FG How To Guide

Getting Started Guide for Teachers
Contents
What is FreshGrade?
Setting Up Students
22
Collaborating & Communicating
Supporting Teachers. Empowering Students.
Adding Profile Pictures
Commenting
Engaging Parents
Inviting Students to a Portfolio
Sending Class Announcements
Account Set-up
Web App
Managing Portfolio Access
25
Mobile App
Portfolio Access Settings
Account Navigation
Teacher Web App
Allowing Push Notifications:
Account Status: Connected
Accessing Activity Feed:
Understanding Your Gradebook
Adding Parents via Web App
Teacher iPhone App
Making Assessments
Inviting Parents to a Portfolio
Student App
Revoking Parent Access
Filtering Your Gradebook
Parent App
Adding & Inviting Parents Via Mobile App
Generating Gradebook Reports
Getting Organized
16
Capturing & Documenting Learning 32
Delivering Impactful Reporting
Creating and Editing Classes
Capturing Photos/Video
Learning Highlights
Adding Students
Capturing Audio Clips
Summary Reports
Creating Activities
Capturing Notes
FreshGrade Moments
Getting Started
Empowering Your Students
Adding Labels
Attaching Objectives / Standards
Student Access
Choosing an Assessment Tool
Self Documentation
Assigning Students
46
Assessments
Parent Portfolio Access
Teacher App Comparison Guide
44
Notifications
Account Status: Pending

Teacher iPad App
What will Parents & Students receive?
Managing Portfolio Activity
Student Portfolio Access
40
36
Youre Done!
51
55
Direct Uploads
Publishing an Activity
Uploads into an Activity

Self Reflection
Getting Started Guide for Teachers 2
What is FreshGrade?
Making Learning Visible.
Capture, Document & Communicate Learning
Through Digital Portfolios.
Supporting Teachers. Empowering Students. Engaging Parents
Using the teacher app, educators can capture, document & communicate meaningful examples of student learning through
digital portfolios. While parents are provided on-going communication that matters, students are given the opportunity to
have a voice in their learning.
FreshGrade for Teachers
FreshGrade for Students
(Web App & iOS Mobile App)
(Web App & iOS Mobile App & Android App)*
Document student learning with video, picture, audio
and anecdotal notes using mobile & tablet devices
Secure access provides on-going and meaningful
portfolio
communication regarding their childs learning progress,
Self-document their learning and upload assigned work
enabling them to better support the learning plan
(descriptive feedback / goals / progress / support needs)
Self-reflect on their performance by posting comments
Support personalized learning by creating activities and
on portfolio items
Receive class announcements sent by teacher
Ability to view and make comments on their childs

portfolio
Receive class announcements sent by teacher
Track student progress by comparing documented

*Access is provided at the discretion of the teacher.
learning samples from one term to the next
(Web App & iOS Mobile App & Android App)*
Collaborate on learning with parents and students
assigning to specific students (or the entire class)
Secure access for students to view their personal digital
FreshGrade for Parents
Deliver Impactful reporting with real-time highlights,

Summary Reports & more
Create and send class announcements and keep track of

who has opened the messages
Being able to capture moments of student

engagement and evidence of learning process
through photos and video have helped me show
parents how their children are doing in a more
meaningful and substantial way that a traditional
summative report card ever could.
M. HIEBERT, BRITISH COLUMBIA
What is FreshGrade? 4
Account Set-up
Web App
Mobile App
1. Visit app.freshgrade.com/signup
1. To download the Mobile App search for FreshGrade in

the App Store.
2. Enter your school e-mail address and set a password

3. Once logged-in, customize your account
2. Click Sign Up to create your FreshGrade Account.
Choose your Location (this will determine which LOs will
3. Enter your school email address and set a password.
be available to you)
Once logged in, customize your account:
Enter your First and Last Name
Enter your First and Last Name
Enter your School Name
Name your Class
Upload a Profile Photo
Upload a Profile Photo
4. Check your email and verify your account
VERIFYING YOUR EMAIL ADDRESS

You will receive an email from FreshGrade.
As a security measure, you will not be able
to share highlights or report cards with
parents until you verify your account by
clicking the link in this email.
4. Check your email and verify your account
Students are capturing evidence of their own learning

