Tm hiu Microsoft Office 2007- Tp 1: Tm hiu Microsoft Word 2007

PHN II: LM QUEN VI PHIN BN MI

1. Lm quen nhanh vi giao din mi 2007 a. Lm quen vi thanh Ribbon
Ln u tin m Word 2007 ln c th bn s ngc nhin vi giao din hon ton mi so vi cc phin bn trc. Phn thay i ln nht l thanh Ribbon nm trn cng ca ca s chng trnh.

Thanh Ribbon th hin sn nhng lnh thng dng nh bn khng phi lc tung hng ng menu tm th bn cn. Ti sao li c s thay i ny? Cu tr li l gip cho bn lm vic d dng v hiu qu hn. Thanh Ribbon c nghin cu v thit k sao cho cc lnh c t nhng v tr hp l nht.

b. C nhng g trn thanh Ribbon?

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Tm hiu Microsoft Office 2007- Tp 1: Tm hiu Microsoft Word 2007

Thanh Ribbon c 3 thnh phn cn bn, s rt c ch nu bn bit mi phn c gi l g v cch s dng chng. 1. Tab (th) c 7 Tab c bn nm ngang pha trn, mi Tab i din cho mt vng hot ng. 2. Group (nhm) mi Tab bao gm nhiu Group tp hp cc i tng c lin quan mt thit vi nhau. 3. Command (lnh) mi Command c th l mt nt, mt vng nhp ni dung hoc mt Menu (trnh n). Mi th trn mt Tab u c la chn cn thn da trn cc hot ng ca ngi dng. V d Tab Home cha nhng lnh c tn sut s dng nhiu nht chng hn nh cc lnh trong nhm Font nh dng vn bn nh: Font, Font Size, Bold, Italic, v.v...

c. Nt hin th hp thoi ca tng nhm

Mi nhn qua bn c th s khng tm thy mt lnh no c trong cc phin bn Word trc. ng lo, mt s nhm c mt nt hnh mi tn cho nm gc phi bn di ca nhm. Nt mi tn c gi l Dialog Box Launcher (nt m hp thoi). Nu bn Click vo nt n s m ra cc ty chn lin quan n nhm tng ng. Cc ty chn ny xut hin di dng hp thoi m bn vn thy cc phin bn Word trc y. Nhn tin ni v cc phin bn Word trc, bn c th t hi liu bn c th chn mt giao din ging nh cc phin bn trc trong Word 2007 khng. Cu tr li l KHNG. Tuy nhin, sau khi quen thuc vi giao din mi bn s cm thy thch th vi s tin li m n mang li.

d. Nhng Tab ph Bin Son: Niemtin071@yahoo.com 22

Tm hiu Microsoft Office 2007- Tp 1: Tm hiu Microsoft Word 2007

Khi bn chn mt mt bc nh, tab ph c tn Picture Tools s xut hin, Tab ny cha cc lnh lin quan n vic x l hnh nh trong Word.

Trong phin bn 2007, c mt s Tab ch xut hin trn thanh Ribbon khi bn cn n chng. Gi s bn va chn mt tm nh vo ti liu, by gi bn mun c nhng hiu chnh lin quan ti tm nh ny chng hn nh chn cch vn bn s bao quanh tm nh nh th no hoc c th bn mun ct xn nhng phn tha trong nh...Vy bn c th tm cc lnh lin quan u? 1. Chn nh. 2. Tab ph Picture Tools xut hin, hy click vo . 3. Cc nhm v lnh mi s xut hin bn c th x l hnh nh, nhm Picture Styles chng hn. Khi bn click ra ngoi bc nh, Tab Picture Tools s bin mt v cc nhm khc xut hin tr li.

e. Toolbar mini
Khi bn chn mt on vn bn hoc mt t v chuyn con tr chut n , mt Toolbar (thanh cng c) nh s xut hin di dng m.

