PROJECT PLAN MANDELA DAY 17 and 18 JULY 2012

1. BACKGROUND

The Department of Economic Affairs, Tourism and Environmental Affairs (DETEA) in collaboration with the District Municipality of Lejweleputswa and the Local Municipality of Matjhabeng will commemorate 2012 Mandela Day at Virginia. This years focus will be on primary health care and education. On the 17th Jully 2012,work will be done at the Katleho Hospital and Kgothalang and OR Thambo Clinics. On the 18th July 2012, work will be done at Mamello High School, Reatlehile High School and Tikwe Primary School. The Department will also design and landscape a house on stand 2396 in Bronville Welkom. The house belongs to a 106 years old pensioner. She is the 1st time home owner who has been allocated her first house by the Free State Government recently. The department will also assist with the feeding in Vulindlela Public School and the cleaning where the school will receive donation of computers from a sponsor.

COMMUNICATION & ICT 34 Bojanala Building Markgraaf Street Bloemfontein 9300 9300 Private Bag X 20801 Tel +27 (0)51 400 9542 Bloemfontein Fax +27 (0)51 400 9541 e-mail: tauk@dteeafs.gov.za

AREA OF PLANNING

DESCRIPTION OF ACTIVITY

PROGRESS

DUE DATE

PERSON RESPONSIBLE

COORDINATIO N & OVERALL MANAGEMENT

Meeting was held on the 2nd July 2012 with office of the MEC for the brief from the Premiers office for Mandela Day Activities

A team was dispatched to Virginia to ascertain the needs at the identified sites

12 July 2012

Ms K Ntshala

COMMUNICATI ONS AND BRANDING

Concept document Developed from Presidency and only one Message to be issued to the media

Communication to handled all communication and ensure that the central message is adhered to.

16 July 2012

Kgotso Tau

The Theme of the day is , This day serves to inspire individuals to make a change for the better
PROGRAMME The MEC will champion the two day programme which will include Councillors from Matjhabeng and Lejwelepuptswa Identify and communicate with speakers, facilitators and programme director o MEC and HOD 1st Draft to be made and submitted to the HOD and MEC for approval

13 July 2012

Mashome Zondo

SPEAKERS

Draft programme submitted to marketing Speakers to align themselves to the central message and 16 July 2012 may give a brief outline of values and principles Mandela stood for. 17 &18/07/12 Food will be prepared for 100 people for the 17th and 18th. Cooking will be done at Katleho Hospital and at Mamello High

Mashome Zondo

MEALS, VENUE

The Department will provide meals for the volunteers

L van Rensburg

School and will be transported to other venues. TECHNICAL EQUIPMENT VOLUNTEERS All required resources should be secured by Monday All material, save has been sourced 16th July 2012 Nono/Xoliswa and Supply Chain Mashome

DETEA will work in collaboration with the 200 volunteers and the staff Municipality to identify from DETEA will do the work and ensure that all work is volunteers in Virginia completed. The work will be divided and officials and volunteers will work in Group, each group will have a leader who will allocate the material and equipment to be used, a register will be kept for materials issued. The group leader will show his or her group the area that they need to work at. The performing group Allayen from Bloemfontein and the artists from UFS have also volunteered to join the Department. All volunteers will be provided with transport to the area. WORK TO BE DONE Painting of the Walls in Childrens ward. Art on the Walls. Mattresses

AREA KATLEHO HOSPITAL

MATERIAL TO BE USED Paint and brushes

GROUP LEADER Kefiloe and Totta

(17/07/2012) KGOTHALAN G CLINIC 17/07/2012) OR THAMBO CLINIC (17/07/12) MAMELLO HIGH SCHOOL9(18/ 07/12 TIKWE PRIMARY. 18/07/12 REATLEHILE SECONDARY SCHOOL. 18/07/12 VULINDLELA PUBLIC SCHOOL (18/07/12 BOITUMELO HIGH SCHOOL FICKSBURG

and toys will be delivered later. Painting of the walls of TB Ward

Art paint and brushes Paint , brushes and poly filler. Protective clothing for volunteers Paint and all necessary requirements Garden tools, Top Soil and Seeds

Xoliswa Banzie and Vincent

Cleaning and painting of the clinic

Mashome

Vegetable Garden and Paving of the Assembly Area and handing over of Laptops A. Painting of four classrooms.

Vincent and Zia

Paint, Vanish and Brushes Same as above

K Ntshala

Painting and cleaning of the school

Mashome

Detea assist with provision of game meat and cooking plus refuse bags for cleaning DETEA will provide food for volunteers doing work at the school

Game meet and refuse bags

K Khoza

Game meat

L van Rensburg

2. CONCLUSSION An operation centre will be set up at all sites to coordinate all activities including communications and any media liaison that need to be done. All sites will be branded in order to make the presence of the Free State Provincial Government visible in the area. Two hundred volunteers will be on site on both days to lend a hand in this noble activity. Most of the volunteers have been secured from Virginia with the help of the Municipality with few coming from the Department, UFS and a performing group in Bloemfontein. DETEA will provide transport for volunteers from Bloemfontein and around Virginia where it is necessary. Allocation of the workforce will be done in such a way that all volunteers find the opportunity to do meaningful work and are rotated in such a way that they get to work in all areas that need to be attended to. Every effort will be made to ensure that all material is used on site and wastage is minimized.