Attendance Management Software User ManualV3.0 PDF

AttendanceManagementSoftwareUserManual
Version:3.0 Date:December2011 Softwareversion:build141
AboutthisManual: Thismanualprovidessoftwareoperationinstruction,forexampleinstall anduninstallprogram,collectdata,assignshiftandoutputreport,etc.
CONTENTS
CHAPTER 1 ..................................................................................................1 1. InstallandUninstallProgram........................................................................1 1.1BeforeInstallation...................................................................................1 1.2InstallProgram .......................................................................................2 1.3UninstallProgram...................................................................................8 1.3.1UninstalltheSoftware .................................................................8 1.3.2UninstallFingerprintSensorDriver..............................................9 1.4WorkFlowoftheSoftware......................................................................9 CHAPTER 2 ..................................................................................................10 2.ProgramManagement......................................................................................10 2.1ExchangeDatabetweenDeviceandProgram.........................................10 2.1.1DeviceManagement..................................................................10 2.1.2 UploadandDownloadData .......................................................20 2.1.3RealTimeMonitor ....................................................................26 2.1.4UFlashDiskManagement.........................................................27 2.1.5ShortMessageManagement ......................................................37 2.2Maintenance/Options ............................................................................50 2.2.1DepartmentManagement...........................................................50 2.2.2EmployeeMaintain ...................................................................53 2.2.3AdministratorSetting.................................................................71 2.2.4MaintenanceTimetables ............................................................80 2.2.5ManagementShiftSchedules .....................................................88 2.2.6EmployeeSchedule ...................................................................91 2.2.7HolidaysMaintenance ............................................................. 102 2.2.8LeaveSetting .......................................................................... 105 2.2.9AttendanceRule ...................................................................... 108 I
2.2.10DatabaseOption .................................................................... 115 2.2.11SystemOption....................................................................... 120 2.3HandleAttendance.............................................................................. 126 2.3.1EmployeeLeavingonBusiness/AskingforLeave................... 126 2.3.2HandleEmployeesForgettingtoClockIn/Out......................... 135 2.3.3ComingLate/LeavingEarlyCollectively................................. 138 2.4Search/Print ....................................................................................... 140 2.4.1AttendanceRecord .................................................................. 140 2.4.2 Current Employees On-Duty Status ............................ 148 2.4.3AttendanceCalculatingandReports......................................... 151 2.4.4SystemOperationlog .............................................................. 184 2.5DataManagement............................................................................... 185 2.5.1InitializeSystem...................................................................... 185 2.5.2ClearObsoleteData................................................................. 185 2.5.3BackupDatabase..................................................................... 187 2.5.4ImportACData....................................................................... 188 2.5.5ExportACData....................................................................... 190 2.6AccessControl(doormanage)Setup ................................................... 192 2.6.1Timezone ............................................................................... 192 2.6.2Group ..................................................................................... 197 2.6.3UnlockCombination ............................................................... 200 2.6.4AccessControlPrivileges ........................................................ 203 2.6.5UploadOptions ....................................................................... 212 CHAPTE 3 ............................................................................................... 215 Appendices ....................................................................................................... 215 3.1SetDate.............................................................................................. 215 3.2SelectEmployee ................................................................................. 216 3.3SelectDepartment............................................................................... 216 3.4SelectEmployeeinDepartment........................................................... 217 II
3.5DataTableToolBar ............................................................................ 217 3.6ExportData ........................................................................................ 219 3.7AdvancedExport ................................................................................ 221 3.8DownloadingPhotosAutomatically.................................................... 226 3.9HowtoGenerateLicenseFiles ............................................................ 230 3.10 Check New Version ....................................................................... 232 CHAPTE 4 ................................................................................................. 236 4. Enduser LicenseAgreementfirThisSoftware............................................... 236 CHAPTE 5 ................................................................................................. 240 TroubleShooting............................................................................................... 240
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CHAPTER 1
1. InstallandUninstallProgram
1.1BeforeInstallation Please install online fingerprint sensor driver if you want to enroll fingerprintthrough the AttendanceManagementsoftware. 1.If the 4000 or previous version driver (Biokey200/URU4000/URU40000B) have been installed before, you mustuninstallitfirst,theoperation stepsasbelow: (1) Run "Add/Delete program" in control panel, uninstall fingerprint sensordriver (2) Run "Regedit.exe"in "Run"ontheStartingmenu,anddelete thekey values of HKEY_LOCAL_MACHINE\Software\DigitalPersona, if the valueexists (3) Delete all "DP*.dll" under the directory of windows\system32 "windows\systeminwin98" (4) Delete the folder "biokey200" under the directory of Program files\Att,ifthefolderexists. Restart your computer after uninstall, then install online fingerprint sensordriver. 2. If fingerprint sensor driver wasn't installed before, install the driver directly.
JNote 1. Softwareenvironment: WindowsXP, Windows2000,

Windows 2003, Windows Vista 32 bits, Windows Vista 64 bits (USB
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Communication does not support), Windows 7 32 bits, Windows 7 64 bits 2.Softwaresupportdatabase: Access,SQLServer.
1.2InstallProgram Youhadbetterturnoffalltheotherprogramsbeforeinstalling,toavoid collisionduringtheinstallingprocess. Note: the following demonstration software version may be not identical with your CD contents, please follow the CD installing process. 1. Insert the CD into your CDROM, theinstallation program will run automatically 2. The software supports Simplified Chinese, Traditional Chinese and English,selectthelanguageyouwanttoinstall,and click"Next"
Tips:click"Cancel"buttontoabortinstallation. 3.Thenextstepis"Endusersoftwarelicenseagreement"dialog,please
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readcarefully.Clickon "IAgree"enterthenextinstallingprocess
4.Inthisinterfaceyoucanselecttheinstallingdirectoryofthesoftware, Click "Next",enterthenextstep
5.Inthisstepyoucanchoosethecomponentwhichyouwanttoinstall, suchas fingerprint sensor driver, attendance management program and user manual. Click on" "if you need it (recommend selecting all components except it has been installed), then click on "Next", go to thenextpage
6.Inthisinterface,youcanchangethenameanddecidewheretoplace theprogram'sshortcuts.Click "Next",turntothenextstep
7.Click Nextbutton,turntothenextstep:
8. Click "Install" the software start to install and copy the files to the harddiskuntilthefingerprintsensordriverstarttoinstall.Ifyoudidnt
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selecttoinstallitatstep5,theprocesswillturntostep10andendthe installation.
9. This interface will inquire you to select components to install, we recommend selecting them all, then clicking on Next, entering the nextstep
10. The fingerprint sensor driver start installing, when the process is completed,thedialogboxwillinquireyoutorestartthe computernow orlater.Thedriverwillworkwhenthecomputerrestarted
11. Click"Finish"tocompletetheinstallation.
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Theshortcutswillappearonthewindows,clickthisicon on thedesktop toentersoftware
1.3UninstallProgram 1.3.1UninstalltheSoftware If you do not need this software anymore, you can uninstall it from computerasbelow: Closethe attendancemanagementprogram. Run "Add/Delete program" in control panel, choose attendance managementsystemanduninstallit. Alternatively, choose Start > Program > Standard version of attendance management system > Uninstall the attendance
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managementsoftware Forclearallthesoftware,youneed toenterdirectorytodelete thefolder wherethesoftwareinstalled. 1.3.2UninstallFingerprintSensorDriver If you do not need to use the fingerprint sensor anymore, you can uninstall it. Run "Add/Delete program" in control panel, uninstall fingerprintsensordriver.
1.4 WorkFlowoftheSoftware 1.Downloadsuser'sfingerprintorthecardwhichhavebeenenrolledin theDevicetosoftware"ConnectDeviceDownloaduserinfoandFp" 2.Uploademployee'snameandothermaterialswhichhavebeenmodify inDeviceintheEmployeemaintained"ConnectDeviceUploaduser infoandFp" 3.AssignEmployeetodepartment"enterDepartmentmanagement" 4.SetupShiftScheduleandTimetable "enterMaintenanceTimetable" 5.SetupShiftSchedule"enterManagementShiftSchedules 6.Assigntheemployee Schedule"enterEmployeeSchedule" 7. Download attendance data to software in "Connect Device DownloadAttendanceLogs" 8.ExamineAttendancereportform"enter Attendancereport"
CHAPTER 2
2.ProgramManagement
2.1ExchangeDatabetweenDeviceandProgram 2.1.1DeviceManagement Before downloading or uploading data from the Device with software, ensurethatthecommunicationbetweenDeviceandPChasestablished. Soconnectthedevicetothesystemfirstly,inputtherelatedparameter, after create connection successful, uploading or downloading data is available. 1.DeviceMaintenance Click "Device Maintenance" in the main interface or click "Device Maintained"inMyDeviceList,inhereyouareabletocompletetoadd, cancel,andmodifyDevice.
