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1. Open Outlook and click File > New > Meeting Request. The Meeting Request window opens.
2. Next, click the To… button to search for people to invite to the meeting. When you locate a name, click the
Required or Optional button at the bottom.
Note You can only schedule meetings with other Buffalo State employees; the Meeting Request feature will not work with Buffalo
State students, or anyone with a non-Buffalo State address.
3. After selecting the meeting attendees, enter the subject, location, start and end time, and any other relevant
information about the meeting.
4. Next, click on the Scheduling tab at the top to view the availability of each attendee. In the example below, three
people are free during the proposed time, but two people are not (Kari is out of the office, and Judith is busy).
5. When you are ready to send the meeting request click the Send button. This will add the meeting to your calendar,
and send an invitation to each recipient you invited to the meeting.
3. When you click one of these buttons, you will be presented with the
following options:
Note If you select Don’t send a response, the meeting organizer will have no way of knowing whether or not you
plan on attending the meeting.
4. If you choose either Accept or Tentative in step 2, the meeting will automatically be added to your Outlook
calendar.
Note If at some point you decide you won’t be able to attend the meeting (or you want to propose a new time), you can notify
the meeting organizer by double-clicking the appointment on your Outlook calendar. When the meeting window opens, follow
steps 2-3 above.