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Tm hiu Microsoft Office 2007- Tp 1: Tm hiu Microsoft Word 2007

Mt s lnh nh dng hu dng n ni bn mun n xut hin trong mi hon cnh. Gi s bn mun nh dng nhanh mt vn bn trong khi hin ti bn ang Tab Page Layout. ng nhin bn c th Click vo Tab Home s dng nhng lnh nh dng trong , tuy nhin c mt cch nhanh hn: 1. Chn phn vn bn mun nh dng sau chuyn con tr chut ti v tr . 2. Mt thanh cng c nh xut hin di dng m. Nu bn r chut n , thanh cng c ny s hin r v bn c th s dng cc ty chn trn nh dng vn bn. Toobar Mini rt hu ch cho nh dng nhanh vn bn, tuy nhin bn phi lm sao nu mun mt vi lnh khc cng xut hin thng trc nh vy. Hy xem phn tip theo v Quick Access Toolbar (thanh cng c truy cp nhanh).

f. Thanh cng c truy cp nhanh

Thanh cng c truy cp nhanh (Quick Access Toolbar) l mt vng nh nm trn gc tri ca thanh Ribbon, n cha cc lnh m bn dng ngy ny qua ngy khc nh: Save, Undo, Repeat . Bn c th thm vo nhng lnh m mnh thng dng n s lun xut hin m khng cn bit Tab hin ti l g.

Click phi chut vo nt lnh m bn mun thm vo Quick Access Toolbar, chn Add to Quick Access Toolbar.

g. n tm thi thanh Ribbon

Thanh Ribbon gip cho mi th trong Word 2007 tr nn tp trung v d dng tm kim nhng th cn thit. Tuy nhin, i khi bn khng cn phi tm bt c th g. Bn ch mun tp trung lm vic vi ti liu ca mnh v bn mun c nhiu khng gian hn. Tht n gin, hy tm n thanh Ribbon.

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Tm hiu Microsoft Office 2007- Tp 1: Tm hiu Microsoft Word 2007

Cch n thanh Ribbon: Nhp p chut vo Tab hin ti, cc nhm ca Tab s bin mt. Nh vy bn c nhiu khong trng hn. Khi no bn mun thanh Ribbon xut hin tr li, hy nhp p vo Tab hin ti mt ln na.

h. S dng bn phm

Nhng ngi yu bn phm, y l phn dnh cho cc bn. Phm tt bt u vi Ctrl nh cc phin bn trc. V d Ctrl + C l Copy, Ctrl+S l lu ti liu... Thit k Ribbon dn n h thng phm tt mi vi 2 li ch ln so vi phin bn trc: - Mi lnh u c phm tt - Cc phm tt yu cu nhn t phm hn - Cc phm tt (Short Cut) c mt tn mi: Key Tips. Nhn phm Alt cc Key Tips xut hin cho tt c cc Tab, cc nt lnh trn Quick Access Toolbar, nt Microsoft Office. Lc ny, bn c th nhn Key Tip cho nhng Tab m bn mun hin th, v d nhn H hin th Tab Home. Cc Key Tip cho tng lnh trong Tab Home s xut hin v bn ch vic nhn Key Tip ca lnh m bn cn.

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Tm hiu Microsoft Office 2007- Tp 1: Tm hiu Microsoft Word 2007

2. Lm quen nhanh vi h thng Office 2007 a. Phin bn Office mi c thit k hng ngi dng
C rt nhiu thay i tng t nhau trong c b Office 2007. Tin tt lnh l cc lnh v cc cng c u c a ra trc mt ngi dng v lun trng thi sn sng.

Thay v c khong trn di 30 thanh cng c hoc cc lnh b vi di hng t menu hoc trong cc hp thoi th gi y bn c mt trung tm iu khin (Control Center) duy nht kt hp mi th vi nhau mt cch trc quan. Mt khi quen thuc vi thanh Ribbon trong mt chng trnh (Word, Excel, Access...), bn cng s cm thy d dng trong mt chng trnh khc.

b. Cc lnh c t chc nh th no?

Cc lnh Paste, Cut v Copy thng c s dng nht trong Word v Excel, do , theo logic cc lnh ny c t Tab Home, Tab u tin trn thanh Ribbon.

