MS PowerPoint: M o hay lm slide trnh di n thm phong ph

ang gia lc thuyt trnh, bng nhin bn cn m mt slide khc minh ha hoc tr li cu hi ca ngi nghe. Tt nhin, bn c th dng phm mi tn, nhp chut tng cht mt di chuyn ti lui gia cc file nh thng l.

Hoc quay li ca s lm vic ca PowerPoint v lm ngi nghe mt tp trung khi khoe menu, th t cng nh s lng cc slide. Tuy nhin, cch lm trn rt thiu chuyn nghip. Tr trng hp cn thn to ng dn trc, th thut sau s gip bn m nhanh slide m khng l ni dung ca cc slide khc. u tin, bn nhn phm ch ci A hoc di chuyn chut ngang qua mn hnh m menu ca file trnh chiu ri tm n Go to Slide. Danh sch lit k cc slide trong file trnh chiu s hin ra. Phn vic cn li ca bn l nh v chn chnh xc slide cn m (xem hnh). Bn ang chun b mt bi thuyt trnh tht n tng bng Power Point v nu nh trong ti liu trnh din ca bn c chn thm mt video clip hay Flash minh ha th bui thuyt trnh ca bn chc chn s thnh cng hn v s thuyt phc hn cho ngi xem. lm vic ny khng kh, bn ch cn thc hin theo cc hng dn sau: 1. Chn Video Clip hay Flash vo trong Power Point Bc 1: Bm vo menu View -> Toolbars, chn Control Toolbox, thanh cng v Control Toolbox xut hin, bn hy bm vo biu tng More Controls v chn Windows Media Player (nu mun chn videoclip) hay Shockwave Flash Object nu mun chn Flash. Bc 2: Khi nhp chn mt trong hai tu chn trn th lc ny con tr chut ca bn s bin thnh du cng, bn hy di chuyn con chut ln v tr hin th thch hp v sau ko chut to khung hin th trn Slide. Sau khi iu chnh kch thc v v tr thch hp ca khung hin th theo mun trn Slide, bn nhp chn v nhn chut vo n, trong menu ng cnh va xut hin hy chn Properties v trong hp thoi Properties ny bn hy in ng dn tng ng n file minh ho trong cng ca bn vo URL (Chn video clip) hay Movie (chn Flash), ngoi ra cng trong hp thoi ny bn cng c th iu chnh li cc thng s cho thch hp v khung hin th trn Slide show ca bn. Sau bn hy ng hp thoi li v nhn F5 xem kt qu th no.

Lu : Khi chy ch slide show m khng hin th video clip (Flash) th bn cn kim tra li ng dn n file minh ho.

2. Lu lun c phng ch vo bi son PowerPoint Gi s mt ngy no bn ang chun b thuyt trnh, nhng trn my tnh lc ny li khng c cc phng ch m mnh son tho nh. ng thi lm cc cu ch trong lc bn thuyt trnh c hin ln lung tung v mt i ngha ca n, th lc ny vn ny thc s tr nn kh nghim trng. trnh trng hp ng tic ny c th xy ra, bn hy p dng qua th thut ny sau: Bc 1: Sau khi son tho bi ging xong, bn nhp vo File (trn thanh cng c) > Save, trn thanh Toolbar chn Tools ->Save Options. Bc 2: Hp thoi Save Options xut hin, trong mc Font options for current document only bn nh du check vo tu chn Embed True Type fonts. Lc ny s c hai la chn dnh cho bn: + Embed characters in use only (best for reducing file size): Vi tu chn ny dnh cho ngi quan tm n dung lng ca tp tin (v dung lng tng thm khng ng k) nhng li khng cho php chnh sa my khc v sau. + Embed all characters (best for editing by others): Vi tu chn ny dnh cho ngi khng quan tm n dung lng ca tp tin. Nhng n rt thun tin cho vic chnh sa li my khc sau ny. Sau khi la chn xong bn bm OK v lu li tp tin bnh thng Phn mm PowerPoint ca hng Microsoft rt ph bin vi ngi dng Vit Nam. c bit vi nhng ngi hay phi thuyt trnh, ging dy bng PowerPoint. Di y xin gii thiu cc mo gip bn s dng chuyn nghip Microsoft PowerPoint 2003. 1. S dng cc mu PowerPoint sn c ca Microsoft tn dng cc thit k chuyn nghip (Microsoft PowerPoint templates)