and posting it to their digital portfolio... FreshGrade
allows me to focus on the learning documented in
the entire portfolio, which is a much clearer picture
of a students growth and learning.
D. KIRKEY, BRITISH COLUMBIA
Account Set-up 6
Account Navigation
Teacher Web App
GRADEBOOK:
Create & assign activities, make assessments
and track student progress.
DASHBOARD
This is your homepage and the first thing
youll see when you log in. You can return
PORTFOLIOS:
to your Dashboard by clicking on the
View your class list and select specific student
FreshGrade logo in the top left.
portfolios to view.
OVERVIEW TAB
REPORTING:
Informs you of student and class progression,
Report on and communicate student
and alerts you to new information added by
learning, including Summary Reports and
your students or parents.
FreshGrade Moments.
OBJECTIVES TAB:
QUICK ADD:
See what objectives youve met, which
Capture learning evidence or upload files/
students have been assessed, and overall
materials to publish on student portfolios.
class progression against each objective.
Select individual students or the entire class.
ANNOUNCEMENTS TAB:
Create and send important class-wide
ACCOUNT SETTINGS:
announcements to students and/or
Create new classes, edit your current classes,
parents to keep them up-to-date.
or change your personal information.
Account Navigation 8
Teacher iPad App
PROFILE
Change your profile picture, edit your name
or email address by selecting EDIT next to
your profile picture.
NOTIFICATIONS
You will be notified when new materials
or comments are added to portfolios. The
activity feed lists all your notifications.
REFER A COLLEAGUE
Do you know someone who would love
FreshGrade? Introduce them via this button.
MY CLASSES
Lists all your classes, allowing you to quickly
switch classes when required. To add classes,
or edit existing, click on the gear icon.
CONTACT SUPPORT
Need some help? Enter our Support Centre
and search for How-To guides, FAQs, or
submit a support request.
CELLULAR DATA
Toggle will allow you to enable the use of
cellular data when WiFi is unavailable.
Note: Uploading large amounts of learning evidence can
require high data consumption, please use this feature with
discretion. All captures taken without WiFi will be saved
and uploaded when your connection comes back online.
LOG OUT
Using a borrowed device?
Come here to log out.
Teacher iPad App
ANNOUNCEMENTS TAB
WHOLE CLASS
A streaming list of all learning captured
for your class. Shows who was tagged in
capture, if it was shared and how many
Create and send important class-wide

announcements to students and/or parents
to keep them up-to-date.
views and comments are attached to that

learning capture.
PORTFOLIOS
Click on Whole Class to navigate to
class your class list. Select specific
student portfolios to view and edit.
Editing allows you to add student profile
CAPTURING LEARNING
Capture evidence of learning through
photos, video, audio, or notes by clicking
on one of the icons in the toolbar.
picture, edit student name and add/edit

parent contact details.
Teacher iPhone App
MENU
STUDENT SWITCHER
Choosing the home icon will
Switch between the Whole
open the main menu drawer.
Class portfolio and an

individual student portfolio.
Teacher App Comparison Guide
Not Sure If You Should Use the Web App or Mobile App?
The type of work youre doing will determine which App to
use. Refer to this table as a guide.
Web App
iOS App
BULK
INDIVIDUAL
SET-UP / GETTING ORGANIZED

Add Classes
Create Activities
Add Students
Add Parents
Manage Student Codes
DOCUMENTING LEARNING
Capture via Photo, Video, Audio
TABLETS
Capture via Notes

Upload Documents
COMMUNICATION
Send Announcements
Activity Feed / Notifications
ASSESSMENT
Access Gradebook
Generate Report Cards
Student App
BEFORE ACCOUNT IS CREATED
STUDENT WITH ACCOUNT
This is what a student will see if they
This is what a student will see if they have
have logged in using the code you
already created an account and logged in
provided. They will be encouraged to
with those credentials.
create an account.
MY ACCOUNT
CREATE AN ACCOUNT
This is their username associated with the
This will only appear if students have not
account.
created their account. Creating an account

allows them to set a password and add
multiple classes.
EDIT
Allows students to add an email address,
change their first and last name, view their
username, or change their password.
I HAVE AN ACCOUNT
This will appear if they student logged
in with a code. If they already have an
account, they can click here to log in
JOIN CLASS
and add this new portfolio. This allows
If students have created an account, this
them to access multiple portfolios with
allows students to enter a code from
one login.
another teacher. Students can manage

multiple classes/portfolios within account.
MY CLASSES
Lists all students classes, so they can easily
LOGOUT
navigate between.
Using a shared device? Make sure students

log out of their account at the end of their
session.
Student App
PORTFOLIO
Student can view all portfolio items,
assigned activities, self-document their
learning and comment/self-reflect on their
work.
REPORT CARDS
View Reporting documents that have been
created for the student.
ANNOUNCEMENTS
View important class announcements that
have been sent by their teacher.
Parent App
PORTFOLIO
View all portfolio items and make
comments where desired.
MY ACCOUNT
View & edit profile information.
REPORT CARDS
MY STUDENTS
View Reporting documents that have been
Lists all classes that Parents have accepted
created for the student.
invitations to view portfolios. Organized

by student name, which allows parents to
manage multiple children & classes from a
ANNOUNCEMENTS
single account.
View important class announcements that

