Troop 377 Handbook

Policies and Procedures for Troop Operations

TROOP 377
Good Shepherd Lutheran Church
9718 Dixie Highway,
Louisville, KY 40272

12001 Sycamore Station Place,

Louisville, Kentucky 40299
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TABLE OF CONTENTS
INTRODUCTION

SECTION ONE: PURPOSE

Purpose
Responsibility
Youth Protection

4
4
4

SECTION TWO: TROOP ORGANIZATION

Troop
Patrol
Patrol Leaders Council
Adult Scouters
Troop Committee

5
5
6
6
6

SECTION THREE: TROOP UNIFORMS

Uniforms
Uniform Wear
Grooming and Attire

7
8
8

SECTION FOUR: TROOP MEETINGS

General Troop Meetings

Patrol Leaders Council Meetings

9
9

SECTION FIVE: BOARDS OF REVIEW AND COURTS OF HONOR

10

Boards of Review
Courts of Honor
Scout Sign and Use
Scout Salute and Use

10
10
10
10

SECTION SIX: TROOP ACTIVITIES

11

General Campout Guidelines

Camp Safety Procedures
Unauthorized Items
Individuals Authorized to Attend Troop Events
Hikes
Medical Treatment on Outings
Summer Resident Camp
Transportation
Service Projects

11
11
11
12
12
12
13
13
14

SECTION SEVEN: TROOP FINANCES

14

General Policies
General Funds
Dues

14
14
15

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SECTION EIGHT: TROOP PLANNING

15

General Planning Policies

Annual Planning Meeting
Calendar of Events

15
15
16

SECTION NINE: RANK ADVANCEMENT

16

General Advancement Information

Rank Advancement General Requirements
Scout Handbook
Scoutmaster Conferences
Boards of Review
Eagle Rank
Merit Badges
Merit Badge Counselors
Advancement Record Keeping
Religious Emphasis
Religious Recognitions

16
17
17
17
17
18
18
18
19
19
19

SECTION TEN: DISCIPLINE

19

General Discipline Policies

Discipline Procedures

19
19

SECTION ELEVEN: PARENT PARTICIPATION

20

Communication
Involvement
Fundraising
Committees
Volunteer Positions
Youth Protection and Parent Involvement

20
21
21
21
21
22

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Welcome to Troop 377. The following guide provides an overview of how the Scouting program
operates within our troop. This handbook is intended to serve as a guide for Scouts and their parents,
both new scouts and veteran members. Policies evolve over time, so periodic review of this material is
advised. The philosophies expressed herein should allow members to gain a clear understanding of what
they can expect from us, and what we, in turn, will expect from them.
The last page of the guidebook contains an acknowledgement form that must be signed by
parents/guardians and Scouts. The form confirms that the policies outlined in the guidebook have
been read and are understood. It can also be used to provide suggestions to the troop committee for
enhancing guidebook information.
SECTION ONE: PURPOSE
1. Purpose
A. The Troop 377 Policies and Procedures Handbook describe how Troop 377 operates while
adhering to the Boy Scouts of America Guide to Safe Scouting
(http://www.scouting.org/filestore/pdf/34416.pdf) -- the policies, rules, and guidelines of
the Boy Scouts of America (BSA). In the event that any guideline set forth in this
document contradicts a guideline set forth in any official BSA publication, the BSA
publication will always take precedence. Any contradiction should be reported to both
the Scoutmaster and the Troop Committee Chairperson.
B. These po licies and procedures apply to all members of Troop 377, and to all authorized
guests of members of Troop 377, when engaged in any sanctioned troop activity.
2. Policies and procedures in this handbook may be updated individually and distributed separately,
subject to Committee approval, without effect on the rest of the Handbook.
3. Responsibility
A. The Troop Committee is responsible for the content of Troop 377 Policies and Procedures
Handbook and for all modifications to the same. The Troop Committee should make
recommendations for changes or enhancements to this document in writing to the Troop
Committee Chairman for consideration.
4. Youth Protection:
The safety and security of children is a concern for every parent.
A. The Boy Scouts of America is a recognized leader in taking proactive and effective steps to make
the Scouting program as safe as is humanly possible.
B. All adult volunteers, especially for individuals who work directly with youth members, are
subject to routine criminal background.
C. Youth Protection Training (YPT) is required for all adult volunteers and is available on-line or in a
classroom environment. Adult volunteers must renew Youth Protection Training every two

