10 iu cn lu khi gi email

Trong thi i cng ngh thng tin nh hin nay, email tr nn thng dng n mc bn c th gi CV qua email ng k phng vn v cng c th c gi mt email sau khi phng vn tip tc phng vn ln hai... Th m hu nh khng c mt cun sch no dy bn quy tc email c. Ti sao chng ta li phi ch n email nh vy? V n chuyn ti mt hnh nh lm vic chuyn nghip v hin i. Nhiu ngi hin nay coi mt e-mail vi mt dng tiu th khng r rng l mt iu bt lch s nht. Thm vo , do ni s v nhng virus my tnh, hin nay, nhiu ngi gi thng tt c nhng email c vn ti thng rc (deleted items). Thc cht cch x s ca bn c th khng ch vo u c nhng mi ngi vn c th trch bn do hiu lm. Di y l nhng li khuyn nhm gip bn trnh c nhng li m nhiu ngi hay mc phi: 1. Lu khi t tn cho a ch email Tn mt a ch email bt bnh thng c th lp tc tr nn phn ch khi bn xin vic. iu ny c v khng cng bng cho lm, nhng n l mt thc t ging nh vic cc nh tuyn dng a ra nhn xt v ng vin da trn nhng biu hin bn ngoi. Khi t tn mt a ch email, ngi ta c th ch ngh ti mt bit danh, mt cu ni th v, mt cm t em li c tnh ca mnh, thm ch l t tn a ch mail ca mnh bng mt ci tn k cc c th lm ngi khc phi mt. Mt nh tuyn dng k li cu chuyn ca mnh: C v nh chng ti tm c mt ng vin kh gii cho v tr dch v khch hng. Vn duy nht li l email ca ngi ny. a ch email lm cho chng ti thc mc v c y: cogaikieuky@h...com. C ng vin khc li c a ch bethichyeu@.....com. R rng email ny gi ln mt hnh nh, nhng li khng phi l hnh nh m chng ti c th giao thip mt cch thn mt vi mt ngi ph trch dch v khch hng c nng lc. Hu ht cc nh tuyn dng a chung mt a ch email da trn tn ca bn, chng hn nh thanhthuy@yahoo.com hn l mt a ch email nh bupbebangbong@yahoo.com 2. c phi l cu tr li cui cng? Nhng ngi bn chu o thng xuyn gi th. Tuy nhin, nhng ngi bn rn s ch gi e-mail cho bn khi no h mun mt iu g . Nhng bc th ny thng ch i bn mt cu tr li r rng cho mt vn no . Khi bn vit th tr li, hy m bo rng bn tr li vn vi ht kh nng ca mnh. ng buc ngi gi th phi hi li vn , trao i i li hng lot e-mail di dng. Tt nht l khng nn tr li nhng l th qu chm. 3. Trnh vit tt Nhng ngi s dng my tnh c nhn thng dng nhng k hiu vit tt ring trnh phi nh my nhiu, v d nh IMO (in my opinion - theo kin ca ti) v TTYL (talk to you later - ti s trao i c th vi bn sau). Tuy nhin, nhiu ngi nhn ra rng nhng ch vit tt kh hiu nh nhng cng thc ha hc hu c. Bn khng th c cho rng mi ngi u quen thuc vi nhng k hiu vit tt m bn ang p dng. 4. ng tr li chm tr C phi tr li tt c cc th m bn nhn c khng? C phi tr li chng mt cch nhanh chng hay khng? Trn nguyn tc, tt c cc th in t, ngoi nhng e-mail di dng bom th hoc nhng bc th c ni dung khng lnh mnh, u cn c tr li. L thuyt y l: Khng ai c nhiu thi gian ri. Tuy nhin, nhng bc th t nhng ngi nh: Sp, khch hng, nhng ngi m bn quan tm, v nhng ngi m bn cha bao gi ni

chuyn u lun c u tin hn. Khi gi mt bc th in t, hy ngh mt cch dt khot vi ngi nhn nu nh bn cn h tr li trong mt khong thi gian nht nh. 5. Thn trng vi cc file nh km Cn phi ch c bit ti nhng file nh km khi gi th. ng bao gi gi th c file nh km cho nhng ngi m bn khng quen bit v nhiu kh nng th s b xa, khng c c v ngi nhn s l nhng file c cha virus. Thm vo , nhng file gi km vi dung lng ln cn rt nhiu thi gian ti v t my ch. Ngi bn ang sn bay hn s khng th kin tr ch ti 10 pht ti v nhng bc nh ca bui sinh nht m bn gi ti. Ngoi ra, hy c nn nhng file c dung lng ln, c bit l nhng file nh.

