Professional Documents
Culture Documents
Process
Agenda
Course Introduction
Module 1: Umoja Asset Accounting Review
Module 2: Acquisition of Fixed Assets
Module 3: Depreciation of Assets
Course Assessment
Course Survey
Copyright United Nations
Introduction
Please share with us:
Your name
Your section/unit
Ground Rules
Please consider the following guidelines during the training session:
Turn your cell phone to silent mode. Please step out of the class to take any
important phone call
X
No Phones
X
Do Not Access
E-mail
Participate
Ask Questions
Breaks
Course Overview
The purpose of the Umoja Asset Accounting Process course is to explain the Asset
Accounting process for DFS-supported missions.
Prerequisite Review
You should have completed the following prerequisite courses:
Umoja Overview
Course Objectives
After completing this course, you will be able to:
List the key roles and responsibilities in Asset Accounting
Explain the processes that comprise the lifetime of a fixed asset
Agenda
Course Introduction
Module 1: Umoja Asset Accounting Review
Module 2: Acquisition of Fixed Assets
Module 3: Depreciation of Assets
Course Assessment
Course Survey
Copyright United Nations
Module 1 Objectives
After completing this module, you will be able to:
Explain the key concepts of the Asset Accounting Overview course
Key Terminology
Key Term
Description
Fixed Asset
Depreciation
Amortization
Capitalization
Useful Life
Key Terminology
Key Term
Description
Asset Class
Assets under
Construction
Final Asset
Impairment
Tangible Asset
Intangible Asset
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Key Terminology
Key Term
Document Date
Description
The relevant document date authorizing the transaction.
Posting Date
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Financial Accounting
Closing User
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Financial Accounting
Asset Accounting User
Financial Accounting
Asset Accounting
Senior User
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14
15
Asset Data
Depreciation Data
Includes depreciation-specific
information such as depreciation
terms, useful life and so on
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Asset Classes
Buildings
Intangibles
Assets Under
Construction
Each asset is a part of an asset class. While the IPSAS has a defined set of asset classes,
there is an expansion to these asset classes in Umoja. Each asset class:
Classifies assets into logical groups
Controls the screen layouts of the asset master and depreciation area
Provides default values to assets that are created under the corresponding asset
class
Determines the numbering ranges of assets
Determines the G/L accounts to be posted to for that class of assets
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Asset Class
110
Land
120
Buildings Fixed
140
150
160
Infrastructure Assets
610
620
710
720
730
740
750
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Asset Class
760
770
License Right
780
Copyright
790
800
810
820
830
840
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Chart of Depreciation
Depreciation Area
It shows the valuation of a fixed asset
for a particular purpose
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T-Code
Description
AS01
AS02
AS03
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The following fields appear at the top of the asset master data screen:
1 Asset Number and Sub Number: A unique number that identifies the asset in the
Fixed Assets sub-ledger. Sub assets are created for the component parts that
could have independent useful lives and depreciation parameters
2 Class: Identifies the asset class that the asset belongs to
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General: This tab includes the description and other basic information for the
asset
Time-Dependent: This tab includes data that can change over time, such as
assigned Cost Center. This tab stores both current and historical values, while the
other tabs only store the current value
Allocations: This tab includes fields for report sorting, investment and integration
with Plant Maintenance (to be implemented in later parts of Umoja Foundation)
Origin: This tab includes information regarding the origin of the asset
23
Net Worth Tax: This tab includes the net worth and real estate information
Insurance: This tab includes information on insurance for the asset, if applicable
Depreciation Area: This tab includes information on the valuation of a fixed asset
for a particular purpose
24
Account Determination: It is
defined at the asset class
level. It determines the
reconciliation accounts in the
G/L, as well as their
offsetting accounts, that are
to be posted to when certain
business transactions are
carried out for the asset
25
3
4
5
26
7
8
27
b
1
2
d
3
4
28
5
6
7
29
Building Function: A way to add information regarding what the building will be
used for
Asset Super Number: Identifies the IPSAS class that the asset belongs to. It is
defaulted from the Umoja asset class
30
31
32
33
34
Asset Explorer
Once the user creates an asset master record, the Asset Values button is available at the
top of the screen
. The user can click this button or use the T-code AW01N to
access the Asset Explorer.
For an asset, the Asset Explorer Planned values tab displays planned changes in value
and all Transactions carried out for this asset.
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Asset Explorer
The Posted values tab displays posted changes in value and Depreciation that is posted
or planned for each period.
