Planning Tool Contents

Contents
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. Sales Market Production Purchasing Personnel Costs Investments / Other Expenses Financial Planning Prime Costs Profit and Loss Account Plan Budgeted Balance Sheet Liquidity Data Transfer

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1. Sales
Product Retail shop price (EUR/Unit) Surfboard 495

Wholesale channel Wholesale volume (in units) Wholesaler price (EUR/Unit) 0

Marketing Print advertising (Euro) Sales promotion (Euro)

in % of sales 10,000 4,000

19%

Sales Employees No. of sales employees (total) 1.0

2. Market
Expected Sales Figures Retail Shop Wholesale Sum => resulting in this: Sales Turnover (in ) Surfboard 150 0 150 (in units)

74,250

Payment ratio in %

80%

Stock of Finished Products Stock Inventory (current period) Value per unit + Amount produced in current period Cost of goods manufactured in Euro per unit = Finished products available Value per unit Dispatch to sales Closing stock of finished products Storage costs per unit Total storage costs

Surfboard 0

160 281.74 160 281.74 150 10 10.00 100

3. Production
Investments Investments in production lines in current period () Regular Expenses Depreciation of production lines (Euro) Other fixed costs per production line (Euro) Maintenance costs for production lines 750 500 500

Total Machinery Capacity in Units => Production line load

180 89%

Workers in Production No. of production workers (total) 2.0

Production capacity Expected capacity per worker Planned production numbers => Required production line capacity => Required No. of workers => Personnel workload => Temporary workers, if necessary 80 160 89% 2.0 100% 0.00

4. Purchasing
Input/Parts Quantity ordered (current period) Expected purchasing price in /unit => Total purchasing costs + Initial inputs on stock (curr.per.) Value per unit = Disposable parts Value per unit (average value) - Dispatch to production = Closing inputs on stock Input stock value Storage costs per unit Total storage costs Fibre 160 60 9,600 0 Hard foam 160 15 2,400 0 Vari. prod. overhead 160 20 3,200

160 60 160 0 4

160 15 160 0 4

Employees in Purchasing Planned No. of Purchasing / Admin. employees (total) 0.5

5. Personnel Costs
Purch./Admin Personnel - Opening balance Wages/Salaries Hiring / Lay-off costs Non-wage personnel costs Total personnel costs 0.5 4,500 - 945 5,445 Sales 1.0 9,000 - 1,890 10,890 Production 2.0 18,000 - 3,780 21,780 21.0% Sum 3.5 31,500 - 6,615 38,115

Non-wage personnel costs in % (all employees)

Wages / Salaries Salaries per period per empl. (EURO)

Purch./Admin. 9,000

Sales 9,000

Production 9,000

Hiring / Lay-Off Costs Hiring costs / employee No. of new employees Lay-off costs / employee No. of laid-off employees

Purch./Admin. 2,000 0.0 2,000 0.0

Sales

Production

0.0 0.0

0.0 Sum 0.0

Temporary Workers Salaries for temporary workers per period => resulting in this: Costs to incur for temporary workers 25,000

6. Investments / Other Expenses

Office Equipment Depreciation of office equipment (in Euro) Regular Expenses Rental costs and overheads (in Euro) Administration costs (= 1.000 + 1% of turnover) Depreciation ESE*
*Expenditure for Start-up and Expansion

500

7,400 1,743 67 1% of turnover

Extraordinary income Extraordinary expenses Investment in Research and Development (R&D) Investment in R&D

15,000

7. Financing
Venture capital investments Venture capital investments in current period Loans in current period Sudsidised loans Short-term loans Overdraft 1)
1)

Interest 800

Interest rate 4.0% 5% 7%

Cash flow must not be lower than 2,000 . (If cash flow deficit occurs the input field turns red)

Securities Purchase of interest-bearing securities 2%

8. Prime Costs
This calculation of prime costs does not take interest expenses into account.

Changes in inventory (stock level) (per unit in ) Input/Parts + Variable production overhead costs = Direct material costs ( I ) Direct material costs
1)

Surfboard 75.00 + = 20.00 95.00 136.13 + = = + + + 50.61 186.74 281.74 100.00 93.33 91.76 45.55 612.38

2)

Calculation of

Production overhead (over-all): + Hiring/Lay-off costs in production + ESE (divided by the no. of workers in production) + Depreciation of production lines

8,098.29

+ Production overhead2) = Production costs ( II ) = COST OF GOODS MANUFACTURED ( I + II ) +R&D + Advertising / Sales Promotion + Sales overhead costs = PRIME COSTS
1)

+ Vari. prod. overhead and depr. of office equipment (divided by no. of employees) + Other overhead costs in production and maintenance + Other administration costs (divided by no. of workers in production) + Interest on long-term loans

3)

Calculation of

3) 4)

Sales overhead (over-all):

13,764.14

+ Purchasing/Admin. overhead costs

+ =

+ Salary and non-wage personnel costs (Sales) + Hiring/Lay-off costs + Vari. prod. overhead and depr. of office equip. (divided by no. of employees) + Other administration costs (divided by no. of sales staff)

Wages/Salaries + Non-wage personnel costs

*) see right !

