Tim Hieu Power Point 2007

GIO TRNH
Tm hiu Microsoft Office 2007

Tm hiu Microsoft Powerpoint 2007
L VN HIU
2009
VIT NAM
Tm hiu Microsoft Office 2007 - Tp 3:Tm hiu MS Powerpoint 2007

MC LC
PHN I: CCH TO BI THUYT TRNH N GIN.......................................... 5 1. Lm quen nhanh vi PowerPoint 2007 ................................................................... 5 a. Lm quen vi giao din mi, Ribbon .................................................................. 5 b. Tm hiu v th vin (Gallery) ............................................................................ 6 c. Khm ph nhng chc nng khc khng hin trn Ribbon ................................. 6 d. S dng Quick Access Toolbar ........................................................................... 7 e. Thay i gc nhn cho bi thuyt trnh ................................................................ 7 f. Phm tt ca PowerPoint 2007 ............................................................................. 7 2. Cc thao tc c bn ................................................................................................. 8 a. Tm hiu v workspace (khng gian lm vic) .................................................... 9 b. Thm slide mi vo bi thuyt trnh .................................................................... 9 c. Chn kiu dn trang (layout) cho slide .............................................................. 10 d. Nhp ni dung vn bn vo slide ....................................................................... 10 e. Chn slide t mt bi thuyt trnh khc ............................................................. 11 f. To ra nhng ghi ch cho ngi thuyt trnh (speaker notes) ........................... 12 g. Cc mu thit k theo ch (Themes)............................................................. 12 h. Cc mu thit k theo ch (Themes)............................................................. 13 i. Cch chn hnh nh hoc nhng thnh phn khc.............................................. 13 j. Cch chn hnh nh hoc nhng thnh phn khc bng Tab Insert ................... 14 k. Chnh sa slide ................................................................................................... 15 l. Sp xp ni dung slide ........................................................................................ 15 PHN II: CCH S DNG BIU , TH V BNG BIU ......................... 17 1. S dng hiu ng ha vi SmartArt ................................................................ 17 a. To ha SmartArt .......................................................................................... 17 b. Blank Graphic: Phng php th nht .............................................................. 17 c. Blank Graphic: Phng php th hai................................................................. 18 d. Thm ni dung text vo ha ......................................................................... 18 e. Cch th hin ni dung vn bn (text) vo cc hnh ha .............................. 19 2. To trnh din chuyn nghip vi slide ha ..................................................... 20
Bin Son: Niemtin071@yahoo.com

a. Ch bi thuyt trnh: kin thc cn bn v mu slide ................................... 21 b. Mu SmartArt: V d 1 ...................................................................................... 21 c. Mu SmartArt: V d 2 ...................................................................................... 22 d. Thay i mu sc cho mu (style) ..................................................................... 22 e. Tm hiu thm v shape (hnh dng).................................................................. 23 f. Tm hiu thm v mu cho vn bn (text style) ................................................. 23 g. Cp nht mt biu c .................................................................................... 24 PHN III: THM M THANH HOC LI THOI ................................................. 26 1.Chi mt file m thanh........................................................................................... 26 a. Chn m thanh bng cch s dng tab Insert .................................................... 26 b. Chn m thanh bng cch s dng Slide Placeholder ....................................... 27 c. Bt u chi m thanh........................................................................................ 27 d. Chi m thanh trn Slide ................................................................................... 28 e. Thit lp thi gian cho m thanh ngng ............................................................ 28 f. Thay i cch m thanh bt u ......................................................................... 29 g. Ci t phng thc kch hot (trigger) m thanh trn slide ............................. 30 h. File m thanh ca bn lin kt hay c nhng ................................................ 30 i. Lm th no thc hin cc file lin kt .......................................................... 31 2. Chi m thanh t a CD ...................................................................................... 32 PHN IV: NH DNG BI THUYT TRNH ....................................................... 34 1. C nhn ha nh dng bi thuyt trnh ................................................................ 34 a. Chn theme phc v cho nh dng thuyt trnh ca bn ............................. 34 b. Cc thnh phn ca mt theme .......................................................................... 34 c. Thay i hoc ty bin theme ............................................................................ 35 d. Ty bin mu sc theme .................................................................................... 35 e. Thay i mu nn ca slide ............................................................................... 36 f. S dng mt hnh nh lm hnh nn cho slide ................................................... 37 g. Lm m nh nn ca slide ................................................................................. 37 h. Lu tr file vi mt theme mi ......................................................................... 38 2. Khm ph sc mnh ca Custom layout ............................................................... 38 a. Sc mnh ca layout .......................................................................................... 38

b. Layouts v Placeholders .................................................................................... 39 c. Xem li Sile Master............................................................................................ 39 d. To ra mt custom layout .................................................................................. 40 e. S dng custom layout ca bn ......................................................................... 40 f. Lu tr mt template .......................................................................................... 41 PHN V: CHUN B THUYT TRNH .................................................................... 42 Bo v, in n v chun b sn sng cho bi thuyt trnh ........................................... 42 a. Kim chng, in n v chun b thuyt trnh ....................................................... 42 b. Duyt li trn my tnh ...................................................................................... 42 c. Kim tra ng php v nhng bnh lun (comment) trn slide ........................... 43 d. In n ti liu ....................................................................................................... 44 e. In n ghi ch ....................................................................................................... 44 f. Thm ni dung footer trong ti liu handout v ti liu notes ........................... 45 g. Chn mu sc in n ....................................................................................... 45 h. Sao chp n CD................................................................................................ 46

PHN I: CCH TO BI THUYT TRNH N GIN
1. Lm quen nhanh vi PowerPoint 2007 a. Lm quen vi giao din mi, Ribbon
Nhng phn thay i d nhn thy nht l khu vc pha trn ca ca s PowerPoint. Thay v nhng menu v toolbar nh trc y th ngi dng PowerPoint 2007 s thy cch sp xp khoa hc hn vi nhng lnh lin quan c a vo mt nhm. Dy lnh trn ca s PowerPoint 2007 c gi l Ribbon, n c xem l trung tm iu khin cho vic to ra cc bi thuyt trnh (Presentation) . Nu tm hiu chi tit v cch thit k cng nh cu trc ca Ribbon, bn s thy n rt thun tin cho vic s dng.
Ribbon bao gm mt s tab vi chc nng c th nh sau: Insert: y l ni bn c th thm vo trn slide t table, hnh nh, biu , on text, m thanh, header v footer Design: l ni lm cho slide c hnh thc p hn bao gm cch thit k thng tin nn, font ch v cch sp xp mu sc. Animations: y l tab to nn sinh kh cho bi thuyt trnh. Bn c th d dng s dng nhiu hiu ng trn tab ny. Slide Show: Khi bt u thuyt trnh th chc chn rng bn phi s dng tab ny. Ngoi ra n cn chc nng thu li bi tng thut trong sut bi thuyt trnh, bn cnh chc nng chun b bi thuyt trnh.

