Contents

Introduction .................................................................................................................................................. 2
Pre-requisites ............................................................................................................................................ 2
Alternative Way .................................................................................................................................... 3
How to attach a file to a sales document ..................................................................................................... 4
How to view attached files in a sales document .......................................................................................... 5
Attaching Documents in Material Master ................................................................................................ 6
How to view attached files ....................................................................................................................... 7


















Introduction

You can attach a soft copy of any document (for example Specifications, RFQ, etc) to sales documents in
SAP. Only authorized persons can attach documents to sales orders and viewing also possible for
authorized persons only.
Pre-requisites
User should have sufficient authorization level to attach and view attached files.
Authorization has to be given using transaction SU01.
Go to SU01
Enter user ID

Press button
Go to tab
Enter Parameter ID SD_SWU_ACTIVE and X under Parameter Value


Save
Alternative Way
Same can be done using Menu options. Select System -> User Profile -> Own Data

Same way, you can setup Parameter ID SD_SWU_ACTIVE and X under Parameter Value
there.
Save

How to attach a file to a sales document
Go to the sales order (VA01 / VA02)
Go to Menu option, System -> Services for Object

Youll receive a pop up tool bar as shown below (Only if you have the sufficient authorization)

If any user who dont have required authorization (In other words, Parameter ID SD_SWU_ACTIVE and
X under Parameter Value in SU01 is not maintained for his/her User ID) tried to attached/view a file;
then user will receive a message as shown below.

Message No. SGOS_MSG002
To attach a new file, select Create Attachment option


You can browse and attach relevant files there.

How to view attached files in a sales document
Go to the sales order (VA02/VA03)
Go to Menu option, System -> Services for Object

Press Attachment List button
Now you can see the attached files for that sales order


Double click on the title field to open the document
Attaching Documents in Material Master
Same functionality is available in the Material Master as well.
Go to MM02
Select the Create Attachment option from icon

You can browse and attach documents now.

How to view attached files
Go to MM02
Press and select Attachment List

Now you can view attached files by double clicking each document.

Author: Anupa Wijesinghe
E-Mail: anupaw@gmail.com / anupaw@learnsaptips.com
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