Professional Documents
Culture Documents
Faculty of Science
Assignment II
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Table of Contents
1. Executive Summery----------------------------------------------------------------3
2. Introduction----------------------------------------------------------------------------3
2.1. Project Scope-------------------------------------------------------------------4
2.2. Project Deliverables-----------------------------------------------------------5
2.3. Milestones-------------------------------------------------------------------------5
2.4. Technical Requirements-----------------------------------------------------5
2.5. Limits and Exclusions-----------------------------------------------------------5
3. Project Leadership And Project Governance-----------------------------6
4. Project Scheduling------------------------------------------------------------------7
4.1. Resource Scheduling---------------------------------------------------------7
4.2. Work Breakdown Structure-------------------------------------------------9
5. Risk Assessment And Mitigation-----------------------------------------------10
6. Project Monitoring And Evaluation-------------------------------------------13
6.1. Monitoring------------------------------------------------------------------------13
6.2. Evaluation------------------------------------------------------------------------14
7. Conclusion-----------------------------------------------------------------------------15
8. References-----------------------------------------------------------------------------16
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1. EXECUTIVE SUMMERY
Great Alaska Adventures (GAA) has been asked to plan a fly fishing trip by
the president of BlueNote, Inc. The president is rewarding the top productive
management team for their work by giving them an all-expense-paid fly
fishing trip in Alaska. The management for GAA will be responsible for
organizing and leading this fishing trip. This trip will last for five days in June
and be on the Tikchik River, and the cost is not to exceed $27,000. The
leadership at GAA will figure out all requirements and meet back with the
president of BlueNote, Inc to make sure everything is correct and both sides
understand their requirements for this project.
This paper will explain why each one of the steps of the project is
important. First it is important that a leader be chosen and this person is the
project manager that is responsible for making sure everything happens on
time and that the project stays on budget. This project is about a fly-fishing
trip where the project manager will be from the adventure group and will
make a plan where everyone understands what their role is in this trip.
2. INTRODUCTION
This project focuses on the planning of five-day fly-fishing expedition that has
been arranged for the top management team of Blue Note, Inc. at the
request of its president. This expedition is arranged and leads by The Great
Alaska Adventure (GAA) a firm that involves in arranging these kinds of
outdoor expeditions for organizations and teams.
Alaska State is a part of the United States of America where there are more
than 3 million lakes under 20 acres areas. Dillingham is a city of Alaska which
is set on an inlet of Bristol Bay of Alaska and is very popular part for the salmon
industry and outdoor expeditions. Since Dillingham Bristol Bay often sees 20
million Red salmon in its waters every year, it is a superb destination for
planning sport fishing such as fly- fishing.
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Project manager plays the most important role in the project management
team. Project Manager is responsible for successful planning, execution,
monitoring, control and closure of the project. Project manager has to
assemble project management team and assign roles to them. Therefore, it is
important that a leader be chosen as a project manager who is responsible
for making sure everything happens on time and that the project stays on
budget. This project manager for this project will be from the adventure
group and will make a plan where everyone understands what their role is in
this trip. The leadership at GAA will figure out all requirements and meet back
with the president of BlueNote, Inc to make sure everything is correct and
both sides understand their requirements for the project.
Project based structure will be used to manage this project in which project
managers have a high level of authority to manage and control the project
resources. The project manager in this structure has total authority over the
project and can acquire resources needed to accomplish project objectives
from within or outside the parent organization, subject only to the scope,
quality, and budget constraints identified in the project. In the project based
structure, personnel are specifically assigned to the project and report
directly to the project manager. The project manager is responsible for the
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estimating,
resource
use,
scheduling,
risk
analysis,
and
procurement. Fig 1.2 shows the work breakdown structure of the project.
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Risks are simply the potential for problems that could cause problems in a
particular phase of the project (Cohen, & Palmer, 2004). Since by being
ready for problems the team and the trip will be successful, project manager
must understand that by being proactive and developing contingency plans
for all the known risks the final project is more likely to succeed.
