METUS LIBRARY USAGE

4.1. Working on Library Project You can create an asset on local computer or network from any video, audio, picture or document file in Library project. Source files are not deleted when created assets are deleted. You can see the original file location by right clicking on Asset and choose Locate on disk. But if you change the location, name and path of original file, you cannot access this file from Metus Library because in Library projects Metus keeps only the reference of the physical file. 4.2. Working on Archive Project In archive project, a copy file except the original file is created in Archive Disk or in defined tape cartridge. For more information about configuring of Archive Disks see Archive Servers. After that, even if you delete the original file, the file in your archive disk will not be deleted. One of the most important features of Metus Library is that archived files are not accessible from any program out of Metus Library. Metus Library uses a tunnel created by it while archiving files and accesses to files through that tunnel. If you want to use a file in your Archive disk on another location, right click the asset and choose Retrieve File. From the pop up window you can click Custom Folder and specify the target for your file. 4.3 Users and Groups Metus Library, can work on server-client architecture. It is possible to create groups and users having different access levels in Metus Library.

4.3.1. Adding User To add user, choose Users and Groups from Project menu. On this screen, in Users tab, click Add button, then you will see Add User window. After defining personal information of user you want, click OK to confirm.

4.3.2. Deleting User To delete user, select user you want to delete from user list in users tab and click remove button, and then confirm deletion. 4.3.3. User Properties While any user is selected, click Properties button to see detailed information of that user. Administrator can change information about that user. Administrator can check-uncheck the option This user is active for temporary blocking of the user.

4.3.4. Import - Export You can save users you created in .xml format by clicking Export button. You can use this list anytime by clicking Import button in other projects you created.

4.3.5. Adding Users from Active Directory

If you work on a domain, you can add your users in Active Directory to Metus Library. To do this, click Add from Active Dir button below of Users and Groups window. In pop up window, click Search button after you type name(s) of user(s) you want to add from Active Directory on User part. When you find user you want to add click on it and click Add button. Finish the procedure with OK button.

4.3.6. Adding Group After creating the user list, Administrator can also create groups from these existing users. When same rights are given more then one user, those users are added to a group. Then the rights are given to this created group. Thus procedure is simplified by giving rights to groups rather than users individually. For creating groups; click Users and Groups option from Project menu. Click Add button in Groups tab.

Type the name of Group you want to use in Group Name. You can type a description defining your group in Description. Select the users to be added from All Users field on left and add them to Users of This Group field with > button. Finish the procedure with OK button.

4.3.7. Deleting Group For deleting, select group in Groups tab in Users and Groups window and click Remove button. 4.3.8. Group Properties You can see detailed information of a group by clicking Properties button on Groups tab. You can change the name of Group and you can change the users of that group.

4.4. Security and Authorization 4.4.1. Security Settings for Bins and Assets
In Metus Library, an administrator user can give different levels of access rights to bins and assets for users as desired. To do this; right click on bin or asset and choose Security; then add user or users from drop down menu and give rights to these users as desired. If you click Take Security Settings from Up option below of Security window, security settings of the bin one step above will be applied to that bin and assets included in it. Unless otherwise specified, this option is valid as default.

4.4.2. Security Settings for Project You can make security settings as project-based. Thus these settings will be applied for all bins and assets within that project. To make security settings throughout the project, click Security option from Project menu. Then, settings are the same with Bin security settings. Only project managers can make security settings. If not specified, project manager is Anonymous user as default and security settings are not effective. Because everyone seem as project manager. To set a project manager, click Properties from Project menu and assign a user from Project Manager. Authorization levels and authorities are as follows: a. Reading A user authorized to read can; See bins and assets and navigate around them. See all metadata and categories of bins and assets but cannot change. Play asset but cannot change. (Marking in - out, etc.) See assets storyboard but cannot change.
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b. Adding A user authorized to add can; Add a new bin, asset or container under a bin if that bin has appropriate authorization. c. Editting A user authorized to edit can; Change bin properties of a bin. Add or delete metadata to any bin, asset and container. Add or delete category to any bin, asset and container. Create Storyboard. Make one of these storyboards Thumbnail. Edit asset. Mark In-Out. Mark Master In-Out. Censor. Add marker. Move assets from one bin to another.

d. Deleting A user authorized to delete can; Delete any bin or asset.

e. Retrieving A user authorized to take can; Retrieve an asset from archive project to library project. Download a source file of an asset from archive project to the local machine or another one on network (ex.: PlayOut system, Editing system, etc.).

f. Requesting A user authorized to request can; Request system administrator to perform a process if not authorized to perform the process desired.
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g. Administrator Administrator has all authorizations to perform any functions on system. 4.5. Archiving When the files are archived in Metus Library, a copy of files of disk or directory in which those files are included is created in Archive Server. When assets are deleted from Archive Project, if the asset is only one using this file, files on Archive Server are deleted too. If there are other assets using this file, then file will not be deleted. User will be warned by Metus Library while the last asset is deleted. You have to create an Archive Project and assign an Archive Server for this to make an Archive. There are several ways for archiving files in Metus Library.

4.5.1. Archiving in Library Project You can make archives by dragging assets you created in Library Project and dropping to Archive Project. You can archive assets individually or a Bin completely. Another way is right clicking on an asset in Library Project and then clicking Archive option, so you can archive Library project in Archive project which that Library project belonging to. 4.5.2. Archiving by Drag-and-Drop from Windows Explorer You can archive folders as Bins and files as assets by dragging files or folders you want to archive in Windows Explorer to archive project in Metus Library.

4.5.3. Archiving From Archive Project You can archive a single file by right clicking within Archive Project and select Archive File or selecting Archive File from toolbar. Or you can select Archive Folder to archive any folder and it contents on your computer or network.

4.5.4. Archiving from Folder Explorer Folder Explorer window displays physical files on your computer or network. If folder Explorer is not visible, you can make it visible by clicking Folder Explorer option from View menu. Displayed files are shown on Files tab in Metus Library. You can select files or folders you want to archive from Folder Explorer and drag them to Archive Project. Or you can make the file to be archived as Bin in current Archive project by right clicking the file and choosing Archive option.

4.5.5. Deleting Assets in Archive You can select asset(s) you want to delete Archive project and push Delete key on keyboard or you can use context menu and click Delete. Note that when you delete assets in Archive project, the source file on archive disk is deleted too. Dont forget, it may not possible to recover. (!) Note: Deleted assets are moved to recycle bin. (!) 4.6. Archive To
4.6.1. Archive To from Library Project Archive To menu can be accessed by right clicking on asset to be archived. On this screen, the bin to be archived is selected on left. After bin selection; On Storyboard option Archive available storyboard : Defines if current storyboard to be archived or not. When this box is checked, storyboard on Library project becomes assets storyboard. Archive storyboard of asset that have sotroyboard, otherwise create storyboard : Defines if current storyboard to be archived or not or if a new storyboard to be created or not.

Recreate Storyboard : Check if you want to recreate whether or not is there a storyboard.

On Proxy option Archive available proxy: Defines if current proxy to be archived or not. Save available proxy and create new proxy for assets which do not have proxy: Defines if current proxy to be archived or not or if a new proxy to be created or not. Always create new proxy for all assets: Check if you want to recreate proxy. If there is transcoding mark, file is trascoded while being archived. If transcoding will be selected, target transcoding profile must be specified. In Trimming option, only MarkIn-Out range is checked, Mark In Mark Out range specified in asset, and only MasterIn-Out range is checked, Master In Master Out range is archived. IF Archive source to tape is checked, archiving is performed onto a tape unit connected to system. If Delete source files of archived items is checked, archived file will be deleted from its origin location.

4.6.2. Archiving from Folder Browser Folder Browser window displays physical files on your computer or network. If folder Browser is not visible, you can make it visible by clicking Folder Browser option from View menu. Displayed files are shown on Files tab in Metus Library. You can make the file to be archived as Bin in current Archive project by right clicking the file and choosing Archive To option.

4.7. Metadata Fields In Metus Library, each object has metadata. These metadata are kept in fields. Metadata
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are used to classified objects according to their features and to reach assets including certain features during the work. Each project has its metadata fields. Metadata fields are available for only administrators.

