4.1.

Son tho cng vn

4.1.1. Khi nim v cng vn
Cng vn hnh chnh l loi vn bn c s dng trao i
thng tin gia cc c quan, t chc, c nhn theo yu cu ca cng vic.
Cng vn l hnh thc vn bn c s dng ph bin trong hot ng
ca cc c quan, t chc, doanh nghip thc hin cc hot ng trao i
thng tin, giao dch hoc lin h cng tc...
4.1.2. B cc ca cng vn
* Yu cu chung khi son tho cng vn
- Mi cng vn ch cha ng mt ch ;
- Vn phong ngn gn, r rng; ngn ng nghim tc, lch s th hin ng
mi quan h gia cc ch th ban hnh vi ch th tip nhn cng vn;
- ng th thc quy nh.
* Phng php son tho son tho cng vn
Cng vn c kt cu kh a dng tu thuc vo ni dung v mc ch. Nhn
chung, cng vn thng gm 3 phn:
- Phn vin dn vn (M u)
- Phn pht trin vn (Gii quyt vn , ni dung)
- Phn kt thc vn (Kt thc vn bn)
+ Phn m u (phn vin dn vn ): dng trnh by mc ch, l
do ban hnh v c s trnh by ni dung cng vn.
+ Phn pht trin vn : Trnh by ni dung v cc yu cu cn gii
quyt.
+ Phn kt lun: Khng nh nhng ni dung c nu trong cng vn
hoc lm sng t thm yu cu thc hin, nhn mnh trch nhim gii quyt
vn bn khi cn thit.

4.1.3. Phng php son tho mt s cng vn thng dng

- Cng vn mi hp:
+ Phn m u: L do, mc ch ca cuc hp
+ Phn ni dung: Ni dung chnh ca cuc hp, hi ngh, thnh phn tham
d, thi gian, a im.
+ Phn kt thc: Li mong i s c mt ca i biu, li yu cu hoc
ngh cc i biu n d ng gi, ng thnh phn.
Mt s loi cng vn kh nh: Cng vn cht vn, yu cu, kin ngh,
ngh; Cng vn tr li (cng vn phc p); Cng vn n c, nhc nh;
Cng vn hng dn, gii thch...
Mu cng vn
TN C QUAN (1)

CNG HO X HI CH NGHA VIT

S: ..../....... - ......(2)

NAM

V vic.........(4)...........

c lp- T do- Hnh phc

...(3)..., ngy...

thng... nm...
Knh gi: .....................(5) ............................
.............................................................(6)................................................
......................................................................................................................
.................... (7).......................
Ni nhn:
- nh trn;

(K tn, ng du)

- ..............;

H v tn y

- Lu VT.
Ch thch:
1. Tn c quan ban hnh cng vn
2. Vit tt tn c quan, c km theo vit tt tn n v son tho
3. a danh
4. Trch yu ni dung ca cng vn

5. Tn cc c quan, t chc, c nhn c trch nhim gii quyt chnh. Khng

ghi nhng c quan, t chc, c nhn bit, quan h phi hp, bo co, lu.
Cc ch th c ghi mc Ni nhn
6. Ni dung cng vn
7. Thm quyn k

4.2. Son tho thng bo

4.2.1. Khi nim v thng bo
Thng bo l vn bn truyn t ni dung ca mt quy nh, mt
tnh hnh hay mt s vic cho cc c nhn, c quan, t chc c lin quan
c bit hoc nh hng cng vic ca cc c quan, t chc, c nhn
thuc quyn hoc phi hp hot ng vi cc c quan, t chc, c nhn
khc c lin quan.
Trong mt s trng hp, thng bo cng c s dng ging nh
cng vn trao i. S khc bit th hin phm vi ph bin, ni dung ca
vn bn v tn gi r rng ca thng bo.
* Cc trng hp c th s dng thng bo
- Thng bo mt s vic, mt tin tc;
- Thng bo mt vn bn mi ban hnh hoc 1 quy nh, mt ch
c ph chun cho cc c quan lin quan;
- Thng bo v cc quan h mi trong hot ng ca b my qun l v lnh
o.
4.2.2. B cc ca thng bo
Phn ni dung thng bo khng cn c phn trnh by l do hoc tnh
hnh m gii thiu thng ni dung cn thng bo phn m u. Thng bo
khng cn c phn kt thc c tnh cht x giao, cm n hoc phn giao
nhim v nh cng vn.Vn phong ca thng bo gn, c th, khng yu

cu lp lun hay dng lun c, l l tc ng n tnh cm ngi c nh

mt s vn bn khc.
- Thm quyn k: Thng bo khng bt buc phi do th trng c quan k.
Thng thng, b phn Vn phng hoc Hnh chnh c giao son thng
bo v ngi ph trch n v ny k theo chc danh ca mnh, theo th
thc tha lnh.
4.2.3. Phng php son tho phn ni dung ca thng bo
Mu thng bo:
TN C QUAN (1)

