Hazardous Materials: Purchasing Flow Chart

Department: Industrial Hygiene and Information Management

Program: Hazardous Materials
Owner: Program Manager
Authority: ES&H Manual, Chapter 40, Hazardous Materials 1
The CMS data management platform facilitates compliance with environment, safety,
and health reporting and provides a tool for maintaining safe working environments. The
following flow chart details the specific steps in the process.

Requester IDs
desired material

Notified order
1 tcmIS 2 denied

no yes
Material in tcmIS Inputs order
?
Requester
submits New Order
Chemical Request approved1
Requester
?
Submits MSDS
yes
Add to Haas
TCM Catalog yes Bulk or direct2
ship material
?
ESH Notification no

Bulk3 or direct ship Min/Max

OOR4
ESH review item delivered or
directly to SLAC OOR?
M/M4
no

Special Order processed by

hazards? Haas Gilroy Hub;
Pick & Ship
yes
Review issues Order processed by
with requester Haas Purchasing;
(e.g., material, use, Order placed w/supplier;
quantity, etc.)
Next bus. day when
ordered by 1PM

Requester given
delivery date
ESH issues
yes resolved? Ship to Gilroy Hub

no Received @ Haas Gilroy

ESH denies request Hub; QA/QC; Labeled
and documents

Responsible Party: Ship to SLAC 3

Requester drop location
SLAC Users HaasTCM SLAC ESH

Notes: Order closed

1. Approval by second party and/or order limitation
business rules set up in tcmIS.
2. Bulk gases and compressed gas cylinders. 1 = environmental reporting 2 = financial reporting
3. LN2 to be on telemetry, so orders to be placed
automatically. 3 = chemical storage, use & disposal
4. M/M = Min/Max Inventory; Refer to Chapter 17 & 22 for Hazardous
OOR = Order on Request Waste and Waste Minimization

1 SLAC Environment, Safety, and Health Manual (SLAC-I-720-0A29Z-001), Chapter 40, “Hazardous
Materials”, http://www-group.slac.stanford.edu/esh/hazardous_substances/haz_materials/policies.htm

4 Jan 2007 (updated 30 Dec 2008) SLAC-I-730-0A09S-014-R001 1 of 1