Risk analysis tools that will identify potential risk and give information that will
aid the team will be used. Furthermore, the team will brainstorm possible risk
and analyze the potential problems with each of the risk that have been
identified. By performing a risk assessment the team can identify all possible
risk and the impacts these risks will have on the fishing trip.
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Likelihood
Impact
Detection
Difficulty
When
Low
Moderate
Low
Moderate Moderate
Low
Health Problems
Low
Moderate Moderate
During trip
Low
High
Low
During trip
Late arrival
Low
Moderate
Low
Before trip
Lost Equipment
Low
Low
Low
During trip
Communication
Low
Low
Low
During trip
(Cochran, 2012)
Once the risks have been identified the team can build a risk response matrix
and identify the problem, how to respond to the problem and the person to
contact for each type of problem.
The table below shows Risk Response Matrix.
Response
Contingency Plan
Trigger
Who is
Responsible
Evaluate problem to
see time impact
GAA
Have temp.
emergency plan in
place
Guides have training
for health
emergencies
Guides have training
for health
emergencies
Depends on how late
arrival
Have emergency
evacuation plan
ready
Have emergency
evacuation plan
ready
Have emergency
evacuation plan
ready
Fewer days of
fishing
Trigger depends on
severity of weather
GAA
Trigger depends on
severity of health
problem
GAA/
BlueNote
Trigger depends on
severity of problem
GAA/
BlueNote
When customers do
not arrive on time
BlueNote
Lost Equipment
Have backup
equipment
Have more
equipment sent
Once equipment is
lost
GAA/
BlueNote
Communication
Have backup
equipment
Once equipment
breaks use backup
GAA
Weather problems
Health Problems
Accident / medical
problems
Late arrival
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decisions
for
project
management.
The
figure
above
Note that they focus more on the lower-level objectives inputs, activities
and (to a certain extent) outcomes. This is because the outcomes and
goal are usually more challenging changes (typically in knowledge,
attitudes and practice/behaviours) to measure, and require a longer time
frame and a more focused assessment provided by evaluations.
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6.2. EVALUATION
Evaluation of a project can be defined as an assessment, as systematic
and objective as possible, of a project, its design, implementation and
results. The main aim is to determine the relevance and fulfilment of
objectives,
developmental
efficiency,
effectiveness,
impact
and
Evaluations involve identifying and reflecting upon the effects of what has
been done, and judging their worth. The findings allow project managers
and stakeholders to learn from the experience and improve future
interventions.
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7. CONCLUSION
This fly-fishing adventure may seem like a simple project but when started
defining the fly-fishing trip it is more understandable there is more to the task
than one might think. It is extremely important to develop a project scope
that will help define the trip and will serve both the supplier and the customer
needs. The project scope will show everyone involved all the issues and
responsibilities of everyone. The project scope will identify the objective of the
project, all the deliverables that need to be furnished, a milestone chart that
gives a time-line of the project, any technical requirements, limits and
exclusions, and all this will be reviewed with the customer to make sure
everyone knows what the final outcome is to look like.
The project team then can develop the schedule and make plans on the use
of resources, identify any constraints, identify responsibilities, address risks,
outsource any needed parts of the project, and establish a cost budget. It
seems crazy that all this is required for a fly-fishing trip but when a company is
selling adventure packages the customer has more expectations than if they
went fishing by themselves. The expectations are higher and the results are
more demanding. This simple project requires lots of planning and developing
to make sure everyone has fun and they remain safe. Since the project team
has addressed all the potential risks and resources have been planned the
fly-fishing trip will be successful.
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REFERENCES
Jacob, D. B. & McClelland, W. T. (2001). Theory of Constraints Project Management: AGI
Goldbratt Institute. Retrieved March 10, 2015, from http://www.pmiswva.org/vault/jacob_and_mcclelland_2001_theory_of_constraints_pm_intro.pdf
Cohen, M. W., & Palmer, G. R. (2004). Project Risk Identification and Management. AACE
International Transactions, 1
Cochran, Stanley. February 10, 2012. Milestone Chart.
Cochran, Stanley. February 9, 2012. Risk Assessment Chart.
Cochran, Stanley. February 10, 2012. Risk Response Matrix.
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