Trn Vn Bn Trong Word

Nhu cu v trn vn bn trong Word l rt nhiu. Ti xin gii thiu cch thc hin (Su tm) nh di y: 8.1.Trn vn bn trong Winword Trn vn bn l cch a thng tin t danh sch (bng) c vo mt on vn bn c mt s ni dung no . V d: In giy mi, gio bo nhp hc, phiu kt qu hc tp, ... Cc bc thc hin: - Bc 1: To bng danh sch cc ni dung cn trn. V d: DSSV, Bng im, bng danh sch cc cn b cn mi hp,... Sau ghi ln a vi tn bt k. Lu : Bng ny bao gm cc hng v cc ct trong hng u tin cha tiu cn trn nh hoten, ngaysinh, diem,... - Bc 2: M mt tp mi son tho ni dung ca vn bn cn trn nh giy mi, giy bo nhp hc,... - Bc 3: Vo thc n dc Tools\ Mail Merge\ chn nt Create\ chn mc From letters... Chn nt Active Window - Bc 4: Chn nt Get Data\ Open Data Source. Trong hp thoi Open Data Source ta m tp danh sch ghi.(DSSV). Sau chn nt Edit main Document - Bc 5: Sau khi tr v vn bn cn trn ta a tr lnh n cc mc c ni dung chung nh Hoten, ngaysinh, ... Sau vo Insert merge Field trn thanh cng c Mail Merge, chn ni dung cc ct tng ng c trong thc n ny. Ln lt chn cho tt c cc mc cn li ca vn bn cn li ta c th xem bng cch nhy tri chut trn biu tng - Bc 6: Vo li Tools\ Mail Merge trong hp thoi ca n ta chn nt Merge khi hp thoi xut hin: Trong hp thoi ny ta chn: + All: trn tt c + From .. To trn t hng no n hng no + Mc When merging Record: chn hoc khng chn vic trn ra cc hng khng c d liu. Cui cng chn nt Merge. To cc hiu ng To ch thch: to ch thch ta t con tr sau t cn ch thch, vo Insert\chn FootNote trong hp thoi ca n ta chn: Auto Number t ng chn th t ch thch.

Custom Mark: t nh s hoc chn k t c bit FootNote: ghi dng ch thch cui trang End Note: ghi dng ch thch ngay sau dng vn bn cn ch thch. Chn Options thay i cc ch nh bt u nh s ch thch, kiu nh,... To ch thch ni: Vo Insert\Comment nh ni dung cn ch thch. Cui cng chn Close. Chn ni dung ca mt File khc vo vn bn hin thi: chn ni dung ca mt tp vn bn khc c vo vn bn ta ang son tho ta thc hin nh sau: B1: t con tr ti v tr cn chn. B2: Vo Insert\File... m tp c ni dung cn chn. Khi ni dung ca vn bn c m s xut hin ti v tr con tr trong vn bn hin thi 8.2. In n Xem trc khi in: Chn BT hoc Ctrl + F2. Chnh sa trc khi in: Vo File/ Page Setup/ XHHT: Margins: L trn. L di. L tri L phi. Gy sch. Khong cch vi tiu trn. Khong cch vi tiu di. Chn In 2 mt giy. Chn ngm nh. Pape Size: Chn giy in. Chn in ng. Chn in ngang. Chn OK.

8.3. IN: Vo File/ Print (hoc Ctrl + P hoc chn BT )/ XHHT: Name: Tn my in. All: In tt c.

Current page: in trang cha con tr. Pages: In c la chn. Number of copies: S bn in.

Phn II
Quy trinh sau m ta cach tao th mu, inh kem th vao ngun d liu, inh dang th, va trn tai liu. Quay li u trang

Khi ng trn th
Khi ng trn th. thc hin vic nay, hay lam theo cac bc sau, sao cho phu hp vi phin ban Word ma ban ang chay.

Microsoft Word 2002

Trn menu Cng cu, bm Cac chc nng th tin, ri bm Thut si Trn Th.

