Professional Documents
Culture Documents
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MICROSOFT EXCEL
ThS. L ANH TUN
--- oOo ---
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V. C S D LIU
1. Khai nim
2. Khai nim v vung c s d liu, vung tiu chun, vung rut trch
3. Cac ham c s d liu
4. Thao tac tm kim, rut trch
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Con tro
( hin hanh)
Fill handle
Worksheet
Scroll Bar
Title Bar (Thanh tiu ): cho bit tn cua ng dung (Microsoft Excel) va tn cua
bang tnh hin hanh (SOLVEREX.XLS, Book1,...).
Menu Control (Hp ban chon/menu iu khin): cha cac lnh iu khin Excel
(Restore, Move, Size, Minimize, Maximize, Close).
Menu Bar (Thanh ban chon/ thc n): cha cac lnh cua Excel, gm:
File
Edit
View Insert
Format Tools
Data Window
Help
Mun thm nhp vao cac menu nay th kch chut vao menu tng ng hoc
nhn t hp phm Alt-ky t gach di cua mi menu hoc nhn phm F10.
Standard ToolBar (Thanh cng cu chun): cho cac thao tac thng dung, s dung
thng xuyn nh trong WinWord.
Formatting ToolBar (Thanh cng cu nh dang): Mun bt/tt s hin din cua cac
thanh cng cu nay trn man hnh, vao menu View/ Toolbars.
Formula Bar (Thanh cng thc): dung nhp d liu vao hin hanh. Mun
bt/tt thanh cng cu nay, vao menu View/ Formula Bar.
Worksheet (Bang tnh): la phn chnh cua man hnh Excel, gm:
Cac hang (Row) c anh s t 1 n 16834.
va 256 ct (Column) c ky hiu t A, B, C, n IV.
(cell) : la im giao cua ct va hang, mi co mt a ch c ch nh
bng tn cua ct va s th t hang, v du C9 ngha la ct C va hang th 9.
Trong bang tnh co cac ng li (Gridline) dung phn cach gia cac .
Thng th cac ng li nay se c in ra cung vi bang tnh. Mun bt/
tt Gridline, vao menu Tools/ Options/ View. Kch chut vao muc Gridline
bt/ tt ng li.
Vung (Range) : gm nhiu k cn nhau theo dang hnh ch nht, mi vung
co mt a ch c goi la a ch vung. a ch vung c anh du bng a
ch cua 2 u va cui cheo goc cua vung cach nhau bng du hai chm (:), v
du C5:F10 la mt vung ch nht nh v bng u tin la C5 va cui la F10.
Con tro : la mt khung net i bao quanh , cha con tro c goi la
hin hanh. Cach di chuyn con tro trong bang tnh:
Nut trn ban phm :
Tac dung :
Di ln 1 hang
Xung 1 hang
Qua phai 1
Qua trai 1
PageUp
Ln 1 trang man hnh
-----------------------------------------------------------------------------------------------------L ANH TUN - 1998
PageDown
Xung 1 trang man hnh
Ctrl + PageUp
Sang trai 1 trang man hnh
Ctrl + PageDown
Sang phai 1 trang man hnh
Ctrl + Home
V A1
Ghi chu: Nu s dung chut th ch cn nhp chut vao mun di chuyn con tro ti.
Scroll Bar (Thanh trt): cho phep trt trn tai liu hin hanh co th xem nhng
phn khac nhau cua tai liu.
Status Line (Dong trang thai): Cho bit ch lam vic hin hanh cua bang tnh:
Ready
: sn sang nhn d liu.
Enter
: ang nhp d liu vao hin hanh.
Point
: ang ghi cng thc tham chiu n 1 a ch khac.
Edit
: ang iu chnh d liu hin hanh.
2. Thao tac trn tp tin
Mun lu tr d liu trn bang tnh th phai ghi bang tnh ln a di dang tp
tin. Tn tp tin bang tnh cua Excel co phn m rng mc nhin la .XLS
Cac thao tac lu bang tnh, m tp tin bang tnh co sn trn a, m tp tin bang
tnh mi, ong ca s bang tnh ang lam vic,... tng t nh thao tac trn WinWord.
3. Thoat khoi Excel
Vao menu File/ Exit hoc nhn t hp phm Alt-F4 hoc kch i chut vao hp
Menu Control.
Y ngha
V du
M ta v du
Cng
= A1 + B2
Cng 2 gia tr A1 va B2
Tr
= C8 - D3
Tr C8 tr tr D3
Nhn
= B3 * C6
Tch cua 2 tr B3 va C6
Chia
= C5/D8
Chia tr C5 cho tr D8
Luy tha
= E4 ^ 2
Nguyn nhn
# DIV/0!
#N/A
#NAME?
