Integrated Management Framework

Introduction
What is PAS 99
Examples of Integrated Management Systems
Auditing IMS
Benefits & Barriers
What the Certification Bodies dont mention

What is PAS 99
Specification issued by BSI
Recognised by Certification Bodies
Framework by which you can manage all

elements of your business

ISO 9001
ISO 14001

OHSAS 18001
Sector Standards: ISO/TS 16949, ISO 13485 etc
Specialist Standards: Organic Food, Fair Trade,

Lexel, Sarbanes Oxley

Principles of PAS 99
Based on ISO 14001 structure
PDCA Cycle to support systematic

management
Risk Based Standard
Helps is you really know your processes!
Process identification with inputs & outputs are

essential

Structure of PAS 99
6 common requirements:
Policy
Planning
Implementation & Operation
Performance Assessment
Improvement
Management Review

The Specification

Practical Examples of Key Areas

Risk Based Approach

4.3.1 Evaluation of Aspects & Impacts : evaluate the
significant business issues & the associated risk

Quality: Preventive Action?

Automotive: FMEA
Food: HACCP
Medical Devices: Product Risk Assessment
Environmental: Aspects & Impacts
OH&S: Risk Assessment, HAZOP
Corporate Governance: Corporate Risk

Goal: Establish a common frame work to identify,

evaluate
and control business risks of any type.

Legal & Other

Requirements
4.3.2 Identification of legal & other requirements

Environmental: licences, waste, water, WEE etc

OH&S: HASAW, Manual Handling, PUWER, Consultation
Human Resource: Working time directive, equality, disability etc
Data Protection: Do you hold customer information?
Products: CE Marking, design requirements
Import/Export: Legal requirements, product specifics
Software: Are you licensed correctly?
Corporate Governance: New companies act & director liability

Goal: Legal compliance (and keep the Managing Director

out
of court).

Achieving Compliance

System Linkages

Documenting Working
Procedures

4.4.1 Operational Control - for example machine

maintenance:
OH&S: Wear your PPE, Use the permit to work, isolate
the machine
Product: Ensure machine is cleaned, set up for quality
critical to quality parameters
Environmental: Dont throw the oil down the drain etc.

Goal: One stop shop document for each process

and task.

Core Systems
4.4.3: Documentation requirements, 4.5.4:
Handling non conformities, 4.6.2: Corrective &
preventive action
Control of documents & data
Control of records
Control of non conformities
CAPA

Goal: Common procedures for these systems and

clear priority on CAPA for the business as a whole

Management
Responsibilities
4.2: Policy, 4.3.4: Objectives, 4.7 Management
Review
One policy
Common (non conflicting) objectives
One Management Review of the business

Goal: Common vision, goals and priorities for

the business as a whole

IMS Audit
4.5.2: Internal Audit
Saves time
Must focus on processes (not system elements)
Use auditors & specialists to achieve competency
Carefully define the scope of the audit & criteria

Goal: Common vision, goals and priorities for

the business as a whole

A Turtle Process Map

With What?

With Whom?

Equipment
Infrastructure

Training
Knowledge
Skill

Inputs
What should
we receive?

Outputs
What should
we deliver?

Process

How Many?
Performance
Indicators

How?
Instructions
Procedures
Methods

Some Barriers to
Integration
Perception:

Can a good Environmental/Quality/H&S Manager cut

it running an IMS?

Fear:
Is

this a cleaver way to right size the organisation?

Too Hard:
Sound

fantastic Mike but

Lack of Control:
Nice

try Mike but Ive just spent the last 5 years trying
to get everyone to follow the Q/E/H&S procedures we
need to maintain the focus not dilute it!

Implementing an IMS
Write a policy for the IMS
Define the system write a well structured

manual to act as your instruction book

Make sure you have well developed process
understanding
Install common system elements

Benefits of an IMS
Encourages risk management across the

business
Gives a competitive edge more holistic
approach to business management
Stakeholder satisfaction systemic approach to
risk, governance across the business
Common goals across the business
You should not integrate to save a few on
Certifications costs!

What the Certification

Bodies didnt tell you!
Still need to be certified 3 times

(i.e. ISO 9001, ISO 14001 & OHSAS 18001)

Probably will not make any kind of cost saving
Not all auditors are multi skilled (you may get

2-3 auditors) Are all auditors competent to

audit your business?

So in conclusion
PAS 99 Simple framework to use
Genuinely drives a risk based approach to

management
Simplifies systems
Can lead to internal savings
But

Translate your system

Ensure common processes
Ensure correct competencies are sustained