Microsoft Office Word 2003

Trn menu Cng cu, bm Cac chc nng th tin, ri bm Trn Th.

Microsoft Office Word 2007

Trn tab Th tin, bm Bt u Trn Th, ri bm Thut si Trn Th Tng bc. Quay li u trang

Chon loai tai liu

1. Trong ngn tac vu Trn Th, bm Th. Thao tac nay se cho phep ban gi th n mt nhom ngi va ca nhn hoa th ma mi ngi se nhn. 2. Bm Tip theo: Khi ng tai liu. Quay li u trang

Chon tai liu khi ng

1. Bm mt trong cac tuy chon sau: o S dung tai liu hin tai: S dung tai liu hin tai ang m lam tai liu chinh cua ban. o Bt u t mt khun mu: Chon mt trong cac mu trn th sn dung. o Bt u t tai liu hin hanh: M mt tai liu hin hanh s dung lam tai liu trn th chinh. 2. Trong ngn tac vu Trn Th, bm Tip tuc: Chon ngi nhn. Quay li u trang

Chon ngi nhn

Khi ban m hoc tao mt ngun d liu bng cach s dung Thut si Trn Th, ban ang yu cu Word s dung mt tp thng tin khac nhau cu th cho phn th trn cua ban. S dung mt trong nhng phng phap sau inh tai liu chinh vao ngun d liu.

Phng phap 1: S dung ngun d liu hin hanh

s dung ngun d liu hin hanh, hay lam theo cac bc sau: 1. Trong ngn tac vu Trn Th, bm S dung danh sach hin hanh. 2. Trong phn S dung danh sach hin hanh, bm Duyt. 3. Trong hp thoai Chon Ngun D liu, chon tp co cha thng tin khac nhau ma ban mun s dung, ri bm M. Chu y Nu ngun d liu o khng c lit k trong danh sach cac tp, hay chon ia va cp phu hp. Nu cn, hay chon tuy chon phu hp trong danh sach Tt ca cac Ngun D liu. Chon tp, ri bm M. Word se hin thi hp thoai Ngi nhn Th Trn. Ban co th sp xp va sa i d liu nu ban mun. 4. Bm OK tr lai tai liu chinh. 5. Lu tai liu chinh. Khi ban lu tai liu chinh thi im nay, ban cung se lu ngun d liu va inh kem ngun d liu vao tai liu chinh. 6. Go tn ma ban mun cho tai liu chinh cua ban, ri bm Lu.

Phng phap 2: S dung tn t mt Danh sach Lin h Microsoft Outlook

s dung Danh sach Lin h Outlook, hay lam theo cac bc sau: 1. 2. 3. 4. Trong ngn tac vu Trn Th, bm Tip tuc: Chon ngi nhn. Bm Chon t cac lin h Outlook. Trong phn Chon t cac lin h Outlook, bm Chon Cp Lin h. Trong hp thoai Chon Cp Danh sach Lin h, chon cp lin h Outlook ma ban mun, ri bm OK.

Word se hin thi hp thoai Ngi nhn Th Trn. Ban co th sp xp va sa i d liu nu ban mun. 5. Bm OK tr lai tai liu chinh.

Phng phap 3: Tao c s d liu cho tn va ia chi

tao c s d liu mi, hay lam theo cac bc sau: 1. Trong ngn tac vu Trn Th, bm Tip tuc: Chon Ngi nhn. 2. Bm Go danh sach mi.