For an asset, the Asset Explorer screen displays information for Objects related to asset,
example related PO numbers, G/L accounts, etc.
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Acquisition of Assets
Depreciation of
Assets
Retirement of Assets
Transfer of Assets
Impairment of Assets
Note: While verification of assets is a critical step in the lifetime of an asset, it is a step performed
out of Umoja. The posting will be made separately into the system as part of another step.
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Touch Points
Touch points refer to these integration points across Umoja modules, processes and
activities.
The Acquisition and Production
Costs (APC) are posted on the
Balance Sheet accounts
The depreciation is posted on
the Profit and Loss accounts
General Ledger
(G/L)
Asset
Accounting
Supply Chain/
Procurement/
Logistics
Real Estate
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Simulation Activities
Throughout this training, users will have the opportunity to
conduct activities in the form of simulations. Simulations
are interactive recordings of the Umoja system used to
help facilitate a hands-on learning experience. The
simulation links are provided on the corresponding activity
slides.
Users can access simulations in three different modes:
39
Activity 1
Transaction Name: Create Asset
Transaction Code: AS01
Link to the uPerform simulation:
http://unsapuperform.umoja.un.org/gm/folder1.11.2478?originalContext=1.11.2592
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Learning Checkpoint 1
Identify the correct features of fixed assets in Umoja.
Select all that apply.
A.
B.
C.
D.
Fixed assets are items that can be used for one reporting period
Fixed assets include intangible assets only
The utilization of fixed assets is spread across various reporting periods during the
useful life of the asset
The depreciated/amortized value (Net Book Value) is documented in the balance
sheet under Property, Plant and Equipment and Intangible Assets
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Learning Checkpoint 1
Identify the correct features of fixed assets in Umoja.
Select all that apply.
A.
B.
C.
D.
Fixed assets are items that can be used for one reporting period
Fixed assets include intangible assets only
The utilization of fixed assets is spread across various reporting periods during
the useful life of the asset
The depreciated/amortized value (Net Book Value) is documented in the balance
sheet under Property, Plant and Equipment and Intangible Assets
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Module 1 Summary
The key points covered in this module are listed below:
The Umoja Asset Accounting process described here is applicable to Peacekeeping
and Special Political Missions that continue to use Galileo to manage most fixed
assets, before the decommissioning of the Galileo system
In the interim, Umoja ECC is only tracking Real Estate (including real estate under
construction, excluding prefab buildings) and Intangible Assets
Identify the T-code used to create, change display an Asset Master Record
Umoja Asset Accounting encompasses the entire lifetime of an asset: master data
maintenance, acquisition, depreciation, revision of useful life, impairment,
retirement and transfer
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Agenda
Course Introduction
Module 1: Umoja Asset Accounting Review
Module 2: Acquisition of Fixed Assets
Module 3: Depreciation of Assets
Course Assessment
Course Survey
Copyright United Nations
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Module 2 Objectives
After completing this module, you will be able to:
Explain the asset capitalization process for standalone assets, assets under
construction and finance leases
45
Acquisition of Assets
Depreciation of
Assets
Retirement of Assets
Revision of Useful
Life
Transfer of Assets
Impairment of Assets
Note: While verification of assets is a critical step in the lifetime of an asset, it is a step performed
out of Umoja. The posting will be made separately into the system as part of another step.
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Acquisition of Assets
This module will cover capitalization processes for:
Assets under
Construction (AuC)
Standalone Assets
47
Capitalization at
Goods Receipt
48
Capitalization at
Goods Receipt
49
Capitalization at
Goods Receipt
The trigger for capitalization is the point where the goods or services are received:
When Goods Receipts are created by users in the Supply Chain function, the system
automatically post the accounting entries to debit the Asset G/L account that has been
referred to in the PO
When Service Entry Sheets (for service receipts) are created, the system automatically
posts the accounting entries to debit the Asset G/L account that has been referred to in
the PO. The Asset Accounting User uses the T-code AS02 to update the asset master
record with the quantity of intangibles to 1. The quantity needs to be updated
because it is pre-populated with 0 when the user receives intangibles through the
service master. In addition, the user confirms that the useful life is accurate
The corresponding accounting entries appears as follows:
Debit (+)
Credit (-)
Asset
GR/IR
50
Create Internal
Order
Procure Material
and Services to
Internal Order
Create AuC
Settle Internal
Order
Assess Percentage
of Completion
Reconcile
Expenses
51
Procure Material
and Services to
Internal Order
Settle Internal
Order
Reconcile Expenses
When a decision has been made to create an asset which will be built in house, the Asset
Accounting User submits a request to create a new Internal Order for the project.