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Tm hiu Microsoft Office 2007- Tp 1: Tm hiu Microsoft Word 2007

Cc lnh t chc theo cch chng c s dng. Microsoft nhn thy ngi dng c mt s lnh a thch m h dng i dng li hng ngy. Nhng lnh nh th hin c t nhng ni ni bt v tin dng nht. V d lnh Paste l lnh c tn sut s dng cao nht, nh th ti sao khng cho n mt khong khng gian ln hn so vi cc lnh lin quan l Copy v Cut. Cc lnh thng dng khng cn phi chia s khng gian trn thanh cng c vi nhng lnh lin quan nhng t c dng hn. Nhng th hu dng s c t trong tm tay ca bn. Nhng lnh c tn sut s dng thp s ch c c mt phn nh trn thanh cng c. V d ngi dng t s dng lnh Paste Special hn lnh Paste, do mun truy cp lnh Paste Special bn hy nhn phm mi tn bn di lnh Paste.

c. Nhiu lnh ch xut hin khi cn thit

Tab ph Picture Tools xut hin khi bn chn mt bc nh vo Word. Nhng lnh bn thng s dng nht nm trn thanh Ribbon v lun trng thi sn sng. Trong khi , mt s lnh khc ch xut hin khi bn thc s cn. Chng hn nu bn khng c bc nh no trong ti liu th cc cng c x l hnh nh s khng cn thit phi xut hin. Nhng ch cn bn chn vo mt bc nh, Tab ph Picture Tools s lp tc xut hin cng vi Tab con Format cha cc lnh bn lm vic vi cc bc nh. Khi bn kt thc cng vic vi bc nh Tab Picture Tools cng bin mt. Nu bn mun lm vic li vi bc nh, ch cn Click ln n, Tab Picture Tools s li xut hin. Word bit bn ang lm g v cung cp cho bn cc cng c cn thit ph hp. Thanh Ribbon phn ng vi cc hnh ng ca bn. Vy bn khng cn phi lo lng khi khng lun nhn thy tt c cc lnh. Hy thc hin bc u tin, sau mi th bn cn s t ng xut hin.

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Tm hiu Microsoft Office 2007- Tp 1: Tm hiu Microsoft Word 2007

d. S c nhiu ty chn hn mi khi bn cn

Click vo phm mi tn lin quan ti nhm :

pha di mi nhm khi bn cn nhiu ty chn

1. Click vo phm mi tn ca nhm Font 2. Hp thoi Font xut hin vi y cc ty chn. Khi bn thy mt phm mi tn nh pha di mt nhm c ngha l nhm c thm nhiu ty chn ang n. Click vo phm mi tn ny (phm ny c gi l Dialog Box Launcher) mt hp thoi hoc mt bng cha lnh (Task Pane). V d trong PowerPoint, nhm Font th Home cha cc lnh v font ch nh thay i kiu ch, kch thc, mu sc, in m, in nghing, gch di... Nhng nu bn mun s dng cc lnh nh dng font t thng dng hn nh supperscript th bn phi click vo phm mi tn bn di nhm Font m hp thoi Font c cha lnh supperscript v cc lnh khc lin quan n font ch. Sau di chuyn im chn ni dung ti cui on. Cui cng, nhn vo phm Paste trn thanh Ribbon. Hoc bn c th dng phm tt Ctrl + V. Cu bn mun di chuyn c di ti ni bn mong mun.

e. Xem trc thay i trc khi chn

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Tm hiu Microsoft Office 2007- Tp 1: Tm hiu Microsoft Word 2007

Bn bao gi phi ri vo cnh lp i lp li cc thao tc Chn La - Hy (Undo) - Chn La cha? Bn chn mt Font ch, mu sc, kiu trang tr hoc hiu chnh mt bc nh. Nhng nhng thay i dn n mt kt qu khng va , th l bn nhn Undo, sau li thc hin nhng la chn khc. Vng lp nhm chn din ra cho n khi c mt kt qu lm bn hi lng. Gi y, bn c th nhn thy ngay kt qu ca tng ty chn. Mi khi bn r chut ngang mt ty chn no phn vn bn hoc hnh nh m bn mun hin chnh s lp tc thay i tng ng. Khi chn c mt gii php ng , hy click ln n. Bn s khng phi ng n lnh Undo.

f. To thanh cng c ca ring bn

Bn bao gi phi ri vo cnh lp i lp li cc thao tc Chn La - Hy (Undo) - Chn La cha? Bn chn mt Font ch, mu sc, kiu trang tr hoc hiu chnh mt bc nh. Nhng nhng thay i dn n mt kt qu khng va , th l bn nhn Undo, sau li thc hin nhng la chn khc. Vng lp nhm chn din ra cho n khi c mt kt qu lm bn hi lng. Gi y, bn c th nhn thy ngay kt qu ca tng ty chn. Mi khi bn r chut ngang mt ty chn no phn vn bn hoc hnh nh m bn mun hin chnh s lp tc thay i tng ng. Khi chn c mt gii php ng , hy click ln n. Bn s khng phi ng n lnh Undo.

g. S dng phn gi mn hnh khc nhau lm thay i cch hin th ca thanh Ribbon
Trong hnh l mt phn ca mt bn thng co bo ch, nhng tt c mi th u trng ging nhau. Khng tiu , khng hng dn, khng c im nhn quan trng gy s ch cho ngi c.