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There are two default communication modes provided in the system, one is RS232/RS485, another is Ethernet. Some specify machine is designedwithUSBcommunicationmode(suchasH2),formoredetail, please refer to corresponding "User Manual", the using method please viewtheexplanation below: u Add: User may newly add device, input the corresponding connection parameter of Device, save it, the device name will displayontheleftsidelist. u Device name: named the device, which machine has been connectedwithsystem. u Communication mode: which way is used in communication betweenthedeviceandcomputer. u Baudrate:thebaudrateissamewithitinthemachine,Here. u IPaddress:deviceIPaddress u Communicationpassword:ifthereisthecommunicationpassword to be set in the machine option, you must fill the same one
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password,otherwise,notneedtofillin u Devicenumber:Deviceidentitynumber. u Port: The port is used by computer. The RS232/RS485 mode is "com"portthedefaultportnumberofEthernetis4370. u Deletion:IftheDevicewillnotbeinuseanymore,singleclickthe device of your choice in the left side list, click on "Cancel" to deletethisDevicefromthesystem. u Save:Ifafterselectingandmodifyingconnectionparameterofthe Deviceofyourchoice,click"Save"tosavetheinformation. Note:SomemachinedoesnotsupporttheEthernetcommunication. ItisunabletousetheEthernetmodetoconnectthemachine Devicenumber:IfthecommunicationmodeistheRS232,pleaseinput arandomnumberwhichbetween1~100,133~255inblankenough.If theRS485modeisused,inputsthemachineaddress. 2.ConnectionDevice: TheDevicewhichresideinthesystemwilldisplayinthe"MyDevice list", singleclick the Device to chooseit, then click "Connect Device" button, or rightclick the Device that want to be connected, select the attachedDevicefromfollowingmenuappeared.
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WhenthesystemconnectwithDevice,thepromptconnecting,please wait will appear on below right side status column, weather the link successornotwillinformyou. Iffailtoconnect,pleasecheck 1) Whether the Device connecting parameters equipped with communicationparametersofthemenuoption 2)Whetherthecommunicationlinelinkingwell 3.Disconnect WhenthesystemandDevicecontinuetouploadanddownloaddata, theDeviceisina"work"status,soitisunabledootheroperatingatthis time. After uploading and downloading data, disconnect Device, and click"Disconnect"todisconnectthe Devicecommunication.
JNote:Onthedevice,clickwiththerightmousebutton,movethe
cursor to appear in the menu display mode in the menu, popup menu display options, can choose Large Icon, Small Icon, List or Report. Thedefaultdisplaymode isReport.
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4.DeviceManagement Only when the system and the Device are at the connection condition, the downloading data is available, directly click "AC Manage" in the column "Machine" on the main interface left side, or choose the "AC Manage",accessDevicemanagementmenu,choosemachinefromthe leftlist. ConnectMachineofFingerprintandFace a. this page describes the fingerprint machine information, though this page you can view the information about this product type, product module, serial number, firmware etc. click "Read Options", you can knowdetailaboutthedevice.
Note:itisunabletomodifythisinformation,viewtheseonly b. In odder to guarantee machine reliability run for long time, some machinessupportpowermanagementfunction,suchashibernate,Power Off,etc.ClickPowerpagination. Click"ReadOptions",themachineidlesettingwillappearonthemain interface:
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c. Click Advanced Function pagination, view advanced function of Device:
Restartandshutdown:remoterestartingandshutdownofthedevice. Initial Device: System will clear all data in the device, include fingerprintandrecord. Notice:ifyouclearupalldata,thedatawillbedamageandunable to be restored. To help avoid possible lost, download all data and keepinsystembeforeperformancethisoperation
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Clearadminprivilege:iftheoperatorforgetthenameandpasswordin the device,and failtoenterthe option menu, youcanusethis orderto eliminateoldadministrator,thenreregistertheadministrator. Sync time: Synchronize Device time to PC keep that the Device representtimeissameasPC. Capture Image: Capture the fingerprint image which present by you currentlypressfingeronthemachinesensorface. Note:thisfunctionsomemachinedontsupportthisfunction Download Management Record: download management record from fingerprintmachinetosystem. d.ClickCommSetpagination,viewthedevicecommunicationsetting, click"ReadOptions"tolookupallcommunicationsetting.
Connectingtheaccesscontroldevice: When the system connects the access control device, click Maintenance/setuponthemenubarofthemainpage.TheSystemSetup
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page appears, as shown in the figure below. Click Function ConfigurationandtickofftheAccesscontrolitemtoenabletheaccess controlfunction.
Reenter the Device Manage page and the Biometric, Access Control, Mifare and Weigand tabs are added in the page. The following respectivelyintroducesthefunctionsandusageofthesetabpages.