Review: Vi tab ny bn c th kim tra chnh t m bo an ton cho bi thuyt trnh. View: Vi Tab ny bn c th xem li bi thuyt trnh v sp xp li bi thuyt trnh trn ca s.
b. Tm hiu v th vin (Gallery)
1. Mt s hiu ng chuyn tip gia cc Slide (Slide Transition) trn Ribbon. 2. tm thm nhiu mu Slide Transition, chn nt More. 3. Ton b th vin Slide Transition c th hin trn mn hnh, r chut vo cc Transition xem th, click vo Transition ph hp p dng cho bi thuyt trnh ca mnh.
c. Khm ph nhng chc nng khc khng hin trn Ribbon
1. Khi bn khng thy mt chc nng trong nhm nh nhm Font nh hnh trn, th hy click vo mi tn gc di ca nhm.

2. Mt hp thoi xut hin vi nhiu ty chn khc bn la chn. Thng thng c nhiu lnh trong cc nhm, nhng v din tch c gii hn trn Ribbon, nn ch c nhng lnh thng s dng nht mi hin trn mn hnh, cn trong trng hp khng thy bn nn click vo cc mi tn tr Ribbon tm thm nhng lnh cn thit.
d. S dng Quick Access Toolbar

Khi bn lm vic vi bi thuyt trnh v c mt vi tnh hung bn mun lp li, chng hn nh lu ti liu, th nn s dng Quick Access Toolbar. N l mt nhm nh cc nt lnh nm pha bn tri trn Ribbon. Cc nt lnh bao gm Save, Undo, Repeat v Redo. Bn cng c th thm cc lnh thng dng vo Quick Access Toolbar bng cch click phi chut vo lnh trn thanh Ribbon ri chn Add to Quick Access Toolbar.
e. Thay i gc nhn cho bi thuyt trnh
1. Nt view ging nh phin bn trc y, nhng chng b thay i v tr trn ca s. 2. Ko thanh Zoom phng to thu nh slide bi thuyt trnh hoc click nt cng hoc tr c c tnh nng phng to hoc thu nh slide. 3. Nhn vo nt trong hnh trn chn gc nhn ph hp.
f. Phm tt ca PowerPoint 2007

Nu bn thch s dng bn phm hn chut, chc chn bn cn phi bit phm tt trong Office 2007. Cch thit k Ribbon i km vi cch s dng phm tt mi. C hai u im l c th s dng mt nt n cho phm tt v s dng t hp phm. y l cch s dng phm tt
1. u tin nhn phm Alt trn bn phm. 2. Nhng k t v con s xut hin trn hu ht cc trn phn ca Ribbon c gi l Key Tips, Nhng k t hin trn cc tab ca Ribbon v nt Microsoft Office, cn nhng con s xut hin trn Quick Access Toolbar. By gi bn c th s dng n c thm nhiu lnh v nt khc. V d nhn nt H hin ln Key Tip cho tt c cc nhm trn tab Home. 3. Sau nhn Key Tip trong nhm thc hin mt lnh no , chng hn bn nhn Alt, ri H, ri L th bn s c lnh layout cho bi thuyt trnh. Cn nhng phm tt trc y nh th no? N vn c s dng bnh thng vi PowerPoint 2007. Chng hn nh phm tt Ctrl + C l lnh copy v phm tt Ctrl + V l lnh dn.
2. Cc thao tc c bn
Tm hiu bng cch no thm nhng slides mi, chn mt layout cho slide v sau thm ni dung vo. Bn cng c th s dng li cc slide t bi thuyt trnh khc v cui cng tm hiu bng cch no chun b nhng ghi ch cho bi thuyt trnh.

a. Tm hiu v workspace (khng gian lm vic)
Hnh nh trn c gi l Normal View, khi bn m PowerPoint, th bn s thy Normal View ca bi thuyt trnh. Bn lm vic y to ra cc slide, c ba khu vc chnh ca Normal View: 1. Slide pane l khu vc ln gia, bn s lm vic ch yu ti y. 2. Trn slide, nhng hp c to thnh bi nhng chm t qung c gi l placeholders. Chnh ni ny bn nhp d liu, hnh nh, biu v nhng th khc nh file m thanh, video clip. 3. Nhng hp nh pha bn tri gi l thumbnail, khu vc ny c gi l tab Slide v bn c th chn slide thumbnails (hnh thu nh ca cc slide) y tm v di chuyn ti cc slide khc. 4. Khu vc pha bn di l notes pane, ni bn c th nhp nhng ghi ch khi cn thit.
b. Thm slide mi vo bi thuyt trnh

