Purchasing

Changes to Oracle Purchasing are described in this section.

Local Contract Purchase Agreements upgrade to Global Contract Purchase Agreements

In this release, the distinction between Global and Local distinction for Contract Purchase Agreements no longer exists. All Contract Purchase Agreements can now be enabled for use across multiple operating units. All existing Contract Purchase Agreements are upgraded to have a single organization assignment. In this assignment, the values of Requesting and Purchasing operating units are that of the operating unit that owned the Local Contract Purchase Agreement, and the value of the Purchasing Site is the Supplier Site on the Local Contract Purchase Agreement.

Unified Catalog for Purchasing and iProcurement

Prior to this release, iProcurement and Purchasing maintained separate catalogs. In this release, these catalogs are combined together in Purchasing. During the upgrade, the items that were bulk-loaded into iProcurement are migrated to Global Blanket Agreements in Purchasing. If you have implemented iProcurement, you may notice new Global Blanket Agreements in Purchasing. See iProcurement, page A-16 in this appendix for more details.

Integration with E-Business Tax

A fully automated E-Business Tax upgrade migrates setups related to Oracle Purchasing. This ensures that tax-related functions in Purchasing continue to work as before. With the new tax solution, you have the option to centrally manage tax rules and configure them to support local requirements. All common tax setups are performed through the E-Business Tax module. Tax Defaulting Hierarchy in Purchasing Options is migrated to E-Business Tax. The Tax Details and Tax Code Summary forms are obsolete. This information is now displayed on the Manage Tax page (accessible through menu options). In addition, the Tax Code field on the Enter Purchase Order, Release, and Requisition forms is obsolete. Tax Code is now referred to as Tax Classification, which you can specify on the Additional Tax Information page (from the Manage Tax page). The profile options Tax: Allow Override of Tax Code and Tax: Allow Override of Tax Recovery Rate are migrated to eBTax: Allow Override of Tax Classification Code and eBTax: Allow Override of Tax Recovery Rate, respectively.

Order Management
Changes for Oracle Order Management are described in this section.

Obsolete Profile Options

Here are the profile options that are obsolete. All functionality previously provided by these profile options is now controlled by Oracle Payments. OM: Estimated Authorization Validity Period OM: Number of Days to Backdate Bank Account Creation OM: Payment Method for Credit Card Transactions. Control is now available at the Payment Type level in the Define Payment Types window. OM: Process Payment Immediately at Booking. Control is now available at the Payment Type level in the Define Payment Types window. OM: Risk Factor Threshold for Electronic Payments

Changed Profile Options

These profile options have been converted to Oracle Order Management system

parameters: OM: Credit Memo Transaction Type OM: Credit Salesperson for Freight on Sales OM: Employee for Self-Service Orders OM: GSA Discount Violation Action OM: Invoice Source OM: Invoice Transaction Type OM: Non-Delivery Invoice Source OM: Overshipment Invoice Basis OM: Reservation Time Fence OM: Schedule Line on Hold OM: Show Discount Details on Invoice Tax: Inventory Item for Freight Tax: Invoice Freight as Revenue The system parameters retain the same names as the profile options without the prefixes (OM: or Tax:). The profile OM: Employee for Self-Service Orders is replaced by the system parameter called Requestor for Drop Ship Orders created by external user. These profile options were changed to system parameters to support Multiple Organization Access Control (MOAC), which allows you to access one or more operating units using a single responsibility. Some addition benefits include: Implementers need to set some application controls at an operating unit level so that the business flows they operate on can be consistent within that operating unit. At the same time, the application controls can be set differently for different operating units. Delivering those controls as system parameters (which are specific to operating units) instead of as profile options meets this need. After you set the values of certain key application controls during an implementation, you need to ensure that those values are not changed later in the implementation process. Using system parameters for these controls ensures that implementers are appropriately warned or disallowed from making such changes. The upgrade migrates the values of the profile options to system parameter values.

Defaulting Rules
In previous releases of Order Management, seeded defaulting rules defaulted the Order Type and Salesrep from the Customer. These defaulting rules are deleted. You can still default the Order Type and Salesrep values from other sources, such as the Customer Ship-to and Customer Bill-to. The sources Customer.Order type and Customer.Salesrep are also disabled, so all custom defaulting rules that used these source are deleted.

