MICROSOFT

EXCEL

 SPREADSHEET PROGRAM THAT CAN

HELP YOU CREATE WORKSHEETS AND
INVOICES
IT IS DESIGN TO HELP YOU CALCULATE
THE RESULTS OF FORMULAS
HELP YOU ORGANIZE AND ANALYZE
NUMERICAL DATA

THE
MICROSOFT
EXCEL
WINDOW

16,384 COLUMNS A
to XFD

1,048,576 ROWS

ELEMENTS
OF
MICROSOFT EXCEL
WINDOW

CELL ADDRESS / NAME

BOX The Address Of The
Active Cell.

FORMULA BAR YOU CAN USE

THE FORMULA BAR TO EDIT
THE DATA LATER. THIS
ALSO USED TO CREATE
FORMULA.

COLUMN HEADINGS THE

LETTERS ACROSS THE TOP
OF THE WORKSHEET,
WHICH IDENTIFY THE
COLUMN IN THE
WORKSHEET.

ROW HEADINGS THE NUMBERS

DOWN THE SIDE OF THE
WORKSHEET, WHICH IDENTIFY THE
ROWS IN THE WORKSHEET

CELL SELECTOR THE

DARK OUTLINE THAT
INDICATES THE ACTIVE
CELL.

WORKSHEET TABS HELPS

YOU MOVE FROM
WORKSHEET TO
WORKSHEET WITHIN THE
WORKBOOK.

UNDERSTANDING EXCEL
DATA TYPES
LABEL - IS A TEXT ENTRY; IT
TYPICALLY PROVIDES
DESCRIPTIVE INFORMATION
SUCH AS THE NAME OF A
PERSON, PLACE, OR THING. A
LABEL HAS NO SIGNIFICANCE IN
EXCEL; ITS JUST THERE TO
DESCRIBE ACCOMPANYING
VALUES. LABEL IS LEFT ALIGN
BY DEFAULT.

 VALUES - ENTRIES, SUCH AS

NUMBERS AND DATES THAT

HAVE NUMERICAL
SIGNIFICANCE, AND CAN BE
ACTED UPON BY FORMULAS OR
FUNCTIONS. VALUE IS RIGHT
ALIGN BY DEFAULT.

UNDERSTANDING
EXCEL FORMULAS
FORMULAS ARE
TYPICALLY USED TO
PERFORM CALCULATIONS
SUCH AS ADDITION,
SUBTRACTION,
MULTIPLICATION, AND
DIVISION

 FORMULA BEGINS
WITH THE EQUAL SIGN
(=). THIS LETS EXCEL
KNOW THAT THE
INFORMATION THAT
YOU ARE PLACING IN
THE CELL IS MEANT TO
DO A CALCULATION.

 FORMULAS ALSO CONSIST OF

MATHEMATICAL OPERATORS:
OPERATOR

PERFORMS

EXPONENTIATION

ADDITION

SUBTRACTION

MULTIPLICATION

DIVISION

SAMPLE FORMULA
=A1^3

RESULT
ENTERS THE RESULT
RAISING THE VALUE IN
CELL A1 TO THE THIRD
POWER.

=A1+A2

ENTERS THE TOTAL OF THE

VALUES IN CELLS A1 AND
A2

=A1-A2

SUBTRACTS THE VALUE IN

CELL A2 FROM THE
VALUE IN CELL A1

=A2*A3

MULTIPLIES THE VALUE IN

A2 BY CELL A3

=A1/B1

DIVIDES THE VALUE IN CELL

A1 BY THE VALUE IN
CELL B1

USING RELATIVE AND

ABSOLUTE CELL REFERENCE
A RELATIVE REFERENCE IS A
CELL REFERENCE IN A
FORMULA THAT IS ADJUSTED
WHEN THE FORMULA IS COPIED.
AN ABSOLUTE REFERENCE IS A
CELL REFERENCE IN A FORMULA
THAT DOES NOT CHANGE WHEN
COPIED TO A NEW LOCATION.

WHAT ARE FUNCTIONS?

FUNCTIONS ARE READYMADE FORMULAS THAT
PERFORM A SERIES OF
OPERATIONS ON A
SPECIFIED RANGE OF
VALUES.

=SUM(A1:HI)
EVERY FUNCTION CONSISTS OF THE
FOLLOWING THREE ELEMENTS:
1) THE = SIGN, WHICH INDICATES THAT
WHAT FOLLOWS IS A FUNCTION
(FORMULA).
2) THE FUNCTION NAME, SUCH AS SUM;
THAT INDICATES WHICH OPERATION WILL
BE PERFORMED.
3) A LIST OF CELL ADDRESSES, SUCH AS
(A1:H1), WHICH ARE TO BE ACTED UPON BY
THE FUNCTION. SOME FUNCTIONS CAN
INCLUDE MORE THAN ONE SET OF CELL
ADDRESSES, WHICH ARE
SEPARATED BY COMMAS (SUCH AS
A1,B3:H3).

SUM =SUM(A1:A10)
RANGE OF CELLS.

CALCULATES THE TOTAL IN A

AVERAGE =AVERAGE(B4:B9)
CALCULATES THE
MEAN OR AVERAGE OF A GROUP OF CELL VALUES.
COUNT =COUNT(A3:A7)
COUNTS THE NUMBER OF CELLS THAT HOLD VALUES
IN THE SELECTED RANGE OR GROUP OF CELLS.
MAX =MAX(B4:B10)
RETURNS THE MAXIMUM VALUE IN A RANGE OF CELLS.
MIN
=MIN(B4:B10)
RETURNS THE MINIMUM VALUE IN A RANGE OF
CELLS.

IF =IF(A3>=1000,BONUS,NO
BONUS)
ALLOWS YOU TO PLACE A
CONDITIONAL FUNCTION IN A
CELL. IN THIS EXAMPLE, IF A3
IS GREATER THAN OR EQUAL
TO 1000, THE TRUE VALUE,
BONUS, IS USED. IF A3 IS LESS
THAN 1000, THE FALSE VALUE,
NO BONUS, IS PLACED IN THE
CELL.

COMBINING CELLS USE MERGE AND CENTER

ICON

ADDING BORDERS TO CELLS

YOU CAN USE THE BORDERS
BUTTON IN HOME TAB.

MANAGING
WORKSHEETS
INSERTING
WORKSHEETS
DELETING WORKSHEETS
RENAMING WORKSHEETS

RIGHT CLICK ON
WORKSHEET
TAB

END
OF
SHOW