CNG HO X HI CH NGHA

S: ..../TB- ..(2)..

VIT NAM
c lp- T do- Hnh phc
...(3)..., ngy... thng... nm...

THNG BO
V.............(4)..............................................
..................................
(5).............................................................
...............................................................................................
....
Ni nhn:

.................... (6).......................

- ..............;

(k tn, ng du)

- ..............;

H v tn y

- Lu VT
Ch thch
1. Tn c quan ban hnh thng bo
2. Vit tt tn c quan ban hnh, c th km theo vit tt tn n v son
tho
3. a danh
4. Trch yu, tm tt ni dung ca thng bo

5. Ni dung thng bo
6. Thm quyn k

4.3. Son tho bo co

4.3.1. Khi nim v bo co
Bo co loi hnh vn bn nhm:
- Phn nh hot ng qun l trn cc lnh vc c th theo chc nng, nhim
v ca c quan, n v;
- nh gi kt qu hot ng ca mt phong tro, mt vn hay mt v
vic c th;
- Phn nh mt s vic bt thng xy ra (bnh dch, tai nn giao thng, ho
hon, bo lt v.v...) xin kin gii quyt hoc phng hng x l ca
cp qun l c thm quyn.
Trong hot ng qun l, c nhiu loi bo co: bo co nh k; bo
co bt thng; bo co trc hi ngh; bo co chuyn khoa hc; bo
co s kt, tng kt; bo co nhanh v.v...
4.3.2. Yu cu khi son tho bo co
Yu cu chung ca bo co:
- Bo co phi chnh xc, trung thc;
- Ni dung bo co phi c th, c trng tm, trng im; s liu v dn
chng khoa hc v chnh xc;
- Vn phong ngn gn, r rng, y v khoa hc;
- Bo co phi kp thi, phc v hiu qu cho hot ng qun l.
TN C QUAN (1)
S: ..../BC - ......(2)..

CNG HO X HI CH NGHA VIT

NAM
c lp- T do- Hnh phc

...(3)..., ngy... thng...

nm...

BO CO
V ..............................(4).......
....................................(5)....................................................................
...................................................................................................................
....................................................................................................................
Ni nhn:
.................... (6).......................
- ..............;

(K tn, ng du)

- ..............;

H v tn y

- Lu
Ch thch:
1. Tn c quan ban hnh bo co
2. Vit tt tn c quan ban hnh
3. a danh
4. Trch yu, tm tt ni dung ca bo co
5. Ni dung bo co
6. Thm quyn k
4.3.3. Phng php son tho mt bn bo co
Phng php vit bo co: Tu theo mi loi bo co m ngi son tho
c th xy dng mt b cc thch hp. Mt bn bo co, ngoi phn tiu
thng thng c 03 phn:
- Phn th nht, cp n tnh hnh cng vic lm hoc m t s vic
xy ra trong thc t.
- Phn th hai, phn tch kt qu, kinh nghim t c, hoc nh gi cc
kha cnh tt, xu ca s vic xy ra.
- Phn th ba, nu cc phng hng, k hoch, d nh s tin hnh trong
thi gian sp ti hoc d kin cc din bin tip tc ca s vic xy ra v
d kin bin php gii quyt.

* Phn th nht:
- Mc ch, yu cu ca bo co;
- Khi qut c im, tnh hnh ni vn , s vic din ra; nh gi v
nhng tc ng thun li v kh khn i vi hot ng ca t chc.
* Phn th hai:
- Kim im vic thc hin nhim v:
+ Thng k nhng cng vic thc hin (da theo chc nng, nhim v, k
hoch c giao - phn nh bng s liu c th cc kt qu t c trong
k bo co);
+ Lit k nhng vn tn ti hoc ny sinh trong k bo co.
- nh gi kt qu thc hin:
+ So snh kt qu vi k hoch, nhim v c giao;
+ Phn tch nhng nguyn nhn v nh hng chnh i vi kt qu thc
hin;
* Phn th ba:
+ nh gi chung v kt qu thc hin nhim v trong k bo co.
+ xut gii php, kin ngh cp qun l c thm quyn nhng vn lin
quan n vic thc hin nhim v .)

4.4. Son tho t trnh

4.4.1. Khi nim v t trnh
T trnh l loi vn bn mang tnh cht trnh by c s dng
xut vi c quan qun l cp trn ph chun hay xt duyt mt ch trng
hot ng, mt phng n cng tc, mt cng trnh xy dng hay mt gii
php no khc m c quan vit t trnh khng th t quyt nh c.
4.4.2. B cc ca t trnh

- V th thc: Ging vi th thc ca cc vn bn chung nhng ch khc l

ngay di phn trch yu ni dung t trnh l dng ch: Knh gi....(tn c
quan tip nhn t trnh)
- V kt cu v ni dung (gm 3 phn):
+ Phn m u: L do a ra t trnh v l do ny phi ph hp, th hin
tnh khch quan v tnh thc tin.
+ Ni dung chnh: Ni dung cn xut, nh gi v phn tch nhng li
ch, tc dng v hiu qu mi mt ca cc xut . Tt c phi mang tnh
khch quan v ton din.
+ Phn kt lun: Nu tm tt ni dung, kin ngh vi cp trn. ngh ph
chun
4.4.3. Phng php son tho mt t trnh
TN C QUAN(1)

CNG HO X HI CH NGHA VIT

S: ..../TT - ......(2)..

NAM
c lp- T do- Hnh phc
...(3)..., ngy... thng... nm...

T TRNH
V ..............................(4).......
Knh gi:..........................(5) .....................................
....................................(6)....................................................................
...................................................................................................................
....................................................................................................................
Ni nhn:

.................... (7).......................

- ..............;

(k tn, ng du)

- ..............;

H v tn y

- Lu
Ch thch:

1. Tn c quan lp t trnh
2. Vit tt tn c quan lp t trnh
3. a danh
4. Trch yu, tm tt ni dung ca t trnh
5. Tn c quan nhn t trnh
6. Ni dung bo co
7. Thm quyn k

4.5. Son tho bin bn

4.5.1. Khi nim v bin bn
Bin bn l hnh thc vn bn ghi li nhng s vic xy ra hoc
ang xy ra trong hot ng ca c quan, t chc hay doanh nghip.
C nhiu loi bin bn:
+ Bin bn ghi chp nhng s vic xy ra nh: bin bn kim k ti
sn, bin bn v mt s c, bin bn mt v vi phm php lut...;
+ Bin bn bn giao, giao nhn (cng vic hoc ti sn gia cc bn c
lin quan);
+ Bin bn hi ngh, bin bn hp v.v...
4.5.2. B cc ca bin bn
* Yu cu chung ca vic ghi bin bn
- Vic ghi bin bn phi m bo tnh trung thc, khch quan ca thng tin
ca thng tin c nh;
- Cc s liu, thng tin a vo bin bn phi c th v chnh xc;
- Phn nh ng trng tm, trng im ca s vic; trnh ghi chp di dng,
vn vt. Trng hp cn thit c th s dng cc ph lc hoc cc ti liu c
lin quan nh km theo bin bn chnh.
a, Bin bn hi ngh:
Ni dung bin bn hi ngh gm c:

+Phn m u, phn nh cc thng tin v:

- Thi gian, a im, thnh phn tham d hi ngh.
- Chng trnh lm vic (L do, mc ch hi ngh, thi gian lm vic, ni
dung nhng cng vic c bn c tin hnh trong hi ngh);
- Ch ta (hoc on ch tch) v th k (hoc on th k).
+Phn ghi din bin hi ngh
- Ghi tm tt bo co hoc kin trnh by ti hi ngh (c th nh km ti
liu c lin quan);
- Cc ni dung trao i hoc tho lun v cc kin ti hi ngh;
- Bu c hoc biu quyt v cc ni dung c lin quan;
- Kt lun ca hi ngh.
+Phn kt thc hi ngh
- Thng qua bin bn hi ngh;
- Thi gian kt thc hi ngh.
- Ch ta & th k k xc nhn vo bin bn.
b) Bin bn mt s vic c th
Khi ghi chp bin bn, phi phn nh c cc thng tin c bn:
- Thi gian, a im ghi bin bn;
- Thnh phn tham gia lp bin bn;
- Nhng tnh tit, ti liu, chng c hay kin ca nhng ngi c lin quan
n s vic vic;
- Kt lun ban u ca nhng ngi tham gia lp bin bn v nhng xut
bin php x l hay gii quyt.
Trong thc t, tu thuc vo s vic c th c phn nh trong bin bn, c
th c th nhng ni dung khc c lin quan.