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years.
D. Troop 377 strictly follows BSA policies such as two-deep leadership and rules about sleeping
arrangements, respecting personal privacy, and reporting any questionable behaviors.
SECTION TWO: TROOP ORGANIZATION
1. Troop
A. The Troop will be composed of one Senior Patrol Leader (SPL), one or two Assistant Senior
Patrol Leaders (ASPLs), and one or more patrols, each with a Patrol Leader.
B. The Senior Patrol Leader is elected to his position by members of the troop present at the
meeting during which the election is held, after at least a one-week notice of the forthcoming
election. Included in this election notice will be a list of those scouts who have met the criteria
for SPL. Candidates for the position of SPL and ASPL must be at least First Class Rank and are
subject to the approval of the Scoutmaster. No Scout can hold the position of SPL for two
consecutive terms without approval of the Scoutmaster. Scoutmaster grants this approval when
there are no other qualified Scouts wanting to stand for the SPL election. A new SPL takes his
post at the first meeting of the month following his election.
C. SPL is expected to attend a majority of troop meetings and activities.
D. The SPL appoints one, or two, Assistant Senior Patrol Leaders. Like the SPL, ASPLs are subject
to Scoutmaster Approval.
E. The SPL appoints the following troop positions of responsibility after approval by the
Scoutmaster: Troop Librarian, Troop Scribe, Troop Historian, Troop Bugler, and Troop
Quartermaster.
F. Other troop positions as may be created by the SPL in consultation with the Scoutmaster. All
of these selections should be reviewed with affected Patrol Leaders prior to conclusion.
G. The Scoutmaster will appoint Troop Guides, Troop Instructors, Den Chiefs and Order of the Arrow
(OA) Representative.
2. Patrol
A. As described in the Boy Scout Handbook, each patrol shall consist of no more than ten scouts
who enjoy scouting together, but should contain no fewer than five Scouts to efficiently use
troop camping equipment.
B. All Scouts will be members of a patrol, except the SPL and his one or two ASPLs who are
temporarily out of their patrols while serving as SPL or ASPL.
C. Each patrol will have one Patrol Leader, one Assistant Patrol Leader, and shall have other
positions of responsibility as follows: the Patrol Leader in consultation with the Scoutmaster
may create Patrol Scribe, Patrol Quartermaster, Patrol Grub master, and other patrol positions.
D. Members of their patrol present at the meeting during which the election is held elect patrol
Leaders to their positions yearly, coinciding with election of the SPL. Candidates for the position
of Patrol Leader must be at least First Class rank (except in the case of first-year patrols),
and are subject to the approval of the Scoutmaster. No Scout can hold the position of Patrol
Leader for two consecutive terms. When there are no other qualified Scouts wanting to

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stand for the Patrol Leader election, the Scoutmaster can grant permission for the patrol to
serve a second consecutive term. The new Patrol Leader will assume his role on January 1.
E. The Patrol Leader appoints an Assistant Patrol Leader, subject to Scoutmaster Approval, and
can fill other positions of responsibility in his patrol from members of his patrol in any manner
he chooses, with approval of the Scoutmaster. However, Patrol Leaders should take care to
allow all Scouts an opportunity to contribute in as many different capacities as possible, over
time, in an effort to enhance their experience and leadership growth.
3. Patrol Leaders Council (PLC)
A. The Patrol Leaders Council is the planning and decision-making team within the troop made
up of junior leaders.
B. The PLC, with guidance from the Scoutmaster and his adult assistants, prepares suggestions
to present to the Troop to complete their annual program-planning meeting.
C. Within the framework of the annual plan, the PLC plans the monthly campout and other
outdoor activities as scheduled during the year as well as the weekly meetings leading up to
those campouts and outdoor activities.
D. In addition to planning, the most important thing members of the PLC do is provide junior
leadership to the rest of the troop.
E. The PLC addresses the needs and concerns of each Scout, each patrol, and the troop as a
whole in its decision-making and planning process.
F. As the top junior leader in the troop, the Senior Patrol Leader, with the advice of the
Scoutmaster, leads the PLC and chairs its meetings
G. PLC consists of the SPL, A SPL, Patrol Leaders and Troop Guides.

H. The Patrol Leader represents each patrol on the PLC.

I. The ASPLs vote represents the Troop Quartermaster, Troop Scribe, Troop Historian, and
J.

Troop Librarian.
Although he has no vote, the Troop Scribe should attend PLC meetings to keep a log of each
meeting. Other Scouts in positions of responsibility may be invited to PLC meetings on an asneeded basis.

4. Adult Scouters
A. Scouters are the Scoutmaster, Assistant Scoutmasters, Chartered Organization
Representative, Troop Committee Members, and any registered adult.
B. Scoutmaster is the adult leader responsible for the image and program of the Troop.
C. The Troop Committee, with approval from the head of the chartered organization, appoints
Scoutmaster and his assistant Scoutmasters.
D. Scoutmaster and his Assistant Scoutmasters work directly with Scouts in implementing the
troop program.

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5. Troop Committee
A. Committee shall function in accordance with the National Committee Guidelines.
B. The Troop Committee guides and supports the operation of the Troop. The Troop Committee
consists of the Chairperson, a Treasurer, and a few other specific positions.
C. Troop Committee meets on the third Monday of each month at a location and time determined
by the committee chairperson.
D. All troop parents are welcome, and encouraged, to join and participate on the Troop
Committee.
E. The Troop Committee does the following:
1. Ensures that quality adult leadership is recruited and trained. In case the Scoutmaster is
absent, a qualified Assistant Scoutmaster is assigned. If the Scoutmaster is unable to
serve, a replacement is recruited.
2. Provides adequate meeting facilities.
3. Advises the Scoutmaster on policies related to scouting and the Charter Organization.
4. Supports leaders in carrying out the program.
5. Is responsible for finances, adequate funds, and disbursements in line with the
approved budget plan.
6. Obtains, maintains, and properly cares for troop property.
7. Ensures the troop has an outdoor program (minimum of ten days and nights per year)
8. Serves on Boards of Review and Courts of Honor.
9. Supports the Scoutmaster in working with individual boys and problems that may affect
the overall troop program.
10. Provides for the special needs and assistance some boys may require.
11. Helps with the Friends of Scouting Campaign.
12. Assists the Scoutmaster with handling boy behavioral problems.
SECTION THREE: TROOP UNIFORMS
1. Uniforms
Troop 377 recognizes two categories of Boy Scout Uniform:
A. The traditional Boy Scout Field Uniform (referred to as Class A)
1. Shirt - Official BSA long- or short-sleeve tan shirt, clean and reasonably pressed, no
tears, all proper patches and pins neatly attached in the proper places
2. Pants or shorts - Clean, solid color with no tears
3. Belt
4. Socks preferably Official BSA socks
5. Shoes - leather or canvas. Neat and clean
6. Official BSA merit badge sash, all proper merit badges neatly attached in the proper
places. Sash required at dress occasions such as Courts of Honor for all Scouts that
have earned merit badges.