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Biometrictabpage:
The Biometric tab page displays the verification mode, 1:N threshold and1:1thresholdvaluesofthedevice. AccessControltabpage:
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TheAccessControltabpagedisplaystheLockControlDelayvalueof thedevice. Mifaretabpage:
The Mifare tab page displays the settings of the Mifare card in the device, including FP (fingerprint) count, sector count for FP and card key. Wiegandtabpage:
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The Wiegand tab page displays the Wiegand input setup and output setup of the device, including the custom format, pulse width, pulse interval, Bits count, and input type of the input setup and the custom format,pulsewidth,pulseinterval,failedID,sitecodeandoutputtype oftheoutputsetup. 2.1.2UploadandDownloadData Thisisdataexchangingwindowsforbetweenthemanagementsoftware and Device. The exchanging windows utility is used to download or upload recorded data and the user's information. The following proceduresdemonstratehowtousethewindowsutilitytodownloadand uploaddata.Before cometooperation,connectthedevicefirst. Download Attendance log from Device: Download all records which havepassverificationfromtheDevice DownloaduserinfoandFPfromDevice:Downloaduserinformation, theemployeesfingerprintcanbedownloadatsametime
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Upload user info and FPto Device upload the user information and fingerprinttogetheratsametime. 1. Download attendance log from Device: It is unable to download data from the Device unless the system and the Device are at the connection condition. Directly click on "Device Machine" in the main interface right side to download data record from the Device Or enter managementmenu,choosesdatatobedownloadfromtheDevice.
The system could prompt "Saving datas", by now please wait for moment, after the completion of data downloaded, the prompts will appear in the right side of table below, informing you that the to downloaddatawassuccessfully,thecommunicationbetweentheDevice andthesoftwarealreadyhasdisconnected.Thedownloadeddatashould beaddedtothesystem,ifdataistoobigger,itispossibleneedtotake muchmoretime. The downloading record can completely display in the circle record regionlikeasabovefigure.Atthesametime,thenewdatarecordwill be stored in theemployees record data list in the system, you will be allowed to view it from the attendance record the new user will be
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storedintheemployeeinformationtableofthesystem,itisallowedto viewthroughtheemployeesmaintenance.Afterdownloadingdata,the systemstillcannotautomaticallycleardatawhichisstoredup inDevice. under this option> Maintenance/Options> Downloads record> youchooseitemasthatdownloadtherecordanddeletetherecorddata ontheDevicetogetheratsametime,systemcanautomaticallyremove datarecordfromDevice 2.Downloadtheuser informationfromtheDevice Only when the system and the Device are at the connection condition, thedownloadingdataisavailable,directlyclickon"Machine"themain interface left side, the column Download user info and Fp, access Devicemanagementmenu,choosedownloadthepersonnelinformation fromtheDevice ViewuserontheDevice:ClickonBrowseUsersinDevicebutton. Fornewusers,itwilldisplayinthe"NewUser"column.Meanwhile,it willsuggestnewusersaddedtothesystemdatabase. Download:Whenthedatahastodirectlydownload,clickthebuttonto downloads Ifthereisanewuserin"NewUser"thecolumn,itwillpromptwhether addthe newusertothesystem database.If user onthe Device werea userwhichalreadyexistedinthesystemdatabase,thentheseuserscould displayin "thereisauserinthelocaldatabase"column.
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Highspeeddownload:When the device was connected with Ethernet, and

the data is rather much, you can use the high-speed download function to increase the transmission speed (if you use the Finger10.0 and facial recognition algorithms equipment, this function is unavailable).
Delete:Chooseuserwhowanttobecanceledfromthelistarea,alsocan chooseallusers.Deletefingerprint,face,orpasswordonly,justneedto put the tick in front of the corresponding item, then click "Delete" button, if want to select many item record, may hold down "Ctrl" key andclickwithmouseatsametime. 3.UploaduserinfoandFPtodevice When it was careless of user to cancel personnel information or many Deviceareinusetogetheratsametime,forconvenientuse,reducethe enrolling work, the software provide to upload personnel information fromthedatabasetomachine.