6. ng v cm trong giao tip bng email

Th in t c th l mt trong nhng iu nht nho nht, mt kiu truyn thng chn nht gia ngi vi ngi trong th gii hin i. Hy ngh k trc khi bn vit th nu c th lin lc c bng cc phng tin khc. Nu bn thc s tc gin v mt iu g , hy to cho mnh mt khong thi gian du bt n (khong thi gian l tng nht l t 24 gi tr ln) trc khi bt tay vo vit mt bc th in t. Nu vit ngay, vn c th tr nn nng n hn so vi thc t v bn khng truyn ti c bng cc tn hiu giao tip khc. c bit, hy thn trng vi nhng li ch trch thng qua e-mail. 7. ng t tr thnh ngi gi bom th Cnh bo: Hu ht chng ta u gi danh sch a ch e-mail ca cc thnh vin trong gia nh, nhng ngi bn thn v nhiu a ch khc tng t. Khi bn tr li th ca nhng ngi thn, hy bo m rng bn ch phc p li nhng ngi gi th cho bn ch khng phi tt c nhng ngi thn c tn trong danh sch. Ngoi ra, nu bn chuyn nhng bc th ny cho mt ai khc, ch nn chp v dn nhng thng tin vo trong mt bc th mi. Khng nn chuyn ton b bc th vi hng lot nhng a ch trong . Bn khng mun b coi l cu th ch? ng cho rng nhng ngi mi quen u mun c tn trong tt c cc bc th ca bn. Nu bn lm iu g tng t nh vy, hy hi kin h trc. 8. Ni dung th nn ngn gn m Mt s ngi ngh nhng bc th in t th nn di v t m, song tt nht l nn ngn gn v r rng. Song nu ngn gn qu i khi s gy phn cm y bn nh. Chng hn, bn mun gi bi ti mt to son bo m tiu ghi: Gi to son bo Tin phong, m ni dung ra khng c thng tin g khc ngoi mt file nh km, m file nh km li chng c mt c mt thng tin g v tc gi bi vit... Vy to son s x l nh th no vi bi vit ca bn. S ngn gn nh th ca bn s a li cho i phng mt cm gic l bn l con ngi cu th, mt lch s nhiu hn l ngh: bn vi. Hy bin tp li th sau khi bn vit xong n. ng qun nhng thng tin quan trng. Nu bn gi mt bc th in t by t mt quan im ring, hy nu ngay quan im ra v th hin ngay trong dng ch u. Bn c th thm vo th nhng tin hi hc khng lin quan n ni dung v vit n cui th. Nu bn gi mt cu tr li trc tuyn, hy gi mt bc th c tiu bao hm ton b ni dung ca th (nu c th). Bng cch , ngi nhn s khng phi m bc th ca bn. V d: Hm nay bn c mt gi hng mu, khng ci g b v. Cm n (khng c ni dung i km). 9. Trnh vit hoa Cch trnh by cng rt quan trng v th ca bn s c c trn mn hnh nn kh hn c trn giy rt nhiu. Nn dng nhng on vn ngn v cch dng gia cc on. Nhng t vit hoa trong bc th lm cho ngi nhn c cm gic ngi vit l mt ngi kiu cng hoc ang gin d. V vy, ng s dng nhng t vit hoa, tr khi bn mun ngi ta nhm bn vi LEONA HELMSLEY. Hy t nh rng ngi nhn khng quan tm n vic phm Caps Lock ca bn c b kt hay khng. Ch nn vit hoa vi nhng ni dung bn mun ngi c c bit ch , nh THUY DA SINH CON TRAI hay TUNG SAP CUOI VO... 10. Ch t tiu th Bn cm thy th no khi nhn c email t mt a ch l hoc m khng c phn tiu ? Hy nh rng: Ngi nhn th bao gi h cng u tin c nhng dng tiu th trc, sau mi n ni dung th, quyt nh c b qua bc th hay khng. Tiu th cn phi r rng, lnh mnh, khng di dng. Lm n cho bit kin ca bn v cuc tho lun ngy hm nay.

Khi mun gi bi ca mnh cho t bo, tp ch, bn khng nn gi mi file nh km bi vit m khng c mt ch no cp ti bi vit ca mnh, gii thiu v bn thn hoc nhn gi vi to son. S chng ai thch th vi vic m mt l th khng c tiu m phn tn ngi gi li ghi cuncon...@yahoo.com, emgaicodon@... Rt c th nhng l th s b xo i bi ngi nhn hiu chng l th rc. Nu ngi nhn khng nhn ra a ch th ca bn, hy c gng vit r rng hn. V khng nn ghi t khn trong th ca bn mt cch thng xuyn, nu nh thc s bc th khng cn gp. Nu khng bn s chc tc ngi nhn y.
Bch Hng (Tng hp) [Bn tin HQG H Ni - s 194, ra thng 4/2007]