have been sent by the teacher.
LOG OUT
Using a borrowed device?
Come here to log out.
Getting Organized
Use the web app to get organized before your
students arrive.
Log In to : app.freshgrade.com
16
Creating and Editing Classes
When you first created your account, you were prompted to
Editing a Class
create your first class. If you need to edit this class, or create
Click on your name in the top right hand corner
Click on your name in the top right hand corner
more classes do the following:
Scroll down to Account Settings
Scroll down to Account Settings
Click Edit next to that class name
Click on the +Create New Class
Review your selected Grade & Subjects. Modify if
Enter the Class Name
required.
Click on All Grades & select relevant grade(s)
Press Save
Click on All Subjects and select relevant subject(s)
Click Save
Creating a NEW Class
Getting Organized 17
Adding Students
Next, you will be asked to Add Students. What you do next
If You DO have your class list...
If You DO NOT have your class list...
will depend on whether you have your class list or not.
Option One: Single Entry
Enter a Sample Students name
Type Student Name
Click Add
Click Add
Click Save
Repeat as required until all students added
If you have a split class, confirm the grade level for each
student
Click Save
Option Two: Bulk Entry
To come back and do this later
Click on the Portfolios tab in your top toolbar
Click on the Add Student button at the bottom of your

screen.
Click on Copy/Paste List of Student Names link below

field
Copy & Paste your class list
Click Add
If you have a split class, confirm the grade level for each
student
WHY CREATE A SAMPLE STUDENT?
Click Save
If you dont have your class list yet, youll need a

sample student to be able to create activities. Also,
some teachers like creating portfolios for themselves
so that they can make private notes about behaviour,
test out messages, etc.
Creating Activities
Its a good idea to use activites for anything you want to track
Getting Started
progress and assess. Creating activities allows you attach
Select the Gradebook tab from your toolbar.
learning outcomes, add resources to support the activity
Click the Create Activity button and complete the form.
(documents, links. etc.), select an assessment tool, and
Enter a Title for your activity
personalize assignments. You can either assign to the entire
Enter an Activity Date
class or specific students only. Lastly, it helps with portfolio
Enter an Activity Description (Optional)
organization as students can upload their work directly into

the activity.
Adding Labels
Click on Labels
Review the labels provided
Add additional labels that you want to use

Click Edit
Type in your label (i.e. Term 2)
Click Save
WHY LABEL?
Labels are an incredibly powerful tool for
you to use in FreshGrade. You can label your
activities by term, unit, standard or category.
We will provide some generic labels for you,
however you are able to edit any of these and
add your own. You can use these to filter your
gradebook.
Creating Activities
Attaching Objectives / Standards
Choosing an Assessment Tool
Click Add Objective
Select one tool from the list provided
To select from existing objectives:
Select which students will participate in this activity. You
Select a Subject
have the choice to assess the entire class, small groups,
Scroll through objectives to find the one youd like to
or specific students.
use
Assigning Students
Click on that objective

Repeat if youd like to add more than one objective
To create your own custom learning objective / standard

Click Create a Custom Objective link, below the list
of subjects
Choose a subject from the drop down menu
Enter Category (optional)
Enter Objective Desciption
Important Note: Assigning students will publish activity to

the student portfolios immediately after saving the activity.
If you dont want to assign the activity until a later date,
make sure you clear all students.
If assigning to entire class:
Click Save
Click Save (Default is set to All Students)
If assigning to specific students only:
Click Change
A pop-up box will appear
Click Clear All
LOCATION
Select the students by click in the box next to their name
Make sure your location is set correctly
When finished, click anywhere outside the pop-up box
in your Account Settings as we pull in
Click Save
objectives / standards based on your area.
A summary of your activity will appear.

If you arent ready to make assessments or add learning
evidence, click on the X in the top right corner to exit the
activity and come back later.
Publishing an Activity
ACTIVITIES LIST
Please Note: Assigning an activity to students automatically
publishes that activity to their portfolio.
Are you ready to publish an activity?
Select the Gradebook tab from your toolbar
Select the Activity

Click on the Activity Title listed at the top of the
Gradebook
The summary page for that activity will appear
Click Edit on the top right corner
Scroll to the bottom of the page
Find the Students section
Click Change
A pop-up box will appear
Select the students by clicking in the box next to their
name
When finished, click anywhere outside the pop-up
box
Click Save
The Activity has now been published to all student

portfolios
DID YOU KNOW?
STILL NO CLASS LIST?
Students can self-document their learning
Good news, the heavy-lifting is done! Unfortunately,
directly into an activity published in their
the remaining steps require you to have your class
portfolio. Learn how on page 35.
list. Come back when you do, and well finish off.
Setting Up Students
22
Adding Profile Pictures
This is a great thing to do during the first week of school!