The Internal Order is used to collect service and material costs directly procured for the
project.
Note: The value of Asset under Construction will be arrived at using the replacement cost
methodology.
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Procure Material
and Services to
Internal Order
Settle Internal
Order
Reconcile Expenses
53
Procure Material
and Services to
Internal Order
Settle Internal
Order
Reconcile Expenses
During the year-end closing process, the items recorded in the Internal Order will be
transferred to the responsible cost center by a settlement.
The Asset Accounting Senior User uses the T-code KO88 to settle the Internal Order.
54
Procure Material
and Services to
Internal Order
Settle Internal
Order
Reconcile Expenses
On this screen, enter the following information: Internal Order number, Settlement Period,
Fiscal Year.
Ensure that the Test Run box is checked to perform a test run. Then, when ready, uncheck
the Test Run box to complete the settlement.
55
Procure Material
and Services to
Internal Order
Settle Internal
Order
Reconcile Expenses
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Create AuC
At the end of the year, the Technical Experts will assess the
percentage completion of the asset.
Using calculations and standards from the Depreciated
Replacement Cost Methodology, the AuC is valuated and the
Asset Accounting Senior User makes a direct entry into Umoja to
an AuC G/L account (non-budget consuming account).
At this time there will be no entry recorded in the Fixed Asset
ledger.
57
Create AuC
58
Create AuC
59
Create AuC
60
Create AuC
7 Account
GL
Enter the
field
7
D/C appropriate
field (Debit/Credit)
data for
Amount
eachfield
G/L entry in
Fundthe
field
corresponding
Business
column
Area
fields.
field
Cost Center field
Functional
Area
fieldthat
These are the
fields
Segment
field
need to be
populated in
Grant
field
the line field of G/L
Earmarked
Fund field
Document screen.
GL Account field AuC Account
Earmarked Funds, Doc item field
D/C field (Debit/Credit)
Profit Center field
Amount field
Text field
Fund field
Business Area field
Cost Center field
Functional Area field
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Posting Key:
40 (Debit Entry)
50 (Credit Entry)
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Create AuC
Click
GL
Account
the field
button to review the posting.
D/C field (Debit/Credit)
Amount
field the simulated posting, click the Save as Completed
After reviewing
Fund
field
initiate
the workflow for approval.
Business Area field
Cost Center field
Functional Area field
Segment field
Grant field
Earmarked Fund field
Earmarked Funds, Doc item field
Profit Center field
Text field
62
Create AuC
GL
field
TheAccount
G/L documents
for all asset transactions can be viewed using the T-code FB03.
D/C field (Debit/Credit)
Amount field
Fund field
Business Area field
Cost Center field
Functional Area field
Segment field
Grant field
Earmarked Fund field
Earmarked Funds, Doc item field
Profit Center field
Text field
63
Create AuC
64
Create AuC
Debit (+)
Credit (-)
Final Asset
65
Create AuC
66
Create AuC
67
Create AuC
68
Create AuC
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Capitalization of Assets
There are exceptional cases where a mission may contract out the construction of building to
be completed within a year.
In this case, the above procedure is followed with the exception that the FV50 step is not
needed. Instead, the Asset Accounting User uses the T-code F-90 to:
71999090
72199090
74999090
77299090
79989090
Debit (+)
Credit (-)
Final Asset
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Capitalization: Grant-Related
For grants projects that generate assets, a separate internal order will not be created. The
WBSE that's linked to the grant will be used to capture costs.
The steps are exactly the same as previously, except in place of an Internal Order the WBSE
will be used. In addition, the Asset Accounting Senior User uses the T-code CJ88 to settle the
WBSE to the responsible cost center.
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Capitalization: Grant-Related
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Capitalization: Grant-Related
In some cases, a mission may receive an in-kind donation of an asset that is not budgeted. A
manual entry is used to debit the asset and credit revenue without consuming budget or
cash. No Grant will be used for this solution. After capitalizing the fixed asset, the Facilities
Planner in Real Estate will create the corresponding Real Estate objects and link the fixed
asset.
