Professional Documents
Culture Documents
CHI ON CN B
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H Ni thng 1/2013
MC LC .............................................................................................................................................. 2
GII THIU ........................................................................................................................................... 3
PHN 1: HNG DN QUY TRNH TRN TH ............................................................................ 4
Bc 1: La chn vn bn ...................................................................................................................... 4
Bc 2: La chn d liu kt ni ........................................................................................................... 5
Bc 3: Chn d liu vo vn bn .......................................................................................................... 6
Bc 4: Xem li vn bn trc khi hon thin qu trnh trn th .......................................................... 7
Bc 5: Hon thin qu trnh trn th (mail merge) .............................................................................. 7
PHN 2: HNG DN THC HIN TRN TH (MERGING LETTERs) .................................... 7
Bc 1: Chn vn bn (v d th cm n i tc ti tr)........................................................................ 7
Bc 2: Chn d liu kt ni (v d danh sch i tc tham d L k nim) ........................................ 8
Bc 3: Chn d liu vo vn bn (v d chn h v tn; Chc danh)................................................... 8
Bc 4: Xem li vn bn trc khi in ..................................................................................................... 9
Bc 5: In vn bn .................................................................................................................................. 9
PHN 3: HNG DN THC HIN TRN B TH (MERGING ENVELOPES) ....................... 10
Bc 1: Chn vn bn........................................................................................................................... 10
Bc 2: Chn d liu kt ni (v d danh sch i tc tham d L k nim) ...................................... 11
Bc 3: Chn d liu vo vn bn (v d chn h v tn; a ch ngi nhn, gi) ............................. 11
Bc 4: Xem li vn bn trc khi in ................................................................................................... 12
Bc 5: In vn bn ................................................................................................................................ 12
PHN 4: HNG DN THC HIN TRN NHN (MAILING LABELS) .................................. 12
Bc 1: Chn vn bn........................................................................................................................... 12
Bc 2: Chn d liu kt ni (v d danh sch i tc tham d L k nim) ...................................... 14
Bc 3: Chn d liu vo vn bn (v d chn h v tn; a ch ngi nhn, gi) ............................. 15
Bc 4: Xem li vn bn trc khi in ................................................................................................... 16
Bc 5: In vn bn ................................................................................................................................ 16
PHN 5: HNG DN THC HIN TRN EMAIL (EMAIL MERGE) KHNG C FILE NH
KM...................................................................................................................................................... 16
Bc 1: Chn vn bn........................................................................................................................... 16
Bc 2: Chn d liu kt ni (v d danh sch email gi lch tun) .................................................... 17
Bc 3: Chn d liu vo vn bn (v d chn danh xng, v tn) ...................................................... 17
Bc 4: Xem li vn bn trc khi in ................................................................................................... 18
Bc 5: Gi th .................................................................................................................................... 18
PHN 6: HNG DN THC HIN TRN EMAIL (EMAIL MERGE) C FILE NH KM
(Cn dng cng c Mail Merge Toolkit hoc s dng Word 2010) ..................................................... 18
Bc 1: Chn vn bn........................................................................................................................... 18
Bc 2: Chn d liu kt ni (v d danh sch email gi lch tun) .................................................... 19
Bc 3: Chn d liu vo vn bn (v d chn danh xng, v tn) ...................................................... 20
Bc 4: Xem li vn bn trc khi in ................................................................................................... 20
Bc 5: Gi th v file nh km ......................................................................................................... 20
GII THIU
Cho mng bn n vi lp chia s k nng tin hc nng cao do Chi on cn
b Trng i hc Kinh t t chc. Bn hng dn trn th cho word 2007 s hng
dn bn lm sao trn th (mail merge) trn word 2007. Thng qua tng bc ca
qu trnh mail merge c m t chi tit km theo hnh nh, bn s d dng hiu v
trin khai thc hin mail merge mt cch d dng.
Nh cc bn bit trn th (mail merge) l mt trong nhng chc nng c sn
hu dng nht ca Word 2007. Mail merge thng c dng trn mt ni dung
son tho vi mt c s d liu cc thng tin thay i bng vic kt hp gia Word v
Excel.
Hy tng tng xem bn cn gi hng ngn th cho cc cu sinh vin ku
gi ti tr hay th mi, th cm n ti cc i tc tham d s kin ca Trng t
chc, nu bn g th cng tng ngi, tng ngi mt, bn s cn bao nhiu thi gian
lm vic ? Ti dm chc rng bn s cn t nht l 2 ngy lao ng hon thnh
vic gi 1000 email cho 1000 a ch email khc nhau. Do vy, s dng c cng c
trn th trn word 2007 s gip bn tit kim hng trm gi lm vic thay v lm th
cng nh trc y vi cc vn bn nh: gi bng lng hng thng, thng bo mi
hp, th cm n....
Bn ti liu hng dn trn th (mail merge) trn Word 2007 s c chia lm
hai phn chnh:
-
Trong Word 2007, thanh cng c Mailing c dng cho tt c cc loi trn
th bao gm email, th, nhn, phng b. Bn c th nhn hnh minh ha bn
di y
Chn d liu vo vn bn
Bc 1: La chn vn bn
1. M file word mi
1. Click vo thanh cng c Mailings
2. Click vo nt Start Mail Merge
3. Danh sch cc hnh thc trn th xut hin trn mn hnh, la chn loi
hnh bn mun trn th.
Lu : trong Word 2007 ngi ta hay s dng trc tip thanh cng c
Mailings hon thnh qu trnh trn th. Tuy nhin, nu bn ang dng
Word 2003 bn c th la chn nt Step by Step Mail Merge Wizard
trong bc 4 giao din mn hnh tng thch vi Word 2003.
Bc 2: La chn d liu kt ni
Mc d Word 2007 cho php bn khi to file d liu mi trc tip trn qu
trnh trn th, tuy nhin ti gi bn hy khi to sn file d liu gc trn excel v
word v nhng file d liu gc ny bn c th kt ni bt k lc no khi bn cn. V
d, danh sch gi th mi ging vin tham d Hi tho, bn c th dng nguyn danh
sch ny to th eo tham d Hi tho hay gi th cm n v tham d v gp
cho Hi tho
1. La chn nt Select Recipients. Sau chn 1 trong cc la chn sau:
a. Type a new list: La chn ny cho php ngi s dng nhp thng tin
bng tay
b. Use Existing List (Gi nn dng nt ny): La chn ny cho php
ngi s dng la chn 1 tp file d liu sn c cc thng tin cn s
dng.
c. Select from Outlook Contacts: La chn ny s c s dng hiu qu
nu bn bt u qu trnh trn th Mail Merge trn Outlook.
2. La chn nt Edit Recipients.
3. Ca s Mail Merge Recipients xut hin
Bc 5: In vn bn
13. Click vo nt Finish and Merge
7. La chn OK
Bc 2: Chn d liu kt ni (v d danh sch i tc tham d L k nim)
8. La chn nt Select Recipients.
9. Click vo nt Use Existing List
10. Chn file excel d liu v d: Danh sch cc nh ti tr trong My
Documents/My Data Sources
D liu ngi nhn email l d liu dng trong phn Mail Merge
Ch hot ng vi chng trnh Microsoft Outlook, khng tng thch vi
Outlook Express.
File c nh km v ch th nn ting Vit khng du trnh li font
trong qu trnh Mail merge.
Bc 1: Chn vn bn
1. To email mu gi cho ngi nhn trn Word 2007