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TheuploaddataoperationisunabletoexecutetillsystemandDeviceis in connection status. Directly click upload personnel information to device in the "Related Device Operation" column, or enter Device managementmenu,selectuploadpersonnelinformationtoDevice. Selectemployeebydepartment:E.g.therearemaremanydepartments inacompany,ifsomeemployeesofthedepartmentneedtobeuploaded, you can click this department with mouse, the all employee in this departmentwilldisplayinthelist.Shownasfollowingfigure
Upload 1) Select the employees which need to upload on the employee list. ClickSelectallbutton,selectallemployeesselectInvertAllbutton unselectallemployees. Click button on the employee lists column name can screen informationwhichdisplayontheemployeelist.Forexample,click buttonontheIDColumn,thefollowing listwillspopup:
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A.Clicktheidonthelisttoselect,andthenonlydisplay theselected employeesinformationontheemployeelist. B. Click All to select all employees, and then display all employeesinformationontheemployeelist. C.Click Custom,thefollowingwindowwillpopup:
Click button under ID, select search field on the dropdown list, andtheninputvalueinthebox.Clicksingleselectbox ,chosethe custom condition as And or OR. After setting, click OK button to save,andthenreturnUploadwindow,thewindowintheemployeelist will displayacustom filterissetin the conditioncorrespondingtothe userinformation. 2)SelectmachineontheDevicelistontherightofwindow. User info/Fingerprint/Face/Photos: Select the information need to upload.
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UploadinHighSpeed:WhenifthesemachinehookupbyEthernet,and have large quantity of data to upload (if you use the Finger10.0 and facial recognition algorithms equipment, this function is unavailable). Delete: Choose this user which want to be canceled, and then choose "Cancel"button. Note:PleasechecktheFinerVersion(9.0or10.0),Mustensurethatthe upload fingerprint type same with the device fingerprint version, otherwiseunabletosuccessfullyuploaded employee information. 3)Aftercompletesetting,clickUploadbuttontostart.Itwilldisplay theuploadprocessatthebuttonofthewindow,andshowtheoperation recordsinthelist.Showasbelow:
2.1.3RealTimeMonitor TherealtimeMonitorfunction makes managementsoftwareto known

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employee attendance or door controlling status in time. May find and dealwiththeexceptionstatus. Run this function, It is need to open this software only, and attach the fingerprint machine to the network, if there are many fingerprint machineyouconnect,justneedtohookupallfingerprintmachine,after normaluserverifysuccessfully,itsverificationrecordwillappearinthe displayingarea:
Note:somedevicesdoesnotsupportthisfunction 2.1.4UFlash DiskManagement In general, you can use RS232, Ethernet, RS485 and other way to downloaddata Whenifitisdifficulttocommunicationorfailtocommunicate,youcan use U flash disk to upload or download employees information and fingerprint,savethesedownloadingdatainthesoftware. ChoosetheSystemOptionfromtheMaintenance/Option menu put
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tick in USB Manage in "Function Option" pagination, so USB Disk Manageinthedatamenubecomevalid. Because the machine type is different, the data construction which has been downloadingto U flash diskalsois different,sobefore usingthe USBDiskManage,firstlychoosethemachinetypeyouuse.
Afterchoosing, pressthe[OK]toenterUSBDiskManage, maybethe error occur while download data is downloading cause of the mistake choice. If multipleUSBflash disksareavailable,entertheSelectUDisk interface.
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If only one USB flash disk is available, enter the USB flash disk managementinterfacedirectly. ImportuserdatatoPC Select put U flash disk into the USB slot of the fingerprint device, choose "Menu">"U flash disk management">"Download User Data", Press "OK", when the window inform that system copy data successfully, take out U flash disk, andthen plug it into PC USB slot. Start software, then click "Data">"USB Disk Manage", choose "Importuserdata".Followinginterfacewillappear.
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ThecurrentuserdatafilewhichhavebeeninUflashdiskwilldisplayin "checkrecInfo"leftcolumn,afterchoosethisfile,click[Importuser data] button, system will import data, this data will display in the middlelisttoinformthatdownloaddatasuccessfully. DeletedatafromUDisk:ErasealldatafromtheUflashdisk. RemoveList:Clearemployeesinformationinthecurrentlist. Refresh:Refresh employeesinformationinthecurrentlist Importfromlocaldisk:ImportuserdatafromPCotherdisk. ExportUserDatatoUflashdisk Export user data in the software to U flash disk for saving it or transferringotherDevice,hereyoucanselectuseryouwanttoupload, shownasfollowingfigure.
You can view all employee information in the left employee brown column click the button for moving data in the middle area to import dataExportUserdataarea.
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:MoveallrecordintheleftsideExportUserData area. : Move the employee that has been selected to Export User Data area. :Removeallrecordinrightsidefrom ExportUserData area. :RemovetheemployeethathasbeenselectedtoExportUserData area. ImporttherecorddatatoPC Plug U flash disk into Device, select Menu>U flash Disk Management>Download record data, Press "OK", and the window willinformthatdownloaddatasuccessfully.TakeoutUflashdiskfrom Device, then plug it into USB slot of PC, click Data> USB Disk ManageandselectRecorddataimportpagination,shownasfollowing interface.