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7. For maximum flexibility at minimum cost, we recommend that scouts initially purchase a
short sleeve shirt and long pants. For winter months, it is permissible to wear a long sleeve
undershirt or sweatshirt under an official short sleeve uniform shirt. This way, one official
uniform shirt can be worn comfortably all year. If preferred, scouts may wear shorts as
opposed to pants when weather is appropriate.
B. Activity Uniform (referred to as Class B)
1. Shirt - Troop 377 t-shirt or any t-shirt from summer camp, Camp-o-ree or other official
BSA T-shirt. Clean, no tears.
2. Pants or shorts - clean, solid color with no tears.
3. Belt
4. Socks
5. Shoes - leather or canvas. Neat and clean.
2. Uniform Wear
A. For normal meetings, Scouts should wear Field Uniform (Class A) without Merit Badge or OA
Sashes. During the summer, Troop 377 does allow Activity Uniform (Class B) during troop
meetings. Scout must still wear the Field uniform for Board of Reviews.
B. For activities outside normal meetings, Scouts should wear Field uniforms unless wear
of Activity uniform has been approved by the Scoutmaster.
C. Any Scout unable to comply with uniform and/or scout expenses due to financial
hardship should contact Committee Chairman. Committee Chair will submit information
anonymously to Committee for consideration.
3. Grooming and Attire
A. In all matters of grooming and attire, the decision of the Scoutmaster (who assumes
responsibility for the boys when under his care) will be final. The following guidelines apply:
1. Shirttails are to be tucked in at all times.
2. Shirtsleeves are not to be rolled up so as to imitate muscle shirts.
3. Earrings are not to be worn by scouts to any troop function.
4. Necklaces (other than Scouting-related awards such as Wood Badge beads) are to be worn
inside the shirt and not be visible.
5. Bracelets, wristbands, rings, and/or sunglasses will be considered on a case-by-case basis.
Jewelry is not generally a good idea in the outdoors.
6. Undershirts are not to be visible when worn with Activity Uniform.
7. The sleeves of any undershirt worn with a short sleeve Field Uniform shirt must not extend
below the sleeve of the shirt unless it is a long sleeve undershirt that extends all the way to
the scouts wrists.
8. Undershirts must not bear any printing that is visible when worn under a Field Uniform shirt.
9. Camouflage attire of any kind (such as hunting clothes or military fatigues) is prohibited by
BSA Health & Safety guidelines. If a scout gets lost in the woods, we dont want him to be
invisible!
10. Scouts must wear closed-toe shoes (no sandals or flip flops) for reasons of safety.

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11. Facial hair must be clean-shaven or neatly trimmed.

SECTION FOUR: TROOP MEETINGS
1. General Troop Meetings
A. Troop meetings will began promptly at 7:30 p.m. every Thursday night at the meeting
place designated by the troop committee.
B. Troop meeting plans are the responsibility of the SPL and the PLC, with guidance of the
Scoutmaster.
C. The agenda for a regular troop meeting will typically include the following:
1. Pre-opening (before the meeting) and set-up
2. Opening ceremony
3. Skills instruction (tailored for new and experienced Scouts.)
4. Patrol meetings (patrol corners for patrol business.)
5. Inter-patrol activity
6. Closing ceremony
7. Post-closing (after the meeting) and meeting clean-up
2. PLC Meetings
One of the most significant (and least widely known) benefits of scouting is the leadership
experience that young men are able to get.
A. The PLC plans and runs the troop's program and activities and gives long-range direction with an
annual planning conference that lays out the troop's calendar for the coming year.
B. The PLC is composed of the troop's youth leaders (SPL, ASPL, Patrol Leaders and Troop Guides)
C. The PLC meets each month to fine-tune upcoming troop meetings and outings. They might also
get together briefly after each troop meeting to review the plans for the next troop meeting and
make any adjustments to ensure its success.
D. Meetings of the PLC are conducted by the SPL this meeting normally takes place on the
second Thursday of each month at 7:00 pm.
E. Patrol Leaders and Troop Guides present the ideas and concerns of their patrols and then take
the council's decisions to the rest of the troop members.
F. The Scoutmaster attends PLC meetings as a coach and an informational resource.
G. The Scoutmaster and Troop Committee retain veto power over decisions of the PLC when the
plans of the PLC would violate BSA policy or could lead to a situation that might jeopardize the
safety and well-being of members of Troop 377.
SECTION FIVE: BOARDS OF REVIEW AND COURTS OF HONOR
This section describes Boards of Review and Courts of Honor. It also defines associated protocol with
respect to uniforms, hats, and saluting in accordance with policies and guidelines stated in the Boy
Scout Handbook and as practiced by Troop 377.