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Tm hiu Microsoft Office 2007- Tp 1: Tm hiu Microsoft Word 2007

Nhm Show/Hide trong Tab View hin th y khi m hnh phn gii cao, khi mn hnh c phn gii thp, bn phi nhn vo nt mi tn mi nhn thy c cc lnh. Nhng g bn tm hiu v phin bn Office mi cho n gi c p dng khi mn hnh ca bn c phn gii cao. Nu mn hnh ca bn c phn gii thp, 800x600 pixel chng hn, th mt s nhm lnh ch hin th tn nhm ch khng hin th tt c cc lnh. Bn phi nhn vo nt mi tn bn di tn nhm truy cp tt c cc lnh. Nhn vo hnh minh ha trn, phn gii cao nhm Show/Hide hin th y cc lnh, trong khi vi phn gii thp hn n ch hin th tn nhm m khng c lnh no. Trong trng hp ny bn phi nhn vo nt mi tn truy cp cc lnh. Tng qut, mt nhm ch hin tn nhm phn gii thp l nhng nhm lnh thng t c s dng. Ch Minimize: d bt k phn gii no, nu bn thu nh ca s chng trnh li th mt s nhm s ch cn hin th tn nhm. Cng thu nh ca s cha trnh th s nhm ch hin th tn s tng ln. Tablet PC: Nu bn dng Tablet PC (My tnh dng bng) vi mn hnh nh bn s thy Office 2007 s hin th mt phin bn thanh Ribbon vi cc Tab v nhm nh hn. Ngc li vi mn hnh ln.

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Tm hiu Microsoft Office 2007- Tp 1: Tm hiu Microsoft Word 2007

PHN III: S DNG CC BIU MU C SN TRONG
1. Sc mnh ca cc biu mu (Template)
Mc d c th bn lm vic vi Word v quen thuc vi cc ti liu ca Word, c th bn vn khng tng tn lm v cc biu mu. Biu mu l g? N c th gip ch cho bn ra sao? Mt biu mu l mt loi ti liu c sn ni dung trong .nh vn bn, kiu trang tr, nh dng; nh dng trang nh canh l, cch dng; cc yu t trang tr nh mu sc, ng vin...

Hy xem biu mu nh mt tr gip hu ch khi bn bt u son tho ti liu. Gi s nh hng tun bn u c mt cuc hp v bn phi son i son li lch hp vi mt vi thay i nh mi ln. Hy bt u vi mt s thng tin ph hp c chun b sn s gip bn tit kim rt nhiu thi gian. Hy theo di mt vi v d to ti liu mi t cc biu mu sn c trong Word v b Office cc phn sau. Bn c th s dng cc biu mu ny to ra cc ti liu chuyn nghip v n tng cho ring mnh

2. S dng cc mu trang ba Fax c sn

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Tm hiu Microsoft Office 2007- Tp 1: Tm hiu Microsoft Word 2007

Gi s cng vic ca bn phi thng xuyn gi Fax cho khch hng v i tc, bn lun cn c mt trang ba ghi li ni dung ca cc bng Fax. Bn c th t to trang ba nh vy mi khi bn gi / nhn Fax. Hoc bn cng c th s dng biu mu sn c trong Word. Bn s tm thy biu mu nh trn hnh minh ha, gia rt nhiu biu mu khc trong Word. Bn ch cn in cc thng tin ph hp, in ra v gi Fax. Th l xong, rt n gin v nhanh chng. Thm ch bn c th thm hoc xa mt s phn ty theo nhu cu c th, tuy nhin, nhng g thit yu nht c sn v bn khng phi bt u t con s 0.

3. S dng cc mu lch lm vic sn c

y l mt v d khc cho thy cc biu mu Word c th gip ch cho bn nh th no. Hy tng tng bn c giao nhim v thit k lch hp hng tun cho nhm.