#NULL!
Xay ra khi xac nh giao gia 2 vung nhng trong thc t 2 vung o
khng giao nhau
#NUM!
#REF!
#VALUE!
* Chen :
- Chon cac hoc a con tro n ma tai o mun chen thm cac trng vao.
- Vao menu Insert/ Cells, xut hin hp thoai sau:
Chon mt trong cac muc:
Shift Cells Right : y d liu
hin hanh vung chen sang phai
Shift Cell Down : y xung di
Entire Row : chen ca hang
Entire Column : Chen ca ct
Xong nhn OK hoc go Enter
6. Xoa hang, ct,
- Chon cac hang, ct, cn xoa.
+ Xoa hang, ct : Vao menu Edit / Delete Rows (Columns).
+ Xoa : Vao menu Edit / Delete, xut hin hp thoai sau:
Chon mt trong cac muc:
Shift Cells Left : y d liu cac
bn phai sang trai
Shift Cell Up : y ln trn.
Entire Row : xoa ca hang.
Entire Column : xoa ca ct .
Xong nhn OK hoc go Enter.
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6. Sp xp d liu
Chc nng nay cho phep sp xp cac hang hoc cac ct trong bang tnh theo th
t tng dn (th t ABC i vi chui hoc s tng dn) hay th t giam dn (th t
CBA i vi chui hoc s giam dn).
+ Chon vung d liu cn sp xp.
+ Vao menu Data/ Sort, xut hin hp thoai sau:
. My List Has
Header Row : khi vung d liu chon co cha dong tiu .
No Header Row : khi khng cha dong tiu .
. Sort By : chon khoa sp xp chnh.
Then By : chon khoa sp xp th hai khi cac gia tr cua khoa chnh trung nhau.
Then By : chon khoa sp xp th ba khi cac gia tr cua khoa chnh trung nhau
va cac gia tr cua khoa th hai cung trung nhau.
Trong mi khoa chon :
Ascending : sp xp theo th t tng dn.
Descending : sp xp theo th t giam dn.
+ Nhn nut OK hay go Enter.
Mc nhin bang tnh se c sp xp theo hang, d liu kiu chui th khng
phn bit hoa thng . Nu mun thay i th nhn chut vao nut Options..., xut hin
hp thoai sau:
Case Sensitive :
phn bit hoa thng.
khng phn bit hoa thng.
Orientation :
Sort Top to Bottom : sp xp theo hang.
Sort Left to Right : sp xp theo ct.
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trn
ban phm hoc bng cach vao menu Insert/ Function hoc s dung nut
thanh cng thc.
a s cac ham cua Excel u co i s nhng cung co nhng ham khng co i s.
Nu ham co nhiu i s th gia cac i s phai c phn cach bng ky hiu
phn cach c quy nh trong Control Panel/ International/ List Separator
(thng s dung du phy), v du: =SUM(A1,B2,C3). i s cua ham co th la cac
gia tr s, a ch , a ch vung, chui ky t, mt biu thc logic hay cung co th la
mt ham khac,...
S ngoc n m ra bao nhiu th s ngoc n ong lai cung phai by nhiu.
EXP(x)
: tnh ham ex
FACT(x)
INT(x)
V du
LN(x)
LOG(x,cs)
V du
LOG10(x)
MOD(n,t)
: tra v s d cua phep chia n/t (n,t la cac s nguyn)
-----------------------------------------------------------------------------------------------------L ANH TUN - 1998
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V du
=MOD(10,3)
PI( )
POWER(x,n) : tnh xn
PRODUCT(x1,x2,...): tnh tch cua cac gia tr s x1,x2,...
RAND( )
: tra v mt s ngu nhin trong khoang t 0 n 1.
ROUND(x,n) : lam tron s x vi chnh xac n n ch s thp phn.
SIN(x)
SQRT(x)
b. Ham Logic
AND(logic1,logic2,..) : tra v gia tr TRUE nu cac thanh phn u la TRUE.
V du
=AND(3>2,5<8)
TRUE
FALSE( )
NOT(logic)
V du
OR(logic1, logic2, ..) : tra v gia tr TRUE nu mt trong cac thanh phn la TRUE.
V du
=OR(2>3,5<8) TRUE
TRUE( )
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c. Ham thng k
AVERAGE(x1,x2, ..) : tra v gia tr trung bnh cua cac s x1,x2, ...