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1. Boards of Review
A Board of Review is a formal review of a Scout who is a candidate for rank advancement
conducted by a board of at least three adults drawn from the Troop Committee.
A. Scout is responsible for being prepared and attending his Board of Review as
scheduled.
B. SPL or designee presents Board of Review candidate to the panel.
C. Candidate repeats Scout Oath and Scout Law before the Board of review begins.
D. Board of Review panel asks questions of the candidate. There is no time limit on a Board of
Review.
2. Courts of Honor
A Court of Honor is a major troop ceremony conducted for the purpose of formally
recognizing Scouts for rank advancement, merit badges and other awards earned since
the last Court of Honor.
A. Parents, grandparents and other family members are encouraged to attend the Court
of Honor ceremony.
B. Scouts are required to wear their best Troop Class A uniform to a Court of Honor and it
should be clean and complete. This is a formal occasion!
3. Scout Sign and Use
A. The Scout sign shows you are a Scout. Give it each time you recite the Scout Oath and Law.
B. When a Scout or Scouter raises the Scout sign, all Scouts should make the sign and come to
silent attention.
C. Give the Scout Sign by holding the right hand up, palm out with the thumb holding the little
finger. The hand is held at shoulder level, with elbow at a 90 angle.
4. Scout Salute and Use
A. The Scout salute shows respect. Use it to salute the flag of the United States of America. You
may also salute a Scout leader or another Scout.
B. Give the Scout salute by forming the Scout sign with your right hand and then bringing that hand
upward until your forefinger touches the brim of your hat or the arch of your right eyebrow. The
palm of your hand should not show.
SECTION SIX: TROOP ACTIVITIES
Each campout and organized event is unique to the scouting experience. The following are guidelines the
troop observes. Each campout or event is preceded with a permission form, cost, and detailed procedures
that may not be covered here.

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1. General Campout Guidelines:

A. Campouts are popular outings. Depending on menus and event fees, the cost of most campouts will
be in the range of $15-$25 per person. The troop supplies major equipment such as tents, cooking
gear, lanterns, coolers, and so forth.
B. Scouts need to bring their own sleeping bag, ground cloth, flashlight, poncho, pocketknife and Toten
Chit, Fireman Chip, toothbrush, insect repellant, and other personal items. A backpack is not
required for most campouts.
C. Permission Slips that provide dates and times, and describe the outings location and planned
program will typically be distributed 3 weeks in advance.
D. The Permission Forms must be signed by each Scouts parent or guardian and returned along with
the fee by the due date listed.
E. Campout fees are to be paid in cash, not checks. Exact change is very much appreciated.
F. Fees are not refundable for no-shows or cancellations after food has been purchased or other
nonrefundable deposits have been paid.
2. Camp Safety Procedures
The following safety procedures and guidelines apply on troop campouts:
A. Campsites must be kept clean, neat, and safe.
B. All garbage must be secured nightly, and during the day if left unattended.
C. Waste water must be disposed of properly.
D. Food must be properly stored in containers and coolers.
E. Cooking equipment and eating utensils must be cleaned and stowed after each use.
F. Troop, patrol, and personal items must be stored neatly when not in use.
G. Unauthorized items on a campout will be confiscated and returned to the Scouts parents after
return from the campout.
H. Physical obstacles in a campsite must be removed or marked.
I. Always wear shoes (except when sleeping!). Footwear must have a closed toe.
3. Unauthorized Items
Items not authorized on troop campouts are:
A. Electronics of any sort (radios, Game Boys, Walkmans, etc.) Two-way radios can be used with
primary leader a pproval.
B. Flammable liquids
C. Chewing gum and candy
D. Obscene material as defined by the primary leader
E. Any knife with a blade over 3 long, or knife that does not fold or have a lock blade.
F. T-shirts with off-color remarks
G. Foul/abusive language
H. Bad tempers and attitudes

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4. Individuals authorized to attend Troop events. (including overnight events)

A. Scouts registered with and in good standing with Troop 377. (no discipline issues)
B. Adult Leaders registered with Troop 377.
C. Parents and Legal Guardians of Scouts registered with Troop 377.
D. With the approval of the primary leader (listed on the Tour Plan) and Troop Committee, the
following individuals may also attend Troop events:
1. WEBELOS with proper adult supervision.
2. Parents and legal guardians of WEBELOS.
3. Youth interested in joining Troop 377.
4. Parents and legal guardians of Youth interested in joining Troop 377.
5. Other individuals approved by the primary leader and Troop Committee.
5. Hikes
Hikes may be one-day events or be combined with one or more nights of overnight camping.
A. They will typically be from 10 to 30 miles in length.
B. Sneakers will usually be OK. Boots are fine, provided they have been broken in.
C. Scouts will need a good quality canteen or water bottle providing a capacity of at least 2 quarts.
D. Carbonated beverages are not recommended.
E. The cost for hikes will typically range from $0 to $5. As with campouts, a Permission Form must be
signed and returned prior to departure.
6. Medical Treatment
A. Annually all scouts are to complete and submit a BSA Annual Medical Form. This form is required for
all scouts attending Summer Camp, including medical exam.
B. Prior to departure on any outing, each scout must present a Permission Slip signed by his
parent/guardian authorizing his participation and granting the scoutmasters authority to secure
necessary medical treatment in an emergency situation.
C. Most ailments that occur are of the minor cut, sting, head ache variety and can easily and effectively
be dealt with in camp using common first aid supplies and/or over the counter medications.
D. The troop first aid kit includes medications for headache, allergy, stomachache, etc., but these will
only be administered with prior parent approval. There is a place on the Permission Form for
parents to indicate their preference in regard to such medicines.
E. In the event of a severe injury where professional medical help is required, every attempt will be
made to contact the parent or other person(s) listed on the Permission Form as an emergency
contact.
7. Summer Resident Camp
For most scouts, summer camp is the highlight of the annual program. The Lincoln Heritage Council runs
a weeklong summer resident camping program at Camp Crooked Creek. Camp Crooked Creek, located
just a few miles from Louisville near Bernhiem Forest, hosts roughly 600 scouts during each week of a
multi-week summer camping season.

