Team G Project Proposal

Lackawanna
County Park
Rehabilitation

Produced for MGMT 404 Dr. Stewart

TEAM G: Lackawanna County

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Table of Contents

Executive Summary

Project Scope 4-5

Project Deliverables

Project Objectives / Milestones

Work Breakdown

Budget / Cost Allocation

Constraints/Requirements

Risk Management Plan

10-12

Communication Plan 13-14

Conclusion

14

TEAM G: Lackawanna County

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Project Name

Playground Redevelopment.

Project
Number

Project Manager

Welshans, Levi

Prioritization

G-0001

White, Jermaine
Williams, Angie
Wilson, Rachel
Woldhuis, Scott
Owner(s)

Scheduled
Completion
Date:

Lackawanna County

Start Date:

February 1, 2015

July 1, 2015

Executive Summary
We here at Team G feel strongly that park improvements in our local community will benefit those of us
that live in Lackawanna county in many ways. Park playtime is a great way for family and friends to interact in
a positive and healthy way. Parks provide the perfect environment for exercise and social interaction, and these
are important components of a childs development. Considerable effort has been put into providing a template
to guide our community in the process of removing dangerous or dated play areas and replacing them with safe
and nurturing environments. We feel that we have created a project that is mindful of costs and time, both of
which are important to a small community like ours. We are confident that the approval, and ultimately the
success, of this project will lead to further community enhancements.

TEAM G: Lackawanna County

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Project Scope
Mission/ Purpose
We want to provide the children and families of Lackawanna County with a place to participate in free
play. To create a destination that caters to childrens creativeness through playground activities. Research has
shown that this type of play helps build self-confidence, develop important social skills, progress coordination,
and establish self-esteem. This playground will bring awareness to the surrounding community of the benefits
of being physically engaged in a strategically designed state of the art playground. We hope this playground
creates a demand for more playgrounds in the surrounding neighborhoods.
Business Need
This would be a great project for us to manage for several reasons. First, this community
redevelopment program is an opportunity that could generate further work within different levels of government
for our county. Secondly, this project will improve our standing in the community, and pave the way for stronger
customer relationships in future projects. Lastly, a feasibility study was done. It contains a review and analysis
of the countys current playgrounds and interviews with the staff that maintain them. There is also a community
input section that incorporates a survey of the areas residents about the playground in question.
Statement of Work

We will be removing any older harmful equipment not in use. We will then begin to redevelop the area
to accommodate a modern, state of the art play area that will benefit every child. We will be using experts in
childrens health, park planning, and local ordinances to ensure the successful completion of the project. We
will only utilize manufactures and builders that are qualified, and that can maintain compliance with the
standards provided by the Consumer Product Safety Commission. We will provide a park that is fun,
educational, beautiful, and safe for our local community. We are committed to staying focused on the project at

TEAM G: Lackawanna County

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hand, getting in front of any issues, and proving a high quality end result. The end result will be a vibrant and
colorful, safe and fun, family oriented destination.
The playground area will consist of a main apparatus with durable slides, rubber swings, swings that are
accessible to children in wheelchairs, a sand play area, outdoor games for children to explore, and areas to
climb. There will be two smaller apparatuses to accommodate children between the ages of two through five.
The main playground will have an outer path that is safe for walking and riding bikes, a well detailed garden
that surrounds the playground, and safe rubber surfacing material that protects the children from harming
themselves. We intend to do this by hiring certified professionals that will handle every aspect of each individual
project. This will include experienced playground builders, playground design consultants, and even a
landscaper designer to lay out the dynamics of the surrounding areas.
Deliverables

Project Team Deliverables

All necessary project documentation including project scope, work break down, associated diagrams,

risk management plan, resource plan, and communication plan.

Community survey report
Contractor recommendations
Park manufacturer recommendations

Product Related Deliverables

New, fully functional park structure

New park surfacing
New park perimeter fence
New park landscaping
New park water conservative irrigation system.

Project Objectives
This project is designed to meet the companys mission statement with the following goals in mind.

TEAM G: Lackawanna County

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We want to provide a park that entices children and their families to spend more time outdoors.
We want to promote both social and physical activity for all visitors of the park.
We want to provide an opportunity for purposeful play so that motor skills and social interactions can be

further enhanced in the local youth.

We further hope that through activities with this playground we will combat obesity and depression in

todays youth.
To create an environment that is safe, beautiful, and to enhance the local area with many elements that
accommodate a wide range of physical and emotional needs.