Khi m PowerPoint ra ch c mt slide trn mn hnh bn mun thm cc slide khc th cch thng dng l chn New Slide, trn tab Home tab, nh hnh trn. C hai cch s dng nt ny. 1. Nu bn click phn trn ca nt ny, mt slide mi s xut hin ngay lp tc, bn di tab Slide, slide cng xut hin. 2. Nu bn click phn di ca nt ny, bn s c mt th vin layouts cho slide bn c th chn la thm vo bi thuyt trnh.
c. Chn kiu dn trang (layout) cho slide
1. Slide tiu (Title Slide) trong hnh trn c th tm kim trong Layouts Gallery. Thng trong Slide tiu s ghi tn bi thuyt trnh v cc thng tin lin quan nh tc gi v.v... 2. Layout ca Slide tiu (Title Slide) bao gm im nh sn (placeholder) cho tiu chnh v tiu ph. 3. Layout bn s s dng cho hu ht cc slide khc c gi l Title and Content (tiu v ni dung), bn c th thy trong Layouts Gallery. 4. Trn layout ca cc slide ny c mt placeholder cho tiu v mt placeholder cho vic nhp ni dung vn bn (text), hnh nh (picture), phim nh (movie), biu (chart),
d. Nhp ni dung vn bn vo slide
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1. Bn c th s dng nhiu cp khc nhau th hin cc ni dung chnh v cc ni dung ph tng ng 2. Trn Ribbon, s dng lnh trong nhm Font c th thay i cch nh dng cho cc k t, mu sc v kch c ch. 3. S dng lnh trong nhm Paragraph thay i nh dng cc on text nh nh dng danh sch, xung dng.
e. Chn slide t mt bi thuyt trnh khc
Bn c th s dng nhng slide t bi thuyt trnh khc, cch lm nh sau: 1. Trn tab Home, click mi tn trn New Slide, Nu bn mun chn mt slide mi th chn layout cho n trc. 2. Pha di layout gallery, chn Reuse Slides. 3. Trong Reuse Slides, di Insert slide from, chn Browse tm bi thuyt trnh c nhng slide bn mun chn v sau nhp vo mi tn m nhng slide ny.
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4. Khi c nhng slide bn cn, chn Keep source formatting bn di ca s. Nu bn mun gi nguyn slide th trc khi chn bn cn chn Keep source formatting. Nu khng chn th n c nh dng ging nh slide bn ang lm vic. 5. Chn slide bn mun chn. Cc slide s c copy sang bi thuyt trnh m bn ang lm.
f. To ra nhng ghi ch cho ngi thuyt trnh (speaker notes)
1. Khi xy dng ni dung cho slide, bn c th nhp nhng ghi ch trong Notes pha bn di slide. 2. Bn c th ni rng notes d dng lm vic bng cch ko thanh chia tch (Split bar). 3. Nhng ghi ch ca bn s c lu tr trong mt trang ghi ch bao gm bn sao ca slide vi nhng ghi ch.
g. Cc mu thit k theo ch (Themes)
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Mi bi thuyt trnh c mt ch . Ch xc nh phong cch v mu sc cho slide ca bn. Trn hnh l ba kiu slide c cng mt ni dung, nhng vi ba ch khc nhau. Mt ch bao gm: Thit k nn Mu sc Kiu v kch c font ch V tr cc Placeholder (im nh sn) Ch mu sc nh hng n mu hnh nn, mu font ch, mu ng vin v nhng yu t khc nh bng biu v biu .
h. Cc mu thit k theo ch (Themes)
Mi bi thuyt trnh mi bt u vi mt ch mc nh m n c gi l Office Theme (ch vn phng). Cch chn mt ch bng cch nhn vo tab Design v tm mt ch cho bi thuyt trnh ca mnh. 1. Ch mu bn thy s nm trong nhm Themes. 2. tm thm ch , click nt More mi tn bn phi ca nhm Themes. 3. Khi ch con tr vo bt c ch mu no, bn s thy n hin ch ln slide
i. Cch chn hnh nh hoc nhng thnh phn khc
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1. Chn biu tng Clip Art trong placeholder. 2. Mt ca s nhim v Clip Art m ra, nhp t kha trong hp Search for vi nhng ch gi phn loi, sau nhn Go. 3. Nhng on clip xut hin ph hp theo yu cu ca t kha. Chn mt ci chn vo trong slide. Hnh nh s t ng c kch thc v v tr trong placeholder. Bn cng c th chn bng biu, biu , hnh nh c nhn, video v SmartArt graphics bng cch ny. Nn lu rng bn phi gim dung lng hnh nh cn thit khi chn vo slide.
j. Cch chn hnh nh hoc nhng thnh phn khc bng Tab Insert
C mt cch khc chn nhng thnh phn khc vo slide bng cch s dng tab Insert trn Ribbon. Tt c mi th bn c th chn t y
1. Text boxes rt thun tin khi bn mun thm on text ni no v cn ch thch cho n. Trc ht chn Text Box trn tab Insert.
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2. V sau v mt hp trn slide v nhp ni dung.
k. Chnh sa slide
Khi chn mt hnh nh vo ri v bn mun iu chnh n nh chnh sa kch thc, ct bt, chnh mu sc, S dng Picture Tools lm vic ny. N c sn khi bn chn hnh nh.
1. Chn hnh nh. 2. Picture Tools xut hin trn Ribbon. S dng la chn trn tab Format chnh sa hnh nh.
l. Sp xp ni dung slide
Khi bn c ni dung cn thit cho slide v bn ch mun sp xp chng ngn np hn lm cho bi thuyt trnh n tng hn. Bn c th s dng lnh Arrange iu chnh cc yu t.
1. sp xp thng hng ghi ch vi hnh nh th chn placeholder ca c hai bng cch nhn Ctrl ri chn tng ci.
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2. Tm nhm Arrange trn tab Format, trong Picture Tools. 3. Chn nt Align v sau chn and then click Align Left. Lnh Arrange c sn trn nhm Drawing, tab Home.
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PHN II: CCH S DNG BIU , TH V BNG BIU
1. S dng hiu ng ha vi SmartArt a. To ha SmartArt
C hai cch to ha SmartArt: Cch th nht l chuyn i ni dung c sn v cch th hai l chn thnh phn ha trc ri thm thng tin vo. Sau hc cch s dng thm hnh dng cho ni dung text bng cch dng Text pane. Di chuyn hnh dng text bt c v tr no.
Chuyn i list (ni dung c chia) thnh slide ha Bn c th chuyn i mt slide list thnh slide ha SmartArt bng cch chn Convert to SmartArt Graphic trn Ribbon v chn mt trong nhng layout trong th vin. Nu bn vn cha tm thy ci no va th chn More SmartArt Graphics pha di ca th vin SmartArt.
b. Blank Graphic: Phng php th nht
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Khi bn mun lm vic vi ha th bn phi nhp ni dung trn slide, m th vin ha SmartArt v chn mt mu thch hp. Di y l nhng bc thc hin: 1. Trn tab Insert, nhp SmartArt. 2. Chn kiu ha bn cm thy hi lng. 3. Trn tab Insert, nhp SmartArt. 4. Chn kiu ha bn cm thy hi lng.
c. Blank Graphic: Phng php th hai