+ ESE (divided by the no. of sales staff) + Storage costs for finished products
4)

Calculation of

Purchasing overhead (over-all):

6,832.07

+ Salary and non-wage personnel costs (Purchasing) + Hiring/Lay-off costs + Vari. prod. overhead and depr. of office equipment (divided by no. of employees) + Other administration costs (divided by no. of purchasing staff) + ESE (divided by the no. of purchasing staff) + Storage costs for inputs + Interest on short-term loans

Proportion of purchasing staff to total no. of employees: Proportion of sales staff to total no. of employees: Proportion of workers in production to total no. of employees:

14.29% 28.57% 57.14%

9. Profit and Loss Account Plan

Net sales turnover +/- Changes in stock Total Operating Performance - Inputs / Variable production overheads +/- Changes in inventory - External expenses (for temporary workers) Gross Profit - Personnel expenses
Wages and salaries Non-wage personnel costs Hiring / Lay-offs

74,250.00 2,817.39 77,067.39 15,200.00 - - 61,867.39 38,115.00 31,500.00 6,615.00 - 67.00 1,250.00 500.00 500.00 38,242.50 7,400.00 100.00 14,000.00 15,000.00 1,742.50 16,807.11 - 800.00 17,607.11

Depreciation ESE Depreciation Maintenance expenses Additional direct costs of machinery Additional expenses
Rent Storage costs Marketing R&D Other expenses

= Operating Profit + Investment income + Extraordinary income - Interest paid = Profit from Regular Business Activity - Taxes = Net Profit / Loss for Period Expected tax rate Loss carried forward (tax deductible item)

17,607.11 45%

10. Balance Sheet

ASSETS Expenditure for Start-up and Expansion (ESE) FIXED ASSETS Tangible assets CURRENT ASSETS Stock
Material Finished goods
Previous period Current period

1,000 12,500

933 11,250

2,817 Materialien Fertige Erzeugnisse

2,817

Trade accounts receivable Securities Cash TOTAL BALANCE LIABILITIES & SHAREHOLDERS` EQUITY EQUITY Subscribed capital Capital reserve Retained earnings Profit / Loss carried forw. Net profit / loss for period LIABILITIES Long-term liabilities to banks (> 5 years) Short-term liabilities to banks (< 1 year) Overdrafts TOTAL BALANCE Equity ratio Debt-ratio % Proportion

14,850 51,500 65,000

Previous period

17,543 47,393
Current period

45,000

27,393

33,333 11,667

33,333 11,667

-17,607 20,000 20,000 20,000 20,000

65,000 69% 31% 25%

47,393 58% 42% 25%

Difference between Assets and Liabilities & Shareholders Equity:

11. Liquidity
OPENING CASH BALANCE CASH INFLOWS Cash inflows from sales in current period + Cash inflows from sales in previous period + Sale of securities + Interest earnings + Extraordinary income + Short-term loans + Inflow of equity capital TOTAL INFLOWS CASH OUTFLOWS Purchasing of inputs and variab. prod. overhead + External expenses (for temporary workers) + Personnel expenses + Other expenses + Repayment of loans + Interest expenses + Purchasing of production lines + Purchasing of securities + Taxes + Extraordinary expenses TOTAL OUTFLOWS Required overdraft loan CLOSING CASH BALANCE 51,500

59,400 - - - - - - 59,400

15,200 - 38,115 39,243 - 800 - - - - 93,358

17,543

12. Data transfer

Please only refresh fields for current period because only data from current period is used for simulation!!

Data for simulation

Sales Retail shop price (Euro) Print advertising (Euro) Wholesaler volume (Units) Sales promotion (Euro) Sales staff (Final No.) Purchasing Fiber (units) Hard foam (units) R&D External expenses for R & D (Euro) Purchase of production lines Production lines (Units) Staff + New appointments in production (No.) - Dismissal in production (No.) Production Batch (units) Finances Short-term loan Securities Planned values Planned retail sales turnover

Period 1

Period 2

Period 3

Period 4

Period 5

Period 6

0 - 0.0 -

0 - 0.0 -

0 - 0.0 -

0 - 0.0 -

0 - 0.0 -

0 - 0.0 -

0 0

0 0

0 0

0 0

0 0

0 0

0.0 0.0

0.0 0.0

0.0 0.0

0.0 0.0

0.0 0.0

0.0 0.0