
Ch : Khi tng hp cc bo co u vo bng nt lnh
T.hp BC phi trng Tn n v, ny s c phn
mm t ng in tn n v ang s dng phn mm.
Tuy nhin ngi dng c th in tn n v vo ny nu
85

mun my tnh tng hp ring bo co cc qu thnh bo co

nm ca mt n v cp di.
7. Kim tra, sa cha, b sung cc s liu trong bo co ang
tng hp, Cch sa cha, s dng cc chc nng t ng nh
hng dn bc 9 phn nhp sa bo co u vo nu trn.
8. Bm nt lnh Ghi a lu bo co tng hp ny.
9. thc hin vic t ng lp cc bt ton kt chuyn, cn
chn s tng hp quyt ton (S-84) lp xong, sau bm
nt CT kt chuyn phn mm t ng lp cc chng t
kt chuyn.
8.

In bo co

1. Bm nt In in bo co ang xem. Cc bo co Quyt

ton, tng hp quyt ton s in thm Thng bo duyt quyt
ton tng ng.
2. Chn kiu sp xp cc bo co theo Tn n v hoc theo
M n v cho s tng hp bo co quyt ton thu chi
NSC.
3. Xem trc trang in trn mn hnh, iu chnh l trn l di
trnh in trang cui ch c phn ch k.

IX.

Khc phc s c khi dng phn mm

Do rt nhiu nguyn nhn c th xy ra v li phn

cng (my tnh, mng), nhng thiu st ca phn mm, virus
ph hoi, li ca ngi s dng, li phn mm h thng v.v.. c
th bn s gp nhng s c, trc trc khi dng phn mm
ny.
trnh nhng li v s dng, ngi dng cn thc hin
tun t cc chc nng ca phn mm nh hng dn, nht l khi
np sa cn nh bm nt ghi a, khi kt thc chng trnh
cn thc hin chc nng sao lu d liu (backup).
i vi nhng li m phn mm ny lng trc v c
thng bo cch x l bng ting Vit, ngi dng cn thc hin
ng nhng ch dn ny khc phc. (y thng l cc
li khng truy cp c d liu trn mng, khng c c d
liu cng do file d liu b xa, b virus, b hng v.v..).
Sau y l hng dn x l mt s li c th:
1. Khng in c chng t, s k ton, bo co ti chnh v.v.. ra
giy:

86

+ Nu thng bo li khng tm thy file in (*.rpt) cn

copy file ny trong th mc Report ca a CD-ROM cha
chng trnh gc (ng dn TaichinhTLDxxxx\Report)
vo th mc Report ca chng trnh (thng l C:\Program
Files\TaichinhTLD\Report).
+ Nu nhn thy chng t, s sch, bo co trn mn
hnh nhng bm lnh in khng in ra giy c th cn
phi khi ng li my tnh, hoc phi ci t li driver
ca my in, thm ch phi ci t li h iu hnh
Windows.
2. Ting Vit hin th trn mn hnh sai.

Dng thc n Sua font man hinh trong thc n

Thng tin h thng, hoc khai bo li font mn hnh nh hng dn mc III. Ci t phn mm ting Vit u ti
liu ny.
3. Mt d liu ang s dng :

y l loi s c nghim trng, cn phi c phng

v x l khi phc hiu qu khi xy ra s c. Gii php
phng v x l s c nh sau:
+ Phi to ra mt th mc Luuketoan trn a D:\ v
khai bo th mc ny qua thc n Qun l cc file d
liu ti chnh=> Sao lu d liu (backup). Sau khi
khai bo xong, phn mm s thng xuyn sao lu d liu
ang dng vo th mc Luuketoan ny.
+ Phi thc hin nh k (hng thng hoc hng qu)
vic copy th mc cha d liu phn mm ang s dng
l Data sang a CD-ROM hoc USB lu gi an
ton. Khi copy xong, nh i tn th mc Data va copy
thnh th mc Dataxxxxxxxx, trong 8 ch s
xxxxxxxx l s ngy thng nm ca ngy vic sao lu ny,
v d i tn th mc Data thnh Data01092012.
Ch cn xc nh r th mc Data ny nm u trn
my tnh.
bit iu ny, cn chy phn mm v xem v tr
ca th mc Data c hin th phn cui mn hnh
chnh ca chng trnh. Nh hnh minh ha di y, th
mc d liu Data nm a E:\, nm trong th mc
Ketoancongdoan02082012.

87

+ Khi xy ra s c mt d liu, dng thc n Khi

phc d liu trong th mc backup khi phc li d
liu lu gi.
+ Nu cha c th mc backup hoc file lu trong th mc
ny qu c, khng khi phc c d liu mt, cn s
dng tip cc thc n Khi phc file ...
Nu cc file c sn trong danh mc file lu qu c, hoc
khng c bn c th bm nt Chn file khc ri chuyn
n cc file lu trn a CD-ROM, USB hay mt th
mc lu no khc trn my tnh ny hoc my tnh ni
mng khc khi phc li.
4. Chng trnh b hng, khng chy c

i tn th mc TaichinhTLD trong th mc C:\Program

Files thnh TaichinhTLD1, sau copy ton b th mc
TaichinhTLDxxxx t a gc vo C:\Program Files. Sau
cn nhp li d liu th mc TaichinhTLD1 bng thc n
Nhp d liu t my khc (xem phn hng dn s dng thc
n ny).
Nu vic copy th mc TaichinhTLDxxxx vn khng chy
c chng trnh th phi ci t li chng trnh ny t
a gc.
Nu vic ci t li chng trnh t a gc vn khng
c kt qu th cn phi ci t li h iu hnh Windows
ca my tnh ny, sau ci t tip phn mm ny t
a gc.
5. Nhng li ca chng trnh xy ra my ny nhng li khng
xy ra my khc :

Cn ci li h iu hnh Windows t a cng

format li v dng a ci t Window gc m bo loi
b mi virus, sau ci t li phn mm ny.
i vi nhng li cha r nguyn nhn, phn mm ch
thng bo c li chung chung bng ting Vit, ngi dng c
th g Ctrl+END khi thy thng bo ny trn mn hnh
hin th thng bo li ca Windows bng ting Anh, bn hy
ghi li thng bo ny v thng tin cho phng Thng tin t liu
TL bit v gip cch x l.
Ni chung, trong nhiu trng hp, cch khc phc cc li
u tin v n gin nht m ngi dng nn lm l ng cc
chng trnh, ng h iu hnh Windows, tt my tnh ri
khi ng cc chng trnh li t u xem li c
khc phc cha.
88

Nu c thng bo li bng ting Anh ngay trong qu

trnh ci t hoc trong khi ang dng phn mm th
y l nhng li m phn mm ny cha lng trc c, rt
mong cc bn cng ghi li nguyn vn ting Anh cc thng bo
ny v bo cho chng ti bit chng ti c th sa cha,
khc phc.
Chng ti rt mong cc bn gp , nu nhng yu cu,
xut nhm nng cao tnh nng v hiu qu s dng ca
phn mm.
Xin cm n cc bn s dng v ng gp kin cho
phn mm ny.
Xin lin h vi chng ti theo a ch :
Trung tm cng ngh thng tin Tng Lin on
LVN
82 Trn Hng o H Ni.
Tel : (4) 38221668

89