Using Data Forms

A data form Data Form provides a convenient means to enter or display one complete row of information in a range or table without scrolling horizontally. You may find that using a data form Data Form can make data entry easier than moving from column to column when you have more columns of data than can be viewed on the screen. Use a data form Data Form when a simple form of text boxes that list the column headings as labels is sufficient and you don't need sophisticated or custom form features, such as a list box or spin button.
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Microsoft Office Excel can automatically generate a built-in data form Data Form for your range or table. The data form Data Form displays all column headers as labels in a single dialog box. Before a Data Form can be used, the table must have field names (column labels) at the top of each column in the list. Excel uses these labels to create fields on the Data Form. Each label has an adjacent blank text box in which you can enter data for each column, up to a maximum of 32 columns. In a data form Data Form, you can enter new rows, find rows by navigating, or (based on cell contents) update rows and delete rows. If a cell contains a formula (formula:

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A sequence of values, cell references, names, functions, or operators in a cell that together produce a new value [Doesnt make sense]. A formula always begins with an equal sign (=).), the formula result is displayed in the data form Data Form, but you cannot change the formula by using the data form Data Form. NOTE: You cannot print a data form Data Form. In addition, because a data form Data Form is a modal dialog box, you cannot use either the Excel Print command or Print button until you close the data form Data Form. Alternatively, you can use the Windows Print Screen key to make an image of the form, and then copy it to Microsoft Paint or another program.

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Add the Form button to the Quick Access Toolbar

The Form button has not been included on the Office Fluent user interface Ribbon, but you can still use it in Office Excel 2007 by adding the Form button to the Quick Access Toolbar.

1. Click the arrow next to the Quick Access Toolbar, and then click More Commands. 2. In the Choose commands from box, click All Commands. 3. In the list box, select the Form button , and then click Add.

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Open a data form

You can use a data form Data Form to add, find, change, and delete rows in a range or table. 1. If necessary, add a column header to each column in the range or table. Excel uses these column headers to create labels for each field on the form. Important Make sure that there are no blank lines in the range of data. 2. Click a cell in the range or table to which you want to add the form. 3. On the Quick Access Toolbar, click Form . Note: If a message displays that states "Too many fields in the data form" [What goes here? Does this pertain to the below paragraph?] You can create a data form Data Form only for a range or table with 32 columns or less. If you can, reduce the number of columns. Add a new row of data 1. In the data form, click New. 2. Type the data for the new row. o To move to the next field in the row, press TAB. o To move to the previous field, press SHIFT+TAB. 3. After you have finished typing data, press ENTER to add the row to the bottom of the range or table. NOTE: If a message displays that states "Cannot extend list or database" [What goes here? Does this pertain to the below paragraph?] If you add a row to a table or range by using a data form Data Form, Excel expands it downward. If expanding the table overwrites existing data, Excel displays the message Cannot extend list or database. Rearrange the data on your worksheet so that the range or table can expand downward from the last row. NOTE: Before you press ENTER, you can undo any changes by clicking Restore. Any data that you have typed in the fields is discarded.
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