73
Capitalization: Grant-Related
Then, the Asset Accounting User uses
the T-code F-90 to:
Debit (+)
Credit (-)
Final Asset
Revenue
Account
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Capitalization: Grant-Related
In the first line item, use the posting key 70 to debit the final asset:
Enter the final asset number
Transaction type Z10
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Capitalization: Grant-Related
In the next screen, fill in the
following information: Amount,
Quantity (always 1).
Click the More button to view
additional information (derived
from the asset master record).
In the second line item, use the
posting key 50 to credit the
revenue account. The account
number will be provided during
training.
Click the Fast Data Entry button
when complete.
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Capitalization: Grant-Related
In the third screen, fill in the
required value in the following
fields:
Amount
Fund
Funds Center
Save the transaction when
completed.
Note: Care should be taken to input data in this T-code as the Simulate option does not exist.
Moreover this document will be posted by the responsible officer without workflow.
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Capitalization: Grant-Related
Check the posting when completed.
78
Activity 1
Transaction Name: Capitalization of Asset under
Construction
79
Learning Checkpoint 1
When are AuC assessed to determine their percentage of completion?
Select the correct option.
A.
B.
C.
D.
80
Learning Checkpoint 1
When are AuC assessed to determine their percentage of completion?
Select the correct option.
A.
B.
C.
D.
81
Module 2 Summary
The key points covered in this module are listed below:
Standalone assets are capitalized at the time of receipt
For assets under construction, an Internal Order is created to track costs incurred
in Umoja. A separate spreadsheet maintained outside the system is used to track
the full cost of the AuC
Using calculations and standards from the Depreciated Replacement Cost
Methodology, the AuC is valuated and a direct entry is made into Umoja to an AuC
G/L account
After asset under construction is completed, it is recognized as a final asset and
capitalized
Asset master record is created in the Asset ledger
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Agenda
Course Introduction
Module 1: Umoja Asset Accounting Review
Module 2: Acquisition of Fixed Assets
Module 3: Depreciation of Assets
Course Assessment
Course Survey
Copyright United Nations
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Module 3 Objectives
After completing this module, you will be able to:
Run a depreciation run
84
Acquisition of Assets
Depreciation of
Assets
Retirement of Assets
Revision of Useful
Life
Transfer of Assets
Impairment of Assets
Note: While verification of assets is a critical step in the lifetime of an asset, it is a step performed
out of Umoja. The posting will be made separately into the system as part of another step.
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Depreciation Review
UN will depreciate asset on monthly basis. Both Depreciation and Impairment Loss are
recorded in the General Ledger when a depreciation run is completed at the end of the
month. The accounting entries that will be posted are:
Depreciation
Impairment Loss
Debit (+)
Credit (-)
Debit (+)
Credit (-)
Depreciation
Expense
Accumulated
Depreciation
(Balance Sheet)
Impairment
Loss
Accumulated
Impairment
(Balance Sheet)
Note: All Asset Accounting transactions (example recording of new asset, shell record, retirement
of the asset) post immediately in the General Ledger (G/L) except Depreciation and Impairment.
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Planned
Posting Run
Re-Run
Restart Run
Unplanned
Posting Run
87
Re-Run
Restart Run
Unplanned
Posting Run
88
Re-Run
Planned
Posting Run
Re-Run
Restart Run
Unplanned
Posting Run
89
Restart Run
Planned
Posting Run
Re-Run
Restart Run
Unplanned
Posting Run
90
Re-Run
Restart Run
Unplanned
Posting Run
The unplanned posting run option is generally not used. It can be used when
running depreciation out of sequence.
91
Depreciation of Assets
The process to depreciate assets is as follows. This process involves the Financial
Accounting Closing User:
Review and
Prepare for
Depreciation Run
Confirm
Depreciation
Mode
Perform Actual
Run
Review Postings
Run
in Test Mode
and Foreground
Run in Test
Mode and
Background
Verify
Depreciation
Amounts
92
Depreciation of Assets
Review and
Prepare for
Depreciation Run
Confirm
Depreciation
Mode
Run
in Test Mode and
Foreground
Verify
Depreciation
Amounts
The Financial Accounting Closing User reviews and finalizes any changes to the depreciation
run.
Note that the depreciation run is always performed at company code level, in UNHQ only.
Missions will be required to ensure that the fixed asset master record are complete, have
correct data, impairment, adjustments to useful lives etc. have been recorded before the run
is performed.