C hai cch to ha SmartArt: Cch th nht l chuyn i ni dung c sn v cch th hai l chn thnh phn ha trc ri thm thng tin vo. Sau hc cch s dng thm hnh dng cho ni dung text bng cch dng Text pane. Di chuyn hnh dng text bt c v tr no.
Chuyn i list (ni dung c chia) thnh slide ha Bn c th chuyn i mt slide list thnh slide ha SmartArt bng cch chn Convert to SmartArt Graphic trn Ribbon v chn mt trong nhng layout trong th vin. Nu bn vn cha tm thy ci no va th chn More SmartArt Graphics pha di ca th vin SmartArt.
d. Thm ni dung text vo ha
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Mi i tng ha SmartArt c mt ca s vn bn bn c th thm text hoc khng ty . Ca s Text ny dng nhp d liu cho ha v bin tp li ha. Bn cng c th lm vic trc tip vi ha. 1. ca s Text nm v tr st bn slide ha. 2. Nhp d liu vo ca s ny. 3. Ni dung text xut hn t ng trong slide ha. 4. Ch rng ha lun xut hin vi mc nh c text i km.
e. Cch th hin ni dung vn bn (text) vo cc hnh ha
Kiu Layout ca SmartArt m bn chn quyt nh cch m vn bn th hin trong cc hnh ha. Hnh minh ha trn cho thy vn bn c th hin khc nhau trong cc layout khc nhau.
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Mun s th mt layout cho slide? Bn c th d dng chuyn sang ci layout khc bng cch: 1. Chn thnh phn ha trn slide, click tab Design trong SmartArt Tools. 2. Chn mt kiu layout trong nhm Layouts. 3. Kiu layout s c p dng vi slide ha.
2. To trnh din chuyn nghip vi slide ha

By gi bn c th khm ph th gii thit k c sn trong ha SmartArt. S dng th vin ha, mu sc lm cho slide ha chuyn nghip v p hn. Cc Theme (ch ) tc ng nh th no n thit k ha ca bn. Cc kiu (style) v mu sc tn ti di hnh thc cc ng nt v vn bn trong cc thnh phn ha. Cc kiu bng v pht sng (glow) c th lm cho slide ha tr nn ni bt.
Cui cng hc cch lm vic vi th bn c trong bi thuyt trnh c v bn mun nng cp chng ging nh ha SmartArt hoc bn mun gi nguyn. Hy a ra tng cho vic bn chn la v bn mong mun.
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a. Ch bi thuyt trnh: kin thc cn bn v mu slide
Trc khi lm vic vi cc mu v mu sc c bit cho ha SmartArt, th cn phi tm hiu thm v Theme. Mt theme cung cp thit k cho ton b bi thuyt trnh v theme l nn tng cho slide v phong cch (style) ca slide. 1. Slide u tin p dng theme cn bn ca PowerPoint c gi l Office Theme. y l theme n gin nht v n c chn mc nh. 2. Slide th hai ging ni dung nh slide th nht, nhng theme th khc nhau, n c gi l Module. Nh bn thy trong hnh trn, ha trng rt khc nhau bi v theme khc nhau. Theme xc nh thit k hnh nn, mu sc slide, layout ca placeholder, v tr vn bn v kiu ch.
b. Mu SmartArt: V d 1
Ging nh mt bi thuyt trnh c nhiu theme la chn, mi layout cho ha SmartArt cng c cha nhiu mu (style) khc nhau.
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Khi chn mt thnh phn ha vo n s c p mt mu mc nh, tuy nhin bn hon ton c th chn mt mu khc ty . V d, hnh trn cng l ha kiu Office theme, nhng n li ng dng mu khc, mu mc nh gi l Simply Fill, cn by gi n c thay th bng mu Intense Effect. Mu mi ny c mu cn bn ca theme mc nh, nhng n li c hnh dng ni, c hnh phn chiu v r nt hn.
c. Mu SmartArt: V d 2
Trong v d ny mt trong mu 3-D c ng dng gi l Cartoon. N lm cho hnh dng trng c v c nng ra khi slide mt cht. Hnh dng chnh c gc cnh v ni bt t u n y.
d. Thay i mu sc cho mu (style)