To access Fields, you can use Project menu> Fields>All Fields option or you can click Menu>All Fields option from on Metadata window. By this way, you can access Field Editing Wizard. Various types are specified to enable ease of use for Fields. These types and their descriptions are below. Boolean : Boolean field type has two value as true or false. Click Fields>All Fields from Project menu. Choose any category as upper field on Add window and specify a Field Name. Choose Boolean in Type field. If you select CheckBox in Select a control for this field field, a box corresponding to that field appears in metadata window. This box indicates true if selected, and indicates false if not selected. Date : This field type enables you to enter date info. DatePicker or DateTimePicker control can be selected for control type for this field. When you select a field in metadata window, you can set the desired date from a little calendar that appears as you click this field. If you check Today, date which asset was added on is selected as Date automatically.
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Group : In Group field type, a new group is created and new fields can be added under this group. Click Fields > All Fields from Project menu. Choose any category as upper field on Add Field window and specify a Field Name. Choose Group in Type field. Repeat steps above to add a new field and select as you wish in Type. Select the field, that you have added as Group, as Upper Field and click OK to close the window. Number : Number field type is only for numeric values. Various controls can be selected for Number field. Click Fields > All Fields from Project menu. Choose any category as upper field on Add Field window and specify a Field Name. Choose Number in Type field. In Select a control for this field field; If you select NumericBox, you can enter any numeric value next to this field in metadata window. If you select CalculatorBox, when you click next to this field, a calculator opens in metadata window. If you select DropDown, you can predetermine some numbers and you can select one of them for any asset from drop down box next top this field in metadata window. If you select ColorBox, a drop down menu appears next to this field in metadata window. You can set a color for asset from menu. String You can enter any value in string field type. Various controls can be selected for this field. Click Fields > All Fields from Project menu. Choose any category as upper field on Add Field window and specify a Field Name. Choose String in Type field. In Select a control for this field field; If you select TextBox, you can enter any character (letter + digit) to this field in metadata window. If you select MemoBox, you can enter any character (letter + digit) to this field in metadata window. There is no character limitation. If you select DropDown, you can predetermine some numbers and you can select one of them for any asset from drop down box next top this field in metadata window. If you select MultiValue, you can set multiple contents for this field in metadata window. If you select CheckedList, you must predetermine the content for this field. In metadata window, when you click on drop down box next to this field, your predefined content will appear as selective boxes. You can give more than one value for the asset by selecting one or more content. If you select Link, you can type link info in this field. You can access that link by double clicking on the address. If you select Email, you can type an e-mail address. You can send e-mail by double clicking on the address. Time : In Time field type, you can set the time as hour, minute and second. Only TimePicker control can be selected. Click Fields > All Fields from Project menu. Choose any category as upper field on Add Field window and specify a Field Name. Choose Time in Type field.
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Text : In this field type, you can enter characters with no limitation. Text field type can contain any value. Only MemoBox control can be selected. When this field is selected as criterion for searching, equal (=) is not used. List : List field type is a grid field type consists of rows and columns. A list of field is created by adding more than one field into this field. To do this; Click Fields > All Fields from Project menu. Choose any category as upper field on Add Field window and specify a Field Name. Choose List in Type field. With Next button, you will reach the menu where you specify the columns for field you added. On that screen, you can add fields you want in your List field with Add button. Image : In Image field type, you can specify a field which you can assign a picture into. To do this; Click Fields > All Fields from Project menu. Choose any category as upper field on Add Field window and specify a Field Name. Choose Image in Type field.

4.8. Viewing Added Fields in Metadata Window After you add a new field, you can make this field visible in metadata window. Click Fields from Project menu. Type your added fields name in Find Fast field. Be sure to see your added fields name in Field Name column. By clicking boxes next to this field, you can make added field visible on any or all of File, Bin, Asset (Audio, Video, Picture and Document). After clicking any one or several of these boxes, click OK button to close Fields window. As fields you made visible in Metadata window are empty as default, they are not displayed in Metadata window. To make visible, you can click Show Empty Fields button on top of Metadata window.

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4.9. Metadata Window

Metadata window lists selected assets metadata info. In this field, metadata info which you defined for assets can be used as search criterion. 4.9.1. To Add Metadata to Asset; Select asset or assets metadata to be added. If not, open Metadata window by clicking Metadata from View menu. Right click on Metadata window and select Add Field. A window containing all metadata fields opens. Select the field to be added by typing the name in Find Fast and click Add button, and then close Metadata Fields window.

4.10. Filtering Metadata Window It is possible to make or not the fields as desired in Metadata window. You can make the following controls with buttons on top of Metadata window. Show All Metadata in Single Tab : Enables you to view Metadata in single tab rather than in groups. Show Empty Fields: When you add a new metadata field and if this field comes empty as default, you cannot see this field. But if you click Show Empty Fields button, it will be visible. Show System Fields: System fields are used by Metus Library to arrange the operation. You have to select his option if you want these fields visible. Read-only fields: Shows fields not possible to be changed by users.
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Sort All Tabs in Single Window : You can view Groups in different windows in Metus Library Metadata fields. If this option is not checked, desired tab may be shown in a different window. Remove Empty Tabs : Avoids empty tabs to be seen. Go to Search values : In search results content, highlight the keywords used for search.

4.11. Retrieve It is not possible to access a file in Archive project from out of Metus Library. Therefore, it is necessary to take a file out of Metus Library to use that file in archive project. Retrieving is the searching a file in archive project, and copying it into a Bin in Library project in order to use on other places. When on an asset in Archive project and when you press F12 key or on context menu;

1. Select the target Bin in Library project for the copy of asset in archive project on left of Retrieve window which appears when you click Retrieve option. 2. If you select Default downloading folder in Folder part on left, the folder you assigned for that Bin before will be selected as default and a copy of the file will be created in that default location. { a. To assign a default folder for a Bin, click Bin Properties from the context menu of that Bin in Library project. b. In pop up window, click button next to Default Folder field and specify a folder for Bin. } 3. If you choose Custom Folder, you can specify the folder to which file retrieved from archive to be copied with Browse button. This can be a disk partition on your local computer as well as a location on network.

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4. On Options section, if you click Retrieve Proxy option and if file you want to retrieve has Proxy, also this Proxy will be copied to specified location too. If you select Retrieve Storyboard option, and if asset you retrieve has a storyboard, it enables the asset to be created in Library project to have the same storyboard. If you primarily click Retrieve Proxy, proxy of file of which proxy to be retrieved is retrieved first, and then the file is retrieved. If you select only MarkIn-Out range and file has Mark In and Mark Out points, only this range will be trimmed. (Note: only available for AVI, MPEG, H.264, MXF and Quicktime formats.) 5. Use Archive Server option below can be used when copying the file taken from archive server to a location on network. (Archive server has permission to write that location on network.) If you choose a local target for copying the file Use Archive Server option will come unchecked. Thus archive server wont copy the file to your computer but Metus Library will take the file in archive by itself. 6. Finally click OK to finish retrieving procedure. 4.12. Retrieve File It is not possible to access a file in Archive project from out of Metus Library. Therefore, it is necessary to take a file out of Metus Library to use that file in archive project. Retrieving, that is downloading, is the searching a file in archive project, and copying it into another disk partition in order to use on other places. To retireve a file to our local machine or any computer on network, we must click Retrieve File option from context menu of asset and then;

1- Specify the folder that file to be contained 2- Specify if Proxy, if any, to be taken or not. If you select Retrieve Proxy, individual files will be created for original video and Proxy. 3- Specify if Storyboard to be taken or not. If you select Retrieve Storyboard, a folder will be created in your specified folder, and storyboard will be taken in there. 4- Check one of the Whole File, Only MarkIn-Out Range or Only MasterIn-Out Range options. 5- Specify if original file or any other format created by Transcode process to be taken. 6- Then click OK, you can follow the progress.

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4.13. OCR (Optional, please check your license) OCR stands for Optical Character Recognition. When a picture is added to Metus as an asset, texts parts on picture is scanned and converted to text, and these texts are added to metadata fields by OCR feature. To use OCR feature, OCR settings must be configured. When Bin Properties from Bin context menu is selected, Use Customized OCR settings option below of window must be checked. You can configure the settings on OCR settings window by clicking [...] button next to this. Text Language: defines the language of text on picture. Text Type: defines how text is written.

Probable values; Normal: normal text Gothic: figurative text Handprinted: manuscript Index: Dot Matrix: print out of dot matrix printer Type Writer: type writer text Magnetic Ink E13B Magnetic Ink CMC7 OCR A OCR B

4.13.1. Metadata Field: The Metus field into which content on picture to be moved. Content info field comes as default. Any field can be selected as desired. Following are options to take the text faster and as desired; Fast Mode: Not for analyzing deeply. Scan text once and doesnt analyze. Normally, OCR scans the text and corrects errors by repeating 2 or 3 times more. This mode is 2,5 times faster. But error ratio is higher. Forbid italic text: ignores italic text. Forbid subscript: ignores subscripts. Forbid superscript: ignores superscript. Retrieve Plain Text: retrieves whole text in picture. Determine barcodes: retrieves barcodes. Determine tables: scans text in picture as tables or bullets, namely as is. Use Template: a template can be selected if any defined before. Creating Template will be discussed on next section.
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4.13.2. Creating Template: Open template layout tool from Tools -> OCR Template layout menu. Template in that window can be loaded and edited as well as a new template can be created. To create a new template click New button and load reference picture (form etc.).

Choose any block in picture then right click on bock and click Block Properties, Block Properties window appears. All block in picture are listed on left. Properties of selected block are listed on right. Name: name of block Number of cells: number of cells the text consists of (analyzing will be faster if this number is specified. For example; number is 10 as dd.mm.yyyy eklinde 10 dur) Single Row: if text is single row or not Handwriting: if text is handwriting or not Language: text language Writing style : Uppercase/Lowercase: Field Marking Type: o Basic Text: o Underlined Text o Framed Text o Grey Boxes o Character box series o Quoted o Quoted frame o Partial frame

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4.14. Storyboard Storyboard is saving certain scenes as pictures from a video file. Thus you can have an idea about video without watching it. Also if file is not accessible, it is possible to have general info about media. Click Storyboard option context menu of asset to create storyboard of an image or double click the letter S below an asset; In Storyboard window;

Duration of video asset, size of storyboard pictures and total number of storyboard are listed on top. To create Storyboard; 1. Click Create Storyboard button. 2. Storyboard Settings window appears. Here, you can create storyboard in 3 ways. { a. Total Frames: Number of frames set here are taken from video. b. Interval: Shows the time between every selected picture. For example if this value is 1, a picture is taken in every 1 second. (00:00:01.00, 00:00:02.00, 00:00:03.00, ... etc) c.Scene Detection: Finds the scene changes in video and take one frame for every scene. It requires the video to be indexed before to use scene change. 3. In size field you can define size of storyboards to be created.
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4. After Settings are set click OK, storyboards are created. 5. You can assign any of Storyboards as Thumbnail of that asset. To do this right clicks on storyboard and then click Create Thumbnail option. 6. Also you can export created storyboards to use in another location. To do this; right click storyboard picture and click Export Image option. In pop up window, brows to a location to save the picture and click Save button. The highlighted letter S is on an asset indicates that asset has a storyboard. 4.15. Versions Versioning means when changes occur on asset also old information are kept and these are restored if required. If versioning option is active for an asset, the highlighted V will appear on that asset. Versioning is performed for the following processes;

Asset Versioning: When copying and pasting an asset, which is a copy of asset is created new asset performs versioning of old one. Following version window appear when right click on new created asset and then click Show Versions or press F6. Asset versions are shown in Versions window in blue.