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Depreciation of Assets
Review and
Prepare for
Depreciation Run
Confirm
Depreciation
Mode
Run
in Test Mode and
Foreground
Verify
Depreciation
Amounts
1
2
3
94
Depreciation of Assets
Review and
Prepare for
Depreciation Run
Confirm
Depreciation
Mode
Run
in Test Mode and
Foreground
Verify
Depreciation
Amounts
95
Depreciation of Assets
If there are no errors, the text run will be completely successfully.
96
Depreciation of Assets
Review and
Prepare for
Depreciation Run
Confirm
Depreciation
Mode
Run
in Test Mode and
Foreground
Verify
Depreciation
Amounts
97
Depreciation of Assets
Review and
Prepare for
Depreciation Run
Confirm
Depreciation
Mode
Run
in Test Mode and
Foreground
Verify
Depreciation
Amounts
After the job is performed , check it by click the System menu and Own Jobs. Then, click the
Spool button.
98
Depreciation of Assets
Review and
Prepare for
Depreciation Run
Confirm
Depreciation
Mode
Run
in Test Mode and
Foreground
Verify
Depreciation
Amounts
Review the report in the Type column. Click the Job Log button to view errors and
description.
99
Depreciation of Assets
Perform
Actual
Run
Review Postings
100
Depreciation of Assets
Perform
Actual
Run
Review Postings
101
Activity 1
Transaction Name: Depreciation
Transaction Code: AFAB
Link to the uPerform simulation:
http://unsapuperform.umoja.un.org/gm/folder1.11.2402?originalContext=1.11.2592
102
Learning Checkpoint 1
UN will perform a depreciation run at the end of each _________.
Fill in the blank with the correct option.
A.
B.
C.
D.
Year
Period
Day
Month
103
Learning Checkpoint 1
UN will perform a depreciation run at the end of each _________.
Fill in the blank with the correct option.
A.
B.
C.
D.
Year
Period
Day
Month
104
Learning Checkpoint 2
What is the correct order of activities to successfully perform a monthly depreciation
run in Umoja?
Select the correct option.
A.
B.
C.
Perform actual depreciation run> Perform depreciation run in test mode in the
foreground processing > Perform depreciation run in test mode in background for
all assets
Perform depreciation run in test mode in the foreground processing > Perform
actual depreciation run > Perform depreciation run in test mode in background for
all assets
Perform depreciation run in test mode in the foreground processing > Perform
depreciation run in test mode in background for all assets > Perform actual
depreciation run
105
Learning Checkpoint 2
What is the correct order of activities to successfully perform a monthly depreciation
run in Umoja?
Select the correct option.
A.
B.
C.
Perform actual depreciation run> Perform depreciation run in test mode in the
foreground processing > Perform depreciation run in test mode in background for
all assets
Perform depreciation run in test mode in the foreground processing > Perform
actual depreciation run > Perform depreciation run in test mode in background for
all assets
Perform depreciation run in test mode in the foreground processing > Perform
depreciation run in test mode in background for all assets > Perform actual
depreciation run
106
Module 3 Summary
The key points covered in this module are listed below:
The Depreciation and Impairment Loss are both recorded when a depreciation run
is completed at the end of the month
107
Agenda
Course Introduction
Module 1: Umoja Asset Accounting Review
Module 2: Acquisition of Fixed Assets
Module 3: Depreciation of Assets
Course Assessment
Course Survey
Copyright United Nations
108
Module 4 Objectives
After completing this module, you will be able to:
Impair a fixed asset
109
Acquisition of Assets
Depreciation of
Assets
Retirement of Assets
Revision of Useful
Life
Transfer of Assets
Impairment of Assets
Note: While verification of assets is a critical step in the lifetime of an asset, it is a step performed
out of Umoja. The posting will be made separately into the system as part of another step.
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Per UN policy, an annual impairment review will be performed on all individual items of
Plant, Property and Equipment (PPE) over USD 100,000.
111
Debit (-)
Credit (+)
Impairment of
Fixed Assets
Accumulated
Impairment
(Balance Sheet)
112
Receive
Information on
Impairment
Post
Impairment
Value
Review the
Impaired Value
Revise Useful
Life
Review the
Fixed Asset
Posted
Reverse the
Posting if due to
Error
113
Post
Impairment
Value
Review the
Impaired Value
Reverse the
Posting if due to
Error
Revise Useful
Life
When an asset has been impaired, the Asset Accounting Senior User is informed to record it
in the asset master record.