3. Bm Tao. Hp thoai Danh sach ia chi Mi se xut hin. Trong hp thoai nay, nhp thng tin ia chi cho mi h s. Nu khng co thng tin cho mt trng cu th, hay bo trng nay. Theo mc inh, Word se bo qua nhng trng trng. Vi vy, trn th se khng bi anh hng nu cac muc nhp trng nm trong mu d liu. Nhng thng tin trong mi mu se tao nn mt ban ghi d liu. 4. Sau khi ban go thng tin cho mt ban ghi, bm Muc nhp Mi di chuyn n ban ghi tip theo. xoa mt ban ghi, bm Xoa Muc nhp. tim kim mt ban ghi cu th, hay bm Tim Muc nhp. tuy chinh danh sach cua ban, hay bm Tuy chinh. Trong hp thoai Tuy chinh Danh sach ia chi, ban co th thm, xoa, i tn, va sp xp lai cac trng trn. Trong hp thoai Danh sach ia chi Mi, bm OK. Trong hp thoai Lu Danh sach ia chi, go tn ma ban mun cho ngun d liu trong hp tn Tp, ri bm Lu. Trong hp thoai Ngi nhn Th Trn, thc hin bt ky thay i ma ban mun, ri bm OK. Bm Tip tuc: Vit th hoan thanh thit lp th cua ban. Lu tai liu chinh.

5. 6. 7. 8.

Khi ban lu tai liu chinh thi im nay, ban cung se lu ngun d liu va inh kem ngun d liu vao tai liu chinh. 9. Go tn ma ban mun cho tai liu chinh cua ban, ri bm Lu. thc hin bc tip theo, hay bm Tip theo: Vit th. Quay li u trang

Vit th
Trong bc nay, ban thit lp tai liu chinh. 1. Go hoc thm bt ky vn ban va hoa nao ma ban mun a vao th cua ban. 2. Thm ma trng ma ban mun thng tin khac nhau xut hin. Trong ngn tac vu Trn Th, ban co bn tuy chon: o Khi ia chi: S dung tuy chon nay chen mt ia chi a c inh dang. o Dong chao mng: S dung tuy chon nay chen mt li chao a c inh dang. o Bu phi in t: S dung tuy chon nay chen bu phi in t. Chu y Tuy chon nay yu cu ban phai cai t chng trinh phn mm bu phi trn may tinh cua ban.

Thm muc: S dung tuy chon nay chen cac trng trn th ring le. Khi ban bm Thm muc, hp thoai Chen Trng Trn th se xut hin. Chu y am bao rng con tro vi tri ma ban mun chen thng tin t ngun d liu cua ban trc khi ban bm Thm muc. Trong hp thoai Chen Trng Trn th, bm trng trn ma ban mun s dung, ri bm Chen.

Chu y Ban co th chen tt ca cac trng ri tr lai va thm bt ky du cach hoc du chm cu nao. Hoc, ban co th chen mi ln mt trng, ong hp thoai Chen Trng Trn th, thm bt ky du cach hoc du chm cau nao ma ban mun, ri lp lai bc nay cho mi trng trn b sung nao ma ban mun. Ban cung co th inh dang (ap dung inh dang bi m hoc in nghing i vi) cac trng trn th, ging nh vn ban thng thng. 3. Khi ban hoan thanh chinh sa tai liu chinh, hay bm Lu hoc Lu vi tn trn menu Tp. Chu y Trong Word 2007, bm Nut Microsoft Office, ri bm Lu hoc Lu vi tn. t tn tp, ri bm Lu. thc hin bc tip theo, hay bm Tip theo: Xem trc th. Quay li u trang

Xem trc th
Tuy chon nay cho phep ban xem trc d liu a trn, xem mi ln mt th. Ban cung co th thc hin nhng thay i cho danh sach ngi nhn hoc ca nhn hoa nhng th ring. thc hin bc tip theo, hay bm Tip theo: Hoan thanh trn th. Quay li u trang

Hoan thanh trn th

Bc nay se trn nhng thng tin khac nhau vi th mu. Ban co th a kt qua trn th ra bng cach s dung mt trong hai tuy chon sau:

In: Chon tuy chon nay gi tai liu a trn trc tip t may in. Ban se khng th xem tai liu nay trn man hinh cua minh. Khi ban bm In, hp thoai a kt qua trn ra May In se xut hin. Trong hp thoai a kt qua trn ra May in, ban co th chon ban ghi trn. Khi ban bm OK, hp thoai In se xut hin. Bm In in tai liu trn. Chinh sa th ring: Chon tuy chon nay hin thi tai liu a c trn trn man hinh cua ban.