Revert: returns to clicked version. Delete: deletes clicked version. This process is only active on metadata versioning and source file versioning. Show: shows differences on metadata. That is, it shows metadata of previous version. Locate: goes to location of asset in project.

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4.15.1. Metadata Versions New version is created when an assets metadata is changed. To enable metadata versioning, right click on asset and choose Turn on Metadata Versioning from Properties window. Note: Database may be jammed when metadata changes. This feature is disabled as default and must not enable if not necessary. Metadata versions are shown in orange in Versions window.

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4.15.2. File Versions File versions are held when as assets source file is changed. When changing the source file from an assets context menu is desired, Metus ask if you want to save old source file as version. If the answer is yes, old source file is saved as version. When old source file is deleted, versions become accessible. But when returned to version, there is an X mark on asset. As there is no source file, you see an inaccessible mark.

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4.16. Proxy Proxy is a copy of video file with less resolution and less quality. If your original files have proxies in Metus Library, you can use these proxy file to watch or you can create proxy files for files dont have proxies.

If you want to watch a remote file on local network or Internet, you may have bandwidth problems due to large size of original files. You can preview files archived in Tape Drivers with proxy files without restoring the original file. 4.16.1. Assigning Proxy If proxy is created by an application of Metus somehow, it is used to assign previously created proxy to selected asset. Choose Set proxy option from context menu of letter P of asset to what you want to assign proxy to an asset. In Set Proxy File window appears after selection, if proxy file is selected and Open button pressed, proxy file is added to asset. In this case letter P on asset will appear more highlighted. This letter indicates that file has Proxy. 4.16.2. Creating Proxy Proxy of a file not having a proxy can be created in Metus Library. To do this; right click on letter P of asset on what you want to create proxy and choose create proxy option. In trancoding settings window, you can start the process of creating proxy by selecting your proxy format according to your asset format (picture, audio, video). 4.16.3. Proxy Options
You can create proxy file any time. To do this; you can select any proxy profile among presets from the menu of ... button on pop up window. You can configure settings of your selected profile, by clicking Settings button.

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4.17. Adding Analyze Process

You can assign tasks of creating index, storyboard or proxy to assets under a Bin automatically

at that time or on/at certain dates/times. If you assign the task to a client, that client must be online at time of task. On time of task server accepts the task and starts the task automatically. If you click Analyze sub bins on screen appearing, same task is applied to sub bins of the bin you assign task to.

4.18. MXF (Optional, please check your license) This feature enables acquiring MXF formatted video or audio media into Metus Library and makes some modifications possible on these files. MXF file is container type. Along these files there may be multiple video and audio files at the same time. Also there can be user defined information (metadata) for any of these video and audio files or for a specific scene. MXF can be added, played, trimmed (a part in file can be cut) as same way with other normal files as asset. There is also a window named MXF Details containing other information about MXF. When you click on any mxf asset in project, mxf details specific to that mxf asset will be displayed on mxf details window. This window contains the following information.
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Advanced Properties: In MXF details window, click Advanced Properties from tools, a window containing all metadata on selected mxf asset. This window contains the file history that lists al information and changes. Extract Essence: Mxf file may contain more than one audio and video. These audio or videos are listed on Data Tracks section. From the selected mxf file, you can take any file in source packs. First, select a pack that of Source type to extract essence. Pack contents are listed in Data Tracks on right. Select any track from data tracks and click Extract Essence button. Name the file after selection of target you want to save file into and click Save in Save File window. Thus Metus saves the file with name and in place you set. Refresh: When you click Refresh button, file is analyzed and contents are listed again. Normally when navigating on mxf asset, Metus memorizes this assets contents to temporary memory, doesnt analyze the file and take contents each time, this procedure is performed only first time and transfer to a list with asset info. To clear this list, press Ctrl key and click Refresh at the same time. Only clicking Refresh causes selected asset info to be refreshed. This list is cleared when application closed. Save: With any change on mxf asset Save button is enabled and an asterisk (*) next to it. Click this button to save changes on file. Operation Pattern: indicates operation pattern of selected mxf asset. Packages: Each package symbolizes a timeline in Mxf. Packages have tracks such as video, audio, data tracks on timeline. Package name and type is listed in Packages list. Typically there are multiple source, Input (source) packages and a single Output package. Data Tracks: Tracks included in package are listed on this list. These tracks represent each file in mxf file. There are name of each track, Timecode In and Timecode Out. Metadata tracks: Metadata tracks are used to add metadata to mxf files. Multiple metadata tracks can be added to a package. Metadata are not added to metadata tracks directly. They are added to metadata segments on metadata tracks. It is possible to add multiple metadata segments inside a metadata track. There are 3 types of metadata tracks on Mxf; Static, Event and Timeline. Also there are 3 types of segments; Production Framework, Clip Framework, and Scene Framework.

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When clicking segments under metadata track, metadata in that segment is listed on right. User can add new metadata or delete the existing ones. When right clicking on metadata section, metadata addition and deletion menus appear. User also can add new metadata track or segment, or delete existing. 4.19. Category Window Categories are used to categorizing assets like metadata fields. Unlike metadata, category fields are only able to be checked as checkboxes. In Category window, you can add, delete or modify a category. Only administrators can access to category window. In Metus Library, you can collect each asset under different categories by assigning a category even if they are at different locations. You can use categories supplied with Metus Library or you can add any category you wish. You can use categories you assigned to assets and you can find all assets under that category.

4.19.1. Viewing Category Window You can click Category in View menu to view category window. In category window, there are two main titles under categories. a. Project Categories This title contains categories belonging to project. b. Imported Categories Categories coming with objects taken from another project are listed under this title. These categories can be transferred to project categories or deleted.

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4.19.2. Adding Category

Click menu Project->Categories to open categories window. On left, select a title from main category list and click Add button. From Add Category window, type category name and description (optional) of category you want to add. Click OK to close window. If you wish, you can set a color for added category by clicking the button right to Color field. Thus your added category will display in color you choose in Category window. Close window with Close button. Categories are added under Project Categories in structure you defined. Each category may have sub categories.

4.19.3. Deleting Category Click menu Project->Categories to open categories window. On left, select a title from main category list and click Delete button. Select Yes in window asking if you want to delete the object or not. If deleted category has sub categories, these are deleted too. 4.19.4. Updating Category Click menu Project->Categories to open categories window. Select a category you want to update on left. Type a new name and description for that category in Details section on right. Click Update button. Selected category's name and description are updated. 4.19.5. Moving Categories from Imported Categories Section You can move categories under Imported Categories to under Project categories. To do this; select category you wan to move under Imported Categories. Click Move Importeds button.
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4.19.6. Exporting Category List You can save category list in xml format on any location on your hard disk drive, then you can use that list for importing in another project. To save category list; Click menu Project>Categories to open categories window option. Click Export button on Categories window. On pop up window, choose the location you want to save your category list into. Finish exporting procedure with Save button. Close Categories window with Close button. 4.19.7. Importing Category List Click Import button to import an exported category list. On the opening window brose for exported xml file and click Open button. 4.19.8. Adding Categories to Assets Choose object to which category to be given. If category window is not visible, you can enable it by clicking Category from Project menu. Check one or more boxes left to existing categories to assign category to object. If you uncheck box, you delete category belonging to object. 4.20. Searching In Metus Library, It is possible to search in two different location. These are Searching on Active Project and Searching on All Opened Projects. In each of these locations, there is several searching method as following;

4.20.1. Simple Search You can search by typing any words. If keyword(s) is/are in any location of metadata, they are found.

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4.20.2. Searching Category Each of your project assets may have categories. You can use these categories to search. To do this, select categories on Category tab in Search window, all assets assigned to these categories will be listed.

4.20.3. Advanced (Criterion Based) Search In Metus Library, an assets all Metadata fields default or added later can be used as individual search criterion. To do this; In Search window open Advanced Search tab. In this window right-click and choose Add Criterion option. In pop up window, select desired metadata belonging to asset and click Add button, and then type the criterions value to be searched. Click Search button. All assets proper to specified criterions will be displayed in search window. 4.20.4. Quick Search Works like simple search. When you type criterion you search in archive in search filed within toolbars and hit Enter key, all assets including that criterion is displayed in searching window.

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4.20.5. Quick Find As you see from adjoining window there are some special searching functions defined by system. Asset type, Asset format, Rating, Not processed, having storyboard, having proxy, having virtual clip, Censored, having duplicated and archived onto tape functions enable you to find archived assets faster.

4.20.6. Using Filter in Searching You can use filters such as search only in audio assets, search only in video assets etc for search. To do this; choose filter you wish from Filter section on top of search window. In Metus Library, search results are listed in Search Results Page. Along the results, assets are listed according to searchers authorization (reading access).

4.20.7. Image Matching (Optional) For using Image Matching feature, MIRS and MIRS Manager services must be installed. Also assets must be indexed. Indexing is performed by MPS, and image searching and matching processes are performed by MIRS and MIRS Manager. Image matching logic works as listing result from most similar to less similar of criterion image. That is the first item on search results list is most similar and the last one is least similar according to image search engine.

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4.20.7.1. Indexing For indexing an asset, right-click on asset and choose index -> index menu. MPS indexes selected asset(s) and saves in index folder as files. If index folder is not selected MPS doesnt index. Index folder is accessed from project->properties->other section. Index folder must be a shared folder. For collective indexing, select bin and choose Analyze, then select index, all assets within bin or bins can be indexed.

