SAP WORKSHOP

HCM Overview

SAP Modules In Perspective

Personnel
Administration
Training & Event
Recruitment
Management

Payroll
Time
Management

Personnel
Development
Compensation
Management

Objectives
The Personal Administration module enables users to:
Describe HR Structures
Describe elements of the Enterprise Structure
Describe elements of the Personnel Structure
Describe the elements of the Organizational Management
Create the Personnel Area, Personnel Subarea, Employee

Groups and Employee Subgroups

Understand the concept of Groupings

HR Structures

Enterprise

Personnel

Chicago Philadelphia
Foster City

Atlanta

SAP North America (NA)

Example: Active Workforce

Retiree
5

Enterprise Structure

Client

Model
ModelCompany
Company((Services)
Services)

Company Code

MCS
MCSAG
AG

MCS
MCSNA
NA

MCS
MCSASIA
ASIA

Personnel Area

Chicago
Chicago

Atlanta
Atlanta

Philadelphia
Philadelphia

Personnel Subarea

Training
Training

Administration
Administration

Personnel Structure
Administrative

Organizational

Organizational Unit

Way of Classifying Employees

Position

Job

Personnel Structure - Employee Group

Employee Groups

Retiree

Early Retiree

Active Workforce
8

Personnel Structure - Employee Subgroup

Hourly Wage
Earner

Trainee

Active Workforce
(Employee Group)
Co-Op
Student

Salaried
Employee
9

Organizational Structure: Organizational Units

Executive Offices
Organizational
units describe a
company's distinct
business units.
HR

Finance

Examples:
By department
By geographical region
By business process

Payroll Benefits

A/P

A/R

Audit
10

Organizational Structure: Org units, Position,

Job and Relationships

11

Enterprise, Personnel and Organizational

Structures

Enterprise
Structure
Personnel
Structure
Organizational
Structure

12

Master Data Maintenance - Infotypes

Master data in SAP is stored in screens containing
related fields called Infotypes.
Personal Information
Address
Organizational
Assignment
Bank Details

Employee
Actions

13

Master Data Maintenance - Screens

14

Personnel Action Example - Hiring

Hiring Action
Run

15

Personnel Actions
Features of Personnel
Actions:

Sequential processing
of infotypes

Ensures recording of
all required data

Efficient data entry

16

Ad Hoc Query Feature

Enables Users to Query and View Master Data

Caters Instantaneous Reporting Requirements related to Master
Data
Simple Graphical interface for filtering criteria
Example: Generate a list of employees hired in April and located at
Kolkata

17

Ad Hoc Query - Screen

18

END OF PERSONAL
ADMINISTRATION

19

20

Recruitment
Manages the Organizations recruitment processes

Handles Workforce Requirements and Job Advertising

Manage Applications and related data

Application status monitoring

Correspondence

Applicant Data Administration

21

Vacancies in Recruitment Module

22

Publishing Vacancies

23

Applicant Status

24

Applicant Activities and Applicant

Correspondence

25

Hiring an Applicant

26

END OF RECRUITMENT

27

28

Time Management

29

Time Management and Enterprise Structure and

Groupings

30

Personnel Sub area Groupings for Work Schedules

31

Time Management - Employee Sub Group Groupings

32

Work Scheduling

33

Planned Working Time Overview

34

Attendance and Absence counting

35

Overview of Time Evaluation

TATA CONSULTANCY SERVICES36

END OF TIME MANAGEMENT

37

38

Payroll Highlights

Salary Processing

Manage Revision of Pay

Perform Tax calculations

Advance Payments

Integration with Time Management

Generate Statutory Reports like Income Tax, PF, etc

Generate reports to evaluate Payroll results

Full & Final Settlement

Report payroll results to Finance

39

Salary Processing
Payroll Processing

Master Data
Time Data

Error
Correction

Simulation Run

Error Free

Loans Data
YES

Investment Details

Start Payroll Run

NO

Third party
Deductions

Corrections
Exit Payroll
Change
Master data

Payroll Results

Wage Type
Distribution

Wage Type
Statement

Report
to Finance

Pay slip
generation

Bank Transfer

40

Payroll Areas
Payroll Areas
Payroll area xx

01/01

02/01

Monthly payroll run,

on the 28th of the
current month

Payroll area yy

01/05

01/12

Weekly payroll run,

on the Thursday of the
current week

SAP AG

41

Payroll Status and Control

Payroll Control Record
Incorrect pers.nos

International Payroll Accounting

Payroll

Payroll area

XX monthly

Payroll status

Subs.activities

Environment

Tools

Release payroll
Start payroll
Check result
Corrections
Exit payroll

Release for payroll

Released for correction
Exit payroll
Check payroll results

Coordinates the
different stages
of payroll accounting

SAP AG

42

Payroll Processing Log

Payroll Log
Payroll run of 01.05.1998

Basic
Basic data
data
(non-specific)
(non-specific)