EFFICIENCY TIP
The easiest way to add profile photos is to use the Mobile
Even if youre not giving students access to
App. To download the iOS App for Teachers, search for
their portfolios right away, make sure you
FreshGrade in the Apple App Store.
toggle the Parental Consent switch when

youre adding profile pictures with the mobile
Log into your FreshGrade Mobile account (same
app. It will save you time later.
credentials as your web account)
Select a student from your class list
Select the first student that appears in your list to enter

their portfolio
Click the Edit button in the top right hand corner
Click on the camera icon to add a student profile picture
You will be given the option to take an existing photo, or

choose from your camera roll
Once youve taken a profile picture, click on the forward

arrow to move to the next student
Repeat until all students have profile pics
Setting Up Students 23
Inviting Students to a Portfolio
Now its time to invite your students to view and contribute

to their portfolios.
Printing Individual Handouts Via the Web App
In-Person Via the Mobile App
Printing Handouts for Whole Class Via the Web App
Log In: app.freshgrade.com
Now you are ready to distribute the codes to your students
Click Edit in their portfolio header
Print out the Access Codes
Toggle the Parental Consent switch to green
Select View Portfolio for one of your students
Click on the Portfolios Tab in your top toolbar
A 10-digit code will appear above
Click Edit in the top right hand corner of their portfolio
Click the Print All Access Codes button on the top right
Repeat for all students
Distribute codes:
Show your screen to each student individually
Suggest they write down their code for future use
to enter that students profile
of your class list
If you havent already done so, click on the Parental
Follow instructions to print
Consent box to reveal their Access Code
Instructions for how the student is to log in and create
Repeat steps above to reveal codes for all students
their account are included in the printout.
STUDENT STATUS
A Pending. Portfolio is not connected
message will appear until that student has
logged in and created their account. Once
they have done so, the message will change
to say that they are Connected. Once the
student has logged in to their portfolio and
created an account, the access code will
disappear and their username will appear in
its place.
Setting Up Students 24
Managing Portfolio Access
25
Portfolio Access Settings
Via Web App
Whether you have a student that is having difficulty
accessing their account (forgot their credentials) or you need
Select View Portfolio for one of your students
Click Edit on their portfolio header
to manage access for other reasons, here is what you need
Click Edit in the top right hand corner of their portfolio
Via Mobile App
to enter that students profile
to know.
Scroll down to the Student Access section
You can manage student access from both the web and
mobile apps. You will need to access the students profile
details to manage their access.
Managing Portfolio Access 26
Account Status: Pending

If the students status is Pending it means that this student
portfolio is not connected to a student account yet. You have
two options with a pending portfolio.
ACCOUNT STATUS
When an Account is Pending
Reset Code
This will reset the portfolio code for the student. They
will not have access to their portfolio until you give
them the new code.
Print Code (web app only)

This will print the code and login instructions for the
individual student.
ENCOURAGE STUDENT ACCOUNTS

Creating an account will allow a student to manage
multiple classes with a single login. This is particularly
helpful for those students that have more than one
class. Another important reason for students to
Account Status: Connected
create an account is that they will have the option to
Once a student has created an account and entered their
add the previous year(s) portfolios to their accounts.
code they are now connected to a portfolio. The code is no

longer necessary and no longer need to be reset or printed.
Account is Connected
ACCOUNT STATUS
Revoke
Selecting this button will revoke the students access
to their portfolio. Clicking the button will issue a
new pending code, which you can distribute to the
student if youd like to give them access again.
Reset Password
When a student is Connected they will have had to
set a password when creating their account. If they
forgot their password, you can click here to reset it for
them.
We know that engaged parents have a direct and positive
Adding Parents via Web App
impact on the successful development of a child. Lets get

them onboard and better able to support your learning plan.
Click on View Portfolio next to the student name
The first step is adding parent contact details. Once thats
Click Edit in the top right hand corner
done you can decide to give them full portfolio access or
Scroll down and click Add Parent
not.
Enter in the parent name and email address
Click Save
The parents love seeing the updates

and tell me all the time.
C. LONG, TEXAS
Inviting Parents to a Portfolio
Revoking Parent Access
Ask Yourself: What level of access do I want this parent to
You have full power to revoke or delete parent access to a
have? You can set a parent as one of two levels of access.
portfolio.
Email Only Access:

If you choose not to give portfolio access, parents will only
receive email communications. The only learning samples
Click Revoke to remove full portfolio access. This parent

will be returned to the Email Only setting.
Click Delete to remove the parent entirely.
they will be able to see are those that are shared as learning
highlights or through the various reporting tools. We
strongly encourage giving parents full portfolio access.
Portfolio Access:
To give a parent full portfolio access you must invite them.
This sends them an email describing how to set-up an
account if they havent done so already.
Click Send Invite to the right of parent contact details
Click Save
PARENT STATUS
An Invite Sent message will appear until the parent
has logged in and created their account. Once they
have done so, you will see a new message to say
when they accepted the invite and on what date.
Adding & Inviting Parents Via Mobile App
Click Add a Parent Contact
Enter parent name & email address
Click Save in top right corner
A pop-up window will appear
Select to invite a parent now or later
IF you selected No, Ill do it later you will need to follow

these steps at a later date to send invite.
Next to the Parent Contact, click Edit
Click Send Invite
Capturing & Documenting Learning

Now you can start capturing evidence of learning.
Use the iOS Mobile App web app to work efficiently in this
next section.
To download the iOS App for Teachers, search for
FreshGrade in the App Store.
Once youve added your entire class, now the fun begins! Its
time to start capturing evidence of learning through photos,
video, audio or notes.
32
Capturing Photos/Video
Click on the camera icon (photo) or film icon (video) in
Once you click Save youll be asked if you wish to send
the bottom toolbar
a highlight.
Choose to take a new photo or choose from one on your
If you do not have parent contact information saved
camera role
for a student, this highlight option will not appear for
Add descriptive feedback:
you
Option 1:
Click in the box that says write a note

Enter Your Feedback
directly to the parent contacts for that student
Option 2:
Click Yes, share highlight to send this captured learning

Click No, Ill share it later if you do not want to share a
learning highlight at this time
Click Add a quick note

STUDENT SELF-DOCUMENTATION
Leverage the learner! The FreshGrade Student App
Select a provided quick note or create your own
Youre done! The captured learning has been saved and will
Tag Students to send captured learning to their personal
now appear in the tagged student(s) portfolio.
is simple to use and there are iOS and Android
portfolio
versions. Whether you give your students verbal
Click Tag Students
direction or create an activity and assign to their
Choose one or multiple students by clicking on their
portfolio (see page 38), the students can easily

capture their learning, automatically adding content
name
to their portfolios.
Click Done in the top right corner when youre finished

tagging students
Click Save in the top right corner to save

HAVE AN ANDROID DEVICE?
Our teacher web app is responsive
to tablet, so you can use FreshGrade
from your browser. The quickest way
to capture learning this way, is to use the
Quick Add button on your main dashboard.
Capturing Audio Clips
Click on the microphone icon in the bottom toolbar
Click red button to start recording
Click red button again when finished
Click Save in top right corner
Add descriptive feedback:
Option 1:
Enter Your Feedback
Option 2:
Tag Students to send captured learning to their personal

portfolio
Click Tag Students
Choose one or multiple students by clicking on their
name
Click Done in the top right corner when youre
finished tagging students
Click Save in the top right corner
SHARING LEARNING HIGHLIGHTS

Learning highlights sends what you just captured
to the parents that youve added to that tagged
students profile. This is only available for picture
& video captures, but is a powerful tool to engage
parents.
Capturing Notes
Click on the pencil icon in the bottom toolbar
Add Note:
Option 1:
Enter Your Feedback
Option 2:
Tag Students to send captured learning to their

personal portfolio
Click Tag Students
Choose one or multiple students by clicking on
their name
Click Done in the top right corner when youre
finished tagging students
Click Save in the top right corner
WHATS A QUICK NOTE?

Do you provide the same feedback time & time
again? Using the Quick Notes feature, you can
create custom notes that are saved or future use.
Saving you time the next time you need to use that
feedback, you just select the note you want, instead
of typing it all out again.
Empowering Your Students

Leverage the learner! This section will help you
understand where and how your students can
contribute to their portfolios.
36
Student Access
Web App:
student.freshgrade.com
Enter Code <see page 24 for how-to invite students>

ADD NEW
Mobile Apps:
The student app is available for both Apple iOS and Android
mobile devices.
UPLOAD
COMMENT
Search FreshGrade in App Store.
Download Student version
Enter Code
Search FreshGrade
Download Student version
Enter Code
Empowering Your Students 37
Self Documentation
Once logged in to their portfolio, students can self-document their work a couple of ways:
Direct Uploads
Uploads into an Activity
Following verbal directions provided by you, students can
Remember those activities you created & assigned? Once
add new content directly into their portfolios:
assigned, they will appear on those students portfolios.
Click on the +Add New
Students can upload their work directly into that activity.
Click Upload to:
Scroll to assigned activity
Via Mobile Device: Attach photos, audio clips, video
Click Upload
Upload work:
clips
Via Desktop or Laptop Device: Attach all file types
(documents, presentations, etc.) and add links
Click in the box that says Add a comment. to add links

or notes
Via Mobile Device: Attach photos, audio clips, video

clips
Via Desktop or Laptop Device: Attach all file types
(documents, presentations, etc.) and add links
Click Save
Will appear in students portfolio
Self Reflection
Existing Portfolio Item

