Professional Documents
Culture Documents
15%
Assignment Instructions:
in groups of 2-4 people, students are to:
deliver a 15 minute in-class presentation on a topic of their choice that is related to
their career development
create a 1-2 page handout that summarizes their presentation
Group - Teacher conference: Week 8, March 6
groups will meet with the teacher to discuss progress to date and their plan for moving
forward
students will submit a copy of their Presentation Planning Sheet to the teacher
prior to this date the teacher will be available by email and during or after classes to
discuss the assignment
Due Dates:
1) Presentation Planning Sheet - Week 8, March 6, in class during group-teacher
conference
2) Oral Presentation and Handout - Week 11, March 27, in class, presentation schedule
TBD
Assignment Resources:
please refer to the attached grading rubrics, Presentation Planning Sheet and other
material from Week 4
students will have access to the Groups discussion board in DC Connect to
communicate with their group members
Grading:
group members will be assigned a group grade
in circumstances where a group member contributes nothing to their group, their
grade will be reconsidered
Presentation Planning Sheet
5%
Oral Presentation
5%
Handout
5%
At the end of your presentation, what do you want your listeners to remember or do?
Examine the Audience Type handout. What type of audience do you expect to
encounter during your presentation? How will this affect your Organizational Pattern,
Delivery Style and Supporting Material?
ORGANIZATION
INTRODUCTION
How will you capture listeners attention and get them involved? Examine the
Techniques for Gaining and Keeping Audience Attention handout and list the
techniques you plan on using with a brief description of how you will use them
BODY
Look at the Organizational Pattern handout. Will your presentation follow one of
these patterns or will you present your ideas in a different format?
CONCLUSION
Will you use visuals? If so, briefly describe what you think you will use.
Look at the Effective Imagery handout. Will you use mental imagery: Stories,
metaphors, personalized statistics, etc? If so, briefly describe how you will use them.
DELIVERY
Organizational
Pattern
Delivery
Style
Supporting
Material
Friendly
Use any pattern;
They like you and try something
your topic
new; involve the
audience
Be warm,
pleasant, open;
use lots of eye
contact, smiles
Include humour,
personal examples,
and experience
Neutral
They are calm,
rational; their
minds are made
up but they think
they are objective
Be controlled; do
nothing showy;
use confident
small gestures
Uninterested
They have short
attention spans;
they may be there
against their will
Be brief, no more
than three points;
avoid topical and
pro-con patterns
that seem lengthy
to the audience
Be dynamic and
entertaining;
move around,
use large
gestures
Use humour,
cartoons, colourful
visuals, powerful
quotations, startling
statistics
Hostile
They want to take
charge or to
ridicule speaker;
defensive,
emotional
Use
noncontroversial
pattern such as
topical,
chronological, or
geographical
Be calm,
controlled; speak
evenly and
slowly
Include objective
data and expert
opinion; avoid
anecdotes and
humour
A promise. Begin with a promise. For example, By the end of this presentation I will have
shown you how you can increase your sales by 50 percent!
Eye contact. As you begin, command attention by surveying the entire audience to take in
all listeners. Take two to five seconds to make eye contact with as many people as possible.
Movement. Leave the lectern area whenever possible. Walk around the conference table or
between the aisles of your audience. Try to move toward your audience, especially at the
beginning and end of your talk.
Questions. Keep listeners active and involved with rhetorical questions. Ask for a show of
hands to get each listener thinking. The response will also give you a quick gauge of
audience attention.
Samples/gimmicks. If youre promoting a product, consider using items to toss out to the
audience or to award as prizes to volunteer participants. You can also pass around product
samples or promotional literature. Be careful, though, to maintain control.
Visuals. Give your audience something to look at besides yourself. Use a variety of visual
aids. Also consider writing the concerns expressed by your audience on a flipchart or on the
board as you go along.