General data
Payroll period
Selection
General program control

Procedure
Procedure for
for
successful
successful
personnel
personnel numbers
numbers

Successful personnel numbers

00012356 James Bond
02356748 Harald Batman
05/1998 (01.05.1998 - 31.05.1998)
Messages
Messages

Rejected personnel numbers

00012342 John Little
Messages
Statistics

Display statistics for the

payroll run

Procedure for
rejected
personnel numbers

SAP AG

43

Manage Revision of Pay

Manage changes in Pay Scale Structure and maintains history

Perform Arrear Calculation in case of back dated change in pay

Caters to any Mid-period change in pay

44

Manage Revision of Pay- Example

45

Perform Tax Calculations

Tax Calculations performed during Payroll processing

Caters to Organization specific Tax Exemption.

Eg. Tax Exemption for Uniform Allowance

46

Integration with Time Management

Calculates remuneration based on

Attendance,

Absence,

Substitution

Calculates Leave Encashment

47

Integration with Time Management

Time Management

Absence Data

Attendance Data

Substitution Data

Payroll

Partial Period
Remuneration

Shift Change
Compensation

Leave
Compensation

48

Advance Payments

Manages Salary advances

Can be paid through Off cycle or through regular payroll

49

Statutory Reports

Comes as a Standard feature

Generates Reports like Income Tax, Provident Fund, etc
Predefined formats as per regulation
Easy to implement legal changes through Patches provided by SAP

50

Generate Statutory Reports

51

Generates Statutory reports

52

Full & Final Settlement

Determines amount payable to employee at the time of Retirement,
Early Separation, Dismissal like

Notice Pay

Provident Fund

Gratuity

Superannuation

Leave Encashment

Reimbursement

53

END OF PAYROLL

54

55

Compensation Management Highlights

Toolset for strategic remuneration Planning

Empowers manager to offer competitive and motivating

remuneration

Fixed Pay

Variable Pay

Performance linked Pay

Promotion

56

Salary Fixation
Market
survey
data on
position

Industry
Benchmark
Data

Payroll data
of different
age group
and impact
level wise

Report of
compensation
data on
market survey
for a position
Report of
compensation
data from
payroll data
age group
wise

Salary
Comparison
report

Arrive at Final Salary

57

Salary Increase or Bonus Payment

Guideline
for level 1

Distribution
of bonus

Guideline
for level 2

Appraisal
Rating
Salary
increase

Guideline
for level

Guideline
for level

Distribution of
compensation
package
and generation of
Total compensation
statement along
with letter
generation

Guideline
for level

58

END OF COMPENSATION
MANAGEMENT

59

60

Components of Personnel Development

61

Tasks involved in Personnel Development

62

Information Required for Appraisals

63

Integration

64

END OF PERSONNEL
DEVELOPMENT

65

66

Processes in Training & Event Management

ESS/Internet Services :
Employees can request for training in ESS.
Demand Determination :
The demand for training is determined from the requests from employees or
their supervisors.
Employee Qualifications :
Potential trainees are chosen in the view of their current and desired skills or
qualifications.

67

Processes in Training & Event Management

contd.

Resource Management :

Room

Instructor

Materials

Other ( PCs, projectors etc.)

Learning Methods :

Class room training

Hands-on training

Web-based training etc.

68

Processes in Training & Event Management

contd.

Attendance :

Prebooked

Booked

Rebooked

Replaced

Cancelled

Firmly Booked

69

Processes in Training & Event Management

contd.
Correspondence :
System generated mail sent to Trainees and Faculties

To confirm the details of a scheduled training event

To support groups for necessary arrangement of resources

Reporting and Appraisals

Program feedback and suggestions for improvements of the
processes.
Feedback on the Trainees by their trainers.
Appraisals by the superiors of the attendees regarding the
implementation of newly acquired skills in work area.

70

A Typical Training Process

Begin
Finalization of
catalog by
Functional Expert
Team

Updating of
Training
Catalog.

Booking Resources by
Trg. Agencies

Conducting the event by Trg.

Agencies

Pre-booking by
trainees / approval by
superior.

Booking attendees to
events by Trg. Agencies.

Booking the attendance by

Trg. agency

Acknowledge pre-booking
and send format to collect
expectation from the trainee.

Preparing Training Calendar

by Trg. Agency

Program Feedback.
Feedback Analysis for
improvement

End

71

END OF TRAINING
AND EVENT MANAGEMENT

72