4.20.7.2. Image Search: For Image searching, MIRS Manager and MIRS service must be installed and run. From project properties, you can add any machine as MIRS server from Image Matching server section (like adding MPS or MAS to same project)

In Metus Library search window, image search is performed in Image section. For Image search only load the picture and click Search.

Fast: In Quick Search, there is no any detailed comparing. There is only exact matching. Success ratio is lower. Partial search: If you want to search the image you loaded partially, you must select this option, and then image is divided to 9 equal parts. You can search by selecting parts as desired. Maximum Number of Results: indicates the maximum number of results to be displayed. If setting high, less similar items are listed through the end of list. But, if setting to low, it may cause very similar results not to be shown. This number is determined by user according to project size and some various cases. Show Scenes: This option shows scenes of assets found in results as thumbnail. If this is not selected found assets icons are divided to four parts. Top left part is normal thumbnail
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of asset. Top right part is the most similar. Parts below are other frames, if any, fond in video. (available only for video assets.) If this is not selected, as scenes are acquired by reviewing all existing assets, listing may take a long time. Show seperate assets for each scene: it this is selected and if search engine finds multiple but different frames similar to specified image in asset, shows individual copies from the same asset foe each frame and put found frame into thumbnail. (available only for video assets.) On drop down list under this option, image search engines belonging to this project are listed. If list is empty you cannot search. The control under this drop down list shows progress status. Browse button is used to select image you want to search. Search button starts searching. After starting searching, if desired assets appear before the end of search, it is possible to stop searching to save time. When assets, found with Image matching engine, are opened in Asset Viewer, Metus mark a red line on timeline for frames it found. Also it draws a white line on scene which found frame is included. Thus it is easy to see the length of scene that frame included. For Image assets, right-click on asset and choose Find Similar Assets, image matching engine again search for images similar to selected one and lists findings.

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4.21. Asset Viewer Assets source files are viewed on Viewer. You can start Viewer by double-clicking on an asset or right-click on an asset and choose Open.

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4.21.1. Mini Browser Mini Browser show selected asset and other assets included in same bin side by side. Selected asset is indicated by a white rectangle. You can select another object and you can play that asset without closing Viewer. When you click the arrow marked button on the right, list moves to left for showing object on right, or vice versa for button on left. You can navigate between objects by sliding scroll bar below.

4.21.2. Speed Controls Enables you to select video and audio playback speed. If selected object is an Image, you can specify the duration (in seconds) images are shown on slideshow. This section is not functional while video or audio is selected at that time. While Image is selected, self above and durations below are displayed at this section. If self is selected, during slideshow (batch play) each image is shown for duration specified for it. If there is no specified duration for an image, it is shown for duration of previously selected on this section. self B Each image is shown for duration selected. 4.21.3. Offset Controls When video or audio object is selected, enables to move forward or backward for a while. For example if you push 2, moves 2 seconds forward, and if you push -2, moves 2 seconds backward. It has no function on image objects and documents.

4.21.4. Display Field Selected object is displayed here. When audio is selected, nothing can be displayed.

4.21.5. Right Panel Some of them may be active, while some of them may be passive depending on object type. Buttons and functions in this section are listed below; Use Proxy: Determines if original source or proxy will be used. It is bright yellow while pushed and proxy is used.

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A-RGB: Enables you to turn on/off color channels. When all channels are closed, it behaves as they are open. Zoom: For adjusting the size of image. Fit option always fits the image onto screen. Effects: Determines if effects are applied or not. Metadata: Determines if metadata will be shown on screen or not. Choose: Enables you to select a certain section on screen by mouse. If not pushed, while mouse clicking and moving, there is no selection and if image is large it moves. Thumbnail: Enables selected section (if Image) or current frame (if Video) to be defined as thumbnail. Rotate Button: Enables image is rotated o screen. Flip Button: Enables image to be flipped as horizontally or vertically. Cancel Changes: Cancels the changes. Locked: Determines if any change is applied to Timeline or not. 4.21.6. Timers Shows relevant times for video and audio objects and enables them to be modified. These are; Master Area: Sets the field visible to normal users. In defines the beginning and Out defines the end. Time is length of range. Selected Area: Defines selected field. In defines the beginning and Out defines the end. Time is length of range. Details: Shows other details. Cursor: position of cursor Marker: Position of marker selected on Timeline Total Time: Total duration of file. 4.21.7. Audio Controls This section contains audio settings. Volume Slider: Enables adjusting of volume. Balance Slider: Enable adjusting of audio left-right balance. 4.21.8. Timeline It has two different modes. To switch between these modes, choose Show All Objects from View menu on right. a. Single Item: If object is an audio or video, shows Mark In-Out, Master In-Out positions, current position, marked points (marker) and audio & video censors and enables changing them.
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b. All Items: In this mode, all objects are displayed as parts divided by white lines according to their lengths. Each parts color may be different according to type of object it corresponds to. For example red parts indicated video objects. Also object name is displayed on timeline as possible as parts length allowing. Current object and position cursor on this object can be changed by dragging. 4.21.9. Bottom Panel This contains playback, editing and navigation button groups. These buttons and their functions are as follows; a. Navigating Buttons Previous Clip: Enables you to select and view previous object. Next Clip: Enables you to select and view next object. b. Playback Buttons Go to beginning: Locates at the beginning. Play / Pause: Plays or pauses. Stop: Stops. Previous frame: Goes to previous frame. Next frame: Goes to next frame. Go to ending: Locates at the ending. c. Marker Buttons Its functions are depends on type of selected object. Image Left button: If any, determines selected field as visible. Right button: Clears visible field info (all fields become visible). Video & Audio There are different functions depending on being in censored mode or normal mode. Normal Mode Left button: Enables switching to next marker on Timeline. Right button: Adds a new marker. Censored Mode Left button: Adds video censor. Right button: Adds audio censor.
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Zoom Buttons Enables enlarging or reducing of image on screen. Mouse scroll button has the same function. Zoom In : Enlarges image. Zoom Out : Reduces image.

Playback Option Buttons Repeat: When this is pushed, playback repeats by starting from the beginning from ending point. In-Out: Enables only range between In-Out may be played. 4.21.10. Main Menu 4.21.10.1. Asset Cancel Changes: Cancels changes made. Save Now Changes: Saves changes made immediately. Reload: Reloads selected asset. Grab and Save Screen: In video mode, saves the current frame as an individual asset. Transcode: Enables transcoding of file formats Create Proxy: Used to create proxy Archive: Archives seleted asset Archive as: Archives seleted asset with custom options Retrieve: Retrieves the asset from archive to library any project Retrieve File: Retrieves the source file of assset from archive Save as: Saves selected asset as a different asset. Close: Closes the viewer 4.21.10.2. Edit Keep Aspect Ratio: Determines if aspect ratio is kept or not while enlarging/reducing the image (always disabled). Rotate 90-270: Rotates image in angle specified. Flip Horizontally: Flips image horizontally. Flip Vertically: Flips image vertically. Show Metadata: Determines if metadata is shown on screen or not. Zoom: Enables zooming. Color Channels: For settings of color channels.
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4.21.10.3. View Show Object List: Shows/Hides Mini Browser. Show Speed Controls: Shows/Hides Speed Control panel. Show Offset Controls: Shows/Hides Offset Control panel on right. Show Times: Shows/Hides times. Show Field Viewer: Shows/Hides field viewer. Show Timeline: Shows/Hides timeline. Show All Objects: If selected, all object on timeline are shown. Same Types: If selected, only items of type that same with selected ones are shown in Mini Browser. Censor Mode: Switches between Censored and Normal Modes. 4.21.10.4. Playback Play: Starts playback. Pause: Pauses playback. Stop: Stops playback. Go to beginning: Returns to beginning. Go to ending: Locates at the end. Next frame: Locates at next frame. Previous frame: Locates at previous frame. Next Clip: Skip to next clip. Previous Clip: Skip to previous clip. Use Proxy: Determines if main file or proxy will be used. Start Automatically: When video or audio objects are selected, determines to play them automatically or not. Repeat: Determines when track ends, if starting from the beginning again or not. Play Between In-Out: If selected only range between In-Out is played. Play Speed: Enable you to select play speed for video and audio objects. Offset: Locates forward or backward as much as offset selected. Color Channels: Red: Turns on/off red color channel. Green: Turns on/off green color channel Blue: Turns on/off blue color channel Audio: Mute: Mutes the volume. Audio 25-100: Determines volume level. Left Channel: Activates only left channel. Right Channel: Activates only right channel.
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Equal: Equals both channels. Turn on Equalizer: (disabled) Determines if equalizer will be active or not. Adjust Equalizer: (disabled) Displays Equalizer settings window.

4.21.10.5 Timeline Lock Controls: Locks/unlocks objects on timeline. When locked, it is not possible to add marker, to censor etc procedures. Fit: Fits timeline in screen. Enlarge: Enlarges timeline. Reduce: Reduces timeline. Go to cursor position: Moves timeline as cursor will be in center of screen. 2- 10: determines enlarging rate of timeline. Go to In Point: Locates cursor on Mark In point. Go to Out Point: Locates cursor on Mark Out point. Go to MasterIn Point: Locates cursor on MasterIn point. Go to MasterOut Point: Locates cursor on MasterOut point. Create In Point: Sets current position as Mark In point. Create Out Point: Sets current position as Mark Out point. Create MasterIn Point: Sets current position as MasterIn point. Create MasterOut Point: Sets current position as MasterOut point. Add Marker: Add a new marker. Delete Marker: Deletes selected marker. Edit Description: Opens Edit Description window to edit marker description. Go to Marker: Locates cursor on selected marker. Next Marker: Selects next marker. Select Field: Enables selecting field with mouse on Image. Make Thumbnail: Sets selected field for Image objects and sets current frame for Video objects as thumbnail. Create Storyboard with Markers: Creates storyboard from defined markers. Settings: Use Proxy: If there is no Proxy, Use Original File: Determines, when there is no proxy file, if original file will be used or not. Adjust Metadata Screen: Opens Metadata settings window. Profiles: List of available profiles Save Profiles: Save current settings to profile. Restore default settings: Restores default settings.