=AVERAGE(1,2,3,5) 2.75
V du
COUNT(DC) : m s cac gia tr s (khng m ky t va cac trng) trong vung DC.
COUNTA(DC) : m s cac khng rng (ch m cac co gia tr s hoc ch)
trong vung DC.
LARGE(DC,k) : tra v phn t ln th k trong vung DC.
: tra v gia tr ngay trong thang cua biu thc ngay date.
TODAY( )
WEEKDAY(date) : tra v s th t ngay trong tun cua biu thc ngay date.
YEAR(date)
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e. Ham ky t
CHAR(number) : tra v ky t tng ng vi ma s number.
CODE(text)
EXACT(text1, text2) : tra v gia tr TRUE hay FALSE phu thuc vao hai chui
text1 va text2 co ging nhau hay khng.
FIND(find_text, within_text, start_at_num) : tm v tr xut hin cua find_text trong
within_text bt u tm t v tr Start_at_num.
=FIND("a","Ba Ma Hau Giang")
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V du
=FIND("a","Ba Ma Hau Giang",6)
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LEFT(text, number): ly number ky t bn trai cua text.
LEN(text)
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TRIM(text)
UPPER(text)
Khng kh 1 atm
nht
Nhit
(kg/cubic m)
(kg/m*s)*1E+05
(degree C)
0.457
3.55
500
0.525
3.25
400
0.616
2.93
300
0.675
2.75
250
0.746
2.57
200
0.835
2.38
150
10
0.946
2.17
100
11
1.09
1.95
50
12
129
1.71
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Khi go lnh
=VLOOKUP(1,B4:D12,1,FALSE)
=VLOOKUP(1, B4:D12,1)
=VLOOKUP(1, B4:D12,1,TRUE)
=VLOOKUP(1.09, B4:D12,2,FALSE)
=VLOOKUP(1.1, B4:D12,2,TRUE)
#N/A!
0.946
0.946
1.95
1.95
TNH
Cn th
1555
An giang
1777
Kin giang
1005
ng thap
1200
Bac Liu
1111
=INDEX(A2:B3,1,1) Cn th
Hoc =INDEX(A2:B3,1,1,1) Cn th
=INDEX(A2:B3,1,1,2) #REF!
=INDEX(A2:B3,1,1,0) #VALUE!
=INDEX((A2:B3,A5),1,2) 1555
=INDEX(A2:B3,2,1) An giang
=INDEX((A2:B3,A5:A7),1,1,2) Kin giang
=INDEX((A2:B3,A5:B7),3,2,2) 1111
g. Cac ham thng tin (ISfunction)
Cac ham nay dung kim tra xem kiu cua mt gia tr hay cua mt co thoa
man mt iu kin nao o khng?, chng han: d liu co phai la gia tr s khng?, co
phai la s le khng ?,... Cac ham nay lun tra v mt trong hai gia tr TRUE hoc
-----------------------------------------------------------------------------------------------------L ANH TUN - 1998
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MACB
LCB
111
333
112
444
113
555
Khi ta go lnh:
=ISBLANK(C1) TRUE
=ISBLANK(A1) FALSE
=ISERROR(VLOOKUP(114,A2:B4,2,FALSE)) TRUE
=ISERROR(MOD(114,0)) TRUE
=ISERROR(MOD(114,3)) FALSE
=ISLOGICAL(2>3) TRUE
=ISLOGICAL(FALSE()) TRUE
=ISNA(MOD(114,0)) FALSE
=ISNA(VLOOKUP(114,A2:B4,2,FALSE)) TRUE
=ISNUMBER(12345) TRUE
=ISNUMBER(12345) FALSE
=ISTEXT(A1) TRUE
=ISTEXT(VALUE(12345)) FALSE
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V. C S D LIU
1. Khai nim
Trong Excel, c s d liu (database) co dang nh mt danh sach, v du nh
danh sach nhn vin, danh sach a ch, danh sach hang hoa,... Mi danh sach co th
gm co mt hay nhiu ct. V du danh sach nhn vin co th gm cac ct ho tn, ma
nhn vin, phai, nm sinh, ni sinh, a ch, lng, chc vu,... Mi ct nh vy c goi la
mt trng (field) cua c s d liu, tn cua ct se c goi la tn trng. Cac gia tr
mi ct nhng trong cung mt hang se cho bit thng tin cua mt nhn vin nao o,
mi hang nh vy c goi la mt mu tin (record) cua c s d liu. Hang u tin
trong danh sach (c s d liu) cha cac tn trng c goi la hang tiu . Excel co
th sp xp theo th t cac thng tin trong c s d liu, tm kim thng tin trong c s
d liu thoa mt s yu cu nao o, rut trch thng tin t c s d liu,...