Cc mu thit k sn ny ngoi vic c cc trang tr ha chuyn nghip, n cn c nh ngha cc font ch, cn l, s trang, ngy thng,. Cch chn cc template ny nh sau: T menu ca Microsoft PowerPoint 2003 Chn Format Chn Slide Design Bn pha tay phi ca Microsoft PowerPoint 2003 s xut hin cc mu thit k sn v bn c th chn bt k mu no hp vi ni dung trnh by ca bn. Pha di cng ca cc template ny c 2 vung c bit sau (xem hnh). - Additional Design Templates: y l chc nng cho php bn thm cc template vo th vin template sn c ca PowerPoint. Cc template ny bn c th c t ngun download trn mng internet hoc copy t my tnh khc - Design Templates on Microsoft Office Online: Chc nng ny cho php bn tm v ly thm cc mu PowerPoint na trn website ca Microsoft. Sau khi chn c mt template no dng ri, bn vn c th chnh sa n cho hon ton thch hp vi yu cu ca mnh. Cch lm nh sau: T menu ca Microsoft PowerPoint 2003 Chn View Chn Master Chn Slide Master. Lc ny PowerPoint s hin ra cc thit k gc ca template. T y bn c th chnh sa mi th trong template ny v khi kt thc, bn n nt Close Master View trn thanh Slide Master View. Kt qu chnh sa ny s c p dng cho tt c cc slide hin c cc cho cc Slide to mi. 2. S dng cc hiu ng hot hnh (Animation) Mt bi thuyt trnh tt ngoi vic c cc hnh nh minh ha trc quan th vic m t cc quy trnh bng cc chuyn ng, m thanh, k xo hnh nh (c gi chung l Animation) cng c tc dng tt cho ngi xem. thit lp mt i tng trong Silde ca bn c th chuyn ng hot hnh theo mun. Bn tr phi vo i tng Chn Custom Animation Bn tay phi mn hnh s xut hin hp thoi bn c th thm cc hiu ng hot hnh cho i tng ny. n nt Add Effect Chn cc hiu ng (Nhp nhy, bay t tri sang phi, ri t trn xung di,). 3. Lu cc font ch s dng trong Slide ca bn i theo file PowerPoint

Vic ny rt hu ch khi Slide ca bn c son tho bng cc font ch khng ph bin (TCVN, VNI, font th php,), n gip bn khi mang file PowerPoint ny n mt my tnh khc trnh din m my ny khng c cc font Slide ca bn vn hin th c ni dung nh mong mun. Cch lm: Khi son tho Slide xong, trn menu File ca PowerPoint Chn Save as. Ti hp thoi Save as, chn Tools (bn tay phi, pha trn cng), Chn Save Option Hp thoi mi m ra v pha di cng c la chn Embed Truetype fonts. Sau khi la chn ny, bn tip tc chn mt trong hai la chn pha di: - Embeb characters in use only (best for reducing file size): La chn ny gip PowerPoint lu cc font cn hin th Slide cho bn, nhng ngi dng khng son tho, thay i cc ch c s dng cc font c bit ny c. Ngc li n gip kch c file PowerPoint nh gn. - Embeb all characters (best for editing by others): La chn ny gip PowerPoint lu cc font cn hin th Slide cho bn v cho php ngi dng c th son tho, thay i cc ch c s dng cc font ch ny. Ngc li n lm kch c file PowerPoint ln ln kh nhiu. 4. Chn cc on video, nh, vo Slide Nu bn mun trnh din mt on video trong bi thuyt trnh ca mnh th nn lm theo cch sau: T menu Insert ca PowerPoint Chn Movies and Sounds Chn Movie from file T y bn c th chn file video no bn mun chn vo Slide. Cch chn nh, m thanh vo Slide tng t nh trn. 5. S dng cc phm tt mt cch hu dng - Chuyn i ch hoa ch thng nhanh: Bi en nhng k t cn chuyn i v nhn ng thi Shift+F3 - Tt mn hnh trnh din tm thi: n phm B Mn hnh en: n li phm B Mn hnh tr v bnh thng. Tng t n phm W Mn hnh trng: n li phm W Mn hnh tr v bnh thng.

- n phm F5 bt u trnh din Slide. Mun trnh din Slide hin ti, n ng thi Shift+F5. - quay v Slide u tin: n 1 + Enter - nhy ti Slide no : n s slide cn nhy ti + Enter PowerPoint l chng trnh xy dng cc slideshow trnh din thng dng nht hin nay. Bi vit sau y s hng dn bn mt vi th thut hay trong s dng PowerPoint. Vi PowerPoint, bn c th d dng trnh by tng ca mnh thng qua hnh nh, ch vit v m thanh. Nhng th thut di y, hy vng s gip ch cho vic trnh by tng ca bn bng PowerPoint. Trnh din PowerPoint thng qua Internet: Trong PowerPoint, bn c th d dng chuyn i ti liu sang file nh dng HTML. iu ny c ngha l bn c th trnh din PowerPoint thng qua Internet. thc hin c iu ny, bn lm theo cc bc sau: - u tin, bn m file PowerPoint bn mun trnh din trn Internet bng chng trnh Microsoft PowerPoint. - Tip theo, bn kch File trn thanh cng c, chn Save as Web Page.

