CONSTRUCTION DOCUMENTS Process

BoT
Construction

Scoping Feasibility Programming Schematic Design Construction Construction Closeout

Design Development Documents

GMP Buyout

Permitting
Goal
The Construction Documents (CD) phase is the last stage of the design process. The Consultant
Group is focused on finalizing the drawings and specifications for all components and systems of the
building producing the Contract Documents. A complete set of Contract Documents provides a
comprehensive, fully coordinated set of construction documents and specifications that the Contractor
uses to determine a Guaranteed Maximum Price or lump sum price, obtain necessary permits and
construct the project.
During this phase, the Technical Group performs an interim review of the drawings and specifications
at 50% CD completion for constructibility and advises the Consultant Group of any conflicts from the
previously signed-off Design Development drawings. When the construction documents are 95%
complete, the Technical Group and Structural Peer Group review the drawings for content and
provide final comments. Because the Consultant Group is tasked with delineating the signed-off
building design (signed-off at the end of the Design Development phase), changes to the scope or
program in this phase will incur budget impacts and schedule delays.
The completed Contract Documents and schedule are bid priced and the information is summarized
in a Write-up which is presented by CP&M to the Board of Trustees for Construction Approval.
Tasks Resources
• Finalize coordination of systems designs
• Facility Design Guidelines (FDG)
• Finalize coordination of all drawings Facilities Operations
• Finalize selections of finishes & materials
• Finalize construction details • 2001 PDP Manual – Volume 2
• Finalize Site Logistics Plan Task and Drawing Checklists
• Complete 50% Technical Group Capital Planning and Management
constructibility review • 1996 - Research Park Planning
• Complete 95% Technical Group Handbook with Guidelines
constructibility review Stanford Management Company
• Complete 95% Structural Peer review
• Detail Sustainability components • Guidelines for Sustainable Buildings
• Finalize specifications Stanford University Environmental
• Finalize Commissioning Plan Stewardship Committee
• Develop a 50% CD budget
• Finalize “GMP” Budget (95% - 100% CD) The following from University Architect/Planning:
• Submittal to County/City for plan check
• 1989 Landscape Design Guidelines
• Revise project schedule
• Sign-off on design mock-ups • 1999 - Central Campus: General Design
Deliverables Guidelines – BROWN BOOK
• Complete set of Contract Documents
• Bid priced budget and schedule • 2001 Permitting Process Interaction with
SC County (includes Community Plan
• Construction Management Plan
and General Use Permit) – BLUE BOOK
• Commissioning Plan
• Board of Trustees Write-up for • 1994 - Historic Building Guidelines
Construction Approval
Approvals • 1992 Medical Center Design Guidelines
• Project Manager • Tree Protection Guidelines: University
• Facility Coordinator Resources & Site Protection during
• Associate Vice Provost, CP&M Construction
• Dir of Fin, Vice Provost Land & Buildings
• Dean/Department Chair and Provost
• Board of Trustees Construction Approval
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Task List Volume 2

1. Finalize coordination of systems design

Task Remarks
Site Utilities
o Steam
o Sanitary Sewer
o Storm
o Site electrical
o High volt
o Domestic Water
o Fire Water
o Irrigation
HVAC systems
Plumbing systems
Process Piping
Site Lighting
Electrical Power
Electrical Lighting
Fire Sprinklers
Fire Alarm
Telecommunications (Tel/Data/Networking,
Audio Visual)

2. Finalize coordination of drawings

Task Remarks
Architectural with all systems
Architectural with site utilities
o Steam
o Sanitary Sewer
o Storm
o Site electrical
o High volt
o Domestic Water
o Fire Water
o Irrigation
Architectural with civil, Landscaping and Site
Utilities
Architectural with interior finishes
Architectural with furniture plans

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3. Finalize selections of finishes & materials

Task Remarks
Select exterior palettes with University
Architect
Walls
Bases
Window and Door Frames
Doors
Curtain Wall
Glazing
Eaves
Gutters
Roofing
Walks
Lighting
Signage and Wayfinding
Other exterior Connecting Elements
Confirm interior palettes with University
Architect for Major Public Spaces
If Housing Project then Finishes are selected
by Housing
If OSHPD then confirm finish materials meet
State requirements
Select materials with recycled content

4. Finalize Construction Details

Task Remarks
Site Utilities
High Voltage
Civil
Landscape
Architectural
Interiors
Mechanical
Plumbing
Electrical Power
Electrical Lighting
Telecommunications
Fire Sprinklers
Fire Alarm

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5. Finalize Site Logistics Plan (same as construction coordination plan)

Task Remarks
Site access & materials delivery
Laydown area
Crane location(s)
Security/Safety requirements
Site preservation
Traffic re-routing (vehicular and pedestrian)
Temporary services
Mitigations of Environmental pollution, dust,
noise, etc.
Site boundaries
Delivery access
Emergency vehicle access
Pedestrian access and flow
Laydown area
Campus parking
Construction parking
Fencing location
Trailer location(s)
Temporary services
Regional Sign Plan

6. Complete 50% Technical Group Constructibility Review

Task Remarks
Facilities Operations Zone Manager
Reviews with Maintenance Shop (Note: if
School of Medicine then review by SoM
Engineering; if Housing then review by
Housing Facilities Operations)
HVAC Shop
Plumbing Shop
Electrical Shop
Lock Shop
Grounds
Site Utilities
High Volt
Water
Chilled Water
Steam
Storm Water
Environmental Health & Safety
Fire Marshal - Exiting & Occupant Loads
Fire Sprinkler
Fire Alarm
Communications Services Engineering
Telephone

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Data
Networking
Audio Visual
Web Casting
Security
Card Readers
CCTV
Site Lighting
Parking & Transportation
Public Safety/Security
ADA
Planning Office, University Architect
Risk Management (FM Global, if required)
Review coordination of sustainability
components to ensure the design intent is
satisfied

7. Complete 95% Technical Group Review

Task Remarks
Facilities Operations Zone Manager
Reviews with Maintenance Shop (Note: if
School of Medicine then review by SoM
Engineering; if Housing then review by
Housing Facilities Operations)
HVAC Shop
Plumbing Shop
Electrical Shop
Lock Shop
Grounds
Site Utilities
High Volt
Water
Chilled Water
Steam
Storm Water
Environmental Health & Safety
Fire Marshal - Exiting & Occupant Loads
Fire Sprinkler
Fire Alarm
Communications Services Engineering
Telephone
Data
Networking
Audio Visual
Web Casting
Security
Card Readers
CCTV
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Site Lighting
Parking & Transportation
Public Safety/Security
ADA
Planning Office, University Architect
Risk Management (FM Global, if required)

8. 95% Structural Peer Review

Task Remarks
Hold final Structural Peer Group meeting
Sign-off by Peer Group on structural design
and details

9. Detail sustainability components

Task Remarks

10. Finalize Specifications

Task Remarks
CSI Format Sections 1-16
Commissioning Plan
Instructions to Bidders
Soils Reports
Vibration Analysis
Acoustical Requirements
Audio Visual/Web Casting
Site Logistics Plan

11. Finalize Commissioning Plan (if required)

Task Remarks
Identify systems to be commissioned
o Mechanical
o Electrical
o Plumbing
o Process Piping
o Controls
o Fire Protection/Life Safety
o Sprinklers
o Audio/Visual Equipment
o Telecommunications
Determine Commissioning Plan format
Define the scope of the commissioning
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process
Identify roles and responsibilities within the
Design and Technical Groups (and in some
cases PI’s)
Determine lines of communications between
each group
Establish a commissioning schedule
Evaluate the operating condition of the
system at the completion of functional testing
Identify deficiencies during testing and
measures taken to correct them
Identify uncorrected deficiencies that are
accepted by the University
Report on field activities and testing
procedures
Estimate schedule for required deferred
testing

12. Finalize Budget for GC Contract (typically a Guaranteed Maximum Price)

Task Remarks
Finalize Contractors GMP
Hard Costs
Allowances
Construction Contingency
Bond Cost
Insurance Cost
Contractor Fee
Itemized General Conditions
Confirm CATS items
Review Controls section of PDP Manual
Volume 2 for Budget Development
Confirm financing costs with CP&M Associate
Director of Finance