TheinformationofuserdatawhichhasbeensavedinUFlashdiskwill displayintheleftside RequireExportDatalist.Choosethisfile,Click [Import the rec from U Disk] button, system will import data, these data will display in the middle list to inform that download data
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successfully. DelDataFrom UDisk:ErasealldatafromtheUflashdisk Clear List:Clearshortmessageinthecurrentlist. Refresh:Refresh Employeesinformationinthecurrentlist. Importfromlocal:ImportuserdatafromotherdiskofPC. ImportShortMessage Plug U flash disk into Device, select Menu> U flash Disk Management>DownloadSMS,Press"OK",thewindowwillinform that download data successfully. Take out U flash disk from Device, thenplugitintoUSBslotofPC,clickData>USBDiskManageand selectImportSMSpagination,shownasfollowinginterface
Click "Import Short SMS from U Disk", the data will be imported system, after import data successfully, this total of data will display in the following prompt, all content of short message which has been importedwilldisplayonthelist.
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AddnewrectoLocal:Addtheshortmessagewhichhasnotexistedin thesoftwareintothesoftware. OverwritetheLocaldata:Usetheimporteddatatooverlaythedatain software. DelData From UDisk: Cancel the short message data in the U flash disk. Clear List:Clearthe shortmessageincurrentlist. Refresh:RefreshShortmessageinthecurrentlist. Exportshortmessage Export short message in the software to U flash disk or upload this messagetootherDevice,here,mayselectthisshortmessageyouwant toupload,shownasfollowingfigure.
Youcanviewallshortmessageinthesoftwarefromtheleftsidecolumn, this short message still exist in the"SMS" after it is selected, when if therearelotofshortmessagetosearchfor,youmanyutilizefollowing way to find it, such as short message serial No., content, Public short
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message,Usershortmessage. SelectToList:ChoosetheSMSthatwanttobeuploaded,click[Select ToList]button,therecordwillbemovetorightsidelist. Select all to List: Choose and remove all SMS in the system to right sidelist. ClearList:Eraseallrecordintherightsidelist,itisunabletoupload theSMSorreselectthe SMStoupload. Clear Selected List: Choose this record which doesnt need to be uploaded,andthenclickthisbutton tocleartherecordfromthislist,and then thisSMSwillbedeletedfrom therightsidelist. Note:thisfunctionisvalidonlyforthemachinewithUflashdisk Imagestakenintomachine U will be preserved after the attendance photos downloaded to the software(downloadonlytheattendancebythephoto,thatis,aftertheU pass in a folder of all the photos). Attendance blacklist photos "bad folderofallthephotos"canonlybereadaftertheU. Import machine photographs:Usession willbe keptby theattendance throughthephotos,downloadsoftwaretoview. UData: delete U intraday attendance through the preservation of the photos. Note: The software supports attendance cameras can use this feature . ImportImagesthatistaken bymachine
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DownloadtheattendancecheckingphotocontainedbytheUflashdisk tothesoftware(onlytheattendancephotoisavailabletodownload,that isallthephotosinapassedfolder).Attendanceblacklistphotos"allthe photosinthebadfolder"canonlybereadthroughtheUflashdisk.
ImportImages:downloadedtheattendance photosintheUflashdisk tosoftwaretoview. DeleteDatafromUdisk:deletepassedattendancecheckingphotosin theUflashdisk. Note: The software supports attendance cameras can use this feature. ExportUser'sPhotototheUSBdisk Export the user's photo in the software to the USB disk for storage or upload the user's photo to other device. Select the user's photo to be uploaded,asshowninthefigurebelow.
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On the left of the employee information view column, in the User list that have photo, select employees by department. Click the move buttons on the middletotransferthe user'sphototobe exportedtothe "ExportUser'sPhotototheUSBdisk"areaon theright. : transfer all the selected records from the left to the "Export User's PhotototheUSBdisk"area :transfertheselectedrecordfromthelefttothe"ExportUser'sPhoto totheUSBdisk"area :removealltheselectedrecordsfromthe"ExportUser'sPhototothe USBdisk"area : remove the selected record from the "Export User's Photo to the USBdisk"area ImportUser'sphoto
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Importtheuser'sphotostoredintheUSBdisktothesoftware.