Students can comment and self-reflect on any item or
activity that has been uploaded/saved to their portfolio.
Scroll to item they would like to comment on
Click Comment
Enter their self-reflection or comment
Click Post Comment
Click Done
New Uploads
Students can also add comments and self-reflect directly
into the portfolio.
Click on the +Add New
Click in the box that says Add a comment.
Enter self-reflection
Click Save
Collaborating & Communicating
40
Commenting
If youve given portfolio access to students and their parents,
Click in the text box that says Post a comment for (X)
you can use comments to collaborate as a group on

individual portfolio items. You can comment on any artifact
captured.
portfolio elements
Enter in your comment
Click Post Comment
STUDENT COMMENTING
A great tool to empower students to self-reflect
To leave a comment for a specific student only:
on their learning. By logging into their portfolios,
Click on the drop down menu and click on a specific
students can view comments that their teacher
student.
Click on the Comment button underneath any of the
students
Via Web App
To post a comment to all students attached to that item:
and parents have posted. They can add their own
Click on the text box that says Post a comment for
comments by clicking on the Comment button.
(student name).
Please Note: You are the only one with permissions to

remove any comments posted to a students portfolio.
Click on the Edit button underneath the portfolio
element and then Remove next to the comment.
Via Mobile App

In the Whole Class view:
Scroll down and click on the item you wish to comment

on
You have the option to enter a comment and post it to

all students tagged to that activity/artifact, or you can
choose to leave a comment for just one student.
Collaborating & Communicating 41
If you have an class-wide announcement that you would like
Via Web App
to send to student and/or parents, you can easily do this by
using the announcements functionality within FreshGrade.
Via Mobile App
Click on the FreshGrade logo in the top left corner to
Click the icon in the top right corner of your screen
return to your dashboard
Click the New Announcement button at the bottom of
Click on the Announcements tab
In addition to sending announcements, you can also keep
Click New Announcement
the screen
Choose the desired recipients for your announcement
track of who has viewed them.
Choose the desired recipients for your announcement
Everyone (includes all parents and students)
Everyone (includes all parents and students)
All parents
All parents
All students
All students
Enter a subject line
Enter a subject line
Enter your announcement message
Enter your announcement message
Click Send in top right corner
Click Send
Want to see whos viewed the announcement?

Once youve sent the announcement, use the Web
App to track who has opened your announcement.
Click on the Announcements Dashboard
Summary of views listed on left side of

announcement
For detailed stats:

Click on the announcement youd like to view
View detailed stats
PLEASE NOTE: Names in green indicate that the

announcement has been read. Names in read
indicate that the announcement has not been read.
What will Parents & Students receive?

Students and Parents will receive this notification one of
two ways:
By Email:
If they have an email address attached to their account, they
will receive an email.
In-App
When a parent or student logs into the student portfolio,
they will see a notification at the top of the portfolio page
that shows them that they have pending announcements.
When they click on the notification, they will be taken
to the Announcement area in their portfolio to read that
announcement or any past announcements they may
have missed.
Managing Portfolio Activity
44
Notifications
You will be notified when there is any new activity in your
Accessing Activity Feed:
students portfolios. Whether a parent or student has added

a new comment to an existing portfolio item, or a student
Via Web App
has uploaded some new work, youll know about it.
You will be notified every time a student adds new content,

or a comment has been left by students or their parents. All
of this activity can be found on your Teacher Dashboard.
There are two ways that youll be notified:
Push Notifications
In-App activity feed
Click on the FreshGrade logo in the top left hand corner

to enter your Dashboard
All comments or added items by students or parents can

be found here.
Allowing Push Notifications:
Click on one of the messages to bring up that portfolio

element. Post comments directly to the students
Click on the Menu button in the top left hand corner
portfolio through this view.
of your screen and click on Activity Feed. Select Allow
Notifications in the prompt.
Via Mobile App
If you accidentally clicked Dont Allow do the following
You will be notified every time a student adds new content,
to bring up the notifications:
or a comment has been left by students or their parents. You
Click on the Settings icon
are able to view all of this through your activity feed in the
Scroll down to where you see FreshGrade
app.
Click on Notifications and move the slider to say
Click on house icon in the top left hand corner
Allow Notifications - the slider will turn green
Click on Activity Feed under Notifications
meaning that it is activated.
Here you will see all activity for all of your classes. If you
You will receive notifications when students add new
need to drill down into different class click on the All
content to their portfolios, or a comment has been left by
Classes dropdown.
students or their parents.
Click on one of the notifications to view the item added

