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FCC Information
WARNING: Changes or modifications to this unit not expressly approved by the party responsible for compliance could void the users authority to operate the equipment. NOTICE: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, can cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his or her own expense. Shielded cables must be used with this unit to ensure compliance with the Class A FCC limits. This Class A digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Regulations. Cet appareil numrique de la classe A respecte toutes les exigences du Rglement sur the matriel brouilleur du Canada.
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History
Revision 336929 Rev. A 337949 Rev A 338628 Rev A Date 1/04 4/04 9/04 Change Made Initial release Updated for CE IVD release Updated for BD FACSDiva 4.1 release
Contents
BD FACS Loader Option Loader Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Loader Software Controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Carousel Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Lifter Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Carousel Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using the Loader . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Starting Up the Instrument . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Setting Up a Worklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Importing a Worklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Assigning Carousels and Verifying Run Settings . . . . . . . . . . . . . . . . . . . Preparing the Loader . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Running Samples with the Loader . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Changing Operational Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Maintaining the Loader . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cleaning External Surfaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Technical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Supplies and Replacement Parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Index 5 6 8 8 12 12 14 14 15 17 19 22 25 30 33 34 35 38 39 41
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This guide contains the following information: Loader Components on page 6 Loader Software Controls on page 8 Using the Loader on page 14 Maintaining the Loader on page 33 Troubleshooting on page 35 Technical Specifications on page 38 Supplies and Replacement Parts on page 39 5
Loader Components
The Loader is mounted directly on the flow cytometer. The device consists of a drive system, tube lifter mechanism, spindle, and optical sensors, all of which are attached to a sliding drawer. A cover fits over this drawer to protect you from moving parts during operation. Table 1 provides a brief description of Loader components.
center spindle
drive system
Carousel
The carousel accommodates up to forty 12 x 75-mm tubes. Each carousel has a unique ID printed on its top surface and on an optically read label on its interior surface.
Figure 1 Sample-Prep Ready carousel
spindle hole
alignment hole
Note that the Loader is compatible with both the green-tinted carousels labeled Sample-Prep Ready and the traditional gray Loader carousels (Figure 2).
Figure 2 Compatible carousels
Not all manufactured 12 x 75-mm test tubes have been checked for proper functionality on the Loader. BD Biosciences has validated only disposable, 12 x 75-mm BD Falcon polystyrene test tubes and BD Trucount tubes.
Loader Components
A Carousel Report is generated when a run is complete or stopped in process. A report description can be found in Carousel Report on page 12.
Carousel Preferences
To access Preferences for the Loader, choose Edit > User Preferences, and click the Carousel tab. There are two tabs under the Carousel tab: General and Save Options. The General tab contains preferences for printing and reviewing worksheets. The Save Options tab contains preferences for saving statistics and the Carousel Report.
General Preferences
Use General preferences to specify automatic printing preferences and how long to review a worksheet before proceeding with the next Tube.
During Loader acquisition, data is shown on a global worksheet. Select Automatic Printing Options for the following. To print a copy of the global worksheet after each Tube is processed, select the Worksheet checkbox, and then click Print after each tube. To print a copy of the global worksheet after each Specimen is processed, select the Worksheet checkbox, and then click Print after each specimen. Analysis objects for all Tubes in a Specimen are accumulated onto a worksheet, which prints when the last Tube in the Specimen is processed. To print a carousel report after a run, select the Carousel report checkbox. For more information about this report, see Carousel Report on page 12.
Printouts are sent to your default Windows printer, unless you print manually and use the Print Setup dialog box to choose a different printer.
! Tip
If your Specimen and Tube names combined have more than 80 characters, set the printer to landscape mode.
Select an option to specify how long you want to review the global worksheet before the cytometer proceeds with acquisition of the next Tube. To pause after the first Tube in each panel (or Specimen), click Pause after first tube. Data is displayed on the global worksheet until you click Resume. To pause after each Tube, click Pause after each tube. Select Auto to have acquisition of the next Tube proceed automatically after a specified period of time (110 seconds), or Manual to pause until you click Resume. If you select Pause after each tube and set the amount of time to zero, you will not be able to review the worksheet between Tubes.
! Tip
Select the Date folder checkbox to automatically create a dated folder in the specified directory for the corresponding exported reports. A Statistics Results file is formatted with a horizontal orientation. For each Specimen, statistics view(s) header information is written to the file for the first
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Tube. (When there is more than one statistics view for a Tube, an empty column is used to separate header information for each view.) Header information comprises the following: Experiment Name Specimen Name Tube Name Collection Date Selected keywords Statistics label
As each Tube in the Specimen is recorded, a new row of results is added to the file. For each population in a Tubes statistics view(s), the application adds parameter statistics in the order in which they appear in the statistics view. (Output is padded with commas so that the exported statistics views line up appropriately in the csv output.) A new header row is added only if statistics in the statistics view(s) differ from one Tube to the next within the Specimen. If you elect to skip a Tube before recording begins, no statistics are written to the file. If the Tube is skipped after recording begins but before recording is complete, statistics for the recorded data will be written. If the Specimen or Tube is rerun, the application adds a new row of results as each Tube is recorded. When there are duplicate results for a Tube or Specimen, check the date/ time stamp to see which are the most recent results. If you add or remove statistics from a statistics view for a Tube while the carousel is running, the application writes a new row of headers to the export file. The remaining Tubes (unless there is another statistics change) will display the new set of statistics.
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Lifter Settings
Lifter settings are used to adjust the tube lifter to ensure proper sealing with the SIT. You might be asked to communicate these settings to BD Biosciences personnel if you call for troubleshooting assistance. You can change or view Lifter settings only if you are logged into BD FACSDiva software as an Administrator.
Carousel Report
When a run is complete or stopped, a report is generated with information about the Tubes in the carousels. The Carousel Report is displayed in a separate window with a menu bar above the report header. The report is automatically saved or printed or both if the corresponding preference is selected. The following information is included: Experiment name, and the Specimen and Tube name for each tube on the carousel current date and time User ID (login name)
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instrument name and serial number carousel number and position of each tube FCS file names and location statistics file name and location (if generated) Tube collection date/time status of each Tube
To print the report, choose File > Print Report within the Carousel Report window. You can preview the report or set up the page for printing by choosing the corresponding selections from the File menu.
! Tip
If your Specimen and Tube names combined have more than 80 characters, set the printer to use landscape mode. If you did not select the automatic export preference, you can export a report by choosing File > Export within the Carousel Report window. A dialog box appears where you can specify the file storage location. Exported reports are
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saved as an XML file that can be opened and printed using Microsoft Internet Explorer.
14
Setting Up a Worklist
To run samples on the Loader, you must first add Specimens and Tubes to your Experiment. Alternatively, you can import Specimen and Tube information from a worklist created using BD FACS Sample Prep Assistant (SPA) software. See Importing a Worklist on page 17 for instructions. The Carousel view of your Experiment becomes your worklist.
worklist
15
! Tip
To fit the combined Specimen and Tube names on the Carousel Setup Report, keep them less than 80 characters long. Also, make the first 40 characters of each name unique. To import a predefined panel, do the following: Select any Browser item within the open Experiment, and choose Experiment > New Specimen. Click a tab in the Panel Templates dialog box, and select a panel by name. Specify the number of copies (each copy creates a new Specimen in the Browser), and click OK.
For more details about panel templates, refer to the BD FACSDiva Software Reference Manual.
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2 If you imported panels, inspect the instrument settings for each panel type
to make sure the settings are appropriate.
Importing a Worklist
Use the following steps to import Specimen and Tube information from a Worklist created in BD FACS SPA software.
2 Locate and select a file to import in the dialog that appears; click Import
(Figure 3 on page 17).
Figure 3 Selecting a file to import
Note that only valid SPA worklists can be imported. Panels in the imported worklist must match the panels available in BD FACSDiva software, and each imported panel must have the same number of Tubes as those in the
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predefined panels. If any of these criteria are not met, an error message appears. After a successful import, a new Experiment is created with the SPA worklist name as the Experiment name. Note that periods or commas in the SPA worklist name are changed to an underscore (_) in the Browser. If <SampleIDs> are used in the SPA worklist, Specimens are named according to the <SampleID> information for each panel.
4 Continue to the next task, Assigning Carousels and Verifying Run Settings
on page 19.
18
19
To delete a break, select an unassigned Specimen under a break and click Delete Break. Note that you can delete a break only if the preceding carousel has room for all the Tubes assigned to the current carousel.
If you imported sample information from a SPA worklist, carousel and Tube positions are read from the imported worklist and cannot be changed. If <CarouselID> was not defined in the imported worklist, the carousel column is set to None and you must assign carousels before you can run.
4 Click the Print button on the Carousel Assignment tab to print a record of
Tube and carousel assignments. For accurate results, match the tubes to those listed on the Carousel Assignment tab. Print out a copy of tube assignments and use the printout as a guide when filling each carousel.
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5 Click the Run Settings tab in the Carousel Setup dialog box, and verify the
settings. Use the Run Settings tab to specify the amount of time to acquire samples before recording begins (Acquisition time), and to enter mix settings.