The left column of the page displays the user's information and photo storedintheexistingUSBdisk.SelectthephotoandclickImport.The systemstartstoimportthephoto. Refresh:updatethedisplayoftheUSBdiskdriveandtheuser'sphotoin thelist Import:importtheuser'sphotointheUSBdisktothecomputer DelusersPhotointhedisk:deleteusersphotointhedisk
2.1.5ShortMessage Management Some type product provide a function which can send a message to
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appointed person through public to person way, before using the function,itisneedtosetupshortmessage,customizetheshortmessage accordingtoemployee.Thenuploadtheshortmessageintothedevice. The device fully supports two ways to upload the message. One is to directlyuploadbyconnectedattendancedevice,antherwayistoutilize theUflashdisktouploadit,followustakeanexampletoillustratehow toupload it: Enter the attendance software System Option under Maintenance/Options menu, put the tick in front of SMS Content Manage in Function Option pagination, thenSMS Content Manage takeeffectandmayuseit. Shortmanagement"SMS"
1.Communicationsetting On the left side of the window of the current connection machine list, willdisplaythecurrentconnectiondevicename. Note:Allofthefollowingaboutshortmessageoperationisdirectedat thecurrentconnectionmachine.
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2.DatabaseOperations The database operations of short message of basic information maintenance mainly includes the Create message, Edit, Query, Delete messageSendmessages,setassociationsand Queryassociations. (1)Createmessages Click button on the Database operations bar, the
followingwindowwillpopup:
Code: Enter the window is automatically generates a 5 digit code, the usermayberequiredtoamend. Type:Clickthe buttontoselecttype.CanchoosePersonal,Public, Preset. Public: For public short , as soon as the attendance machine start the shortmessagewillbesaw,itwillappearforever Personal:Forapersonalshort message,itwill notshowuntilthe user verificationispositive Set the validity period: After choose the item, a line will add on the
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interface, define the starting time and term of period of validity is available
Start: The user can set the short message display starting time, set up timepleaserefertoAppendix3.1SetDate. Duration:Click buttontosetduration,theunitisminuteuseralso caninputvalueinthebox. Content:Inputcontentofthemessage. Forexample,setasbelow:
Click Cancelbuttontocancel operation click OKbuttontosave,

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and then return the SMS management window. The message will be displayedonthe window.Showasbelow:
(2)Setassociations Note:1.onlythetypeforpersonalofthe shortmessagecanset associative 2. Set associations purpose is distribution of the corresponding view permissions, only selected association employee can see the short message. A.AsshowninFigure,clicktheSMSwhichtypeispersonal:
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B.Click Setassociationsbutton,thefollowingwindowwillspopup:
Selectemployeeinthelistofallusers,usethebuttononthemiddleof windowtomoveemployee.Theoperatorcaninputsearchcontentinthe boxaftersearchitem.ClickQuerybuttontoseetheresultinheuser listontheleftside.
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Thewindowbuttonoperationisdescribedasfollows: :Selectallusers,andthenmovethemto Listof selected user. :MovethecurrentlyselecteduserstoListofselectedusersonthe rightsideofwindow.

: Selectusersonthe Listofselectedusersclickthisbutton tomove
them to the List of all users on the left side of window. Cancel associations. :MoveallusersofListofselecteduserstoListofallusersonthe leftsideofwindow. C.Click OKbuttontosaveclick Cancelbuttontocanceloperation. Forexampleselectusersasbelow:
D. Click OK button to return SMS management window, show as below:
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AsshowninFigure.Thewindowontherightassociationlistshowsthe employeehasbeenselectedin stepsC. (3)Queryassociations A. Click Query associations button, the following window wills popup:
Asshowninthefigure,thewindowisdividedintotwolists,theleftlist isListofassociatedusers,andthislistshowstheassociateduserbranch department, registered number, name and number of associations.

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Number of associations is associated with the total number of short messagethe user associated. Theright list is Associated SMS display theselecteduserassociationofshortmessage. B.ClicktotheuserinListofassociatedusers,andthenthelistonthe rightwillautomaticallydisplaytheuserassociatedshortmessage.Ifthe selected users to "Alex", this time on the right of the window list will showitsassociatedshortmessage,asshownbelow:
C. When there is too much for associated users, users can input user informationintothesearchbox,clickQuerybuttontoseeresult.For example input "Win" into the search box, and click Query button, showthe resultasbelow:
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AttheleftofthewindowlistwillonlyshowtheuserWinsinformation. Ontherightofthewindowwillshowtheuserassociatedwiththeshort message.Click Resetbutton,emptyqueryresults,andreturningtothe stepAisshowninthewindow. (4)Editmessages Click the short message on the list to select it, click Edit messages button,thefollowingwindowwillspopup:
Usercanmodifyforneed,Typecantbechanged.Theoperationissame withcreatemessages.