114
Post
Impairment
Value
Review the
Impaired Value
Reverse the
Posting if due to
Error
Revise Useful
Life
3
4
115
Post
Impairment
Value
Review the
Impaired Value
Reverse the
Posting if due to
Error
Revise Useful
Life
116
Post
Impairment
Value
Review the
Impaired Value
Reverse the
Posting if due to
Error
Revise Useful
Life
117
Post
Impairment
Value
Review the
Impaired Value
Reverse the
Posting if due to
Error
Revise Useful
Life
If the postings are not correct, the previous posting can be reversed using the T-code AB08.
118
Post
Impairment
Value
Review the
Impaired Value
Reverse the
Posting if due to
Error
Revise Useful
Life
The Asset Reviewer revises the estimated useful life of the asset in the asset master record
using the T-code AS02. Click the Depreciation Area tab and update the Useful Life field.
119
Post
Impairment
Value
Review the
Impaired Value
Reverse the
Posting if due to
Error
Revise Useful
Life
120
121
Activity 1
Transaction Name: Impairment of Assets
Transaction Code: ABAA
Link to the uPerform simulation:
http://unsapuperform.umoja.un.org/gm/folder1.11.2482?originalContext=1.11.2592
122
Learning Checkpoint 1
Which of the following events can be considered as an impairment event?
Select all that apply.
A.
B.
C.
D.
A natural disaster
Results from a periodic test or an asset verification exercise
A man-made calamity
An accident
123
Learning Checkpoint 1
Which of the following events can be considered as an impairment event?
Select all that apply.
A.
B.
C.
D.
A natural disaster
Results from a periodic test or an asset verification exercise
A man-made calamity
An accident
124
Module 4 Summary
The key points covered in this module are listed below:
Run the T-code ABAA to post an impairment value
125
Agenda
Course Introduction
Module 1: Umoja Asset Accounting Review
Module 2: Acquisition of Fixed Assets
Module 3: Depreciation of Assets
Course Assessment
Course Survey
Copyright United Nations
126
Module 5 Objectives
After completing this module, you will be able to:
Retire a fixed asset by donation/scrapping and sale
127
Acquisition of Assets
Depreciation of
Assets
Retirement of Assets
Revision of Useful
Life
Transfer of Assets
Impairment of Assets
Note: While verification of assets is a critical step in the lifetime of an asset, it is a step performed
out of Umoja. The posting will be made separately into the system as part of another step.
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129
130
Receiving
Information
on Retirement
Post
Retirement
Reverse the
Posting if due
to Error
Review the
Fixed Asset
Posted
131
$8.00
Accumulated Depreciation
$92.00
Credit (-)
$100.00
Asset Cost
132
An example of the accounting entry in the Fixed Asset module for the asset donation for
an asset which costs $100 and with a NBV of $92 would appear as follows:
Debit (+)
Loss on Asset Donation
$8.00
Accumulated Depreciation
$92.00
Credit (-)
$100.00
Asset Cost
133
Post
Retirement
Reverse the
Posting if due
to Error
Review the
Fixed Asset
Posted
134
Post
Retirement
Reverse the
Posting if due
to Error
Review the
Fixed Asset
Posted
135
Reverse the
Posting if due
to Error
Post
Retirement
Review the
Fixed Asset
Posted
136
Post
Retirement
Review the
Fixed Asset
Posted
Reverse the
Posting if due
to Error
5
4
137
Post
Retirement
Reverse the
Posting if due
to Error
Review the
Fixed Asset
Posted
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Post
Retirement
Reverse the
Posting if due
to Error
Review the
Fixed Asset
Posted
Double-click a transaction to
review it.
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Post
Retirement
Reverse the
Posting if due
to Error
Review the
Fixed Asset
Posted
Review the accounting documents. Alternatively, this screen can also be accessed using
the T-code FB03 and the document number generated.
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Post
Retirement
Reverse the
Posting if due
to Error
Review the
Fixed Asset
Posted
Click the General Ledger button to view the G/L account documents.
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In the transactional screen in Umoja, the Sales Processor enters the amount of
consideration that will be received on the sale of the asset. The system then posts the
debit to the customer account (receivable). The entry is balanced to default suspense
account (69101020), as the Sales and Distribution module cannot directly access the
individual records of the Fixed Asset module.
As shown below, the accounting entry is balanced to default the suspense account, as
the Sales and Distribution module cannot directly access the individual records of the
Fixed Asset module.
Debit (+)
Customer
Credit (-)
$5.00
$5.00
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$5.00
Accumulated Depreciation
$92.00
$3.00
Credit (-)
$100.00
Asset Cost
If the asset was sold for $15, then a credit entry (Gain of $7) would be posted instead of
a loss.