4.5.3. Phng php son tho mt s loi bin bn thng dng

TN C QUAN (1)

CNG HO X HI CH NGHA VIT

S: ..../BB- . ......(2)..

NAM
c lp- T do- Hnh phc
...(3)..., ngy... thng... nm...

BIN BN
V vic ..........(4).......
-

Thi

gian

im

tin

hnh

lp

bin

bn:........................................
...............................................................................................
....................
-

Thnh

phn

tham

gia

lp

bin

bn: ........................................................
...............................................................................................
...................
- Din bin s vic xy ra:
...............................................................................................
...................
........(5)...........

.................... (6).......................
(K tn, ng du)
H v tn y

Ch thch:
1. Tn c quan lp bin bn
2. Vit tt tn c quan lp bin bn
3. a danh
4. Trch yu, tm tt ni dung ca vn phi lp bin bn
5. Ni k xc nhn ca th k k hp (bin bn hp, hi ngh) hoc cc bn
tham gia khc (ngi vi phm, ngi bn giao...)
6. Thm quyn k (th trng c quan lp bin bn hoc ngi c thm
quyn lp bin bn).

4.6. Son tho din vn

4.6.1. Khi nim v din vn

Din vn l mt loi vn bn dng din thuyt nhm thng tin
trc ng o qun chng trong cc cuc mt tinh, k nim cc ngy l ln,
trong vic n cc on khch qu, trc cc hi ngh trng i, tin a
khch nc ngoi quan trng v nc, khnh thnh cc cng trnh quan
trng, khai mc cc cuc thi th thao, khai mc cc hi tr, trin lm, biu
din vn ngh... Ni tm li ni dung ca din vn cha dng s vui mng,
thnh cng, thng li, cho n nhng iu tt p dng ghi tm l hng
phn trong ng o qun chng.
4.6.2. B cc v cch vit din vn
Din vn c vit khng theo mt khun mu bt buc no nhng
theo kinh nghim thc t th ni dung din vn c chia thnh:
- Phn m u: Li cho, l do ca bui l.
- Phn th hai: Nu cc ni dung trng tm
- Phn th ba: Tm tt li s kin, khng nh li mt ln na v tm quan
trng...li cm n.
Lu : Din vn khng nn vit di m cn c ng, r rng, hnh vn ngn
gn...

4.7. Son tho n t

4.7.1. Khi nim v n t
n l loi vn bn do c quan, t chc hoc c nhn gi ti c quan,
t chc hoc ngi c thm quyn yu cu, ngh gii quyt v mt hay
mt s vn theo quy nh.
4.7.2. B cc v cch vit n t
Vic son tho n t rt a dng, tu thuc vo ni dung v mc
ch c nu trong n.
Mu n t

CNG HO X HI CH NGHA VIT NAM

c lp - T do - Hnh phc
N XIN/ NGH/ YU CU....(1).....
..........,
ngy.....thng.....nm......
Knh gi: ...............................(2)..................................................
................................................(3)...................................................
........................................................................................................
...............................................(4)...................................................
Knh n/Ngi vit
n
Ch k v h tn ngi
vit n
(1): Ni dung chnh cn yu cu hoc ngh.
(2): Tn c quan, t chc v c nhn c thm quyn gii quyt.
(3): Ni dung chnh: nu r h tn, nm sinh, qu qun, tr qun hoc ni
hc tp, lm vic... ca ngi vit n; trnh by l do (nu c), nguyn vng
(hoc yu cu, ngh...) v cc chi tit khc c lin quan ti vic gii quyt
nguyn vng.
(4): Kt lun: cam kt s thc hin ng cc yu cu nu c gii quyt
nguyn vng.