Ging nh mt bi thuyt trnh c nhiu theme la chn, mi layout cho ha SmartArt cng c cha nhiu mu (style) khc nhau.
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Bn c th thay i mu sc cho slide bng cch s dng th vin nh hnh trn. Th vin nm trn tab Design tab vi SmartArt Tools trn Ribbon, trong nhm SmartArt Styles. thay i mu sc cho mu, lm nh sau: 1. Chn Change Colors. 2. Ch vo bt c mu mu sc no. 3. Nhn phn xem li trn ha, chn mt mu ng dng mu sc .
e. Tm hiu thm v shape (hnh dng)
Mu bn ng dng ha trng c v tuyt vi, nhng bn c th lm hn th bng cch s tc ng ln tng shape (hnh dng) ring l. Bn c th lm iu ny trn tab Format tab vi SmartArt Tools. 1. Chn mt hay nhiu shape (hnh dng) bn thch. 2. Trn tab Format, nhn vo nhm Shape Styles chn Shape Effects v nhn vo mi tn. 3. Chn cc hiu ng, chng hn nh Shadow ( bng).
f. Tm hiu thm v mu cho vn bn (text style)
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Bn cng c th hu chnh ni dung text trong ha SmartArt. nh dng WordArt vi ni dung text, lm nh sau: 1. Chn hnh dng bao ni dung text m bn mun nh dng. 2. Trn tab Format, nhn vo mi tn trn Quick Styles (y l nhm WordArt Styles). 3. Chn mt kiu WordArt ng dng cho ni dung text.
g. Cp nht mt biu c
Mt biu c bn to trong phin bn c ca PowerPoint s c x l nh th no trong phin bn PowerPoint 2007. Trong hnh trn cho thy hp thoi cho bn hai s la chn.
Khi bn ln u tin m biu bn to ra trong PowerPoint 2003 hoc phin bn trc y th biu khng c chnh sa li. Khi bn nhp i (double-click) biu th hp thoi Diagram Conversion xut hin vi hai chn la: La chn u tin l convert the diagram to a SmartArt graphic (chuyn i biu sang ha SmartArt). Biu chuyn i lun c sn cho tt c thit k v cng c nh dng ca bt c ha SmartArt no. S chuyn ha ng dng layout thch hp, mu mc nh v mu sc t theme hin ti, nhng bn c th thay i chng. Lu l la chn ny c th lm thay i biu mt cch khng on trc c. S la chn th hai l convert the diagram into shapes (Chuyn i biu sang hnh dng) m bn c th nh dng. Nu bn mun duy tr nguyn vn biu , th y l s la chn ca bn. Khi bn chn convert the diagram into shapes bn c th chn nh dng cho bt c hnh dng no trong PowerPoint (nhng phn ny thuc v Drawing Tools, c th ng dng cho hnh dng v placeholders, ch n khng phi l mt phn ca SmartArt Tools).
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PHN III: THM M THANH HOC LI THOI
1. Chi mt file m thanh
Bn c nhiu cch chn thng tin trong slide ca mnh v s dng cng c m thanh trong PowerPoint qun l m thanh chi nh th no. Bn c th s dng ca s tc v Custom Animation v a ra nhng lnh chnh xc vi PowerPoint cch bt u hoc ngng m thanh nh th no.
a. Chn m thanh bng cch s dng tab Insert
Bn c th chn m thanh t my tnh ca bn hoc chn m thanh t mt file trn mng ni b hoc chn mt file trong th vin clip. Nhng file ny c tn nh MySound.wav hoc Atmospheric.mid. Nhng bc sau ch cho bn cch chn m thanh bng tab Insert. 1. Click vo tab Insert. 2. Chn nt mi tn trn hp Sound.
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3. chn mt file m thanh t my tnh ca bn hoc file t mng ni b, chn Sound from File. Tm file v nhp i chut chn n vo slide. 4. chn m thanh t th vin clip, chn Sound from Clip Organizer v tm kim clip trong ca s nhim v Clip Art. Chn clip bn mun chn vo slide.
b. Chn m thanh bng cch s dng Slide Placeholder
Bn c th s dng nhng biu tng nh hnh trn chn vo file m thanh. Kt qu cng tng t nh bn s dng tab Insert, nhng bn s dng content placeholder nh hnh trn. 1. Click vo biu tng Insert Media Clip tm file m thanh trn my tnh hoc trn mng ni b. 2. Click vo biu tng Clip Art m ca s nhim v Clip Art file m thanh chn vo clip.
c. Bt u chi m thanh
Trong qu trnh chn m thanh, mt ca s nh hin ra vi hai sa la chn l bn mun m thanh s bt u mt cch t ng hay bn mun bt u m thanh bng
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cch click chut. Chn Automatically nu bn mun m thanh t ng chi khi slide c thuyt trnh. Nu trong slide c cc hiu ng khc nh m thanh, on video clip, th m thanh s bt u chi khi cc hiu ng c kt thc. Chn When Clicked nu bn mun m thanh bt u chi khi bn nhn vo biu tng trn slide.
d. Chi m thanh trn Slide
m thanh chn trn slide v mc d bn chn cch chi t ng hay chn cch nhp chut vo biu tng m thanh, th m thanh s chi t u n cui bi thuyt trnh, tr khi bn click trn slide ngng m thanh. Bn c th chi m thanh t u n cui bng cch: 1. Chn biu tng m thanh. 2. Trn Ribbon, di Sound Tools, chn tab Options. 3. Trong nhm Sound Options, trong danh sch Play Sound, chn Play across slides. y l cch bt u m thanh mt cch t ng khi slide bt u thuyt trnh v n s khng ngng mc d bn c click chut ln slide. N s ngng khi kt thc on m thanh hoc bi thuyt trnh kt thc. Nu bn mun n ngng nh th no th s dng trnh nhim v Custom Animation.
e. Thit lp thi gian cho m thanh ngng
28
Bn c th chn cch ngng m thanh trong bi thuyt trnh bng ca s nhim v Custom Animation. Vi mt file phim nh bn cng s dng ca s nhim v ny. lm cho m thanh chi, nhng ngng trong mt s slide, u tin m ca s nhim v Custom Animation trong tab Animation v sau lm nh sau: 1. m thanh trong bi thuyt trnh c hiu ng bi tn ca n trong ca s nhim v, v d trong hnh trn tn ca n l LongerFlute.wav. khi hiu ng c chn trn slide, th n cng c chn trn ca s nhim v. 2. Click vo mi tn trong hp hiu ng m thanh th hin n trn menu. 3. Trn menu, chn Effect Options. 4. Trong hp thoi Play Sound, bn c mt vi la chn cch ngng m thanh nh th no. xc nh ngng m thanh sau mt s slide th chn mi tn trong hp After. Trong hnh trn, th m thanh s chi ch trong 3 slide.
f. Thay i cch m thanh bt u
29

Bn cng s dng Custom Animation thit lp ch m thanh bt u nh th no trong bi thuyt trnh. Chng hn bn chn m thanh bt u t ng, nhng sau li quyt nh n nn bt u bng cch click chut. Cch lm nh sau: 1. Nu m thanh bt u t ng th bn s thy ging nh hnh trn, trong hp Start hin ra mt chic ng h vi dng ch After Previous. 2. Chn mi tn trong hp Start v chn Start On Click. 3. Hiu ng c thay i bng biu tng con chut trong hp Start, bn c th click chut bt u m thanh.
g. Ci t phng thc kch hot (trigger) m thanh trn slide