Pre-Payments
In previous releases, Order Management stored credit card information locally. In this release, the integration with Oracle Payments provides a centralized data model within Oracle Payments for credit card and bank account information and services to process payments. Vital and sensitive data such as credit card numbers, credit card security codes (CVV2), and bank accounts are encrypted and stored within this centralized model.

Inventory
Changes for Oracle Inventory are described in this section.

Oracle Process Manufacturing Convergence

Oracle Process Manufacturing (OPM) Inventory has been replaced with Oracle Inventory. Oracle Inventory now supports both process manufacturing and discrete manufacturing organizations. Before this release, OPM maintained its own inventory module. This module interacted with standard Oracle Order Management, Oracle Procurement, and Oracle Advanced Planning and Scheduling, as well as the OPM-specific manufacturing module. Oracle Inventory interacted with all discrete and flow manufacturing modules. In this and future releases, Oracle will support only Oracle Inventory for both discrete and process manufacturing environments. Oracle still retains the organization type distinctions process and discrete because the manufacturing, costing, and quality modules are not converging for this release. Although Oracle Inventory integrates with both product suites, you must still determine the organization type in order to indicate the appropriate costing, production, and quality modules. The Process Manufacturing convergence has the following benefits: One item master: Instead of maintaining separate item masters for discrete and process manufacturing, you can now maintain a single item record. Central view of inventory: You can view on hand balances across all discrete and process manufacturing organizations. Integrated Supply Chain: OPM customers can now use Oracle Mobile Supply Chain Applications and Oracle Warehouse Management. In order to support process organizations, the following functionality is available in Oracle Inventory. Dual unit of measure (UOM) support Material status control Advanced lot control Support for indivisible lots Material aging workflow Note: See Oracle Inventory User's Guide (Doc ID: 295186.1) for more information.

Deferred Cost of Goods Sold (COGS) Recognition

Starting in this release, Oracle Inventory can defer the recognition of COGS until all contract contingencies are filled and Receivables has recognized the revenue. Oracle Inventory holds incurred costs in a deferred COGS account until Receivables recognizes it per the revenue recognition rules. This enables you to recognize both COGS and revenue in the same accounting period. The new accounting rules also support customer returns. All sales order issue transactions are debited to the deferred COGS account except: Internal sales orders: For internal sales orders, the COGS account is debited directly when the new accounting rule is not enabled. Intercompany transactions: For all intercompany transactions (external drop shipments, internal drop shipments, and non-ship flows) COGS is debited directly if the new accounting rule is not enabled. Oracle Cost Management moves incurred costs from the deferred COGS to the COGS account based on the revenue recognition events or order close events. The remaining accounting aspects remain unchanged. Set up the Deferred COGS account on the Other Accounts tab of the Organization Parameters window.

Dependencies and Interactions

This feature interacts with Oracle Cost Management to defer the cost of goods sold. Oracle Inventory stamps the account type on the material transaction, and Oracle Cost Management debits the correct account at the time of the material transaction. Oracle

Cost Management also moves the costs incurred from the Deferred COGS account to the COGS account upon revenue recognition. Note: See Defining Other Account Parameters in Oracle Inventory User's Guide (Doc ID: 295186.1).

Material Workbench

In Release 11.5.10, Oracle Inventory introduced the option to use the Material Workbench to view material that resides in receiving in addition to on-hand material. In this release, you can use the Material Workbench to view detailed information about material that resides in receiving, in-transit material, and on hand material. When you choose to view in-transit material, you can view the following document types: Purchase orders Advanced shipment notices (ASNs) Internal Orders Oracle Inventory calculates availability information according to the material location of the relevant material. Instead of viewing on hand material, material in receiving, and in-transit material through separate queries, you can perform one query that displays an item across different material locations. You can also perform a query that displays item information across organizations. This provides you with access to a global picture of inventory for the item, and allows you to make quick decisions regarding item sourcing and procurement.