Khi ban bm Chinh sa th ring, hp thoai Trn sang Tai liu Mi se xut hin. Trong hp thoai Trn sang Tai liu Mi, ban co th chon ban ghi trn. Khi ban bm OK, cac tai liu se c trn thanh tai liu Word. in tp nay, trn menu Tp, bm In. Chu y Trong Word 2007, bm Nut Microsoft Office, ri bm In. Quay li u trang

Tai nguyn b sung

khc phuc s c, hay xem Tai nguyn H tr Trn Th trong Word. thc hin vic nay, hay ghe thm web site sau cua Microsoft: http://support.microsoft.com/wd2002mailmerge (http://support.microsoft.com/wd2002mailmerge) Quay li u trang

Bang thut ng
Danh sach ia chi: Danh sach ia chi la mt tp co cha d liu thay i trong mi ban sao chep cua tai liu a c trn. Vi du: mt ngun tai liu co th bao gm tn va ia chi cua mi ngi nhn th mu. Mu: Thng tin chung c lp lai trong mi th mu, nhan th, phong bi, hoc th muc (danh muc). Trng d liu : Danh muc thng tin trong ngun d liu. Trng d liu tng ng vi mt ct thng tin trong ngun d liu. Tn cua mi trng d liu se c lit k trong dong ngun d liu u tin (dong tiu ). "Ma Th" and "Ho" la cac vi du v tn trng d liu. Ban ghi d liu : Mt chui thng tin y u co lin quan trong ngun d liu. Ban ghi d liu tng ng vi mt dong thng tin trong ngun d liu. Tt ca thng tin v mt khach hang trong danh sach khach hang la mt vi du v ban ghi d liu. Tp c ngn cach: Mt vn ban co cac trng d liu bi tach (hoc ngn cach) bng cac ky t hoc du phy, va cac ban ghi d liu c ngn cach bng du phn oan. Dong tiu : Dong (hoc ban ghi) u tin trong mt ngun d liu trn th. Dong tiu co cha tn trng cho cac danh muc thng tin trong ngun d liu; vi du: "Tn" va "Thanh ph." Dong tiu cung co th lu tr trong mt tai liu tach bit c goi la ngun tiu . Tai liu chinh: Trong thao tac trn th, tai liu co cha vn ban va hoa khng thay i cho mi phin ban tai liu a trn; vi du: ia chi hi bao va phn chinh cua th mu.

Trng Trn th : Vung danh sn ma ban se chen trong tai liu chinh. Trng trn th cho Microsoft Word bit ni chen thng tin cu th t ngun d liu. Vi du: chen trng trn th "Thanh ph" cho Word chen tn thanh ph, nh "Paris," lu tr trong trng d liu Thanh ph. Tai liu a c trn: Tai liu c tao bng cach trn d liu t ngun d liu thanh tai liu chinh.

Phn III
Thng thng khi s dng chc nng Mail Merge (Trn th) trong MS Word to ra cc th mi hay phiu bo im... mc nh ca chng trnh l ng vi mi mt Record d liu nht nh s to ra mt trang tp tin Main chnh trn mt trang giy (A4) tng ng. Khi nu ni dung ca tp tin main chnh qu t bn s thy trn trang giy s cn rt nhiu ch trng v nu b i th tht l ng tic, th thut sau s gip bn tu bin s lng mu tin in ra sau khi trn trn tp tin Main chnh nhm tit kim giy. c th lm tt thao tc trong bi vit ny i hi bn phi thnh tho k nng Mail Merge c bn trong Mirosoft WORD. Bc 1: To tp tin Main chnh trong WORD. Bc 2: To tp tin ngun d liu trn Excel vi cc ct c tn tng ng (ch l tn ct khng nn vit du ting vit, v phi bt u d liu ngay ti Cell A1). * Ch : tp tin d liu ny bn c th to bng WORD, tuy nhin nu th hin trong Excel bn s c li hn nu bng d liu c h tr nhiu php tnh v hm phc tp. Bc 3: Trn tp tin Main chnh (Word) bn ph khi Copy ton b ni dung tp tin Main chnh ri vo menu Tools > Mail Merge. 1. mc 1 Main Document nhp nt Create > chn Mailing Labels... 2. Trong hp thoi k tip nhp nt Active Windows. 3. mc 2 Data Source nhp nt Get Data > Open Data Source...> ch ng dn ti tp tin ngun c s d liu Excel to.