13. Submit to County/City/State for plan check

Task Remarks
Determine Fees from rate schedule
Complete application
Determine required number of sets of
Construction Documents

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14. Revise project schedule

Task Remarks
Confirm buy-out strategy
Confirm status of long-lead items
Include detailed contractor schedule in
Master Project Schedule

15. Sign-off on mock-ups (these mock-ups are geared toward evaluating constructibility
issues and are additional to the mock-ups that may have been developed in the SD and
DD phases to aid in design)

Task Remarks
Exterior wall construction
Roofing details
Hardscape

Deliverables

1. Complete Set of Construction Documents and Project Manual (specs)

Refer to Drawing checklist which follows this section

Task Remarks
Coordinated Drawings
Project Manual

2. Bid-priced Budget and Schedule

Task Remarks
General Contractor’s construction schedule
with detailed tasks and milestones

3 copies of GMP (2 Procurement, 1 CP&M)

3. Construction Management Plan

Task Remarks
Use CMP template. Revise for project-
specific information as necessary
Submit draft CMP for ASA
Submit final CMP at end of CDs

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4. Commissioning Plan

Task Remarks
Confirm systems to be commissioned
Sign-off on plan by CP&M, Zone Manager
and Contractor

5. Board of Trustees Write-up to include the following:

(refer to Board submittal checklist and Board write-up template at beginning of manual)
Task Remarks
Budget (GMP)
Confirm 100% CD’s or indicate percentage
completed
“Buyout” date
Schedule

Approvals
Task Remarks
Facility Coordinator
Associate Vice Provost of CP&M
Dean
Provost
Board of Trustees - Construction Approval

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General Information Elevations

Life Safety Plan with egress routes, ADA Exterior Elevations indicating location of
accessibility and Title 24 calculations fixed and operable windows, doors, overall
Occupant Loads dimensions and floor-to-floor heights
Fire apparatus access Casework elevations
Sheet Index Exterior finish materials
Exterior cladding systems
Site Exterior lighting locations
Roof profile and finish material
Site Plan Interior Elevations of major/complicated
Parking stall types and locations spaces
Bike rack locations
Site Furnishings Sections
Landscaping
Irrigation Plan and Details Building Sections showing floor-to-floor
heights, space relationships, and
Plans mechanical plenums
Exterior Wall Sections
1/8” Floor Plans with dimensions Stair, elevator and shaft sections
¼” Enlarged Plans
¼” Enlarged Stair and Elevator Plans Details
1/8” Roof Plan with roof pads, drains,
equipment screens and OSHA compliance Exterior Wall Details
Utility main locations Roof Details
Utility entrance locations Floor Details
Mechanical single line Distribution Plan Wall Types
Mechanical, Electrical and Telecom Room Casework Details
layouts. Ceiling Details
Electrical Power Plans Interior Details
Electrical Lighting Plans Significant Structural Details
Structural plan with column spacing and Window types
shear walls locations Door and Door Frame types
Furniture Plans Door and Window Schedule
Interior Finish Plans Mechanical Equipment Schedules
Lab Equipment Plan Mechanical Details
Kitchen and Specialty Equipment Plan Electric Panel Schedules
Reflected Ceiling Plans with dimensions and Electrical Details
heights above finished floor Plumbing riser diagrams
Casework location Plumbing Details
Rated wall locations ADA and Title 24 code required details
Door locations and handing Specialty Walls (blast walls, dust barriers
Vertical Circulation locations and sizes etc.)
Specialty locations (whiteboards, projections
screens, etc.)
Audio Visual Equipment locations
Card Reader locations
Security/CCTV locations
Fire Alarm and Sprinkler Shop Drawings

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Project Manual

Preliminary Specifications
MEPS Basis of Design Narratives with load requirements and distribution plan
Cable tray/J-hook requirements
Fume Hood and Lab equipment inventory
Signage Narrative
Vibration Analysis
Soils Report
Acoustical requirements
Lighting level requirements
Hardware Schedule with Types
General Requirements with Bidding Instructions

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