Bn bit mt s cch bt u m thanh trong slide v y l mt cch thay i vui vui l thay i biu tng m thanh (trigger).
1. Biu tng m thanh c chn vo slide. 2. Trong ca s tc v Custom Animation, chn nt mi tn trong Sound Effect v sau chn Timing trn trnh n. 3. Trong hp thoi Play Sound, di Triggers, chn Start effect on click of. 4. Chn mi tn v chn biu tng m thanh khc thay th cho ci loa. V d bn chn Right Arrow 6.
h. File m thanh ca bn lin kt hay c nhng
30
1. Nhng file ny s kt ni n bi thuyt trnh bi v n khng phi l file .wav hoc c dung lng ln hn 100KB. 2. Nhng file ny c nhng trong bi thuyt trnh bi v chng l file .wav v c dung lng di 100KB. m bo m thanh s c chi trong bi thuyt trnh ca bn th hy quan tm n chi tit v dung lng ca file m thanh. Mc d file m thanh c kt ni n bi thuyt trnh bng cch kt ni hay c nhng. Nhng iu quan trng hn l hy quan tm PowerPoint c th tm thy file m thanh m bi thuyt trnh c lin kt n. Nhng file lin kt Mt file lin kt thc s khng phi l ni dung ca bi thuyt trnh, thay vo PowerPoint to ra mt ng lin kt n file ny bng cch chn n vo trong bi thuyt trnh. V d file ny c th trn my tnh hoc trn mng ni b m my tnh ca bn c th lin kt c. Chnh v vy, khi bn chn n th thc s bn to c ng lin kt n n. PowerPoint da trn ng lin kt ny chi m thanh. Khi bn di i hoc xa b file m thanh ny, th ng lin kt khng cn hin hu, v vy bi thuyt trnh s khng c m thanh, v PowerPoint khng tm thy file m thanh ny. Nhng file nhng Mt file nhng l mt phn ca bi thuyt trnh. Nu bn mun sao chp bi thuyt trnh n mt v tr khc trn my tnh th file m thanh vn chi c trn bi thuyt trnh.
i. Lm th no thc hin cc file lin kt
31
Di y l hai bi thc hnh lin kt file m thanh n bi thuyt trnh: Bi thc hnh th 1: Khi bn to ra mt bi thuyt trnh v trc khi chn file m thanh, nn copy file m thanh vo cng mt folder. Sau chn n vo bi thuyt trnh, PowerPoint s to ra ng lin kt vi file m thanh trong folder c cha c file thuyt trnh v file m thanh. Khi bn di chuyn hoc sao chp folder n mt my tnh khc, th m thanh vn c chi trong bi thuyt trnh. Bi thc hnh th 2: Khi bi thuyt trnh c lm xong v bn mun sao chp n th nn s dng Package for CD. Chc nng ny sao chp tt c cc file n mt v tr trn CD hoc mt folder no v n t ng cp nht nhng ng lin kt cho file m thanh, hnh nh. m bo m thanh s c chi trong bi thuyt trnh ca bn th hy quan tm n chi tit v dung lng ca file m thanh. Mc d file m thanh c kt ni n bi thuyt trnh bng cch kt ni hay c nhng. Nhng iu quan trng hn l hy quan tm PowerPoint c th tm thy file m thanh m bi thuyt trnh c lin kt n. Nhng file lin kt Mt file lin kt thc s khng phi l ni dung ca bi thuyt trnh, thay vo PowerPoint to ra mt ng lin kt n file ny bng cch chn n vo trong bi thuyt trnh. V d file ny c th trn my tnh hoc trn mng ni b m my tnh ca bn c th lin kt c. Chnh v vy, khi bn chn n th thc s bn to c ng lin kt n n. PowerPoint da trn ng lin kt ny chi m thanh. Khi bn di i hoc xa b file m thanh ny, th ng lin kt khng cn hin hu, v vy bi thuyt trnh s khng c m thanh, v PowerPoint khng tm thy file m thanh ny. Nhng file nhng Mt file nhng l mt phn ca bi thuyt trnh. Nu bn mun sao chp bi thuyt trnh n mt v tr khc trn my tnh th file m thanh vn chi c trn bi thuyt trnh.
2. Chi m thanh t a CD Bin Son: Niemtin071@yahoo.com 32
Chi m thanh t a CD cho bi thuyt trnh cho bn mt s la chn m thanh nn khc a dng hn. Bn c th chn ng dn chi m thanh trong sut bi bi thuyt trnh hoc thit lp ch bt u v kt thc cho file m thanh. Vi cch ny th khng nh hng n dung lng ca bi thuyt trnh, nhng mt iu ng lu l bn phi lun mang theo a CD khi bn thuyt trnh. Thit lp ng dn cho CD
thit lp ng dn n CD: 1. Trn tab Insert, trong nhm Media Clips, chn mi tn trong hp Sound v chn Play CD Audio Track. 2. K bn hp Start at track, chn track (bi ht hay m thanh theo th t). 3. Trong hp time, xc nh thi gian CD bt u chi. Nu thi gian l 00:00 c ngha l m thanh s c chi khi bi thuyt trnh bt u. 4. K bn hp End at track, chn track bn mun kt thc. Bn cng c th kt thc vi track bt u. 5. Trong hp time, xc nh thi gian track ngng. chi tt c cc track, chn chi ht thi gian. Lu khi bi thuyt trnh kt thc trc, th m thanh cng ngng theo.
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PHN IV: NH DNG BI THUYT TRNH
1. C nhn ha nh dng bi thuyt trnh a. Chn theme phc v cho nh dng thuyt trnh ca bn
Gi s rng bn lm vic cho Cng ty du lch Margie v cng ty ang c chin dch m rng tour n cc nc nhit i v v bn mun lm mt bi thuyt trnh ni bt bng cch to ra slide c mt phong cch c bit. Cch nhanh nht lm c iu ny l bn c th s dng chc nng theme.
Theme c th d dng to ra bi thuyt trnh chuyn nghip nhng tn t thi gian cho tng phn trong slide nh nn, ni dung text, bng biu v hnh dng. Ch vi mt vi ci click chut n gin, bn c th thay i bi thuyt trnh mt cch nhanh chng. Trong ba slide hnh trn cho thy mu sc c thay i rt d nhn thy c. Nhng nu bn nhn k pha bn tri slide, th tiu placeholder xut hin pha di slide, mc d ba slide u s dng cng mt layout Title and Content. Nu bn tng s dng PowerPoint 2003 hoc phin bn trc y, c th bn quen s dng vi thit k template. Nhng vi PowerPoint 2007, thit k template c thay th bng chc nng theme linh hot hn.
b. Cc thnh phn ca mt theme

Theme tht s quan trng to ra s khc bit trong cuc cnh tranh, chnh v vy bn khng mun bi thuyt trnh cho tour du lch n cc nc nhit i ging nh bt c mt bi thuyt trnh ca cc cng ty khc. Thay i v ty bin theme c th lm cho bi thuyt trnh ca bn d nh v n tng hn.
34
Theme l s kt hp bao gm mu sc, font ch, hiu ng, hnh nn c ng dng cho mt hay nhiu slide hoc ton b bi thuyt trnh. Theme nm trong th vin Themes trn tab Design. Khi ch con tr mt lc vo mt mu theme trong th vin, bn c th xem qua theme m bn mun s dng cho bi thuyt trnh, chc nng ny c gi l Live Preview (xem th trc tip).
c. Thay i hoc ty bin theme