Chn ngun d liu trn th 4. Nhp Ok trong hp thoi Mirosoft Excel Entire Spreadsheet hin ra.

Chn ton ni dung bng tinh: Entire Spreadsheet 5. Nhp nt Set Up Main Document trong hp thoi k.

6. Trong hp thoi Label Options bn nhp nt New Label to mt nhn mi.

Chn New-Label to nhn mi - t tn cho nhn mi vo dng Label Name. - Chn kh giy th hin dng Page Size (v d A4 kh ng 21 x 29.7 cm). - Tin hnh thit lp tu bin cc thng s kch thc th hin: Number across (s ct ca trang, v d 1), Number Down (s bn ghi th hin trn mt trang, v d 3).... cc thng s khc khi va thit lp bn va xem s th hin ca kh giy khung Preview pha trn n khi cm thy ng nht (cc thng s ti thit lp trong v d ny l do tu bin c nhn ch c mc gi tham kho).

Thit lp xong nhp OK 2 ln thot khi hp thoi Label Options 7. Trong hp thoi Create Label k tip bn dn ni dung ca tp tin Main chnh Copy u bc 3 vo khung Sample label, ri nhp nt Insert Merge Field pha trn ln lt chn vo cc trng d liu tng ng t tp tin database vo tp tin Main chnh.

Thao tc tng t nh chn cc trng Field bnh thng lc trn th, nu tp tin Main chnh dng Font Vni th lc ny s khng hin th tt Font ting Vit 8. Sau khi chn xong cc trng Filed tng ng bn nhp OK, lc ny trong bng cnh bo li ca WORD bn tip tc nhp OK

9. Tr v hp thoi chnh ca chc nng Mail Merge bn nhp nt Close.

Bc 4: Lc ny trn giao din tp tin Main chnh ni dung s c trnh by thnh 3 bn ghi nh thit lp bc 3 cng vi cc trng Field c chn tng ng. Tuy nhin lc ny s trnh by ca vn bn s cha c tt v bn phi tin hnh nh dng th cng li tng bn ghi mt. Ch : phi nh dng sao cho ni dung 3 bn ghi l nh nhau (mi bn ghi s ng vi 1 Record d liu trong tp tin Database), bn khng c sao chp nguyn si ni dung gia cc bn ghi v lm nh th sau khi trn WORD s hiu l 3 bn ghi trn mt trang A4 l ca cng mt mu tin Record.

Bc 5: Sau khi nh dng xong bn nhp nt Merge bt u trn th. Kt qu th hin s ht sc ng .

Sau cng bn hy in ra my in v dng mt ct hay rc ra thnh tng bn ghi ring bit ri a vo s dng. Chc thnh cng!

Phn IV
Cch trn th trong WORD 2003
Tnh nng trn th l mt trong cc tin ch m Word gip ngi s dng gim ng k thi gian x l vn bn trn my tnh. Tnh nng ny dng chn thng tin d liu khc nhau vo mt ti liu vn bn c nh no bng cch kt hp 2 ngun thng tin lm 1. Tnh nng ny c bit hu ch nu nh bn mun chn thng tin nh tn, tui, a ch trong danh sch gi th mi, th cm n lm vic ny bn phi c 2 tp tin vn bn ring bit trc khi trn vi nhau, tp tin th nht s cha d liu dng danh sch nhn vin, tn, tui tp tin th hai s cha ti liu chnh (v d mu th bo, th ng), c th hiu cch thc s dng Mail Merge nh sau:

y chng ta s lm mt v d: In ton b th mi cho danh sch ton b khch hng. Bn lm theo trnh t sau: Bn nhp liu mu th mi cho mnh, ch phn tn v a ch khch hng th trng c th nhp liu sau ny. K n bn chn nh hnh.

