Romex Security Inc Contract # C11-51-15 - Operation of Weigh

Scales at the City's

Transfer Stations, Community Recycling Centres and Resource
Recovery Centre
Pag
e

36

39

70

Sec
tion

3.0

5.0

3.0

Subsecti
on

3.1 (a)

5.1 (b)

3.2
(a)

What is required

Due

Contractor must supply

the City with proof of
Commercial General
Liability Insurance

15 Working
Days prior
to
commence
ment of
contract.

Contractor shall submit

to the City an original
Clearance Certificate
from the Ontario
Workplace Safety and
Insurance Board and
shall provide additional
certificates with respect
to such coverage as
often as the City deems
necessary
Contractor must provide
a detailed staffing plan.
Information must
include the following:
position, name of
employee, type of
employee (f/t, p/t, oncall, etc.), confirmation
of employee work
experience

71

4.0

4.1

City will provide

contractor with
appropriate policies and
procedures that are
applicable to the
facilities operations.

77

5.0

5.1
(a)

All staff must be

trained; and records of
this provided to City.

78

5.0

5.1
(b)

Contractor shall ensure

that each Scale House
Operator receives a
minimum of 7 days
training. As well as an
evaluation upon training
completion. Records are

15 Working
Days prior
to
commence
ment of
contract.

15 Working
Days prior
to
commence
ment of
contract.

15 Working
days prior
to
commence
ment of
contract
15 Working
days prior
to
commence
ment of
contract.
15 Working
Days prior
to
commence
ment of
contract.

Due
Date

Sept 9,
2015

Sept 9,
2015

Sept 9,
2015

Sept 9,
2015

Sept 9,
2015

Sept 9,
2015

Date
Receive
d

Provi
ded
By

Sept 9,
2015

Rome
x

Sept 9,
2015

Sept 18,
2015

Sept 4,
2015

Sept 23,
2015
Sept 16,
2015

Rome
x

Rome
x

City

Rome
x
Rome
x

78

5.0

5.1
(c)

32

28

28 D (1)

79

5.0

5.1
(d)

38

78

5.0

79

5.0

81

9.0

5.1
(b)

5.1

to be forwarded to the
City
Contractor shall ensure
that the Operations
supervisor receives a
minimum of 15 days of
training as well as an
evaluation upon training
competition. Records
are to be forwarded to
the City
Contractor shall ensure
all employees complete
a police check with the
City of Hamilton Police
Services and provide
proof to the City.
Contractor must provide
the staff with all
appropriate safety
training including but
not limited to WHMIS
and comprehensive
Health and Safety
courses.
The Successful Bidder
shall have both a
written Health and
Safety policy and
program to implement
that policy. To be
submitted to the City
The Contractor shall
ensure all staff are
trained and have
customer service
training.. Records are to
be forwarded to the City.
Prior to the
commencement of the
contract, the City shall
provide 1 Working Day
of training or an amount
of time deemed
necessary by the
Contract Administrator,
for the Contractors
Operations supervisor in
regards to City policies
and procedures.
The Contractor shall
supply, at its own
expense and at no cost
to its employees,
uniforms for all its

15 working
Days prior
to the
commence
ment of the
contract.
15 working
Days prior
to the
commence
ment of the
contract.

15 Working
days
following
completion.
Within a
reasonable
timeframe,
as per the
Contract
Administrat
or.
15 Working
days prior
to
commence
ment of
contract.

Prior to
commence
ment of
contract.

15 Working
days prior
to
commence
ment of

Sept 9,
2015

Sept 9,
2015

Sept 9,
2015

Sept 9,
2015

Sept 9,
2015

Prior to
commen
cement
of
contract.

Sept 9,
2015

Sept 16,
2015

Rome
x

Sept 9,
2015

Rome
x

Sept 21,
2015

Sept 16,
2015

Sept 16,
2015

Incumbe
nt
Contract
or
Declined

Sept 16,
2015

Rome
x

Rome
x

Rome
x

City

Rome
x

85

55

82

16

12

employees with on duty.

The Contractors must
provide a colour
photograph of the
proposed uniform for
the Contract
Administrators approval

contract.

Initial Contract Meeting

between Contractor and
the City

Prior to
commence
ment of
contract.

Sept 9,
2015

No later
than 120
days after
the
commence
ment of the
contract
term and
each
anniversary
date
thereafter.

Sept
2016

Within a
reasonable
timeframe,
as per the
Contract
Administrat
or.
Updated
documenta
tion to be
forwarded
to the City
within 15
Working
days of
update.

n/a

The City shall provide to

the contractor, a
schedule outlining the
revised prices for the
next year period. Revise
prices will be based on
the escalation factor
outlined in the contract
specifications. Upon
receipt of the revised
prices from the City, the
Contractor shall issue
an adjusting invoice for
any previous invoices
issued and / or paid by
the City during such
one-year period at the
old prices.
The Contractor will be
required to provide
documentation at the
Contract Administrators
request. Such
documentation may
include but is not
limited to: WSIB
certificates, safety
records / policies,
training records, health
and safety records /
policies operational
procedures. Updated
information, documents
and records are to be
forwarded to the City.

Sept 8,
2015

City
Rome
x

City

n/a

Rome
x