Samantha Lynne Downs

Mobile Phone: (410)340-0361 Email: sldowns4840@gmail.com

OFFICE ADMINISTRATOR & EXECUTIVE ASSISTANT

Administrative support professional experienced working in fast-paced environments demanding
strong organized, technical, and interpersonal skills. Highly dependable, ethical and discreet;
committed to supporting all levels of management with confidence. Detail-oriented and
resourceful in completing projects; able to multi-task effectively. Capabilities include:
Word Processing/Typing, 60+ wpm Accounts Payable/Receivable Telephone Reception
Problem Solving Office Equipment Operation Filing & Data Archiving Excellent written and
verbal skills Accustomed to rapid-pace & changing priorities environment Proven track record
of completing reports before deadlines

PROFESSIONAL EXPERIENCE
OBrien & Gere Engineers Bowie, MD 2008 - 2011
Nationally recognized Engineering Solutions Company providing clients with sustainable
solutions and integrate innovative technology to solve the evolving advanced manufacturing,
energy, environmental, and water challenges faced everyday
Office Administrator
Provided project management assistance to Vice Presidents as well as project managers and
staff engineers via data entry, written correspondence, proposal, report preparation, etc.; these
duties accomplished while adhering to a company-wide Quality Management System and using
a variety of software. Composed meeting minutes/notes and distributed to appropriate staff.
Maintained expense reports and original receipts for corporate processing and reimbursement.
Responsible for ordering, maintaining and organizing of office supplies; maintained office
copiers/printers and calling for repairs as needed to ensure the success of office operations.
Arranged out-of-area travel, including air fare, car rental and hotel accommodations for VP
Associates and managers. Responsible for sorting, distributing and managing all outgoing and
incoming postal mail as well as overnight packages (via FedEx/UPS) and interoffice mail.

Created project files on office network as well as developed/maintained hard copy

files/structured filing system of project-related materials; utilized company-wide process
for the archiving and storage of closed projects
Organized filebound standard practice to assist in a company-wide paperless effort
Coordinated preparation for all departmental meetings including staff meetings, lunch
and learns, etc.; including but not limited to scheduling, ordering lunch, printing agenda
topics, setting up LiveMeeting and conference calls

BCT Architects & Designers Baltimore, MD 2007-2008

Creative, multi-disciplined design studio specializing in all aspects of masterplanning,
architecture, interiors, and graphics for retail, residential and corporate spaces.
Office Manager
Served as Office Manager for the Owner, Senior Architects and Designers; as well as point of
contact for all consultant inquiries, obtained pertinent file/information pertaining to the inquiry

and prepare response. Instituted and maintained office and project accounting files. Received
incoming correspondence; composed and typed necessary replies and/or routed
correspondence to appropriate department. Created and reviewed outgoing correspondence for
spelling and grammatical accuracy. Operated office automation equipment in order to perform
all administrative, technical and clerical duties related to the efficient functioning of the office.

Developed company Outreach Program in order to develop a more personal relationship

within the community
Shared accounting duties with office account specialist; received and processed invoices
and statements. These duties were accomplished while using the SEMA4 accounting
software.

Geotechnical Laboratories, Inc. Columbia, MD 2003-2007

Privately owned environmental engineering firm with a core focus on water and dirt testing for
local governments and housing developments.
Executive Assistant
Served as an executive assistant for the President, Principal Engineers and Field Engineers;
assisted Principal Engineers with reports focusing on specific field studies and site
assessments; creating certifications, and preparing proposals; as well as maintained a detailed
job list in order to track ongoing projects. Acted as dispatcher to each field engineer for daily job
assignments. Answered telephones, transferred calls accordingly and/or provided detailed
messages.

Utilized QuickBooks software to enter timesheets; prepare bi-weekly payroll; creating

weekly invoices and supplying monthly financial reports
Established an efficient numeric filing system for all projects (to provide easy access to
any necessary information needed for any and all field work)
Boosted employee morale by organizing daily schedules, providing information
regarding jobs and being accessible after hours for any question/problem resolutions

EDUCATION
Associate of the Applied Arts - Sociology
Community College of Baltimore County Dundalk, MD 2014-2016
TECHNICAL SKILLS
Proficient in Microsoft Office Suite: advanced Word Excel Power Point Adobe Oracle
Quickbooks WordPress