Chn Colors, Fonts, hoc Effects thay i hoc ty bin cc yu t ca theme
Mt cch khc lm cho bi thuyt trnh ca bn n tng hn cc bi thuyt trnh ca cng ty du lch khc l thay i hoc ty bin theme bng cch s dng chc nng ty bin trn tab Design. Bn cng c th thay i theme bng cch s dng s kt hp gn lin ca mu sc, font ch v hiu ng hoc ty bin theme bng cch to ra mt s kt hp mi sau ny bn c th s dng theme ring ca mnh.
d. Ty bin mu sc theme
35
1. Slide s dng theme Flow. 2. Cng mt slide nhng c ty bin mu sc. Chn nt Colors, th vin Theme Colors xut hin vi ty chnh mu sc t cc theme. to ra mt mu sc ring, chn Create New Theme Colors phn di ca th vin Theme Colors.
e. Thay i mu nn ca slide
1. Theme vi tn gi Flow vi mu nn mc nh. 2. Kiu mu nn c mu sc ng nht. 3. Hnh nn ca b mt g. Sau khi ty bin mu sc, th cng nn thm mu nn cho slide. Thc ra, tt c slide u c mu nn, cn slide mc nh c mu nn l mu trng. thay i mu nn, chn nt Background Styles trn tab Design. Kiu nn c xc nh bi theme, khi theme thay i, th mu mu nn trong th vin cng thay i.
36

f. S dng mt hnh nh lm hnh nn cho slide
Bn cng c th chn mt hnh nh no lm hnh nn cho bi thuyt trnh ca bn thay v ch s dng mu nn. 1. C mt s tab v ca s nhim v cho hp thoi Format Background, chuyn qua ca s nhim v thay i la chn. 2. s dng mt hnh nh l hnh nn th chn chc nng ny. 3. chn mt hnh nh t mt file, chn File v sau t hnh nh v xc nh v tr hnh nh bn mun thm vo. dn mt hnh nh t Clipboard hoc chng trnh no khc, th sao chp mt hnh nh, sau chn Clipboard. s dng clip art, th chn Clip Art v sau nhp ni dung m t clip trn hp Search text.
g. Lm m nh nn ca slide
1. Slide vi hnh nn gc. 2. Slide sau khi s dng chc nng Washout (lm m).
37

thay i s rc r hay s tng phn ca mt tm hnh, bn s dng ty chn trong ca s Picture trn hp thoi Format Background. Click vo Recolor m th vin, ni m bn c th p dng mt hiu ng stylized nh lm m mt tm hnh v sau under Color Modes, click Washout.
h. Lu tr file vi mt theme mi
1. Chn mt More m th vin Theme. 2. M hp thoi Save Current Theme, ni bn c th lu tr theme ca bn. 3. Nhng Theme bn ty bin v lu tr xut hin ti ni ny.
2. Khm ph sc mnh ca Custom layout a. Sc mnh ca layout
38

Nhng layout c sn trong th vin trng c v tt, nhng chng khng hn l nhng layout bn mun s dng. Chnh v bn mun c mt bi thuyt trnh n tng trc sp ca bn hay khch hng. Bn c th thm hnh nh, logo ca cng ty bn to ra s khc bit vi nhng bi thuyt trnh khc. Chnh v vy, bn hy tn dng sc mnh ca layout to nt ring ca mnh.
b. Layouts v Placeholders
1. Title placeholder (vng cha tiu ) v Subtitle placeholders (vng cha tiu ph) 2. Ni dung text placeholder vi placeholder c chn 3. Ni dung placeholder c s dng cho ni dung text v ni dung slide nh clip art, SmartArt graphics, tables, shapes, pictures v th. 4. Header and footer (Ngy, chn trang, s th t slide) placeholders
c. Xem li Sile Master
Cng mt side nhng ch Normal view v Slide Master view.
39

m Slide Master view, trn tab View, trong nhm Presentation Views, chn Slide Master.
d. To ra mt custom layout
thm mt custom layout: 1. Chn Insert Layout. 2. Chn mi mt custom layout c bn placeholder bao gm mt placeholder cho Title v ba placeholder Footers cho Ngy, Chn trang v S th t slide. Bn cng c th xa nhng placeholder ny trong nhm Master Layout trn tab Slide Master. 3. d dng s dng li custom layout sau ny, chn nt Rename, nhp mt ci tn bn d dng nh trong hp Layout name trong hp thoi Rename Layout v sau chn Rename.
e. S dng custom layout ca bn
40

1. Trong slide th hai trong bi thuyt trnh trc khi thm layout. 2. Custom layout c chn sau slide th hai. chn mt custom layout trn tab Slide Master, trong nhm Close, chn Close Master View. Cch d nht thm custom layout vo bi thuyt trnh ca bn l trn tab Home, trong nhm Slides, chn New Slide v sau chn Tropical vacation layout.
f. Lu tr mt template
lu tr bi thuyt trnh nh mt file template, ta lm nh sau: 1. Chn nt Microsoft Office , ch vo Save As v sau chn Other Formats. 2. Trong hp File name, nhp tn file. 3. Trong danh sch Save as type, chn PowerPoint Template (*.potx) v sau chn Save. Template xut hin ti My Templates trong th vin New Presentation khi c lu tr vo mt v tr mc nh.
41

PHN V: CHUN B THUYT TRNH
Bo v, in n v chun b sn sng cho bi thuyt trnh a. Kim chng, in n v chun b thuyt trnh
Bn bit cch to ra cc slide cho bi thuyt trnh v bn phi chun b cho bi thuyt trnh trc cng ty. Hy bt u xem li bi thuyt trnh trn my tnh ca bn, kim tra chnh t, kim tra ghi ch. S dng ch xem trc khi in xem bn in nh th no v chn ch in n cho ph hp. Khi mi th chun b, chuyn bi thuyt trnh ca bn qua CD hay trn mt my tnh no bn c th truy cp cho bui thuyt trnh. Chc nng packaging s gip bn lm iu ny.
b. Duyt li trn my tnh

Khi c mt bi thuyt trnh bn c th xem li n bt k thi im no bng chc nng Slide Show view.
42

1. m chc nng Slide Show view, chn tab Slide Show v chn lnh trong nhm Start Slide Show bt u slide u tin hay slide hin ti. 2. Chc nng Slide Show view s ph ton b mn hnh my tnh. 3. Mun chuyn t slide ny n slide khc l s dng thanh cng c Slide Show bn tri pha di mn hnh. Mi tn ch dn xut hin khi bn r con tr n khu vc ny. Mt cch khc chuyn t slide ny n slide khc l bng cch click con chut. 4. thot khi ch Slide Show bt thi im no th bn nhn phm ESC trn bn phm, n s tr v ch Normal. ch ny bn c th iu chnh nhng thay i cn thit. Cch khc chuyn sang ch thuyt trnh Slide Show l nhn phm F5 bt u t slide u tin hoc nhn t hp phm Shift + F5 bt u thuyt trnh t slide hin ti, hoc bn c th click vo nt Slide Show bn phi di mn hnh.
c. Kim tra ng php v nhng bnh lun (comment) trn slide