Choose an Acquisition time, from 315 seconds. The acquisition time allows acquisition to stabilize before recording begins. Select the Start of carousel mix checkbox if you want to perform a 10-second mix before the start of each carousel. Select the Interim mix checkbox if you want to perform a 3-second mix between a specified number of tubes. After you select the checkbox, the drop-down menu is activated where you can choose how often you want mixing to occur, from 120 tubes.
21
tube guide
For detailed setup instructions, see Changing to Automatic Loading on page 32.
22
3 Vortex the sample tubes and place them uncapped in the carousel(s)
according to the worklist. For accurate results, match the tubes to those listed on the Carousel Assignment tab. Print out a copy of tube assignments and use the printout as a guide when filling each carousel.
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alignment pin
5 Close the Loader drawer completely, and install the Loader cover.
The Loader scans and positions the carousel at tube 1. To run the Loader, the cover must be in place on the drawer. Tubes will not be loaded if the cover is off, and currently running tubes will be unloaded if the cover is removed during a run.
Loader cover
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If the Time is 0, the software uses a default stopping gate based on number of events. When you enter a Time, the software stops either when it reaches the total number of events, or when it reaches the Time limit, whichever comes first. Setting a Time limit ensures that the carousel doesnt stall on one tube if that tube should contain a dilute sample or rare events.
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The Loader performs the following initialization steps: a start-of-carousel mix, if one was specified in Run Settings carousel ID check tube location check against the Carousel Assignment tab
If needed, click the Pause button, make necessary instrument settings adjustments, and then click Resume. Data is recorded for the first Tube. Recording continues until the stopping rule is met. The Carousel Controls frame shows the ID of the currently running carousel along with the Tubes position and name.
carousel ID tube name
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During recording, you can skip the Tube or Specimen, rerun the Tube or Specimen, or stop the run. For more information, see Skipping or ReRunning Samples on page 28 or Stopping a Run on page 29.
If you selected the Print after each tube preference, the worksheet prints automatically.
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6 Click Resume (if necessary) to proceed with acquisition of the next Tube, or
let the timer count down to zero. Note that any changes to the global worksheet remain in effect for the rest of the Tubes that use the same worksheet. Tube processing continues until the carousel is complete. Depending on how you set Carousel preferences, review the global worksheet after the first Tube in each panel (or Specimen), or after each Tube. Repeat step 6 for the remaining Tubes on the carousel. If specified in run settings, mixing occurs on an interim basis.
8 Click Continue. 9 When all carousels have been processed, review the Carousel Report.
The report prints automatically, if specified in General Carousel preferences. If you selected automatic saving in the Save Options preferences, the report is saved to the designated directory. For more information, see Carousel Report on page 12.
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To skip or re-run a sample, click the corresponding button in the Carousel Controls frame. A drop-down menu appears where you can choose to Skip Tube/ Skip Specimen or Rerun Tube/Rerun Specimen.
When you skip a Tube, the carousel starts processing the next Tube in the worklist; when you skip a Specimen, the carousel starts the first Tube under the next Specimen. If there are no more Tubes to process, the Carousel Report appears. When you rerun a sample, existing data is not overwritten. If the Export FCS after recording preference is enabled, a new FCS file is saved as: <Specimen Name>_<Tube Name>_<DDMMYYYYHHMMSS>.fcs, where DDMMYYYY represents the date and HHMMSS represents the time the new file was saved. If the Automatic Saving preference is enabled for statistics results, a new row is written to the statistics results file. See Save Options Preferences on page 10 for more information.
Stopping a Run
To stop processing a carousel, click Stop in the Carousel Controls frame. The carousel stops running and the Carousel Report appears. If a Tube is being processed when you click Stop, the tube is unloaded from the cytometer.
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Materials
personal protective equipment
Procedure
1 Remove the Loader cover. 2 Pull out the drawer. 3 Remove any carousel in the Loader. 4 Move the tube guide arm all the way back and away from you.
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When in manual mode, you do not need the tube guide arm.
automatic mode
manual mode
5 Lift the adapter lever and rotate it into the highest position, as shown in the
following figure.
automatic mode
manual mode
31
Materials
personal protective equipment
Procedure
1 Lift the adapter lever and rotate it into the automatic mode position, as
shown in the following figure.
32
2 Rotate the aspirator arm bar to the horizontal position until it reaches the
stop pin.
manual mode
automatic mode
manual mode
automatic mode
33
Materials
BD FACS cleaning solution DI water clean, lint-free cloths or disposable wipes
Procedure
To avoid potential shock, always switch off the power and unplug the AC power cord before you begin cleaning.