2. Khai nim v vung c s d liu, vung tiu chun, vung rut trch
Vung c s d liu (database range): la vung cha toan b d liu, co t nht 2
dong. Dong u cha cac tn trng va cac dong con lai cha d liu la cac mu
tin.
Vung tiu chun (criteria range): la vung cha iu kin cn tm kim. Vung nay ti
thiu gm co 2 hang, hang u la hang tiu cua vung tiu chun (ging nh tn
trng), cac hang khac dung m ta iu kin. Cac iu kin ghi trn cung mt
hang la cac iu kin thoa man ng thi, con nhng iu kin ghi trn cac hang
khac nhau la nhng iu kin thoa man khng ng thi. Excel phn bit hai loai
iu kin:
+ iu kin so sanh : c go trc tip vao trong vung tiu chun ngay di
tiu trung tn vi tn trng cua CSDL va khng cn a ch . V du >=2,
Cantho?
+ iu kin cng thc: c go vao bt ky v tr nao trong vung tiu chun co
tn tiu khng trung vi tn trng cua c s d liu.
Vung rut trch (extract range): la vung cha cac mu tin cua vung c s d liu thoa
iu kin cua vung tiu chun
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1
2
STT
HO TN
NGAY CNG
LNG
L Vn Xoai
50.000
NGAY CNG
Nguyn Th i
46.000
Trn Vn Mt
32.000
Ly Th Cam
40.000
NGAY CNG
ng Vn Mn
24.000
m cac gia tr la s
gia tr s ln nht.
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Data Series (day s liu): la b phn quan trong nht cua biu . S liu c hin
th theo hang hoc ct cua bang tnh. Chui s liu cua th co s lng phn t
nh nhau va c so sanh vi nhau theo ca 2 chiu. Trng hp co mt day th cac
s trong day so sanh c vi nhau.
Axis (truc): cac canh cua th. Trong th 2 chiu, X ch truc hoanh
(horizontal) va Y cho truc tung (vertical). Trong th 3 chiu, truc Z th hin chiu
thng ng, X cho khoang cach va Y cho b rng th hin cho 2 canh cua th.
Legends (chu giai): la cac chu thch cho cac thanh phn s. Thng th mi day s
co mt chu giai ring. Day s liu chu giai thng la hang u hoc ct u cua
vung s liu.
Title (tiu ): gm tiu chung cho ca th va tiu cho cac truc.
-----------------------------------------------------------------------------------------------------L ANH TUN - 1998
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- Bc 4/5 (ChartWizard - Step 4 of 5): xac nh ve th theo dong hay theo ct.
Xac nh co chon vung d liu nao lam tiu cua truc hoanh va chu thch cua biu
.
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- Bc 5/5 (ChartWizard - Step 5 of 5): xac nh chu thch va tiu truc hoanh, truc
tung.
Add a legend:
Yes: co b xung chu giai cua cac day s liu.
No: khng cn b sung chu giai.
Chart Title: tiu chung cua th.
Axis Titles
- Category [X]: tiu cho truc X.
- Value [Y]: tiu cho truc Y.
Click vao Finish khi a hoan tt. Sau 5 bc trn, th se c a vao bang
tnh tai v tr qui nh. ta co th phong to, thu nho biu bng ky thut iu khin r
va keo Mouse.
Nu ta lam ng tac Double-click Mouse trong khu vc biu , Excel se tao c
hi cho ban lam ep biu theo y thch thng qua cac hp thoai Gallery ( thay i
kiu, dang cua th), Chart ( b sung, thay i, xoa d liu), Patterns (sau khi chon
Object ke khung, t mau, chnh rng), ...
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Vao lnh File/Page Setup. hp thoai Page, iu chnh cac thng s sau:
Orientation : hng giy in, chon.
Scaling
: ty l in.
Paper size
: kch thc giy.
First Page Number : s trang in.
Ta co th tip tuc vao hp thoai Margins canh l trang in. Header/Footer
co cac tiu u va tiu cui (hnh di), Sheet ra lnh vung cn in, kiu in,
trt t trang in, ....
i khi ta co th khai bao phn tiu trn va di cua trang, cac thng s sau
co th dung khai bao (cn click cac icon hnh trn chen ma in):
A
&P
&N
&D
&T
&F
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Nu cn thit, nn kim tra may in, vung in, s trang in, phn giai may in,...
trc khi click OK ra lnh may in (sau khi a m may in).
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