SITUATIONAL ANALYSIS CHECK LIST

DEMOGRAPHIC PROFILE
Name of the Nursing Institution:
Location:
Area served: Province
Approximate population size:
Approved clinical facilities
Programmes offered
Current student numbers per course

1.
2.
3.
1.
2.
3.
1.
2.
3.

CRITERIA

YES

1. INFRASTRUCTURAL ORGANISATION
1.1. There is published mission statement and institutional
purpose
1.2.
All stakeholders participated in development of mission
statement and institutional purpose
Senior management
Academic staff
Non-academic staff
Students
Community
1.3.
Mission statement is clearly stated and displayed
1.4.
The institution has a clear and effective system of decision
making in which delegated authority is based at the lowest
appropriate level and is supported by a comprehensive system
of relevant and updated information
Updated standard operating manual is available
The following groups participate in institutional decision
making process
Academic staff
Students
Community
Senior managers

Management meeting are

Minuted
Distributed to those affected
Scheduled
Management systems have recently evaluated/ updated
The institution ensures adequate dissemination of information
to staff through
Meetings
Minutes
1

NO

CRITERIA
Newsletters
Participation
Staff seminars
1.5. The organization has adequate mechanisms for external
communication
Newsletters
Corporate advertising
Mail shots
Leaflets
Open days
Parent evenings
Awards day
Exhibitions
1.6. Terms of reference are determined by for committees
established to develop and monitor educational activities
1.7. The association between the components of the NEI is based on
legal agreements or a constitution
1.8. The use of clinical facilities is based on written agreement
between the service authorities and the NEI
1.9. The university with which the college is associated works
actively to ensure quality nursing education
The university is represented on college council, college
senate, and examination committees
There is evidence of staff development
There is evidence of the attendance of meetings
1.10.
The college council and the senate meet its responsibilities
towards nursing education in the college
Terms of reference are clear and appropriate
Meeting held as stipulated and minuted
Bodies represent appropriate stakeholders groups
Reports from college council and senate are dealt with
at meetings
1.11. The main campus, sub-campuses and clinical facilities
function as an integrated whole in the education process
There are regular minuted meetings with the sub-campus
and clinical facilities
The sub-campus and clinical facilities are involved in
senate committees, e.g. curriculum, examination
committees
Sub-campus and clinical facilities are involved i staff
development activities
Staff from the sub-campus and clinical facilities
participate in student evaluation
REMARKS:
2. HUMAN RESOURCES
2.1. the institution has effective and efficient system for
recruiting, managing and developing of human resources
Staff review system and development of needs and
2

YES

NO

CRITERIA
YES
expansion is available
2.2. Job descriptions are related to mission statement and
philosophy
Job descriptions are defined and available
2.3.The staff component reflects adequate quality and diversity
The head of the school is a registered nurse with at least
a basic degree, educational and management
qualifications
Staff are adequately trained to teach theory and practica
An accounting officer takes responsibility for the financial
and administrative functions
Support staff include:
Administrative
Clerical
Technical
Librarian
Drivers
2.4.
Staff development is done systematically and supported
financially
An induction programme for newly appointed teaching
staff provides for orientation to:
All aspects of the nursing education institution
The curriculum
Own responsibilities
There is evidence of efforts to raise funds
There is evidence of financial provision for staff development
Proportion of staff busy with studies
Proportion of staff attending national conferences
The number of workshops organised by the institution last
year
Staff development needs are related to departmental
objectives
REMARKS:
3. SPACE, EQUIPMENT AND MATERIAL RESOUCES
3.1. Adequate space equipment and material resources are
available and properly managed
A space inventory is available
Utilization of statistics are in line with agreed
targets as calculated in prescribed manner
A clinical practical laboratory with functional basic
equipment is available
Utilization of laboratory promotes learning
Every classroom has :

A black/ white board

An overhead projector
There are variety of classrooms available for different
teaching methodologies
3

NO

CRITERIA
The following educational equipment is accessible
Video camera
Video
Slide/ tapes
Television
On-line computer and Software
variety of administrative equipment is available
PC computer
photocopier
facsimile machine
There is an office for each academic staff with
Direct telephone lines
Filling cabinets
Book case
Desk and 2 chairs
Planning board
The general maintenance of building is good
A safe is available
Equipment inventory and utilisation reviews are done at regular
intervals
Alternative sponsor for equipment is explored
3.2.
Library
There is adequate referencing and cataloguing system
available
A specialist journal for each specialist programme is
available
A generalist journal for each generalist programme is
available
There is adequate budget for books
There is evidence of utilisation reviews of the library
The library is accessible to students in terms of time
and location
Where there are no library facilities available, evidence
of an agreement to use other libraries is available
REMARKS:
4. CLINICAL RESOURCES
4.1. Health care in clinical facilities where students are placed
meet approved quality assurance standards
Proof of accreditation by recognised body is available
Proof of quality assurance done by a team with an
external report at the required level is submitted
SANC quality assurance report based on quality on quality
assurance accreditation sampled clinical facilities, reflects
adequate level of care
Every specialist unit has at least one appropriately trained
specialist nurse
4.2.Adequate quantity of learning experiences in clinical practica
4

YES

NO

CRITERIA
settings are available
Bed occupancy of utilise hospital beds is at least 70%
Students form 40% or less of the work force
4.3.Clinical accompaniment is adequate to ensure maximum
theory/ practice integration and learning
Every student working in an clinical setting receives an
average of 30 minutes individual clinical accompaniment
per 2 weeks
Clinical accompaniment by academic staff members is
clearly recorded
Adequate supervision of students by registered nurses
Evidence of educational involvement of unit staff is
available
REMARKS:
5. IMPLEMENTATION OF THE CURRICULUM
5.1. Selection criteria comply with the minimum standards set
by the Council
Students comply with the minimum education standards set by
the Council ( standard 10 or equivalent)
5.2.A variety of classroom teaching and evaluation strategies
are appropriate and efficient
Student description of teaching reflects a variety of
strategies and efficient use thereof
Course outline reflect:

Clear objectives

Self study components

Evaluation criteria
Course outlines are in line with the level, course and
programme objectives
Marks allocated to student projects and class tests are
reliable and valid and clear feedback is given to students
Prescribed materials are applicable and current
5.3. Clinical teaching and evaluation is done systematically
and effectively
Clinical placements reflect learning needs and knowledge/
skill level of students
Minimum skill level is assured before students are allowed
to practice on patients
Clear objectives are available for each clinical placement
Cycle of demonstration - simulated practice, real practice
and then mastery are demonstrated
A variety of appropriate clinical evaluations are used
throughout the course
Clinical evaluation instruments are reliable and valid and
appropriate feedback is given to the students
5.4. The examination system ensures reliable and valid
examination results
5

YES

NO

CRITERIA
The confidentiality of examination papers are ensured in
the process of

Setting papers

Typing papers

Moderating papers

Reproducing papers
Evidence of moderation of papers and scripts are
available
A sample of papers and answer guides show content
validity, e.g. level, clarity of questions and correct
information

Level

Scope of questions

Clarity of questions

Correct information

Realistic mark allocation

Relevancy of questions
REMARKS:
6. OUTCOMES
6.1. The institution monitors and evaluates student outcomes
Student records reflect individual progress with regard to

Clinical evaluation

Classroom evaluations

Attendance

Punctuality

Clinical placement

Clinical accompaniment
Evidence of remedial mechanisms are in place
Course statistics reflect

Performance of students

Completions of students

Failures

Drop-outs

Punctuality of students
The institution has periodic evaluation of graduate
performance after graduation
The institution monitors cost of student outcomes
6.2. The institution monitors, records and evaluate staff
outcomes
Staff satisfaction is systematically assessed
Staff turnover, absenteeism and punctuality are
monitored, analysed and reported systematically
The institution monitors cost of staff outcomes
The institution provides academic leadership locally,
regionally, nationally and internationally
6.3. The institution has a systematic approach to curriculum
6

YES

NO

CRITERIA
review
The curriculum planning and evaluation involved all
stakeholders
Students
Employers
Community
Staff
Written reports on curriculum evaluation are available for
all programmes
Positive links have been established with other institutions
Local and regional schools
Colleges
Technikons
Universities
health services
Non-governmental Organisations
Community based organisations
REMARKS:
RECOMMENDATIONS:

YES

NO