Khi thanh cng c Mail Merge s xut hin bn pha phi mn hnh Word, bn chn cho mnh mu ti liu l Letters, nhp Next tip tc.

 mn hnh k cho php bn chn nh dng th no dng lm ti liu chnh. Trong trng hp v d ny bn dng ti liu hin hnh th chn nh hnh v nhp Next.

Mn hnh k cho php bn chn ni nhn, trng hp ny chng ta s to mt danh sch mi nn bn chn vo Type a new list, xong nhp vo Create

Khi mt hp thoi c dng sau s xut hin.

Hp thoi ny cho php bn nhp danh sch nhng ngi cn thm vo th ca bn, cc ch mc trn c th s d tha, bn c th xo bng cch chn nt Customize, hp thoi Customize Address List bn chn cc mc trong Field Names v nhp Delete b.

Xong nhp OK, mn hnh s tr li phn New Address List nhng ln ny c b bt thng tin khng cn thit, bn nhp thng tin vo, nhp xong bn nhp New Entry nhp tip, c th ln lt n ht danh sch, xong nhp Close, hp thoi xut hin yu cu bn lu tp tin ny li, khi bn nhp Save th mn hnh s m hp thoi Mail Merge Recipients nh sau:

Trong hp thoi ny th cc thng tin bn nhp s c th hin, nhp OK ng . Tip theo bn nhp Next ti thanh Mail Merge, mn hnh ny s cho bn vit th

Ti y bn nhp vo lin kt More items thm cc trng (fields) vo ti liu, hp thoi Insert Merge Field s xut hin.

Ti y bn ln lt chn cc dng First Name, Last Name v Company Name ri nhn Insert. Khi cc Field c chn s c dng sau trn mn hnh son tho.

Tip theo bn nhp Next thanh Mail Merge, mn hnh son tho s chuyn cc Field thnh d liu cho bn xem trc, trn thanh Mail Merge s hin ra nh sau:

 xem trc cc ni dung c chn khc bn nhp nt [IMG]file:///C:/DOCUME %7E1/NGUYEN%7E1/LOCALS%7E1/Temp/msohtml1/01/clip_image026.jpg[/IMG]trn thanh Mail Merge. Kt qu s xut hin nh hnh:

Nhp Next tip tc.

Mn hnh ny thng bo Mail Merge sn sng to trn th cho bn, chnh li cc th bn nhp vo mc: Lc ny hp thoi Merge to New Document s xut hin, bn chn All v nhp OK.

Lc ny Word s m ra mt ti liu mi c tiu l Letter 1 v ni dung l ton b th c trn t 2 ti liu ban u. n y bn c th tin hnh in hay lu li vo my.

In ti liu: in ti liu ra giy, bn vo Menu File > chn Print hay nhn t hp phm Ctrl + P, hp thoi Print s xut hin c dng nh sau:

Ti hp thoi ny bn ch cc mc sau: - Printer: y l phn hin th thng tin ca my in. - Page range: phn ny cho php bn quy nh in trang no, c cc mc + All: In ton b ti liu. + Current Page: In trang hin thi. + Pages: cho php bn nhp s trang cn in

V d mun in trang 1, 2, 4 v t 7 n trang 12 th bn nhp vo nh sau: 1,2,4,7-12. - Copies: ch s bn cn in. Mt s vn cn ch khi in trong Word: - in c trong Word th my tnh ca bn phi c ci trnh iu khin (Driver). - Nh bi trc cp, vic in ti liu ln u tin c th bn s gp tnh trng in ra ti liu khng nh ban u, l do mc nh khi ci driver my in th cng dng kiu giy l Letter, trong khi giy in thng thng l A4, bn phi chnh li ty chnh ny trong chng trnh iu khin ca my in.