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4.22. Using Viewer 4.22.1. Navigating between Objects Click on any object on Mini browser. Right click to see next objects and left click to see previous objects. When you click and hold these buttons, list slides continuously to left or right. Also if number of object is more than 10, slide bar is displayed below Mini Browser to move in list. Current object can be changed by pressing previous object, next object buttons on front panel. Ctrl + Right Arrow key combination switches to next object, Ctrl + Left Arrow key combination switches to previous object. 4.22.2. Using Proxy Press Use Proxy button on right panel or from Main Menu select Settings \ Use Proxy, to enable or disable proxy usage. When selecting object not having proxy, for ensuring to use original file, select Settings \ Use Original File If No Proxy from main menu. 4.22.3. Activating Color Channels Color channels can be turn on/off by pressing A RGB buttons on right panel. Also you can click channel names on Color Channels section from main menu. When all channels are closed, it behaves as all channels are open, and a bleck screen is not showed. 4.22.4. Changing the Magnifying Level Select a value from Enlarge list on right panel. Select Fit to fit image in screen. User can change the value by entering a custom value. Enlarging level can be changed by clicking proper options from Enlarge sub menu in Main menu. To see the cut sections of enlarged image, move the image by left-clicking and holding, and then moving cursor.

4.22.5. Viewing Metadata Press Show Field Viewer from View menu to show/hide metadata on screen.

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4.22.6. Selecting A Part of An Image This feature is only available for image assets. To select a part of an image; First select Censor Mode from main menu. Then click Select button on right panel. Click Make current visible field button on bottom panel. This field can be made current visible field. Users only having reading access cannot see the out of selected field.

4.22.7. Thumbnail a. Image: Select a field on image and click Thumbnail button on right panel or click Timeline \ Thumbnail option. Selected field is saved as thumbnail. b. Video: Click Thumbnail button on right panel or click Timeline \ Thumbnail option. Current frame is saved as thumbnail. 4.22.8. Rotating Image Click Rotate button on right panel or right click on Image and select the proper option from context menu; you can rotate image 90-180-270 degrees 4.22.9. Flipping Image Click Flip button on right panel or right click on Image and select the proper option from context menu; you can flip image horizontally or vertically. 4.22.10. Saving / Canceling Changes To cancel changes; Click Cancel Changes button or select Asset \ Cancel Changes option on right panel. To save changes; click Asset \ Save Changes Now option from main menu. Or you can use Ctrl+S key combination.

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4.22.11. Save As a. Document

From main menu, click Asset \ Save As... option. For a new object, enter the name and click OK.

b. Image

From main menu, click Asset \ Save As... option. For a new object, enter the name. If you want to copy only the field selected as visible, you must check Only selected field option. In this case, you must select a folder for new file to be created. c. Video & Audio

From main menu, click Asset \ Save As... option. For a new object, enter the name. If you want to copy range between Master In-Out and create a new file, you must check Save only range between MarkIn-Out option. In this case you must select a folder for new file. A copy of object is created and saved the same location with old object (in the same bin). 4.22.12. Locking Timeline You can lock/unlock timeline by pressing Lock Viewer against Changes button or clicking Timeline / Lock Controls option. Timeline is unlocked as default. If user doesnt have permission to modify, timeline is locked automatically and unlocking button becomes disabled. You cannot add/remove marker, change position and add/remove censor.
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4.22.13. Adjusting Volume You can adjust the volume by moving Volume Slider on Volume Controls section on right, by using PageUp and PageDown keys on keyboard or by clicking proper option in audio sub menu of main menu. You can mute the volume by pressing Mute button in Audio Controls section, by clicking Mute option in audio sub menu of main menu or by pressing M key on keyboard.

4.22.14. Adjusting Balance You can adjust right and left audio channels by moving Balance Slider on Volume Controls section, by pressing Shift+UpArrow and Shift+DownArrow keys on keyboard or by clicking proper option in audio sub menu of main menu. 4.22.15. Changing Default Image Time When an image is open on screen, Image Time numbers are visible in Speed Controls section. By clicking on one of these numbers, you can set the duration of images shown on screen. If you select Itself option, each image is displayed for duration specified for it, if image doesnt have a specified duration, previous option will be applied.

4.22.16. Using Offset Buttons If an audio or video object is selected, you can go forward or backward as set by numbers in Offset Controls section.

4.22.17. Using Time Boxes

Hour Second

Minute

Frame

A digit becomes active when clicking on it, then you can change the number by using up/down arrow buttons on right. You can change numbers faster by pressing and holding buttons. When a digit reaches the maximum value it can use, one step left digit increases 1 unit and original digit resets. If digit value became 0 and desired to decrease 1 unit, value on left is decreased 1 unit. You can switch between digits with Left / Right Arrow Keys.

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4.22.18. Using Time Panels You can use time boxes here to change In-Out, cursor position and selected markers position. a. Master Area In: For changing Master In position. Out: For changing Master Out position. Duration: Indicates and changes length between Master In-Out. If you decrease the duration value, first MasterOut point moves to left. When MasterOut point reaches MarkOut point, MasterIn point moves to right in accordance with increasing. When MasterIn point reaches MarkIn point, duration value doesnt decrease more. When increasing, first MasterOut point moves right in accordance with increasing. When MasterOut point reaches to the right end MasterIn point moves to left to increase the range. When MasterIn point reaches left end Duration value doesnt increase more. b. Marked Area In: For changing Mark In position. Out: For changing Mark Out position. Duration: Indicates and changes length between Master In-Out. If you decrease the duration value, MarkOut point moves to left (decrease). When MarkOut point reaches MarkIn point Duration becomes 0 (zero). When increasing, first MarkOut point moves right (increase). When MarkOut point reaches MasterOut point, MarkIn point moves left (decrease). When MarkIn point reaches to MasterIn point, Duration value doesnt increase more. c. Details Cursor: Shows/modifies cursor position. Marker: Shows/modifies selected markers position. Total Duration: Shows total duration of clip and cannot be modified. For limited users this is the range between MasterIn-Out.

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4.22.19. Changing Master In-Out and Mark In-Out Positions by Using Timeline

MasterIn marker can be moved by holding larger bottom part. When reached, MasterIn point moves MarkIn point too. a. Master Out Master Out marker can be moved by holding larger bottom part too. When reached, Master Out point moves Mark Out point too. b. Mark In Mark In marker can be moved by holding larger upper part. Mark In point cannot pass Master In point trough left or move it. c. Mark Out Mark Out marker can be moved by holding larger upper part. Mark Out point cannot pass Master Out point trough right or move it. 4.22.20. Adding, Changing, Deleting Marker

a. Adding Marker Get the cursor to desired position by dragging or changing cursor value in Timers section. You can add marker by clicking Add Marker, pressing Alt Ins key on keyboard, clicking Timeline / Add Marker or clicking Add Marker option from context menu of Display Field. Note: When playing video or audio, a marker can be added with same procedures.
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b. Changing Position Select marker by clicking with mouse. Selected marker is highlighted. Markers position is changed by pressing and holding mouse button and dragging, or by changing the value in Details box on Timers field. c. Changing Description Select marker by clicking with mouse. From the context menu (right click menu), click Edit Description" option. You can change description in pop up window.

d. Deleting Marker Marker can be deleted by selecting it on Timeline and pressing Del key on keyboard or by right clicking on marker and selecting Delete Marker option. e. Searching Marker You can use any word used in markers description as search criterion. To do this; Open Advanced Search tab in Search window. Right click and select Add Criterion option. In Metadata Fields window, type Mark Points in Find Fast field. Select Mark Points above and click Add button. Type any word included in Mark Points field added in Search window and press Search button. Metus Library will find all assets which includes the keyword you look for in markers. You can use Simple Search function same way.

4.22.21. Adding, Changing, Deleting Video Censor

If selected object is a video object, you can add video censor to that object by using Timeline. To do this, first click Censor Mode option from main menu and mark it. Once this is done, icons on Marker Buttons of Bottom Panel changes. a. Adding Video Censor Locate cursor at the beginning of censor and click Add Video Censor button on Marker
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Button group. When pressed this button becomes highlighted. Locate cursor at the end of censor and press this button again to set this range as video censor. While playing video, this range is skipped. Note: If the beginning and ending point of Censor are same, sensor is not added and operation is cancelled. You cannot add video censor to audio assets. b. Changing Video Censor Choose censor with mouse. You will see white sizing boxes on left and right of censor. When mouse cursor comes on these boxes, cursor changes to a two ended arrow. Then if you click and drag white box, beginning or ending of censor is changed.

c. Deleting Video Censor Select censor with mouse. Pres Del key to delete censor. 4.22.22. Adding, Changing, Deleting Audio Censor If selected object is a video object, you can add audio censor to that object by using Timeline. To do this, first click Censor Mode option from main menu and mark it. When this is done, icons on Marker Buttons of Bottom Panel change. a. Adding Audio Censor Locate cursor at the beginning of censor and click Add Audio Censor button on Marker Button group. When pressed this button becomes highlighted. Locate cursor at the end of censor and press this button again to set this range as video censor. While playing audio, this range is skipped. Note: If the beginning and ending point of Censor are same, sensor is not added and operation is cancelled. You cannot add video censor to audio assets. b. Changing Audio Censor Choose censor with mouse. You will see white sizing boxes on left and right of censor. When mouse cursor comes on these boxes, cursor changes to a two ended arrow. Then if you click and drag white box, beginning or ending of censor is changed.