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Post
Retirement
Reverse the
Posting if due
to Error
Review the
Fixed Asset
Posted
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Post
Retirement
Reverse the
Posting if due
to Error
Review the
Fixed Asset
Posted
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Post
Retirement
Review the
Fixed Asset
Posted
Reverse the
Posting if due
to Error
3
2
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Post
Retirement
Reverse the
Posting if due
to Error
Review the
Fixed Asset
Posted
If the postings are not correct, the previous posting needs to be reversed using the T-code
AB08 to find and reverse any transactions such impairment, transfer, retirement.
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Post
Retirement
Reverse the
Posting if due
to Error
Review the
Fixed Asset
Posted
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Activity 1
Transaction Name: Retirement of Assets by Scrapping
Transaction Code: ABAVN
Link to the uPerform simulation:
http://unsapuperform.umoja.un.org/gm/folder1.11.2470?originalContext=1.11.2592
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Learning Checkpoint 1
In which of the following cases are accounting entries considered similar to the
scrapping of a fixed asset at NBV?
Select all that apply.
A.
B.
C.
D.
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Learning Checkpoint 1
In which of the following cases are accounting entries considered similar to the
scrapping of a fixed asset at NBV?
Select all that apply.
A.
B.
C.
D.
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Module 5 Summary
The key points covered in this module are listed below:
Retirement of fixed assets can be by donation or scrapping or by sale
To retire fixed asset by scrapping or donation, use the T-code ABAVN
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Agenda
Course Introduction
Module 1: Umoja Asset Accounting Review
Module 2: Acquisition of Fixed Assets
Module 3: Depreciation of Assets
Course Assessment
Course Survey
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Acquisition of Assets
Depreciation of
Assets
Retirement of Assets
Revision of Useful
Life
Transfer of Assets
Impairment of Assets
Note: While verification of assets is a critical step in the lifetime of an asset, it is a step performed
out of Umoja. The posting will be made separately into the system as part of another step.
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Module 6 Objectives
After completing this module, you will be able to:
Transfer a fixed asset
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Receives a
notification on
completion of a
transfer
Identifies assets
that have been
transferred
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Accounting Entries
Accounting documents are created when the transfer crosses funds, business areas,
segments or grants. For transfers across funds, business areas, segments or grants, a
Financial Accounting posting will be automatically created to record the transfer at NBV
only. The receiving fund is charged any future depreciation expense. The accounting
entries for the transfer of assets would appear as follows:
An example of accounting entry in the transferors books:
Debit (+)
Transfer between funds fixed assets out (Expense)
$70.00
Accumulated Depreciation
$30.00
Asset Cost
Credit (-)
$100.00
Credit (-)
$100.00
Asset (new)
Accumulated Depreciation
$30.00
$70.00
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Receive
Information on
Transfer
Create Asset
and Post
Transfer
Review the
New Asset
Posted
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Create Asset
and Post
Transfer
Review the
New Asset
Posted
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Create Asset
and Post
Transfer
Review the
New Asset
Posted
1
2
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Create Asset
and Post
Transfer
Review the
New Asset
Posted
1
2
3
4
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Create Asset
and Post
Transfer
Review the
New Asset
Posted
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Create Asset
and Post
Transfer
Review the
New Asset
Posted
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Create Asset
and Post
Transfer
Review the
New Asset
Posted
1
2
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Create Asset
and Post
Transfer
Review the
New Asset
Posted
When ready to post, click the Save button to run the transaction. The new asset master
record can be checked using the T-code AS03.
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Create Asset
and Post
Transfer
Review the
New Asset
Posted
Click the Other Ledger button and select FM Document to verify the entry for Fund
balancing.
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Activity 1
Transaction Name: Transfer of Assets
Transaction Code: ABUMN
Link to the uPerform simulation:
http://unsapuperform.umoja.un.org/gm/folder1.11.2474?originalContext=1.11.2592
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Learning Checkpoint 1
In UN, transfer of assets involves which of the following scenarios?
Select the correct option.
A.
B.
C.
D.
Transfer of assets from one mission project to another project of the same mission
Transfer of assets between multiple missions
Transfer of assets between Peacekeeping and Regular Budget Projects
Partial transfer of assets by proportion of the acquisition cost
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Learning Checkpoint 1
In UN, transfer of assets involves which of the following scenarios?
Select the correct option.
A.
B.
C.
D.