Bn mun li tr bt c li chnh t no hoc tm nhng ci sai ng ngn trc khi thuyt trnh, hy chn tab Review thc hin kim tra chnh t, nhng nn nh rng cha c cng c kim tra li chnh t cho ting Vit. y cng l ni xem bnh lun ca ngi khc h xem slide ca bn.
1. Trn tab Review, trong nhm Proofing, click Spelling. 2. Bn cng c th mun ngi khc xem qua bi thuyt trnh ca bn v cho bnh lun trc khi bn thuyt trnh. Tm lnh New Comment, trong nhm Comments, trn tab Review. Mt ngi thm bnh lun ch vic click vo lnh v nhp bnh lun ca mnh cho tng slide. Khi xem li nhng bnh lun ny, bn s dng Previous v Next trong nhm Comments.
43
d. In n ti liu
Chng trnh in ca PowerPoint printout ra thng c gi l handout. Handout c th c mt hay nhiu slide trong mt trang, nhiu nht l 9 slide.
Cch tt nht l dng lnh Print Preview chn kiu handout trc khi in n. Bt u bng cch click Print Preview trn nt Microsoft Office. 1. Trong Print Preview, chn mi tn trong hp Print What. 2. Chn mt kiu handout trong danh sch. 3. Ch con chut vo kiu handout no, th kiu ny phng to cho bn xem nh dng ny. i vi nhng nh dng c 3 slide th c c phn ghi ch.
e. In n ghi ch
44

Bn in ti liu cho ngi tham gia bui thuyt trnh v bn mun in n thm ghi ch cho chnh mnh thun tin din t trong khi thuyt trnh. Cng bng cch chn Print Preview trn nt Microsoft Office. 1. in ghi ch ngi din thuyt, chn Notes Pages trong hp Print What. 2. Ghi ch ca bn c hin th trn mn hnh.
f. Thm ni dung footer trong ti liu handout v ti liu notes
Print Preview cng cho php bn thm hoc iu chnh footer trong ti liu handout hoc ti liu note. Mc nh th ti liu in n handout v ti liu note c sn s trang. Nu bn mun mun thay i chng bng mt on text th lm nhng bc sau: 1. Chn Options v sau nhn Header and Footer. 2. Chn Footer v sau nhp on text bn mun thm vo v d nh "Confidential". Nu bn mun thm ngy gi th chn Date and time v sau nh dng ngy gi trong hp thoi.
g. Chn mu sc in n
45

Ty thuc vo my in, nn bn c th in n bi thuyt trnh c mu sc hoc trng en. Sau y l cch in n: 1. Di Print Preview, chn Options v ch n Color/Grayscale, sau chn la. Nu bn trong my in en trng, th mc d bn chn mu th kt qu ra vn l mu en trng. 2. Mu xem li ca ti liu in mu. 3. Mu xem li ca liu in n mu xm, mu nn l mu trng. 4. Mu xem li ca ti liu in trng en.
h. Sao chp n CD
Bn mun sao chp mt file trc tip n mt a CD. Nu bn sao chp ti liu n mt folder th bn c th burn vo CD, bn cng c th copy file n mng ni b truy cp t my tnh ca mnh. ng gi bi thuyt trnh ca bn: 1. Click vo nt Microsoft Office 2. Ch n Publish v chn Package for CD. 3. Trong hp thoi m ra, chn gi tin sao chp n mt file khc hay sao chp n CD.
46

Tim Hieu Power Point 2007

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GIO TRNH

Tm hiu Microsoft Office 2007

Tm hiu Microsoft Office 2007 - Tp 3:Tm hiu MS Powerpoint 2007

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Tm hiu Microsoft Office 2007 - Tp 3:Tm hiu MS Powerpoint 2007

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Tm hiu Microsoft Office 2007 - Tp 3:Tm hiu MS Powerpoint 2007

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Tm hiu Microsoft Office 2007 - Tp 3:Tm hiu MS Powerpoint 2007

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Tm hiu Microsoft Office 2007 - Tp 3:Tm hiu MS Powerpoint 2007

b. Tm hiu v th vin (Gallery)

c. Khm ph nhng chc nng khc khng hin trn Ribbon

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Tm hiu Microsoft Office 2007 - Tp 3:Tm hiu MS Powerpoint 2007

d. S dng Quick Access Toolbar

e. Thay i gc nhn cho bi thuyt trnh

f. Phm tt ca PowerPoint 2007

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Tm hiu Microsoft Office 2007 - Tp 3:Tm hiu MS Powerpoint 2007

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Tm hiu Microsoft Office 2007 - Tp 3:Tm hiu MS Powerpoint 2007

b. Thm slide mi vo bi thuyt trnh

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c. Chn kiu dn trang (layout) cho slide

d. Nhp ni dung vn bn vo slide

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Tm hiu Microsoft Office 2007 - Tp 3:Tm hiu MS Powerpoint 2007

e. Chn slide t mt bi thuyt trnh khc

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f. To ra nhng ghi ch cho ngi thuyt trnh (speaker notes)

g. Cc mu thit k theo ch (Themes)

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h. Cc mu thit k theo ch (Themes)

i. Cch chn hnh nh hoc nhng thnh phn khc

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Tm hiu Microsoft Office 2007 - Tp 3:Tm hiu MS Powerpoint 2007

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Tm hiu Microsoft Office 2007 - Tp 3:Tm hiu MS Powerpoint 2007

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Tm hiu Microsoft Office 2007 - Tp 3:Tm hiu MS Powerpoint 2007

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Tm hiu Microsoft Office 2007 - Tp 3:Tm hiu MS Powerpoint 2007

b. Blank Graphic: Phng php th nht

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c. Blank Graphic: Phng php th hai

d. Thm ni dung text vo ha

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e. Cch th hin ni dung vn bn (text) vo cc hnh ha

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2. To trnh din chuyn nghip vi slide ha

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d. Thay i mu sc cho mu (style)

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