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c. Deleting Audio Censor Select censor with mouse. Pres Del key to delete censor. 4.22.23. Enlarging and Working with Enlarged Timeline

a. Enlarging (Zoom-In) Timeline You can enlarge timeline by clicking Enlarge Timeline (magnifying glass icon having plus sign inside) button, by right clicking on timeline and selecting Size / Enlarge option from context menu or by clicking a number in list. Timeline enlarges to a limited value; beyond that point Enlarge Timeline button is not effective.

b. Reducing (Zoom-out) Timeline You can enlarge timeline by clicking Reduce Timeline (magnifying glass icon having minus sign inside) button, by right clicking on timeline and selecting Size / Enlarge option from context menu or by clicking a number in list. When the size is 1x, Fit option is selected automatically and Timeline is fitted to screen. c. Fitting Timeline Until enlarging level is 1, you can fit timeline to screen by clicking Reduce Timeline button, or by right clicking on timeline and selecting Size / Enlarge option from context menu. Note: If there is marker selected or the cursor is selected, during enlarging and reducing operations, if possible item selected as Timeline will remain at center, if not will move but remain in visible field. d. Shifting Timeline In case of Enlarged Timeline, to see sections out of screen, press and hold left button and move mouse cursor to left or right on the white section (on which there are lines and times) under Timeline. Timeline shifts in accordance with mouse movement.

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e. Shifting to Cursor Position Timeline moves while cursor remaining at center (if possible) when selecting Size / Go to cursor position option from context menu of timeline. 4.22.24. Saving Working Profile with Profiles You can save the current screen layout and options by selecting Settings / Profiles / Save Profile option from main menu. Settings are held separately for each object type. a. Resetting to Default Settings From main menu, click Settings / Profiler / Reset to Default Settings option to restore default settings. 4.22.25. Capturing and Saving Screen

If selected object is a video object, any frame in any moment can be captured and saved as image object. By clicking Asset \ Capture and Save Screen option or by right-clicking on Visible Field and selecting Capture and Save Screen option from context menu, and then in saving dialog, after determining the folder image to be saved in, images name and format and finally by pressing OK button, current frame is saved in specified format, at specified location and with specified name. Then an image asset is automatically created from this image file and added into the same bin of video object. 4.22.26. Working with Show All Items Mode

a. Switching to Show All Items Mode You can make visible all objects on Timeline by clicking View / Show All Objects option from main menu.
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b. Changing Current Object The current object is changed with described method of object changing, and moving and dropping the cursor to another object. c. Changing Position Cursor is moved and dropped at desired point. At this mode, the position is not changed while moving the cursor, but it is changed when dropped. If cursor is moved to same object, it is located at that object and at that location. If cursor is moved another object, this object becomes selected object and cursor is located at where cursor is dropped. In images it is always located the head of image object. d. Playing between In-Out Push In-Out button on bottom right and leave it pushed. In this instance only the range between MarkIn-Out of video and audio object is played. e. Switching To Single Object Mode Unselect by clicking View / Show All Objects option again and switch Single Item Mode again. Double click on any object on Timeline, switch to Single Item Mode and select this object. In All Objects mode, it is not possible to edit. 4.22.27. Configuring / Opening Metadata Screen From main menu, click Settings / Set Metadata Screen option. a. General Settings Text Color: Text color of metadata information. Background Color: Background color of text. Font: Text style. Text size: Character size of text. Common Fields These fields apply to each object type. These fields are displayed for all types of objects. i. Image Fields: In this section, selected fields are metadata fields to be shown only on image fields. ii. Video Fields: In this section, selected fields are metadata fields to be shown only on video fields.
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iii. Audio Fields: In this section, selected fields are metadata fields to be shown only on audio fields. b. Adding New Field In any section (Image Fields, Video Fields...) click Add button. From pop up window double click desired field names. Each double clicked item is added to list. For multiple selections, select fields and click Add button. Click Close button to close this window. Specify the positions where items added to list to be shown. Fields with 0 (zero) as position value are ones of which positions are set. To set position, select an item from list and click on of the numbered box on right. You can sort items to be shown in same location from top to bottom. c. Removing Fields Select an item from list and click Remove button.

4.23. Progress Status Progress window shows status of current processes on Metus Library.

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4.24. Playlist Editor

In Playlist editor window, you can create a playlist to prepare assets in archive to playout. To view Playlist Editor, click Playlist Editor from View menu. When window appears, you can see Playlist Toolbar on top, events and files transferred to Playlist and their details below, and total Playlist time bottom. You must add Playout Servers from Project Properties to playout created and saved any playlist. 4.24.1. Adding Playout Server

To add a new playout server, open Properties from Project menu. On Project properties screen, click Add Server, type your playout servers name, and then confirm with OK button. On playout server properties screen; Playlist Folder: shows the path of folder which created Playlist file to be transferred into. Central Content Folder: shows the path of folder which contained in playlist to be transferred into.
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Default accessing type for content: If PUSH is selected, files in playlist are copied to defined Central Content Folder as default. If TUNNEL is selected, playout server plays files from Archive folder. Channel option: Channel to be used for playouting can be selected. Server formats: Video, audio and image formats supported by playout server are selected on this screen. Feedback Folder: shows the path of folder which feedback file, returned to playout server, to be transferred into. Options are Automatic, Manuel or Disabled. 4.24.2. Playlist Toolbar

Menu : Opens Playlist menu. New Playlist : Used to create new playlist. Close Playlist: Close current Playlist. Save: Used to save playlist. Save as: Used to save playlist with another name. Cancel Changes: Cancels all changes made.
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Edit selected item: Opens Asset Viewer to change properties of selected item. Playlist Properties: Opens Playlist properties screen. Up most: Moves selected media to the top of list. Up: Moves selected media one step up. Down: Moves selected media one step down. Down most: Moves selected media to the bottom of list. Change location: Changes locations of selected assets within Playlist. Order reversely: Orders list reversely. Order randomly: Orders selected assets randomly. Add event: Adds events of Stop, stop cue, return, wait, wait until, wait time code, logo preset, GPI, kramer switch. Add note: Used to add notes to selected file. Add empty item: used to add empty item for specified period. Delete selected item(s): Deletes selected item(s). Send on air: Sends saved playlist on air. Export Playlist: Creates file of current playlist. Preview: Previews the playback of created playlist. Print: Sends printout of playlist to printer. Check Playlist: Checks the compliance of playlist file. Change View Mode: Used to switch view mode between list view and track view.

4.24.3. Creating New Playlist To create a new playlist, click New... from Menu list or use shortcut button.

4.24.4. Adding Asset To Playlist

To add new asset to your created playlist, drag the desired asset and drop it on Playlist screen. To edit the transferred item, you can open object by double clicking on it or you can press Edit Selected Item button while the object is selected. On Asset Viewer screen, you can define In-Out points.
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You can transfer a single object into Playlist or you can do the same by selecting multiple assets from bin and dragging them.

4.24.5. Adding Event to Playlist

To add event to playlist, click Add Event button from shortcut menu and select event you desire.

4.24.6. Adding Note to Playlist

To add note to playlist, click Add Note button from shortcut menu and select event you desire.

4.24.7. Creating Playlist from Bin In project explorer, right click on Bin you want to transfer to Playlist and select Create Playlist from This Bin option on context menu to create playlist from Bin content. On pop up screen name your Playlist and finish the operation by selecting Bin. 4.24.8. Deleting Object from Playlist
Select object(s) you want to delete from Playlist and hit Del key on keyboard or press Delete Selected Objects button from shortcut menu to delete objects.

4.24.9. Listing Assets Used in Playlist

To list assets used in your playlist, click MENU > Playlist > List Used Assets option, on search results screen, all assets in your playlist are listed.

4.24.10. Saving Playlist

After creating, you can save your playlist by selecting Save of Save As from menu options or shortcut keys. On pop up screen select Bin you want to save your Playlist in and click OK.

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4.24.11. Playlist Properties

You can view properties of playlist by clicking Playlist Properties button from Shortcut Keys. On this screen, there are General and Item settings of your Playlist. In General settings you can rename your Playlist, and you can confirm as technical and administrative. You can define planned length, frame rate and playouting channel. You can create Scheduled Playlist by defining a date and time. You can configure Playlist to repeat or configure the transferring files in playlist to playout server. In Item Settings, you can define Minimum and Maximum Asset lengths. You can add intermediate clips between clips. You can limit all audio, video and image formats you can add Playlist.

4.24.12. Sending Playlist on Air

A playlist must be saved and confirmed in terms of technically and administratively to be sent on air. Complete the steps described above then start Sending On Air Wizard by pressing sending on air button on shortcut button. On this screen, select Broadcast Server, and then Playlist folder, content folders and content access type field defined in Broadcast servers section on Project properties will come automatically. If you want to create a scheduled playlist, check
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box next to Broadcast time field and specify date and time for playouting your playlist. On second page of Sending On Air Wizard, Playlist format and metadata put in playlist can be selected. Playlist files are created in Metus Library, Airbox V4 Ply, Airbox V4 XML, AirBox V3 and Metus Library V3 formats. Proceed with Next after selecting Playlist file format and additions on metadata.

On next page of Sending On Air Wizard, you can see a summary of your settings. Total number of items included in Playlist, total playlist time, min. and max. asset lengths, name of playout server playlist to be sent to, and paths of playlist and central content folders. If you confirm these, you can start analyze process with Next button.