Schedule Estimated dates of progress

Milestones
Start of Project
RFP for Demolition and Removal
Zoning Approval
Community Meeting for Design and Vendor Selection of Materials
Complete Order of Park Materials
RFP for Construction of Park Materials
Approval of Demolition and Removal Contract
Approval of Permits for Demolition
Begin Demolition of Existing Park
Complete Demolition Process
Approval of Contractor Selection
Completion of Park Materials Manufacturing
Completion of Grounds Analysis and Survey
Approval of Building Permits
Delivery of Park Materials
Begin Park Construction
RFP Landscaping Contractor
Approval of Landscaping Contract
Begin Landscaping
Complete Park Construction
Complete Landscaping
Completion of Inspection and Safety Certification
Completion of Project

Date
February 2, 2015
February 3, 2015
February 9, 2015
February 12, 2015
February 13, 2015
February 13, 2015
February 23, 2015
February 27, 2015
March 2, 2015
March 30, 2015
March 31, 2015
April 17, 2015
April 24, 2015
May 1, 2015
May 4, 2015
May 11, 2015
May 15, 2015
May 29, 2015
June 8, 2015
June 19, 2015
June 22, 2015
June 29, 2015
July 1, 2015

Work Breakdown Structure

Task Name

Duration

Start

Finish

Lackawanna County Playground Redevelopment

108 days

Mon 2/2/15

Wed 7/1/15

108 days

Mon 2/2/15

Wed 7/1/15

6 days

Mon 2/2/15

Mon 2/9/15

Playground site survey grade analysis

3 days

Mon 2/2/15

Wed 2/4/15

Soil analysis

1 day

Thu 2/5/15

Thu 2/5/15

SME Assistant

Zoning application

2 days

Fri 2/6/15

Mon 2/9/15

Administrative Assistant

3 days

Tue 2/10/15

Thu 2/12/15

Community Meeting for Local Survey Questions

1 day

Tue 2/10/15

Tue 2/10/15

Project Manager, Administrative Assistant

Survey Analysis

1 day

Wed 2/11/15

Wed 2/11/15

Administrative Assistant

Lackawanna Playground Redevelopment

Site Planning

Community Involvement and Research

Predecessors

Resource Names

Project Manager
SME ,SME Assistant

TEAM G: Lackawanna County

Community meeting for design selections

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1 day

Thu 2/12/15

Thu 2/12/15

11 days

Fri 2/13/15

Fri 2/27/15

RFP for Playground Equipment

3 days

Fri 2/13/15

Tue 2/17/15

Project Manager

Review Bids for Equipment

1 day

Wed 2/18/15

Wed 2/18/15

11

Financial Business Analyst

Purchase New Playground Equipment

1 day

Thu 2/19/15

Thu 2/19/15

12

Financial Business Analyst

Delivery of Playground Equipment

7 days

Fri 2/20/15

Mon 3/2/15

13

Handle and Receive Playground Equipment

0 days

Fri 2/27/15

Fri 2/27/15

14

Contractor Liaison

31 days

Mon 3/2/15

Mon 4/13/15

RFP for Demolition Contract

2 days

Mon 3/2/15

Tue 3/3/15

15

Project Manager

Review Demolition Bids

1 day

Wed 3/4/15

Wed 3/4/15

17

Financial Business Analyst

Approval of Demolition Contract

1 day

Thu 3/5/15

Thu 3/5/15

18

Financial Business Analyst

Application of Demolition Permit

1 day

Fri 3/6/15

Fri 3/6/15

19

Contractor Liaison

Approval of Demolition Permit

1 day

Mon 3/9/15

Mon 3/9/15

20

Contractor Liaison

Demolition

14 days

Wed 3/11/15

Mon 3/30/15

21

Demolition Contractor[$20,000.00]

Removal of Demolition Materials and Debris

9 days

Tue 3/31/15

Fri 4/10/15

22

Demolition Contractor[$5,000.00]

Complete Demolition

0 days

Mon 4/13/15

Mon 4/13/15

23

Site Inspection

1 day

Mon 4/13/15

Mon 4/13/15

24

SME ,SME Assistant

37 days

Mon 4/13/15

Tue 6/2/15

RFP for Playground Contractor

2 days

Tue 4/14/15

Wed 4/15/15

25

Project Manager

Review Playground Contractor Bids

1 day

Thu 4/16/15

Thu 4/16/15

27

Financial Business Analyst

Approval of Playground Contractor Contract

1 day

Fri 4/17/15

Fri 4/17/15

28

Financial Business Analyst

Application of Building Permit

1 day

Mon 4/20/15

Mon 4/20/15

29

Contractor Liaison

Approval of Building Permit

0 days

Mon 4/20/15

Mon 4/20/15

30

Contractor Liaison

Start Playground Construction

30 days

Tue 4/21/15

Mon 6/1/15

31

Playground Contractor[$35,000.00]