or to see the full comment.
Managing Portfolio Activity 45
Understanding Your Gradebook
46
Assessments
STUDENT LIST ORDER
You are able to order your students by first
or last name in your Account Settings. Your
We learned earlier (see page 19-21) how to create and assign
account is automatically defaulted to sort by
activities. Now, its time to learn how to assess those activities
last name.
and manage your gradebook with filtering and generating

dynamic reports based on those filters.
Reminder: You access your gradebook through the web:
app.freshgrade.com
GRADEBOOK TAB
1. Your students in your gradebook will be listed in
FILTERS
alphabetical order by first or last name on the left hand

side, and all of your activities along the top.
2. The gradebook will automatically pull in each activity
ACTIVITIES
youve created in FreshGrade along with each student

who has participated. Depending on what your Report
Measurement Scale is set to in your Account Settings, will
be how each mark is displayed in your gradebook.
STUDENTS
Understanding Your Gradebook 47
Assessments
Making Assessments
You will be taken to the Activity Report page. This report
If any of these marks need to be changed:
Click on the Gradebook tab in your top toolbar
shows each students grade along with:
Click on the activity name to enter that activity
Click on the name of the activity youd like to assess
The objective/standard
Scroll down to the bottom
(located across the top of gradebook)
Mark distribution
Click on the Change Marks button to enter the marking
You are now within the activity assessment
Average score
Select the first student youd like to assess
Label summary
Assess the student:
Assessed students
screen
Select the student you require
Labels: Add a label for this specific student

For each student you are able to review the notes written
(eg. Late, IEP, etc.)

Notes: Provide feedback on that specific
and/or the files attached. Highlighted icons are indicators of

attached information for a student.
students assessment
File Uploads: View students self-documented
learning, or upload your own evidence. You
can upload photos, short video or audio clips,
and documents.
Excuse: You can excuse a student from an activity.
This activity will not be included in any automatic
calculations.
Move through the list of students and assess them
Click on the Complete button at the bottom of the page.
Activity assessments will automatically be shown on the

students portfolio
Filtering Your Gradebook
Is your gradebook getting large? Use filtering to focus on
By Grade
By Labels
specific groups of assessments.
*Will only appear if you have selected multiple grade in your
class set-up.
To filter results in your Gradebook:
Click on the Labels icon to select which you want

included.
Click on Grade
Select the label you want to show results for (IE. Term 1)
Select the grades you want shown
Your Gradebook will dynamically update to show you
your selections
your selections
Print or export this report to excel by clicking on the icons in
the top right hand corner of your screen.
By Subject
Click on All Subjects
Select the subjects you want shown

your selections
Generating Gradebook Reports
You can save the filters youve set as a new report. These
reports will be automatically updated according to their
filters, with every new activity you create and assess. This
makes it simple and easy to track different learning abilities
and activities.
You are able to filter down your gradebook by grades,

subjects, and labels
Once you have filtered your gradebook click on the Save

Report button
Give that report a name thats relevant to you and save it
Report will now appear in your Reports tab
Print off or export these reports for your records
These reports will be automatically updated according

to their filters, with every new activity you create, assess
and label
Return to the Reports tab in your gradebook to view or

delete these reports
Delivering Impactful Reporting

You have a number of options to choose from to help you to
communicate student learning.
51
Learning Highlights
FreshGrade makes it easy to share student highlights with

parents. With our Share feature you can quickly send a
snapshot of a students work.
Web Browser:
Mobile App:
Find the portfolio item that you want to share
Click on the Share button located in the bottom right
device, you will be prompted to share a highlight with
hand corner of that element
parents before it is saved to the student portfolio. You
The parents contact information will be automatically

populated into a Share a Highlight email for you. If you
have the option to send it immediately or at a later date.
forgot someone, just add in their e-mail address to share
As you capture moments of learning from your mobile
If you decided to share at a later date, you will notice an

arrow in the right hand corner of each captured artifact.
the highlight
Click on this to share the artifact
Edit the subject line and enter in a personal message if
Once it has been shared, the arrow will turn into an
you wish
eye icon, letting you know how many times it has been
Click Send and an email will be sent to the parents email
viewed by students or parents.
address that you had entered
If the parent replies to the email highlight sent from

within FreshGrade, it will be sent to your e-mail address
attached to your FreshGrade account
Delivering Impactful Reporting 52
Summary Reports
Summary reports allow you to capture overall feedback
Click on the Reporting tab in your top toolbar.
and assessments in a single place, to accompany the
Click New Report to create your summative report
student. Click on the Select Photos from Portfolio
template for your entire class.
button to pull up the photo selector. You are able to
Create your template:
select up to 6 photos to attach to their summary reports.
Give your summary report a title
Once you have your photos selected, click Collapse
digital portfolio.
Next, give your Section Heading a name, and put