At the end of analyze process if no error occurs, analyze results screen will be like in left figure. On this screen, Nearline Assets show assets transferred from offline backup unite to Buffer disk, Offline Assets show assets still on tape Tape, Assets to be Converted show assets requiring converting process, Assets with Invalid Times show assets having problems in terms of time. When you click Next, Sending On Air will start. Finally your files are transferred with playlist is sent on air successfully message.

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4.25. Actions History On Actions History window, user-performed actions are displayed. To view Action History window, click Action History option from Project menu. Window initially shows todays actions as default. You can see total number of actions performed in project and number of current actions listed bottom.

4.25.1. Listing All Actions If No Filter is selected in Filter field on top left part of Action History window, all actions are shown in project. Note: In a long term project, there may be a lot of actions performed. While all actions are listed, listing operation may take long time and even may cause your computer not to respond for a while.

4.25.2. Listing by User Name Actions of a certain user are listed. Select Username option from Filter list and select user name you want to display from list next to OK button. Click OK button.

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4.25.3. Listing Actions by Group To filter by sections actions, select Group from Filter options. Then select group next to OK button and click OK. a.Object: Actions performed on objects are listed. b.Field: Actions performed on fields are listed. c. Category : Actions performed on categories are listed. d. Users and Groups: Actions performed on users and groups are listed. e. Project Properties: Actions performed on project properties are listed.

4.25.4. Filtering by Object Name To filter actions by object, select Object Name from Filter options. Type first a few letters of object in box next to OK button. When OK is clicked, Actions performed on objects with same name or starting with that name are listed.

4.25.5. Listing by Actions Performed To filter by actions performed select action from Filter list. Select desired action (adding, deleting, changing...) from list next to OK button and click OK button. 4.25.6. Listing by Description To filter by description of action performed, select Description from Filter list. Type all or just beginning of description in box next to OK button. When OK is clicked, actions having description are listed. 4.25.7. Listing by Action Date To list actions on a certain date, before a date or after a date, select Date from Filter list. a. Listing Changes Performed on a Certain Date Select equal = mark from mark box (list between filter and date selection boxes. Select date from date selection box next to OK button. When OK is clicked, actions on that day are listed. b. Listing Changes Performed after a Certain Date Select more than (>) mark from mark box. Select date from date selection box. When OK is clicked, actions after selected date are listed.
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Note: Actions on selected date are not listed. c. Listing Changes Performed before a Certain Date Select less than (<) mark from mark box. Select date from date selection box. When OK is clicked, actions before selected date are listed. Note: Actions on selected date are not listed. 4.25.8. Deleting Action Select one or more actions on action list. Then click Delete fro context menu or you can use Delete key on keyboard.

4.26. Project Properties Project Properties shows properties and options of current project. Only administrators can access Project Properties. You can access Project Properties by clicking Properties option from Project menu.

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4.26.1. Security In Metus Library, each project has an administrator. Project administrator have all privileges on that project, But has no effect on other projects. Project administrator is Anonymous as default. Security settings are not effective on projects which administrator is Anonymous. All users behave as project administrator. To change project administrator, click Change button in Security Tab on Project Properties. On Add User screen, select one of the administrator users you created before and click Add button.

4.26.2. Servers You can adjust servers used in Metus Library. 4.26.2.1. Archive Server This section is used to set archive server in archive projects, while being used to connect a default archive project in library projects.

1. Selecting Archive Server in Library Project To select an archive server in Library Project, click Select Project button on Archive Server section. On Open Project window, select a default archive project and click Open button. Finally click OK button. 2. Selecting Archive Server in Archive Project In Archive Server section click Select Server button. On pop up window all computers on network are listed. From this list, click computer which Archive Server service (MAS) is installed on and click OK button. When you select Archive Server, all hard disks connected to that computer will be listed. From here you can select any disk or disks and set archiving order.
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Disk Name: Lists disks names you can archive. Empty Space: Indicates empty spaces on disks. Total: Shows total capacities of disks. Temporary Space: Indicates temporary parts used on disks. Unused Space: Indicates unused disk capacity on disk. Disk Set: It is possible to set the disks for archiving in Metus Library as well as to create Disk Sets of disks and to archive on them. There are 3 disk set group; Primary, Secondary and Archive. Status: Shows the current status o source. If it is a server indicates if it is connected or not, if it is a disk indicates if it is active or not.

4.26.2.2. Process Server

Processes such as transcode, proxy creation etc. take long time and use too much source and these can be performed by other computers. If process server is not selected, these processes must be done by local machines. To select a process server, press Select Server button in Process Server section. On pop up window all computers on network are listed. From here, select computer you will use as process server and click OK button. Note: MPS (Metus Process Server) must be installed and runned on the computer(s) you want to use as Process Server.

4.26.2.3. Playout Server To create a new playout server enter Properties option from Project menu. On project properties screen click Add Server, then type your playout servers name and confirm your operation with OK.
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On playout server properties screen; 1. Playlist Folder: shows the path of folder which created Playlist file to be transferred into. 2. Central Content Location: shows the path of folder which contained in playlist to be transferred into. 3. Default access type for content: If PUSH is selected, files in playlist are copied to defined Central Content Location as default. If TUNNEL is selected, playout server plays files from Archive folder. 4. Channel option: Channel to be used for playouting can be selected. 5. Server formats: Video, audio and image formats supported by playout server are selected on this screen. 6. Feedback Location: shows the path of folder which feedback file, returned to playout server, to be transferred into 7. Startup Type: Options are Automatic, Manuel or Disabled.

4.26.2.4. Message Server Users working on same project can send/receive messages with each other via message server. To select a message server, click Select Server button on Message Server section. On pop up window all computers on network are listed. From here select computer which message server (MAS) is installed on and click OK button.

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4.26.3. Archiving Options In archiving options, it is described how archiving is performed as default during archiving in basis of project. It is defined if Storyboard or Proxy is created or not while archiving; if transcoding is performed or not while archiving and its format , if there will be trim or not while archiving, and if source or proxy to be archived onto tape or not. On this screen, if Delete source files of archived items is checked, original file is deleted while archiving. That is, the file is not copied but moved to the central storage.

4.26.4. Archive Management

You can create new disk sets within archive management; assign archiving rules to disk sets, order usage of storage units. When you click Add New button to add a new disk set, you will see the screen on which you define archiving rules of disk set you will create. You can specify assets having which
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properties to be archived to disk set you will create on this screen. In name field type name of new disk set and confirm with OK.

For example; we want to archive the records whose Asset Age are bigger than 10 days and what are viewed less than 10 times in New Diskset; On the screen when you click Add New button, double click on the field on which Double Click To Add Field is written and select Age field. Select bigger option and then set value as 10. Add a new criterion with Plus + button and set ViewCount is less than 10 condition with same order. In name field, type New Diskset and confirm the process with OK. Assets having conditions you specified will be archived in disks you assigned as New Diskset along archive servers. 4.26.5. Archive Status (Storage Status) On this screen, all active disks and their capacity status are display as a colored diagram. If desired you can view these information in basis of DiskSet with Show DiskSet button. It is possible to disable your selected disk with Suspend option temporarily. You can disable disks by selecting Disable Usage. You can transfer data between disks with Move Content.

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4.26.6. Info Lifecycle Management

In this field, rules can be defined for doing processes like Archiving to Tape, Double Copy, Deleting, Moving automatically under specified conditions. When you click Add New option, condition screen appears. On this screen, you have to specify your conditions just as in Archive Management, select the action and enter a name for it. After you confirm with OK, you will see the rule on screen. You can activate this rule by clicking Run button or you can make it Passive. On this screen, ILM Life Time shows after when the project will be able to activated since last opened, and ILM Check Period shows the frequency the rule works. There are two metadata fields in system; KillDate and LifeTime. If you define these fields on your assets and check When Lifecycle is expired or on kill date, delete assets option, your assets are deleted under condition you specified. Create a request before any deletion option causes creation of a request before deletion and specifies the period this request will be effective, and the operation when this period expires. 4.26.7. Tape Units (optional)

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There are Tape drive and Tape Library support in Metus Library optionally. On system this option is installed, you can see defined archiving units, and online or offline cassettes in unit in Archive Units section. You can name, rename etc. these cassettes from this screen. 4.26.8. Proxy Options Proxy options sets how the proxy, if any, of file creating the asset will be taken. In Proxy Naming options, you can define prefix, suffix and extension. If you choose Get proxy from the same folder option. It searches proxy by a suffix and extension defined in folder where file asset is created. When Get proxy from specified folder option is selected, finds by an extension defined here from proxy specified here. On Profiles screen, you can define profiles to be created as default for image, audio and video. When pressing ... button, you can select proxy profile. 4.26.9. Storyboard Options A storyboard option enables you to set settings to be applied as default while creating a storyboard for asset. In Type section, when you want to create an asset storyboard, these are default settings coming with storyboard window. 4.26.10. Playlist

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4.26.11. Master Asset Settings

In Security section there are two options. With first option, each user is administrator for her/his created master asset. With second option, project manager is the only administrator for all master assets. As mentioned above, Size Categories section is used to group master assets in project explorer by size. You can enter any number of criterions here by pressing + button after typing values in boxes on left. You can <, >, or (between) from the middle box. button removes selected criterion on left. Up/down keys on right you can order criterions. It is possible to provide security in master asset bin like in a normal bin.
4.26.12. Custom Icons

You can use some custom icons to make some metadata clearer.

