Organizational Structure

Administration Department consists of four departments namely:

Finance department Quality department Human resources department Production department

Quality Department

Finance Department

Adminstration

Production Department

Human Resource Department

ACCOUNTS DEPARTMENT
The Trainees has undergone training in Accounts Department, and observed the work done in the department. The accounts department takes over the following functions:

Daily cash book checking Payment Vouchers Auditing Checking Of Daily Receipt Folders Creation

Daily Cash Checking: Cash transactions are maintained by cashier. Cashier uses to receive cash from the Customers who purchase new cars and from the Service Customers and. Pays to the Creditors and to office staffs by receiving payment vouchers which is Authorized Department Heads. The vouchers are entered in respective Accounting Vouchers with the help of Tally package under respective accounting head, Cashier use to prepare vouchers for depositing cash in Bank and it will authorized by Assistant General Manager. Cashier should attach the pay in slip with the voucher. Cashier use to receive cash from the Customers who comes to pay their cars insurance amount and renewal amount then entered under Customers Renewal A/C or customers insurance A/C. Cashier uses to provide salary for staffs. Cashier uses to check the Bank Reconciliation Statements. Payment Vouchers Auditing: Vouchers are verified daily by Accounts Assistants. It is checked whether it Contains back slip which means traveling tickets, food expenses bill, Accommodation Bills and all these should be checked and authorized by the department Heads. Petrol Expenses vouchers for the demo cars and for delivery cars. A voucher should contain Preparers sign, authorizers sign, accounts managers sign and finally Receivers sign. If any one of following sign is not available then the voucher is invalid and it should not be authorized by cashier.

Accounts Assistants use to calculate salary and Incentives to the staffs and use to maintain salary statement file for each staffs., use to issue cheque after Preparing journal voucher

Checking Of Daily Receipt: Daily Receipts are checked by Accounts Assistants. Daily Receipt is issued for purchasing new cars. And for Service Customers. Also issued to insurance renew ling Customers. Accounts Assistants use to check whether the name, address of the Customers is Correct and the bill amount is correct. Folders Creation: Folders are created for the sales department and Folder created by the Accounts Assistants and use to enter the Customers details regarding purchase of cars. Folders is been Invoiced by Accounts Assistants. And checked by Accounts Assistants till the car has been delivered to the Customers and they use to close the respective customers folders.

Hierarchy Flow Chart of Accounts Department

HUMAN RESOURCES DEPARTMENT

The Trainees has undergone training in Human Resources Department, and observed the work done in this department. DUTIES OF HR

Maintaining the attendance of workers, Providing Identity cards, Providing visiting cards, Providing sim cards for Close User Group(CUG) Providing necessary equipment to the staffs, Providing stationeries items to company, Providing uniforms & shoes to the staffs, Appointment of new staffs and their destination, Arrangement for company meeting, Branches message (regarding equipment), Training for employees, Calculating PF, ESI, and Bonus & Gratuity for employees. Calculating staffs incentives, Fulfilling the employees problem, Housekeeping & Administration control.

The following are some of the files maintained by HR Department.

Employees details files:- In Employees details files contains the personal details of each Employee in the company.

a. Name b. Date Of Birth c. Address d. Date Of Joining e. Contact number

Appointment order file:The appointment order file contains appointment order of all employees in SAPL. The Recruitment and appointment is done by the HR manager. Salary statement file: The salary statement files contain the salary statement of each and every employees of SAPL. 2.7RECRUITMENT AND SELECTION PROCESS

MANPOWER PLANNING JOB DESCRIPTION IDENTIFY SOURCES &INVITE APPLICATIONS SCREENING RESUMES & SHORT LISTING, MAINTAINING DATABASE OF REJECTED RESUMES FOR FUTURE REFERENCES EVALUATING THE CANDIDATE BACKGROUND CHECK

PRE JOINING MEDICAL CHECK UP

FINAL SELECTION AND JOB OFFER

Marketing DEPARTMENT
The Trainees has undergone training on the sales department. The following are the process during sales

Enquiries

The enquiries may receive in following ways:

Walk in customer Telephone Reference Mela Road show

Quotation Finance Bill Registration Extra Fittings Delivery

Hierarchy charts of Marketing department: