Writing Reports

Report and types of report

A report is an informative piece of writing

concerning particular person, place, situation,
plan, etc.; it is addressed to ones
superior/colleagues, members of a
committee, etc, and is written in response to
a request or instruction

Types of report

Assessment reports

Informative reports

Present information concerning a meeting that has taken

place, progress made on a project, etc.

Survey reports

Present and evaluate the positive and/or negative features

of a person, place, plan, etc;
Include your opinion and/or recommendation

Present an analyze information gathered from door-to-door

surveys/questionnaires, including conclusions drawn from
this information and suggestions and recommendations

Proposal reports

Present plans, decisions or suggestions concerning

possible future courses of action for approval by ones
superior at work, a bank manager, members of a
committee, etc.

Assessment report

A formal piece of writing written on request,

presenting and evaluating the positive and/or
negative features of a person, place, plan,
etc. It can include your
proposals/suggestions/ as well as general
assessment, opinion and/or
recommendation.

Assessment report

Executive summary
Give reader an overview of the situation
Introduction
State the purpose and content of a report
Findings
Present positive and/or negative aspects in detail, under suitable
subheadings, which show the topic of each paragraph. Positive
and negative features of the same aspect should be presented in
the same paragraph, using linking words/phrases showing
contrast.
Recommendations
Practical suggestions to deal with the situation
Conclusion
Give general assessment, conclusion and your opinion

Useful language

Introducing
The purpose/aim/intention of this report is to
examine/assess/evaluate the suitability of forthe advisability
of.../the performance of
As requested, this is a report concerning/regarding the
matter/subject of..
This report outlines the advantages and disadvantages of.
Recommending:
It is therefore apparent/obvious/believed thatwould be idea
for, would (not) be advisable/practical/advantageous/wise to.
I strongly recommend/would suggest that
My recommendation is thatshould be
Concluding
On the basis of the points mentioned above, it would seem that.
The obvious conclusion to be drawn from these fact is that

Proposal report

Executive summary

Introduction

State the purpose and content of a report

Findings

Give reader an overview of the situation

Each aspect/proposal should be presented under separate

subheadings;

Conclusion

Give general assessment, conclusion and your opinion

Useful language

Introduction

The purpose/aim/intention of this report is to outline/present/discuss the

future plans/the intended courses of action
This report is submitted in support of your request for approval of/for
permission for
This report contains the information/details of/concerning which you
requested/ask for
This report contains the details of/outlines our plans/intention concerning.

Conclusion

The advantages of the approach proposed would be that.

I believe that the course of action proposed above will achieve/meet with
success/answer the needs of the company
I trust that the plan/scheme outlined/presented in this report meets with your
approval/will receive your serious consideration.
To sum up/ To conclude, our intention is to.