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A. Summer camp offers the opportunity to have fun while working toward Scout objectives. Numerous
activities (such as swimming, archery, leatherwork, and other merit badges) are offered.
B. A medical examination and health form is required for summer camp.
C. Summer camp costs range from $150 to $800, depending upon where the Troop goes and any
additional fees that may be assessed for certain camp activities. Discounts for early payment are
sometimes available.
D. The Lincoln Heritage Council offers camperships to attend Camp Crooked Creek for families that
otherwise cannot afford to send their sons to camp. Contact the Scoutmaster for more information
about camperships. Confidentiality will be maintained.
E. Troop 377 traditionally attends week 6 of summer camp. Exact summer camp dates will be shared
with parents during the required Parent Orientation night typically held in February. At this meeting,
the scout and his parents request summer camp merit badge classes.
F. Scouts that participate in the Camp Card sale can use proceeds from the sale toward summer camp
fee. Proceeds vary dependent on Council policies.
8. Transportation
It is essential that adequate, safe, and responsible transportation be used for all Scouting activities.
Because most accidents occur within a short distance from home, safety precautions are necessary,
even on short trips. Troop 377 will try to provide transportation for Scouts to attend campouts and
organized events.
A. General guidelines are as follows:
1. Seat belts are required for all occupants.
2. All drivers must have a valid drivers license that has not been suspended or revoked for any
reason.
3. The driver must be currently licensed and at least 18 years of age.
4. Trucks may not be used for transporting passengers except in the cab.
5. All vehicles must be covered by automobile liability insurance with limits that meet or exceed
requirements of the state in which the vehicle is licensed. BSA recommended coverage limits, at
the time of this printing, are at least $50,000/$100,000/$50,000. Any vehicle designed to carry
10 or more passengers is required to have limits of $100,000/$500,000/$100,000.
6. Obey all laws, including the speed limit.
7. Drivers will refrain from using cell phones (including hands-free units) and text-messaging devices
while driving.
8. All scouts and Scouters must wear Field uniforms when traveling to and from scouting events.
9. Service Projects
Basic to Scouting, especially regarding citizenship, service projects are a key element of Troop 377s
program. Service Projects are a regular and critical part of the program.
A. There is an expectation that all scouts participate in service projects that assist our charter
organization and community.
B. Service project participation is required for Second Class, Star, and Life ranks.

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1. Second Class requires a minimum of one hour on an approved service project

2. Star and Life ranks require at least six hours of service on a Scoutmaster preapproved project.
3. Time spent on Eagle Scout service projects meet these requirements.
C. Service Project hours may be conducted individually or through participation in patrol or troop
efforts. They also may be approved for those assisting on Eagle Scout projects.
D. Individual service projects should be discussed with the Scoutmaster PRIOR to beginning the project,
so approval can be obtained.
E. Approval is needed before scouts undertake projects because it calls on a boy to think about what
might be accepted and to be prepared to discuss it.
F. The decision for service project participation as a unit is the Scoutmasters to make.
G. Note that Eagle projects do not have a minimum time requirement but call for planning and
development, leadership of others, and must be preapproved by the council or district.
SECTION SEVEN: TROOP FINANCES
1. General Policies
A. The Treasurer will maintain all Troop funds.
B. Three categories of troop funds will be maintained:
1. General funds (checking account),
2. Troop Unit Fund (Council Office),
3. Cash On Hand (for small purchases).
C. Treasurer will provide a written financial report at each Troop Committee meeting showing
new receipts and payments, by category, since the last financial report, and the current
balance of each category of troop funds and other reports as requested by the Troop
Committee.
D. Although the Treasurer will maintain all troop funds, he or she will only be directly responsible
for budgeting and managing the troops general funds.
2. General Funds
A. General funds finance all troop expenses incurred throughout the year.
B. All checks drawn from general fund account require two signatures.
C. Troop expenses include, but are not limited to, troop camping supplies and equipment,
training aids and materials, administrative supplies, items purchased for resale, and other
items awarded to Scouts as they advance through the program (badges, patches, pins,
etc.).
D. General funds are derived primarily from dues, but also come from troop money-earning
projects and donations.
E. Prior to the beginning of a new troop calendar year, and based upon the Troops approved
annual plan, the Treasurer, with assistance from Scouters and other Troop Committee
members, will submit a budget for the management of the troops general funds for the
coming fiscal year to the Troop Committee for approval. Specific fund raising targets will be
established.