Completion of Playground Construction

0 days

Tue 6/2/15

Tue 6/2/15

32

Site Inspection

1 day

Tue 6/2/15

Tue 6/2/15

33

SME ,SME Assistant

20 days

Wed 6/3/15

Tue 6/30/15

RFP for Landscaping Contract

2 days

Wed 6/3/15

Thu 6/4/15

34

Project Manager

Review landscaping Bids

1 day

Fri 6/5/15

Fri 6/5/15

36

Financial Business Analyst

Approval of landscaping Contract

0 days

Mon 6/8/15

Mon 6/8/15

37

Contractor Liaison

Start Landscaping

15 days

Mon 6/8/15

Fri 6/26/15

38

Landscaping Contractor[$15,000.00]

Complete Landscaping

0 days

Mon 6/29/15

Mon 6/29/15

39

Site inspection

40

SME ,SME Assistant

Playground Materials

Demolition of Existing Site

Construction of New Playground

Playground landscaping

Project Manager, Administrative Assistant

Playground Materials[1 Playground Structure Pieces]

0.5 days

Mon 6/29/15

Mon 6/29/15

Final Site Inspection

2 days

Tue 6/30/15

Wed 7/1/15

Full Site Inspection

1 day

Tue 6/30/15

Tue 6/30/15

41

Project Manager,SME

Safety Compliance and Certification

1 day

Wed 7/1/15

Wed 7/1/15

43

SME

Complete Final Inspections and Certifications

0 days

Wed 7/1/15

Wed 7/1/15

44

104 days

Fri 2/6/15

Wed 7/1/15

Project Meetings

Budget Cost Distribution

The total budget for this project will be $165,000.
Demolition and site preparation - $25,000
Design and materials - $65,000
Construction of park - $35,000
Landscaping and final details - $15,000
Community research - $5,000
Management Resources - $20,000
Total Project Cost Allocation

TEAM G: Lackawanna County

Costs of Playground;
Materials

Posts
Decking
Slides
Swings
Canopies
Educational hands on games
Climbing wall
Additional play time pieces
Fasteners, and Bolting materials

Design

Design fees (Consultation, and Development)

Shipping

Shipping fees for all materials

Costs of Building;
Demolition

Required permits
Contractual Agreement (includes insurance

requirements)
1. Demolition of existing park structure(s)
2. Removal of all associated material
3. Removal of damaged sidewalk
Inspection fess

Construction

Required permits
Land survey
Utility assessments
Soil analysis
Contractual Agreement (includes insurance

requirements)
1. Preparing foundation
2. Rubber mold pouring for park surface
3. Construction of all structures
4. New perimeter fencing
5. Handling and storage of all materials
Inspections fees

Landscaping

Plant and tree consultation

Removal of certain park plants and trees
Addition of community selected family friendly

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TEAM G: Lackawanna County

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plants and trees

Addition of new low maintenance grass areas (sod)
Addition of new water conservative irrigation
system

Costs of Project Overhead;

Project Management

Hourly team personnel fees

Weekly meeting space fees

Project Constraints
Boundaries:

Construction must be done between 8am 5pm.

City, county, and state regulations.
Limitations supplied by the total budget

Constraints:

Limitations due to zoning and code regulations.

Location, size, and condition of proposed land plot.
Maximum budget value of $165,000.

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Weather related issues given the location of the project.

Limitations provided by zoning and permits.

Exclusions:

This project will not provide a grand opening event.

This project will not provide normal park maintenance and duties.
Any tools needed for construction, or landscaping, are not included in the proposed budget.

Technical Requirements
Materials provided from manufacturer must meet all guidelines for playground equipment based upon
the Consumer Product Safety Commission standards. The selected contractor to build the playground must
either be certified by the International Playground Contractor Association, or provide sufficient experience
with previous playground projects. All selected vendors of contracted work must be state licensed and
properly insured. The perimeter fencing will meet all zoning guidelines, and meet all local building codes.
All additions to the park landscaping must be free of any dangerous attributes such as, but not limited to,
thorns, poisons, or possible allergic reactions. Park surfacing will meet all safety requirements, and be
provided in all areas of play. The proposed site for the redevelopment of the playground must meet be
complaint with the state soil safety guidelines. The new park structure will be colorful, durable, and properly
constructed. All hazards or safety concerns will be properly documented and removed.