Self-interest. Review your entire presentation to ensure that it meets the critical Whats-init-for-me audience test. Remember that people are most interested in things that benefit
them.
Journalism pattern. Example: A report describing how identity thieves can ruin your good
name. Organized by who, what, when, where, why, and how.
Importance. Example: A report describing five reasons that a company should move its
headquarters to a specific city, organized from the most important reason to the least
important.
Best case/worst case. Example: A report analyzing whether two companies should merge,
organized by the best-case result (improved market share, profitability, good employee
morale) opposed to the worst-case result (devalued stock, lost market share, poor employee
morale).
Effective Imagery
Youll lose your audience quickly if your talk is filled with abstractions, generalities, and dry
facts. To enliven your presentation and enhance comprehension, try using some of these
techniques:
Metaphors. A comparison between otherwise dissimilar things without using the words like
or as results in a metaphor. For example, Our competitors CEO is a snake when it comes to
negotiating.
Similes. A comparison that includes the words like or as is a simile. For example, A
business team is like a sports team. Or, Shes as happy as someone who just won the lottery.
Personal anecdotes. Nothing connects you faster or better with your audience than a good
personal story. In a talk about email techniques, you could reveal your own blunders that
became painful learning experiences. In a talk to potential investors, the founder of a new
ethnic magazine might tell a story about growing up without enough positive ethnic role
models.
Personalized statistics. Although often misused, statistics stay with people, particularly
when they relate directly to the audience. A speaker discussing job searching might say,
Look around the room. Only three out of five graduates will find a job immediately after
graduation. If possible, simplify and personalize facts. For example, The sales of Creemore
Springs Brewery totalled 5 million cases last year. That means a full case of Creemore was
consumed by every man, woman, and child in the Greater Toronto area.
Worst- and best-case scenarios. Hearing the worst that could happen can be effective in
driving home a point. For example, If we do nothing about our computer backup system
now, its just a matter of time before the entire system crashes and we lose all of our customer
contact information. Can you imagine starting from scratch in building all of your customer
files again? However, if we fix the system now, we can expand our customer files and
actually increase sales at the same time.
Examples. If all else fails, remember that an audience likes to hear specifics. If youre
giving a presentation on office etiquette, for example, instead of just saying, Rudeness in the
workplace is a growing problem - say - weve heard from some of our clients that our
customer service could improve their tone of voice.
PURPOSE
/1
Purpose of presentation is described
in 1-2 sentences
AUDIENCE
/1
Implications of audience type on
presentation is discussed
INTRODUCTION
BODY
CONCLUSION
/2
Techniques for gaining audiences
attention are listed and elaborated on
/1
How presenters will introduce
themselves and their credibility is
outlined
/1
2-4 key ideas presentation will focus
on are listed
/1
Thought is given to possible
organizational patterns to structure
presentation
/1
Thoughts on how you will end your
presentation are discussed
RAPPORT
/1
Ideas on visuals and/or mental
imagery are described
DELIVERY
/1
A description of individual roles in
presentation is given
Total: __ / 10
INTRODUCTION
BODY
CONCLUSION
/3
Presenters capture
audience attention
/2
Presenters
introduce
themselves and
what qualifies them
to speak
/1
Presentation
contains 2-4 main
points
/3
Each point is
explained with
adequate detail
/2
Main points are
summarized
/1
Presentation
doesnt end with
were done
AUDIENCE
RAPPORT
/3
Visuals and/or
mental imagery are
used to build a
relationship with the
audience
DELIVERY
/3
Presenters appear
prepared and
organized
Total: __ / 20
/2
Main points of
presentation are
previewed
10
PURPOSE
/2
Purpose of the handout is clear to the reader
CONTENT
/3
Main points from presentation are described
in brief
READABILITY
/3
Appropriate use of headings; information is
clear and understandable; no spelling errors
REFERENCES
/2
Sources used in the presentation are listed
using APA format
Total: ___/ 10