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F. A copy of the approved general funds budget will be kept by the Treasurer to provide
guidance in the disbursement of general funds.
G. All general funds will be disbursed from the Treasurer to the designated Scouter or
Committee Member, with approval from the Troop Committee, as necessary to finance
committee-approved expenditures. Reimbursement of purchases made will be supported
by a signed receiving report, invoice, and/or proof of payment.
H. Prior to expenditures being made (other than routine expenditures such as badges, etc.),
the Committee must grant approval.
3. Dues
A. Weekly Dues for Troop 377 are $1.50.
SECTION EIGHT: TROOP PLANNING
1. General Planning Policies
A. Scouts, with advice and support from the Scoutmaster, his assistants, and members of
the Troop Committee, plan and conduct troop activities, including troop meetings,
Courts of Honor, troop campouts, service projects, fund raising projects, hikes, and other
troop events.
B. The following resources are available in the troop library from the Troop Librarian, in
support of troop planning: Boy Scout Handbook, Woods Wisdom, Junior Leader
Handbook, Boy Scout Requirements booklet, Boy Scout Songbook, Troop Program
Planning Kit, BSA merit badge pamphlets, copies of Boys Life magazines, etc.
2. Annual Planning Meeting
A. For planning purposes, the troop year begins on July 1 and ends on June 30 of the following
year. The calendar year budget shall be prepared taking into consideration this planning.
B. The Annual Planning Conference has three main objectives:
1. Set goals for the troop for the coming year and identify monthly themes.
2. Define the calendar of events, activities, campouts, projects, etc., necessary to
achieve the goals set for the troop and have fun doing it.
3. Identify the resources (human and otherwise) necessary to achieve the goals set for
the troop.
C. The Scoutmaster submits to the Troop Committee for review and approval the plan
produced by the Troop at the Annual Planning Meeting.
D. The Troop Committee will review the annual plan produced by the PLC in terms of
feasibility, desirability, community and committee support required, and in light of the
anticipated troop budget for the upcoming year. When approved, the annual plan is
returned to the PLC for implementation.
E. Once approved, the annual plan, as represented by the troop calendar, should be posted
on the troop bulletin board at all regular troop meetings, and a copy of the calendar

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should be distributed to all Scouts, Scouters, and members of the Troop Committee at the
beginning of the troop year.
3. Calendar of Events
A. Troop 377 is active, with events planned every month.
B. Boy scouting does not stop when schools are out of session.
C. The PLC meets in late summer or early fall to plan the troops program for the next twelve
months.
D. A Troop Activities List is provided to each scout so that troop families know what to expect.
Examples of activities include weekend campouts, collecting canned goods for the annual
Scouting for Food program, a week of summer resident camping, Merit Badge programs, canoe
trips, hikes, and community service projects.
SECTION NINE: RANK ADVANCEMENT
Troop 377 adheres to advancement guidelines outlined by the Boy Scouts of America in the publication
Guide to Advancement, http://www.scouting.org/filestore/pdf/33088.pdf .
1. General Advancement Information
A. All Boy Scout awards, merit badges, badges of rank, and Eagle Palms are for registered Boy
Scouts who are not yet 18 years old.
B. A significant amount of weekly meeting time is usually devoted to working on merit badge or
rank advancement requirements.
C. Records indicating the completion of merit badge or rank advancement requirements are the
responsibility of the boys. Dont lose them!
D. Troop 377 fosters participation in the BSA Scouting Program by adhering to the active policy
as outlined by BSA in Guide to Advancement-2011. In order to be considered active, a Scout
must be:
1. Registered with the troop (current registration fees have been paid),
2. Not dismissed from the troop for disciplinary reasons, and
3. Engaged with the unit leadership on a regular basis (informed of troop activities through
the Scoutmaster Conference or personal contact, etc.).
E. Scouts are expected to attend and participate in as many Scouting activities as possible. This
includes indoor and outdoor events, meetings, campouts, hikes, etc. Without regular
participation, a Scout is not benefiting from the program as an active member of the troop.
2. Rank Advancement General Requirements
A. Tenderfoot, Second Class and First Class Ranks
1. Skills and ability demonstrations (camping, first aid, etc.)
2. Community service project hours
3. Demonstration of scout oath in daily life

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B. Star, Life and Eagle Scout Ranks

1. Merit badge completion
2. Leadership
3. Community/service project/ Eagle Project
4. Demonstrate scout oath in daily life
C. Scoutmaster Conference
D. Board of Review
3. Scout Handbook
A. Every scout will need a copy of the official Boy Scout Handbook. These are available in several
different binding styles (paperback, spiral, or hardback) with prices starting around $10.
B. The Handbook contains all the information needed to complete the first three ranks of Scouting
(Tenderfoot, Second Class, and First Class) and details the requirements for the three ranks that
follow (Star, Life, and Eagle).
4. Scoutmaster Conferences
A. A Scoutmaster conference is a formal review of a Scout who is a candidate for rank
advancement conducted by the Scoutmaster in an open, public area.
B. The Scoutmaster conference, regardless of the rank, is conducted according to the guidelines in
the Scoutmaster Handbook, No. 33009.
C. Scout is responsible for initiating a Scoutmaster conference when he is ready
D. Scout can wear any uniform authorized for troop meetings to a Scoutmaster
conference, but he must wear a uniform.
E. The Scoutmaster conference is not a test.
F. Unless unavoidable, a Scoutmaster or Assistant Scoutmaster should never conduct a
Scoutmaster Conference for his own son. This avoids any conflict of interest and
gives the Scout the opportunity to interact with other adults.
5. Boards of Review
A. A Board of Review is a formal review of a Scout who is a candidate for rank
advancement conducted by a board of at least three adults drawn from the Troop
Committee.
B. Advancement Chairperson will normally schedule, on a regular basis, a Board of Review
panel.
C. Scout is responsible for being prepared and attending his Board of Review as
scheduled. A Scout may only advance one rank at a Board of Review.
D. Scout must wear a Field Uniform uniform and bring scout handbook to a Board of Review.
E. Unless unavoidable, a Committee Member should never serve on a Board of Review for
his/her own son. This avoids any conflict of interest and gives the Scout the opportunity
to interact with other adults.