Transfer of assets from one mission project to another project of the same mission
Transfer of assets between multiple missions
Transfer of assets between Peacekeeping and Regular Budget Projects
Partial transfer of assets by proportion of the acquisition cost
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Module 6 Summary
The key points covered in this module are listed below:
The Asset Transfer process involves physical movement of fixed assets, or the
transfer of ownership for real estate and intangible assets
Accounting documents are created when the transfer crosses funds, business
areas, segments or grants
The new asset master will contain the new description, location, cost center and
fund information. The new asset master will also store the reference of the
original asset from the transferors books
When creating a new Master Data from the Transfer screen, most information is
prepopulated based on existing asset
To transfer a fixed asset, use the T-code ABUMN
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Agenda
Course Introduction
Module 1: Umoja Asset Accounting Review
Module 2: Acquisition of Fixed Assets
Module 3: Depreciation of Assets
Course Assessment
Course Survey
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Module 7 Objectives
After completing this module, you will be able to:
Run the reports related to Asset Accounting
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Reports
The reports related to Asset Accounting are below:
Asset Balances
Asset History Sheet
Ordinary Depreciation
Unplanned Depreciation
Changes to Asset Master Records
Asset Acquisitions, Retirements, Transfers, Transactions
Asset Master Validation
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This report contains information from opening balances to the end of the
year. To generate this report, use the T-code S_ALR_87011990.
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Ordinary Depreciation
This report displays the value of ordinary depreciation of assets for a fiscal year.
To generate this report, use the T-code S_ALR_87012006.
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Unplanned Depreciation
This report displays the value of unplanned depreciation of assets for a fiscal year.
To generate this report, use the T-code S_ALR_87012008.
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Asset Transactions
The reports below list different transactions such as Asset Acquisitions, Retirements,
Transfers.
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Asset Transactions
In this example, we have used the T-code S_ALR_87012050 to display the Asset
Acquisitions report.
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To view all UN assets in the Umoja ECC system, open the Asset Master
Validation Report using the T-code ZAAVALAS. This displays all relevant
asset master fields, including linkages to real estate objects for validation.
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Learning Checkpoint 1
Which of the following reports are correctly defined?
Select all that apply.
A.
B.
C.
D.
Asset Balances Report: Displays the values of all assets in a depreciation area.
Unplanned Depreciation Report: Displays the value of ordinary depreciation of
assets for a fiscal year.
Asset History Sheet: Displays the changes to asset master records.
Asset Master Validation: Displays all relevant asset master fields, including linkages
to real estate objects for validation.
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Learning Checkpoint 1
Which of the following reports are correctly defined?
Select all that apply.
A.
B.
C.
D.
Asset Balances Report: Displays the values of all assets in a depreciation area.
Unplanned Depreciation Report: Displays the value of ordinary depreciation of
assets for a fiscal year.
Asset History Sheet: Displays the changes to asset master records.
Asset Master Validation: Displays all relevant asset master fields, including
linkages to real estate objects for validation.
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Module 7 Summary
The key points covered in this module are listed below:
To generate an Asset Balances Report, use the T-code S_ALR_87011963
To generate an Asset History Sheet, use the T-code S_ALR_87011990
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Agenda
Course Introduction
Module 1: Umoja Asset Accounting Review
Module 2: Acquisition of Fixed Assets
Module 3: Depreciation
Course Assessment
Course Survey
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Course Summary
The key points covered in this course are listed below:
Umoja Asset Accounting is an interim process applicable to Peacekeeping and
Special Political Missions that continue to use Galileo to manage most fixed assets
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Agenda
Course Introduction
Module 1: Umoja Asset Accounting Review
Module 2: Acquisition of Fixed Assets
Module 3: Depreciation
Course Assessment
Course Survey
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Course Assessment
Now that you have completed all the modules in this course, you can test your
knowledge by completing the Course Assessment.
To receive credit for completing this course, you must pass this assessment with a
minimum score of 90%.
To complete the assessment you must return to the Learning Management System:
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Agenda
Course Introduction
Module 1: Umoja Asset Accounting Review
Module 2: Acquisition of Fixed Assets
Module 3: Depreciation
Course Assessment
Course Survey
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Course Survey
Your feedback is important to the continuous improvement of our training program.
Please complete the evaluation for this course using the following steps:
1. Log into Inspira
2. Navigate to Main Menu -> Self-Service -> Learning -> My Learning
3. Search for the name of the course under the My Learning Activities section
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