Trc khi bt u t mt trang ti liu rng, bn hy th tham kho mt s biu mu c trn trang Microsoft Office trc tuyn - bn c th lin kt trc tip ti cc biu mu ny (bn s c hng dn sau). C rt nhiu biu mu trong cc danh mc khc nhau, thng dng nht l: Lch lm vic. Lch ngy thng, Th t, S Yu L Lch v.v... C rt nhiu cho bn la chn. Hnh minh ha cho thy 3 biu mu: 1. y l mu n gin v trc quan vi cc vn bn v vng c nh dng bn in 2. Mt mu hon chnh, theo phong cch ngh thut. 3. Mu ny s dng nh dng Bng (Table) v s dng cc mu sc khc nhau phn bit gia cc vng. y l mt mu tng i phc tp.

4. Tm nhng biu mu c ci t km vi Word Bin Son: Niemtin071@yahoo.com 32

Tm hiu Microsoft Office 2007- Tp 1: Tm hiu Microsoft Word 2007

C khong 30 biu mu c ci t km vi Word nh: Th t, Fax, Bo Co, S Yu L Lch v Blog. Bn s tm thy cc biu mu ny bng cch: 1. Click nt Microsoft Office, sau chn New. 2. Trong ca s New Document chn Installed Templates. 3. Click vo cc hnh i din v xem th biu mu trng nh th no pha bn phi. 4. Khi chn c mu ph hp, Click vo nt Create. Mt ti liu mi c to ra da trn biu mu bn chn, v vic ca bn by gi l in nhng ni dung ph hp.

5. Tm cc biu mu trn trang Microsoft Office trc tuyn

To mt ti liu mi nh bc trn, tuy nhin thay v chn Installed Templates by gi bn s chn theo cc danh mc pha di trong phn Microsoft Office Online.

Hy Click vo tng danh mc xem hnh i din ca cc biu mu trong danh mc . Tng t nh vi cc biu mu c ci t sn, khi bn Click vo hnh i

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Tm hiu Microsoft Office 2007- Tp 1: Tm hiu Microsoft Word 2007

din th mt mu xem trc ca biu mu s hin ln pha bn phi.Mt s danh mc nh Th T (Letters) c cc danh mc con bn la chn. ti cc biu mu v my bn hy chn hnh i din ca biu mu ri nhn Download. Biu mu ti v s m ra mt ti liu mi, sn sng cho bn lm vic. Biu mu gc s khng b thay i, n vn nm trn trang Microsoft Office trc tuyn. Tuy nhin, mt bn sao c lu v my tnh ca bn, khi cn s dng bn hy m th mc My Templates trong Word m khng cn ti v mt ln na.

6. Kh nng c bit ca biu mu

Nh cp cc phn trc, khi bn m mt biu mu mt ti liu mi c to ra da trn biu mu m bn chn. Thc cht bn lm vic vi mt bn sao ch khng phi bn thn biu mu.

chnh l kh nng c bit ca biu mu: T to mt bn sao khi c m, bn sao ny to ra tt c cc thnh phn ca biu mu trong mt ti liu hon ton mi. Bn lm vic vi ti liu mi , tha hng tt c cc thnh phn c trong biu mu v c th thm bt ni dung ty . V bn lm vic trn mt ti liu mi nn nhng hiu chnh m bn thc hin s khng nh hng ti biu mu gc, n lun c gi trng thi nguyn bn. V vy, mt biu mu c th l nn tng cho v s ti liu.

7. Biu mu v ti liu l hai nh dng khc nhau

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Tm hiu Microsoft Office 2007- Tp 1: Tm hiu Microsoft Word 2007

Biu mu (Template) v Ti liu (Document) c nh dng file khc nhau. Nu bn tng lu nhiu ti liu Word c l bn quen thuc vi vic chn nh dng sn c lu file. y l s khc bit gia Biu mu v Ti liu: 1. Biu mu c lu di dng Word Template v n c ui file l ".dotx" (cc phin bn Word trc y l ".dot"). 2. Ti liu c lu di dng Word Document v n c ui file l ".docx" (cc phin bn Word trc y l ".doc"). Biu mu v Ti liu c nh dng file khc nhau v cch hot ng ca chng cng khc nhau.

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