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6. Eagle Rank
A. This is the highest rank a Boy Scout can attain.
B. The adult volunteers strongly encourage every Scout to work toward this goal and will do all
they can to help boys become Eagle Scouts. Nationally, only about 5% of boys who become
scouts manage to attain the rank of Eagle.
C. The Eagle Rank is not given to a Scout, it must be earned. Troop 377 will provide the
opportunity for a Scout to earn the Eagle Rank.
7. Merit Badges
A. Merit badges allow a Scout to explore over 120 topics in varying degrees of detail.
B. The depth of coverage is designed to provide an introduction into some topics, such as Radio or
Geology, but is more demanding for critical topics such as First Aid.
C. In general, a merit badge will have about 10 requirements. Some merit badges are more
difficult than others (for example, Personal Management and Citizenship in the Community are
both rather challenging). Others, such as Hiking, Camping, and Cooking are relatively easy but
may take several months to accomplish.
D. Twenty-one merit badges are needed to attain the Eagle rank. Of these, 13 are specifically
required and the other 8 are electives chosen by the scout.
E. Boys may begin working on merit badges immediately upon joining but are not required to do
so until they have progressed through the rank of First Class. The sooner a scout starts working
on merit badges, the more rapidly he will advance toward Eagle.
8. Merit Badge Counselors
A. Any adult with an interest in or special knowledge of a merit badge topic may register to
become a counselor for that merit badge.
B. Counselors work with scouts to teach them about the subject and help them complete all
requirements as outlined by the BSA.
C. The counselor signs off on the paperwork when he/she is satisfied that a scout has satisfactorily
completed all the requirements for the badge.
D. Troop 377 would like parents to register as counselors for merit badges in their areas of
expertise. However, we strongly discourage parents from counseling their own son(s) one-onone for any merit badge.
E. Parents may counsel their own child only when they are working with a group of scouts in
which their son happens to be included. We believe this policy minimizes doubts or concerns
about favoritism or scouts being allowed to slide on requirements.
9. Advancement Record Keeping
A. Consistent with our objective to teach responsibility, each Scout is expected to keep track of his
own merit badge accomplishments and progress toward rank advancement.
B. Just as in adult life, this will entail the timely acquisition and storage of certificates, signatures,
and other documentation.

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10. Religious Emphasis

A. A Scout is Reverent. Troop 377 welcomes boys of all faith traditions and does not promote any
specific denomination or theology.
B. Meals are preceded by grace offered by one of the Scouts.
11. Religious Recognitions
A. In cooperation with various denominations, the Boy Scouts of America recognizes and endorses
a number of faith specific religious awards.
B. The requirements vary by denomination but generally require the scout to work directly with his
pastor or other designated person within his church.
C. Because the earning of religious awards is highly personal, scouts typically work on these
programs outside the context of normal troop activities.
D. Troop 377 strongly supports and encourages the earning of the appropriate religious award(s)
by every scout and regards the attainment of them to be a significant achievement worthy of
public recognition.
SECTION TEN: DISCIPLINE
1. General Discipline Policies
A. Misconduct is not permitted at any troop event. Scouts who choose to misbehave and
are not living by the Scout Law, Oath, or Outdoor Code makes scouting less fun for
everyone.
B. Discipline issues during scout activities could result in a phone call to the scouts parent
or guardian requiring them to take the scout home.
2. Discipline Procedures
A. Misbehavior is defined as violating any of the Scout Laws by deed, vocal action, physical
gesture, an/or lack of action which offends others, shows disrespect or disobedience to
those appointed in authority, or causes a serious disruption in troop activities.
B. Examples of misbehavior include:
a. Cursing or swearing, obscene or indecent language, belittling accomplishments, false
statements, obscene or indecent gestures, insults to religious or ethnic customs or
traditions, and other such activities which violate one of the 12 Scout Laws.
C. Offenses committed at activities other than scouting shall not be judged as misbehavior
under this section unless the unacceptable behavior violates local laws, ordinances, military
laws and regulations, or is of such a nature as to bring discredit upon the Troop.
D. The procedures for dealing with misbehavior are as follows:
1. Scouts who misbehave will be addressed by the PLC for their first offense. The PLC will
assess such restrictions or limits to activities and probation period (not to exceed 30
days) as are reasonable with respect to the offense, with approval of both the
Scoutmaster and the Troop Committee Chairman.

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2. Scouts who misbehave either while performing the terms of their limitations or
restrictions assessed by the PLC, or for a second time within the set probation period,
will be counseled by the Scoutmaster or Committee Chairperson who will assess more
severe penalties, restrictions, or limitations as warranted by the second offense.
3. Scouts who misbehave a third time within 45 days of a second offense will be referred
to the Troop Committee for further disciplinary action with parental inclusion including
dismissal from the Troop if necessary.
4. All limitations, restrictions, penalties, and other disciplinary action taken will be limited
in nature, but designed to assist the Scout in recognizing the wrongdoing and taking
corrective action to address the deficiency. No action will be taken which would
ridicule, cause physical injury, or infringe upon personal privacy in correcting a Scouts
misbehavior. Restrictions and limitations will be set for specific periods, aimed at next
major events, campouts, or other activities.
E. A serious offense is anything risking injury or damage to someone or something.
1. Examples of serious offenses include: acts of violence with intent to injure including
assault, possession of alcoholic spirits or illegal drugs, possession of a weapon, theft,
arson, possession of tobacco products by anyone under 18 years of age, indecent
exposure or touching, hazing, vandalism.
F. A serious offense is grounds for immediate action by the Scoutmaster, which can
include sending a Scout home from a troop activity. (Parents must be prepared to
pick their son up at any time during a troop meeting, campout, or other activity.) The
Troop Committee, with recommendations from the Scoutmaster and Assistant
Scoutmasters, will then consider the case. Possible actions by the Troop Committee
include temporary suspension from troop activities or dismissal from the Troop.
G. Activities or behavior not specifically covered here, which violates regulations,
attempts to circumvent rules, poses hazards, or offends the common sense and
decency of others will be dealt with in an equal manner as offenses listed.