1 Switch off the cytometer power and unplug the AC power cord from the
wall socket.
3 Wet a fresh cloth with DI water and wipe all exposed surfaces to prevent
corrosion.
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Troubleshooting
The tips in this section are designed to help you troubleshoot Loader problems. If additional assistance is required, contact your local BD Biosciences technical support representative. Refer to our website, http://www.bdbiosciences.com, for up-to-date contact information. For software problems, refer to the BD FACSDiva Software Reference Manual or to the BD FACSCanto Clinical Software Users Guide.
Observation Carousel not rotating correctly Possible Causes Carousel not engaged with alignment pin on drawer Recommended Solutions Rotate the carousel on the spindle until the alignment guide pin engages with the alignment hole in the carousel, and press down. See step 4 on page 23. If the problem persists, contact BD Biosciences for assistance. Toggle the bar until it is horizontal. See Changing to Automatic Loading on page 32.
Troubleshooting
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Recommended Solutions Use only uncapped 12 x 75mm BD Trucount tubes or polystyrene BD Falcon tubes. Reinstall according to the instructions given in Replacing the Bal Seal in the BD FACSCanto Flow Cytometer Reference Manual. Replace the Bal seal. Refer to Replacing the Bal Seal in the BD FACSCanto Flow Cytometer Reference Manual. Modify the Loader according to Changing to Automatic Loading on page 32. Make sure the Loader drawer is completely shut. Make sure the test tube is free of unnecessary labels or tape.
Loader not prepared for automatic loading Test tube not completely raised
Make sure the carousel is properly engaged with the alignment guide pin. If the problem persists, contact BD Biosciences for assistance. Contact BD Biosciences. Clean the optical sensors, as described in Cleaning External Surfaces on page 34. Set a stopping Time. See step 2 on page 25.
Tube lifter failure Test tube missed, or missing tube messages in software Test tube runs dry, Loader not advancing to next sample Salt crystal buildup on optical sensors Dilute sample or rare events
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Troubleshooting
37
Technical Specifications
Carousel compatibility Tube compatibility Carousel Accommodates up to 40 uncapped 12 x 75-mm tubes BD Falcon polystyrene test tubes BD Trucount tubes BD FACS 7-color setup bead tubes Thickness of accumulated labels 5 mils (127 m) thick Tube sample volume <1 mL Loader carousels, numbers 116
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This information is correct at the time of publication; for up-to-date information refer to our website (http://www.bdbiosciences.com).
Item Carousel kit, carousels 14 Carousel kit, carousels 58 Carousel kit, carousels 912 Carousel kit, carousels 1316 BD Falcon 12 x 75-mm tubes (bag of 125) Loader cover replacement Part No. 332727 332728 332729 332730 343675 335981
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Index
A
acquiring with Loader 25 acquisition, stopping manual stop, carousel 29 administrator screens 12 alignment guide pin 6 automatic loading setup 22, 32
D
decontamination 34 drawer 6 dry tube 36
F
frames Carousel Controls Instrument 12 25, 26
C
Carousel Controls frame 25, 26 carousel rack compatible racks 7 described 7 installing 23 mixing preferences 21 problems with 35 removing 23 software setup 19 tubes, compatible 7, 38 carousel report 10, 12 cleaning 34 components 6 cover 6, 24, 39 cytometer automatic (Loader) mode 22, 32 manual mode 30 startup 14
G
guide pin 6
I
installing carousel rack 23
L
label thickness 38 lifter, tube 6, 12 Loader maintenance 34
M
maintenance Loader 34 manual loading mode
30
41
N
names, number of characters 13
O
optical sensors 6 ordering spare parts 39
P
parts, ordering 39 pause preferences 27 pin, alignment 6 preferences global worksheet 10 length of review time 10 mixing 21 overview 8 pausing 27 printing 8, 9 saving 10 tube lifter settings 12 worksheet 8 printing preferences 8, 9
save preferences 10 skipping samples 28 specifications 38 Specimen names 13 spindle 6 statistics report 10 Statistics Results file 10 stopping acquisition manual stop, carousel 29 supplies, ordering 39 switching modes automatic (Loader) to manual manual to automatic (Loader)
30 32
T
technical specifications 38 troubleshooting 35 Tube names 13 tubes compatible 7 lifter 6, 12 sample volume 38
U
user preferences for Loader 8
R
rack, carousel 38 removing carousel rack 23 re-running samples 28 running samples 25
W
windows Carousel Controls 25, 26 Instrument 12 worklist importing 17 setting up 15 worksheet preferences 8, 10
S
Sample Prep Assistant (SPA) panels, valid 17 worklists 15, 17
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