Risk Analysis and Solution

Section A: Risk Identification
The purpose of this section is to make known those risks that pose the biggest threat to the completion
of this project. The project manager and team have compiled a top ten list of risks that had the highest
percentage of possibility when graded with the Risk Scoring Matrix as seen below. These risks are also
addressed in our Risk Response chart.

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1. Delay or Denial of Permits: This risk poses the biggest threat to all aspects of the project as there are
multiple permits that need finalization. If any permit approvals are delayed this will add time to the
completion date. If any permits are denied this could cause the project to become void.
2. Relocation of Utilities: This could cause issues in both added costs for moving utility connections, and
also could delay the completion of the project.
3. Case Wobbles: This poses a threat to the quality of the product and to the schedule for completion.
4. Demolition Delays: There are multiple possibilities for demolition delays which could add additional
costs and time.
5. Staffing Shortfalls: Given the length of the project this risk has potential to cause delays to the
completion of the project.
6. Contractor Errors: Errors when building the new structure could add delays and potentially additional
costs to fix these errors so that the product passes quality control.
7. Out of Spec Materials: There is the potential for ordered materials to not be compatible causing delays
and added costs for new materials.
8. Change Orders: Preferably any changes should be made before ordering. Any changes made after
could cause delays to the completion of the project.
9. Inspection Issues: This could cause delays to the completion as well as some small additional costs.
10. Weather Related Issues: Given the location and the time frame there is a possibility that weather
could cause delays to the completion of the project.

Section B: Risk Assessment

Each of the provided risks stated in the Risk Identification section were calculated using the Risk
Scoring Matrix seen in Table 1.1 below. The scoring matrix looks at Scope, Time, Cost, and Quality and the
likelihood of these potential risks. Each risk is given a score that demonstrates its level of severity based on
how it would negatively affect the project.

Table 1.1

Defined Conditions for Risk Management Analysis - Team G

Project
Objective
Cost

Very Low - 1
Insignificant Cost
Increase

Relative or Numerical Scales

Low - 2
Moderate - 3
High - 4
< 5% Cost
Increase

5-10% Cost
Increase

10-20% Cost
Increase

Very High - 5
>20% Cost
Increase

TEAM G: Lackawanna County

Time
Scope
Quality

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Insignificant
Schedule
Slippage

Schedule
Slippage <5%

Overall Project
Slippage 5-10%

Overall Project
Slippage 10-20%

Overall Project
Slippage >20%

Scope Change
Barely Noticeable

Minor Scope
Changes Affected

Major Scope
Changes Affected

Scope Reduction

Project Fails

Quality barely
noticeable

Quality on very
demanding
applications

Quality Reduction
Required Approval

Quality Reduction

Project Fails

The Risk Management table as seen in Table 1.2 outlines the given risks after they have been analyzed
using the Risk Scoring Matrix.

Table 1.2: Risk Management Analysis

Risk
Delay or Denial of Final Permits From City
Relocation of Utilities
Case Wobbles
Demolition Delays
Coverage Shortfalls
Contractor Errors
Material Out of Spec
Change Order
Delays in Construction Due to Inspections
Weather Complications

Probability
90%
40%
30%
20%
20%
15%
20%
10%
15%
5%

Cost
2
3
2
5
4
5
1
4
2
2

RISK EVALUATION
Schedule
Scope
5
5
4
1
3
1
5
2
4
2
4
2
2
5
3
4
4
1
4
2

Quality
4
1
4
1
1
2
1
1
1
1

Risk Score
14.4
3.6
3.0
2.6
2.2
2.0
1.8
1.2
1.2
0.5

Section C: Risk Response

Each of the risks outlined in our analysis will be assigned to a specific member of the project. The
purpose of this is to ensure continual monitoring and analysis so that no potential risk is unaccounted for. Each
of these risks is assigned a specific mitigation technique. One of the following approaches will be used:
Avoid Remove the threat by removing the cause.
Mitigate Determine the best solution to reduce the impact or probability of the risk.
Accept Accept the risk and move forward.
Transfer Assign the responsibility of the risk to a different party.
In Table 1.3 you can see the mitigation action that will be taken for each risk and a simple description
given for the contingency plan. This table also assigns each risk to the appropriate team member.

