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Archiving Process Map

Research Department

Research Department
request assistance with
archiving

Named Archivist or Designee

Ensure close-out visit


completed and database
locked

Named Archivist or Designee

Send archive material to site

Research Department,
Named Archivist or Designee

Complete Archive Document

Named Archivist or Designee

Photocopy Archive
Document, placing one copy
in archive box, and one copy
for retention at site. Original
to be returned to JCTO

Named Archivist or Designee

Arrange for collection of


archiving boxes by external
company and update
archiving database

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