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4.26.13. Other

Use Templates throughout Project: Sets if templates defined in project to be active or not. Extract text content from documents while creating asset: While archiving documents such as word, excel, ppt, pdf etc, you can define if documents text content to come or not in Asset Content field. Automatically add imported fields to project fields: If the fields belonging to assets taken from another project are not exist in project you work on, this option enables them to be added to project. Automatically add imported categories to project categories: If the categories belonging to assets taken from another project are not exist in project you work on, this option enables them to be added to project. Enable Full Text Update after each Metadata being saved: When text is changed in documents, content is update as metadata. Users cannot view original files: Users only view files having proxy, but not the original files. Enable multi language content: Enables content to be in multiple languages. Enable maximum users limitation on synchronizing requests: Enables you limit users on synchronizing request. Thumbnail Offset: Select which frame from the beginning will be taken for creating Thumbnail. Thus in case the first frame is black; you can select another frame to be taken except black ones.
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4.27. Task Management and Assigning Tasks to Users In Metus Library, a task manager can assign various tasks to other users. Users get a warning message when tasks are assigned. Project manager can monitor if tasks are performed or not. Click Task Management from Project menu to access Task Management. You can do the followings in task management window. 4.27.1. Creating a New Task Click Task Management option from Project menu. In Task Manager Window, click Add button on Running Tasks tab of Project menu.

You can specify the priority of task in Priority filed, and the expiring day and time in Expiring Day field in Create New Task window. Type the title of task to be given and a description on Title section. Creating date is specified automatically and cannot be modified. Close Create New Task window with clicking OK. 4.27.2. Editing Task If you want any change in created task, click Edit button on Running Tasks tab. Do the required changes on task and click Update button.

4.27.3. Deleting Task If you want to delete a task you created, click Delete button on Running Tasks tab.

4.27.4. Assigning Task to Users

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Select one of the created tasks from Running Tasks tab. On left, from list all users created on project, select user you want to assign the task. Assign the selected task to user by clicking >> marked button. If you want system to warn user when a task is assigned, check Send Task message on bottom left corner. 4.27.5. Listing Created Tasks You can assign the created tasks to one or more users. You can order tasks in several way from top left list on Running Tasks tab. All: All tasks are listed. Valid Tasks: Tasks not expired are listed. Expired Tasks: Expired tasks are listed. 4.27.6. Remove Task from User Users for a task are listed Assigned Users for Task section on bottom right of Running Tasks tab. From here, select user you want to remove from task list. Remove task from user by clicking << marked button. 4.27.7. Listing Tasks Assigned to a Certain User Click Task Administration from Project menu. Click User Tasks tab. In All Users section on left, users in project are listed. To see which task is assigned to a user, just click on that user. All: Lists all tasks. Not started: Lists task not started yet. On progress: Lists tasks on progress. Completed: Lists completed task.

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You can select one of the options. You can assign a new task to a certain user in User Tasks tab. To do this, when the user is selected click Assign New Task button. In pop up menu select one of the tasks previously created and click OK. To remove task from user, click Remove Task button. Select YES for the question asking if you want to cancel task assigning. 4.28. My Tasks Users view tasks assigned to them on this screen.

User can mark his/her tasks as Not started, On progress, Completed. To do this, select one of these options and click Update button. You can see details about task with Details button. Also you can see if a new task is assigned to you by clicking Refresh List button.

4.29. Logging on In Metus Library, users must log on with settings specific for them. To do this; select Log on from Project menu or click specific for you and click OK. button. In pop up window, type username and password

In a project, if Anonymous user is removed from project management and another user assigned as project manager, when you click the project you want to open on starting page,
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you will see logging on screen. You can open project by typing your username and password. Thus you can work on project in accordance with your privileges. 4.30. Project Summary You can view summary info about Project from this window. You can access this screen by clicking Project Summary from Project menu.

4.31. Locator Locator is a specific type of searching. You can select it by clicking Locator from Tools menu. Date section on bottom of Locator window is the date on which source file of an asset was created (date of starting to record). Time is elapsed period since the beginning. In locator, asset corresponding to a specified time of a record on a specified date is found, opened and then location of file is found. For example there is a record started on 22nd of May, 2008 and runs for 24 hours. When you want to go the 2 hours later point of this record, select 22nd of May, 2008. Type 2 for hour on Time section and click OK. In case of multiple records meeting this criterion, first asset is opened. If you wish, you can add criterion from Filter Criterions section for improving the search.
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4.32. Scheduled Tasks You can access this menu by selecting Scheduled Tasks from Tools menu and you can define some analyzing processes as creating proxy at certain times and periodically or creating storyboard. First click Add button on the screen.

On Analyze screen, select the object to be processed from Object field and then select analyze process by checking proxy and storyboard boxes. You can make settings such as recreating and assigning or creating not existing and assigning with boxes below. If you check Analyze sub bins option, sub bins of selected object are processed too. You can define starting time and repeating period for a process on Filtering/Scheduling tab. Task will be added after you click OK to finish and confirm the operation. To edit an existing task, while defined task is selected you can use Edit button for doing required changes.

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4.33. Supported Processes

When you enter Supported Processes from Tools menu, you can see the supported processes in Metus Library. 4.34. Process Server Management Metus Library Process Server executes the service processing as cutting and converting occurs. With Manage Process Servers option within Tools menu you cab view and manage the processes on progress, queued and finished. Select process server with browse button from Server option. You can view processes for all project as well as for a specific project by selecting project from Project field. You can list running, queuing or completed processes from Job status field. You can manage processes listed by selected criterion with restart or cancel options. With Details option, you can see all details of a running process.

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You can define Number of Simultaneous Job and Maximum Number of Holding Job from Server settings option; reject new jobs, and change temporary folder used for jobs.

4.35. Options In options, there are general settings about program. Click Options from Tolls menu to access Options. Options window contains the following. a. View Appearance settings of middle list objects are listed in. Default Mode: Enables you to view objects as little images, tiled or detailed as default. Thumbnail width: Sets the width of items shown on list in Thumbnail mode. Height is set automatically. Search Results Page: Sets maximum number of results to be viewed on each page.

b. Language Metus Library can work in Turkish, English and Russian. You can select any language for interface from Language section on Options window. To active Interface language, you have to restart Metus Library.

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c. Explorer You can make general appearance settings in Explorer sections. Show Bins and Containers in Working Field: If this is selected, Bins and Containers are shown along assets in middle list. Show name of selected bin as project tab name: When this is selected, title of middle list becomes selected bins name.

Show explorer window when tab pages are selected: When switching between middle lists, Explorer window appear automatically. Show progress window automatically while adding asset: Enables progress status window to be viewed during asset creation. Enable Assets to be dragged in ListBox and AirBox: Enables Assets to be dragged in ListBox and AirBox. Style: Enables Interface to be selected. d. Preview If there is no proxy file, play original file on preview screen: Original copy of a file is not played on preview screen as default. Only proxy file, if any, is played. If you check this, you can play a file on preview screen even it has no proxy file.

Show other assets on Viewer: Enables all assets to be shown in a bin when Asset Viewer is opened. Limitation for simultaneous playback within Explorer windows: Sets the number of assets to be played simultaneously during Item Play. One click open mode: Enables assets of selected type to be opened by one clicking.

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e. Files Show system driver in folder explorer: System driver is not shown in folder explorer as default. With this option, disk (system disk) the operating system is installed on is viewed in folder explorer. Cache File Objects: Enables files objects to be cached. Specified number of file objects is cached. f. Shortcut Keys (Hotkeys) Changing a Shortcut Assigned to an Operation: Select a command from command list on left. Press on desired key combination. Assign shortcut key with Assign button. Removing a Shortcut Assigned to an Operation: Select a command from command list on left. Shortcut keys assigned to that operation are listed in Effective Keys list on right. Select shortcut key combination to be deleted from Effective Keys list. Remove shortcut key with Remove button. Canceling Made Changes: Reset button cancels all changes made and restores previous settings. Resetting to Default Settings: Defaults button returns the program to initial settings. g. Tasks You can use this to set warnings of Metus Library when a task is assigned to a user. Refresh Task List when Task is assigned: When a new task is assigned to user, My Tasks list is refreshed automatically. Show Warning Window when Task is assigned: A little warning window appears on bottom right. Appearance time is adjustable. Animate warning window: Shows warning window with selected animation. Play Sound: Selected sound file is played. Sound file can be selected by clicking button on right. You can only select .wav files.
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h. Messaging Responds of program are adjustable when a message incomes. Show message window automatically: With this option, when a message incomes message window opens if closed, and bring to front if not. Play Sound: With this option, selected sound file is played when message comes. Sound file to be played can be changed with button next to file name. Note: Only .wav files can be selected.

4.36. Backing up Database

4.36.1. Through Metus Library It is possible to back up current project through Metus Library. Only open and selected project is backed up. All Metus projects are not backed up. Select Back up Project Database, then following appears.

Type the name of back up file into text field in opened form. Note that file path entered here will be interpreted by SQL Server. For example if D:\Backup\Arsiv 11 12 2007.bak is entered as path Backing up is performed on D:\ disk of SQL Server. Most frequent mistake made here is that searching backup file in local disk after operation is completed. Whereas the file is on D:\ directory of SQL Server. To avoid this instance it is possible to enter network path here, that is; \\fileserver\backup\Arsiv 11 12 2007.bak. Dont forget to add file extension as .bak.
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4.36.2. Back-up process in SQL Server Right click on database backing up on and select Tasks->Back up..., then following form appears. On bottom of Destination part, select the destination of backing up by clicking Add... Type file name into Name field on Back up Set section. For ease, it is recommended to add date info to file name.

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Restoring

Restoring is performed only through SQL server. To do this open project SQL Server Management Std. Select destination database for restoring. Right click and select Task->Restore->Database...

You must define a source from the form. Select database backup file, if there is back up on SQL Server with From Database step, otherwise with From Device. Then click Options and select Overwrite the existing database. Click OK.

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Frequency of Backing up
Frequency of backing up depends on activation on project. If project contains too much activation, tat is new records and metadata are entered frequently, it is better to back up more. If the amount of activation is not too much, it is not necessary to back up frequently. Also you can back up in every 2-3 weeks and keep last 5 backups.

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