Query Changes
In this release, the following changes were made to the Material Workbench query window: Search based on cross-reference: You can now search for material based on purchasing or order management cross-references. This enables you to easily access on hand information for inventory if you do not know the internal item number. Search for inbound material: You can now search for inbound material from a particular supplier, against a source document, or expected within a certain period. You do not have to have an ASN to search for inbound material. The system uses the purchase order promise date as the expected receipt date for purchase orders without an ASN. You can also search for internal organization transfers. Save Queries: You can save queries to use for a later date. This enables you to reuse complex queries. You can mark saved queries as public or private. If you mark a query as private, then only you can use the query. After you execute a query, you can view the material across different material locations at the same time. You can expand the tree window to view on hand, receiving, and inbound material according to the search criteria you supply. In the results pane, when the organization node is highlighted, the summary view may include multiple organizations. The system displays material in each location simultaneously to provide a global picture for a particular item. The results pane also provides you with faster sorting, column manipulation, and exporting capabilities.

Changes to Support Process Manufacturing

The following changes were made to the Material Workbench to support Oracle Process Manufacturing convergence: Dual UOM: If an item is under dual UOM control, the secondary UOM information displays in the results pane, and the Availability window in the Material Workbench. Grade update: You can now select Grade Update on the Tools menu to update the grade of an item under lot control. Status update: You can now select Status Update on the Tools menu to update the

material status of material in an inventory organization. Note: See Material Workbench in Oracle Inventory User's Guide (Doc ID: 295186.1).

Picking Rule Enhancements

In this release, the picking rule window enables you to capture individual customer product quality and material characteristic preferences. For example, one customer may require premium grade material, while another more price-sensitive client may not have that restriction. To manage customer preferences, restrictions were added to the picking rules engine allocation logic in addition to the existing sort criteria for acceptable material. In this release, the Inventory Picking Rules window enables you to create picking rules without installing Oracle Warehouse Management. These rules are a subset of Oracle Warehouse Management rules and have the following usage and restrictions: Allocate based on first in first out (FIFO) or first expired first out (FEFO) Ensure only one lot is allocated, or allow multiple lot allocation Restrict allocation by shelf life days Allow partial allocation, or ensure full allocation Specify matching based on item quality data Allocate lots in lot number sequence, or no sequence Allocate revisions by revision, effective date, or no sequence Allocate by sub-inventory, receipt date, or no sequence Allocate by locator, receipt date, or no sequence Allocate by preferred grade Ensure lots of indivisible items are fully consumed Allow over allocation After you create the picking rules, you can use the Rules Workbench page to assign picking rules in the following combinations: Item Item category Customer Source type Transaction type When you enable a rule the system builds a rules package. After the system builds a rules package, it creates an enabled strategy with the same name and description. If you disable the rule, then the system automatically disables the strategy. You can only disable rules that are not used in any disabled strategy assignments. You can also only modify disabled rules. Note: The Rules Workbench available in an inventory-only organization does not have the full capabilities of the Oracle Warehouse Management Rules Workbench.

Enhanced Reservations

You can create linkages between supply and demand to guarantee material availability. These linkages are known as reservations. A reservation guarantees the availability of reserved supply to a specific demand. In previous releases, reservations supported limited supply and demand types. In this release, Oracle Inventory introduced the following new supply and demand types:

Supply types
Purchase orders Internal requisitions Discrete jobs Process manufacturing batches Shop floor jobs

Demand types
Components for Complex Maintenance Repair and Overhaul work orders Components for process manufacturing batches Reservations supports document validation, availability checks, and change management for the new supply and demand types. In this release, reservations also supports crossdocking in the warehouse, and enables you to reserve the most appropriate inbound receipts for an outbound shipment. The crossdock attribute was added to the Item Reservations window to link supply to demand. The system creates crossdock reservations automatically. You cannot delete a crossdock reservation if the supply type is receiving. In this release, you can reserve a specific serial number and Oracle Inventory ensures the system allocates the serial number at pick release. A new Serial Entry window was added to enable you to reserve multiple serial numbers for a reservation. If you reserve serial numbers, pick release allocates the serials irrespective of the picking rules. Pick release allocates the reserved serials first and honors the organization parameter Allocate Serial Numbers for the remaining demand. Oracle Inventory also allows you to substitute serial numbers during picking and shipping. If you choose to substitute a serial number, then the system deletes the reservation for the substituted serial number.