SECTION ELEVEN: PARENT PARTICIPATION

1. Communication
A. Troop leadership communicates with parents on a regular basis via email. We ask that a current
email address be provided to Troop Committee.
B. Parent Meetings are conducted prior to Summer Camp, and other times as needed. Notice will
be sent ahead of time via email, as well as by the scouts.
C. Troop Meetings- parents are invited to attend troop meetings to see what their son is engaged
in and to learn more about Troop 377s program.
D. When you have a question, feel free to ask your son, or contact Troop leadership.
2. Involvement
Scouting is a family activity. Parents can help their son make the most of the opportunities provided
by Troop 377 and at the same time, share in the learning and fun in many ways!

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A. It is important that parents encourage their son to participate in all aspects of the troop
program. Many times this means scheduling other activities so that they do not conflict with
scouting events.
B. Parents should support their sons involvement by taking an interest in his Scouting activities. By
attending Courts of Honor, helping with advancement, and participating in troop outings,
parents send a message that Scouting is important.
C. There are many volunteer opportunities for parents to help Troop 377 operate as a quality unit.
The adults who plan and supervise the many activities of the troop are volunteers and need the
help of parents to raise funds, plan programs, organize events, and help with communication.
3. Fundraising
Troop 377 participates in the council-wide Popcorn Sale fundraiser. This fundraiser helps pay for
charter dues, insurance, and other expenses. All parents can help by volunteering to assist with
show-n-sell, take home orders or the sorting and distribution of product.
4. Committees
Committees assist the Scoutmasters with the operation of the troop. Parents are needed to help
with the projects coordinated by these committees:
A. Troop Committee This parent-run committee develops policies and programs, coordinates
fundraising activities and allocates funds, and provides support to Scoutmasters.
B. Additional committees may be organized as needed.
5.

Volunteer Positions
Groups of volunteers coordinate fundraisers, facilitate communication, and provide other important
services which help the troop operate efficiently:
A. Eagle Scout mentors Counsel Scouts through the various steps along the Eagle Trail.
B. Webmaster Contribute to the development and maintenance of a troop website
C. Court of Honor coordinator Supervise set-up and clean-up; order refreshments.
D. Publicity coordinator Work with local news outlets to publicize service projects and other
activities of Troop 377.
E. Merit Badge Counselor The counselors job is to act as a coach and an examiner. As a coach
you help the Scout over the hurdles of the requirement developing his self-confidence as you
proceed. Through your expertise and experience, you also make him aware of the broader and
deeper aspects of the subject, developing in him an interest that may lead to further
explorations of his own. As an examiner, the counselor must be satisfied that each Scout meets
all requirements for the merit badge and that all boys are treated equally. This position is
registered with the Boy Scouts of America, at no cost, and requires training.

6. Youth Protection and Parent Involvement

The safety and security of children is a concern for every parent.
A. The BSA is a recognized leader in taking proactive and effective steps to make the Scouting
program as safe as is humanly possible.

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B. Every parent completing a youth membership form acknowledges awareness of the BSA's youth
protection and affirms their intention to review the booklet, "How to Protect Your Children from
Child Abuse: A Parent's Guide," which is included in every Boy Scout handbook.
C. Every application for youth membership advises parents about the basic principles of
youth protection, including the "two-deep" leadership requirement for every Scouting
activity.
D. Parents and youth are required to review Youth Protection materials as an advancement
requirement.
E. Troop 377 strictly adheres to all policies for youth protection, including two-deep
leadership, no one-on-one contact and reporting requirements of suspected abuse.

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Acknowledgement of Receipt and Pledge of Performance Form

Scout Name: __________________________________________________________________________

We acknowledge receipt of the Troop 377 Policies and Procedures Handbook presented to us by the
Troop adult leadership. We have read and understand its content and agree to abide by the described
policies and guidelines of the troop. We have discussed the content of the guidebook with our Scout. He
will abide with the troop policies and guidelines at all times and attend meetings regularly. We have had
the chance to ask questions about life in Troop 377 and fully understand how the troop functions.
Further, we realize we can ask for interpretation or clarification of any information printed in the Troop
Guidebook at any time. We will discuss any concerns we have about troop policies or guidelines in
responsible fashion with the Scoutmaster.
We definitely understand that our Scout must share in such patrol duties as cooking, cleaning, going for
water, and returning troop equipment to the troop trailer after a camping/outing. Our Scout realizes
that he must demonstrate respect for and cooperate with both the Boy Scout leaders and adults of the
troop. Our Scout will tell the Scoutmaster if he is having any problems as a Troop 377 Scout. If our Scout
decides to leave the troop, he will so inform the Scoutmaster.
Finally, we agree to assist the troop, when possible.

Parents/Guardians
_____________________________________________________________________________
(Print) (Sign) (Date)

Parents/Guardians
______________________________________________________________________________
(Print) (Sign) (Date)

Scout
______________________________________________________________________________
(Print) (Sign) (Date)

Issued by Troop Committee: _____ _____/_____/_______

Received/Reviewed by Troop Committee: _____ _____/_____/_______

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