- Mt hp thoi nh s hin ra. Ti y, bn chn ni bn mun lu file li, vi tn file in ti khung File name. ng thi, ti hp thoi ny, bn nhn vo nt Publish chn cc ty chn nng cao.

- Sau khi nht nt Publish, mt hp thoi mi s xut hin. Ti y, bn c th chn a ton b cc Slide vo file HTML, hoc ch chn mt s Sile nht nh. lm vic ny, bn in s cc Slide cn chn vo khung Sile number through Tip theo, cng ti hp thoi ny, bn kch vo nt Web Options v chn nhng chi tit ca file HTML s to ra. + Th General dng thit lp cch hin th ca ni dung Slide trn trang web. + Th Browser dng chn trnh duyt c s dng xem ni dung file PowerPoint. + Th File dng thit lp tn file v ni cha file. + Th Pictures cho php bn chn kch thc mn hnh khi trnh din ni dung Slide. + Th Encoding cho php bn chn kiu m dng trn trang web. (thng thng i vi cc slide s dng ting Vit th bn chn encoding Unicode UTF-8. + Th Font dng thay i font ch v c ch cho vn bn dng trn slide.

- Sau khi chnh xong cho mnh nhng ty chn cn thit, bn bm nt OK lu li cc ty chn v ng ca s Web Options. Cui cng, bn nhn nt Publish ng ca s Publish as web page. - By gi, bn tr li vi hp thoi Save As, bn chn v tr lu li file PowerPoint trn cng ca mnh. Cng vic cui cng ca bn l up file HTML c to ra ln mt web server no , c th trnh din ni dung ca cc Slide thng qua Internet. Chn file Flash vo Slide ca PowerPoint Tng t nh PowerPoint, Flash cng c th dng trnh din nhng tng bn, thm ch cn c th biu t tt hn nhng Slide ca PowerPoint. Do , bn c th chn nhng on phim Flash vo PowerPoint lm cho file trnh din ca mnh thm n tng. Thm ch l nhng file Flash nh dng th gin trong qu trnh trnh din bng PowerPoint. Tuy nhin, cn lu y l trc khi chn Flash vo PowerPoint th my tnh ca bn ci t chng trnh Flash Player chi file Flash. Nu cha, bn c th download v ci t Flash Player ti y. Sau y l cch thc tin hnh chn mt file Flash vo slide ca PowerPoint. - u tin, bn m file PowerPoint mun chn Flash bng chng trnh Microsoft PowerPoint. - Tip theo, t menu, bn chn View -> Toolbar -> Control Toolbox.

- Ti y, mt hp thoi mi s xut hin vi tn gi Control Toolbox. Ti hp thoi ny, bn click vo biu tng More Control (nm ngoi cng bn phi) v mt danh sch mi s xung. Bn chn Shockwave Flash Object t danh sch s xung ny.

- Sau khi chn ty chn ny xong, mt khung hnh ch nht s hin ra, file Flash ca bn s c hin b bn trong khung ny. By gi bn s chut, ko khung n v tr bt k no trong Slide m bn mun file Flash hin th. Sau khi chn xong cho mnh v tr thch hp, bn click chut phi vo khung ny v chn Properties.

- Hp thai Properties s hin ra vi nhng ty chn mi. Ti khung hp thoi ny, bn di tab Alphebet, bn tm n ty chn Movie v in vo ng dn y ca file Flash mun s dng vo khung bn phi. (V d D:\Flash\Test.swf)

- Tip theo, trong cng tab Alphabet ny, ti ty chn Playing, bn thit lp gi tr True v ty chn EmbedMovie bn cng thit lp gi tr True file Flash t ng chi khi trnh din n Slide cha n. Nu khng mun, bn thit lp gi tr ca EmbedMovie l False iu khin bng tay. Ti hp thoi Properties ny, bn cng c th thit lp cht lng Flash (Quality), kch thc Flash (Width)

- Cui cng, bn ng hp thoi Properties, save li file PowerPoint va chnh sa v th nghim li kt qu. Hy vng rng 2 th thut ny s gip bn c nhng file trnh din giu biu t v cht lng hn.