your feedback in the Default Summary box. The
Photo Selector to move onto your next section.
continue later if you arent finished.
explain what the entire class did for that year, or
Please Note: As soon as you press Done on a
provide specific details about a core subject.
Summary Report it will appear on the students
selecting either Assessment or Photos or both.
portfolio for parents and students to view.
You will then be re-directed back to your class page
The Assessment area will create a text box where
where you can either View, Edit, or Share this summary
you can leave specific notes/comments about each
report. Lets go over each view.
student in relation to what they learned that year. You
View: Click on the View button to see an example
will also be given the option to attach photos straight
of what this summary report will look like. Once you
from each student portfolio that reflects/proves their
have Viewed the summary report, and are happy
level of understanding in that area.
with what you say, go back to the main page. Youll
Once youve created your template, choose the students
notice a PDF button has now shown up. Click on
youd like to use this template for. All the students in your
that to download a PDF to your computer.

Share: Click Share to send the PDF as a Highlight to
class will be selected by default. Click Change to select

specific students if you so wish.
the students parents.

Edit: Even though you have completed the summary
Press Save once everything is to your liking.
Youll then be re-directed to a page where you can
report for the student, you are still able to edit this if
begin marking your students who are attached to this
you noticed anything in the View area.
template. Click Start next to a student to begin their

summary report.
Once you are finished, click Done. You can always select
default summary is where you could, for example,
You can then choose your Content Fields, by
Go through each section you created and assess each
Move through each student to complete their

summary reports
FreshGrade Moments
In less than two minutes, you can easily build a personalized
learning slideshow video for each student, selecting images

from their digital portfolio music included!
To get started, click on the Reporting tab in your

top toolbar.
Click on Create Learning Slideshow.
Click on the Start button next to the student you

want to create the learning slideshow for.
You have the ability to choose up to ten photos that

youd like to include in your learning slideshow. Once
you have the photos selected, click Preview to view
your slideshow video.
Please Note: The photos will play in chronological order
by date (oldest to most recent) regardless of what order
you choose them in.
After viewing the slideshow, you have the option to

change the photos, or save it.
When you click on Save you will have the ability to

instantly share the Learning Slideshow with your students
parent(s). If you are ready to share, click on send
Please Note: If youd like to share at a later time,
click on cancel, which will take you back to your
Learning Slideshow home page, and you can share
it at a later time.
Youre Done!
Welcome to #teamFreshGrade.
Visit the Community section of our website
to learn and share ideas for using FreshGrade.
Join the conversation.

Follow us on Twitter.
@FreshGrade
#teamfreshgrade 55
#teamFreshGrade

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Getting Started Guide for Teachers

Collaborating & Communicating

Supporting Teachers. Empowering Students.

Adding Profile Pictures

Inviting Students to a Portfolio

Sending Class Announcements

Managing Portfolio Access

Portfolio Access Settings

Teacher Web App

Allowing Push Notifications:

Account Status: Connected

Accessing Activity Feed:

Understanding Your Gradebook

Adding Parents via Web App

Teacher iPhone App

Inviting Parents to a Portfolio

Revoking Parent Access

Filtering Your Gradebook

Adding & Inviting Parents Via Mobile App

Generating Gradebook Reports

Capturing & Documenting Learning 32

Delivering Impactful Reporting

Creating and Editing Classes

Capturing Audio Clips

Empowering Your Students

Choosing an Assessment Tool

Parent Portfolio Access

Teacher App Comparison Guide

Account Status: Pending

Teacher iPad App

What will Parents & Students receive?

Managing Portfolio Activity

Student Portfolio Access

Uploads into an Activity

Getting Started Guide for Teachers 2

Supporting Teachers. Empowering Students. Engaging Parents

FreshGrade for Teachers

FreshGrade for Students

(Web App & iOS Mobile App)

(Web App & iOS Mobile App & Android App)*

Document student learning with video, picture, audio

and anecdotal notes using mobile & tablet devices

Secure access provides on-going and meaningful

communication regarding their childs learning progress,

Self-document their learning and upload assigned work

enabling them to better support the learning plan

(descriptive feedback / goals / progress / support needs)

Self-reflect on their performance by posting comments

Support personalized learning by creating activities and

Receive class announcements sent by teacher

Ability to view and make comments on their childs

Receive class announcements sent by teacher

Track student progress by comparing documented

learning samples from one term to the next

(Web App & iOS Mobile App & Android App)*

Collaborate on learning with parents and students

assigning to specific students (or the entire class)

Secure access for students to view their personal digital

FreshGrade for Parents

Deliver Impactful reporting with real-time highlights,

Create and send class announcements and keep track of

Being able to capture moments of student