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Table 1.3: Risk Response

Risk Response Matrix - Team G

Risk Event

Response

Contingency Plan

Delay or denial of final

permits from city

Accept

Fix and resubmit plans

Relocation of Utilities

Accept

Find lines and move

Permits due by Jan

1
The plan did not
line up to existing
utilities

Transfer

Assign to subcontractors to
get the work done

Small items that

come up and just
need to get done.

Demolition Delays

Share

Work on set up of play

ground equipment until the
site is ready

Staffing Shortfalls

Share

Contractor Errors
Material out of spec

Accept
Eliminate

Have temporary help

Identify and Fix or Hire a
new contractor
Find correct material

Change Order

Share

Delays in construction due

to inspections
Weather Complications

Accept
Accept

Case Wobbles

Trigger

Permit delay
Sickness or
Emergencies

Person
Responsible
Project Manager
Construction
Manager

Project Manager

Project Manager

Quality Check
Failed inspection

Project Manager
Construction
Manager
Project Manager

Client can choose which

option to eliminate or change

Onsite visits

Project Manager

Fix and allocate resources to

other teams
Reallocate resources

Inspections
Weather

Project Manager
Project Manager

Project Communication
The communication plan matrix shows the stakeholders where, when and with who all scheduled
meetings and communication updates will occur.

WHAT
Community
Meeting
regarding Site
Survey
Community
Meeting for
design plans
Site
Inspection
Review of
Playground
Contractor

February 10

VERBAL COMMUNICATION
WHER
OWNER
ATTENDEES
E
On site
Project Manager Project Team & Open to the community

February 12

On site

Project Manager

Project Team & Open to the community

April 13

On Site

Project Manager

Project Team & Demolition Contractor

April 16

Office

Project Manager

Project Team

WHEN

TEAM G: Lackawanna County

Site
Inspection
Review
Landscape
Bids
Site
Inspection
Full Site
Inspection
Project
Meetings

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June 2

On Site

Project Manager

Project Team & Build Contractor

June 5

Office

Project Manager

Project Team

June 29

On Site

Project Manager

Project Team & Landscaping Contractor

June 30

On Site

Project Manager

Project Team

February 6
June 26

Office

Project Manager

Project Team

WHAT
Meeting Minutes
Action Item Log
Meeting Agenda
Status Reports to
Project Manager
Project Schedule
Updates

WRITTEN COMMUNICATION
DUE WHEN
METHOD OF
SENDER
DELIVERY
1 day after the
EMAIL
Note Taker
meeting
4 days after the
EMAIL
Note Taker
PMO Status
meeting
2 days before a
EMAIL
Meeting
meeting
Facilitator
Weekly
Paper Copy
Team Members
Tuesday
By noon
Every 2 weeks
Update Project
Team Members
Tuesday
Schedule then
By COB
EMAIL
Communication Process

RECEIVER
All participants
All participants
All meeting participants
Project Manager
Implementation
Schedule Owner

Weekly meetings will address any changes that need to be made in the processes involved in
communication for the project. All changes will be approved by the project manager and stakeholders, and any
changes or additions agreed upon will be delivered by email and logged at the project management office.
The community meetings play an important role in creating a park that locally will be considered a
success. Although local community involvement is not required it is however essential in helping to design the
layout and look of park. Advance notice and proper promotion of the meetings will help to ensure that
everyone in the community is aware of the meeting and their role in helping to make the park something that
they can be proud of.
The purpose of our weekly meetings will be to address the projects progress, risk audits, and to perform
complete analysis of all issues project related. The project manager will be responsible for logging all issues

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and their related solutions. The project manger will also be responsible for all communication between the
contractors, and will be required to provide the final site inspections of each process to the stakeholders. Any
risks that cannot be resolved will require a called meeting between the project manager and the stakeholders to
determine the actions needed to remove or minimize the risk. Our project team will always be available for any
concerns through as many possible outlets of communication to ensure that continual project information can be
provided as needed.
Conclusion
The community of Lackawanna County deserves a safe, fun, and educational environment for everyone
to enjoy. This project will create something that everyone in Lackawanna will be proud to say that they had a
part in. This park project has the potential to lift the community and to create an opening for future projects like
it to become a reality. By beautifying the local landscape we can all benefit from the positive changes a project
like the Lackawanna Park Rehabilitation will provide.