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(5)Querymessages A. Click Query messages button, the window will automatically popup Query bar,showasbelow:
B.UsercanFuzzyqueryofcodesandcontentsexactqueryofnumbers. Click Query button to query click Reset button to clear query result,andthenreturnthedefaultwindow.Forexampleinput2intothe box,click Querybutton,theresultshowasbelow:
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As shown in the figure, short message list shows the number 2 short message List of associated persons shows the short message associatedpersonnelinformation. (6)Deletemessages A. Select the message you want to delete, click Delete messages button,thefollowingwindowwillspopup:
B.Click OK button,thefollowingframewillspopup:
Click OKbuttontodeletethemessageinthesoftwareandattendance machineclick Cancelbuttononlydeletethemessageinthesoftware. C.Click OKbutton,aftercomplete delete, popupthesuccess frame, showasbelow:
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AsshowninFigure,theshortmessagelistdoesnotdisplay thismessage, meansDeletesuccessfully. (7)Sendmessages A.Selectthemessageneedtosend,click Sendmessagesbutton,will showthesendprocessonthewindow,andshow asbelow:
B.Aftersend success,popupthefollowingframe:
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Click OK buttontoclosethispromptbox. Notice:Themachinemustsupporttheshortmessagefunction,orcant usethefunction. 3.Operationsoftheselecteddevice Clear all associations: Click this button, clear all associations the devicehasset. Delete the selected message: Click this button, delete the selected message. Clearallmessages:Clickthisbutton,clearallmessagesinthedevice. 2.2Maintenance/Options In order to get correct and accurate Time Attendance result, you must configureMaintenance/Optionsinthemainwindowshereyoucanset up Database Option and System Options. Firstly enter Department Listsettingandassignemployeetodepartment,thenperformanceFirst set up database password, then set up Holiday List, Leave Class and Attendance Rule, Employee List and Administrator setting, at the finals, Maintenance Timetables, Maintenance Shift Schedule, and EmployeeSchedule. Note: unless the employee has been assigned shift schedule, the systemdontproduceTimeAttendancereport This system provide with enrolling fingerprint or card by after connecting with PC, it is avoid the trouble that personnel dont match thefingerprint,pleasesee2.2.2Employeemaintain. 2.2.1DepartmentManagement This module provide with convenient to manage each department,
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mainly add, cancel department, enroll employee, for more detail as following Click on the "Department list" subitem on the menu "Maintenance /Setup",thewindowsappear:
Inaddingdepartment,youfirstleftclickthesuperiordepartmentofthe new department, click on the "Add" button, input the name of new departmentinthedialogbox,click"OK"tosave.
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In deleting department, you only firstly leftclick the department selected, click the "Delete" button, and select "Yes" in the display cautionbox,OK. If you want to modify a department's subordination relationship, first selectedthedepartmenttomodifybyleftclick,hold,anddragthename within the new superior department. Then follow the instruction to operate. Clickonthe "Employeed button. The followingappear:
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Employees in the Employees list are those who dont belong to any department, that is, who have left their posts. This is the same as on leaveNosalary In the list of employees select those employees that your department wants to employ, and click "Add" button, and then those selected employeeswillbeaddedintoyourdepartment. In the box of Our Departments Employees select those employees that will leave your department, and click "Remove" button, and the selectemployeeswillleaveyourdepartment(leavetheirposts). After operations, click "Close" button or to return to Department ManagementmainWindow 2.2.2EmployeeMaintain Select the "Maintenance/Options", click Employee Maintenance item, and open "Employee List", within this window, maintenance
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employees several of information and attendance setting. Through the employee list you can view the department the employee belongs to, here to view and modify employees information is available, at here attendancesettingprivilegeissuperiortoAssign Employee Schedule.
ThewindowofEmployeeListdividedintotwoparts. 1.Theupperhalfpartisemployeelist,listcolumnsshowemployeesall information, including the registration number (ACNo.), name, title, No., Finger Count V9.0, Finger Count V10.0 and so on. The 9.0 and 10.0arethealgorithmversionnumber.Thebottomoftheemployeelist hasaline ofstatisticsthestatistics ofeachcolumn correspondsto the sumofthevalues.Thefirstcolumnshowtotalnumberaboutemployee. 2. The lower half part is the currently selected employees various informationandcanbemodified,Havethreepaginations,clickthepage tag atthebottomcanenterdifferentpage. User can use Search function to search employee when the employee
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areexcessive.Inputqueryconditionintothebox,clickSearchbutton toseetheresult. Note:Clickeachcolumnname can sortlistbyit. 1.EmployeeMaintenance Must fill the blank of the employees information list with the employees name, enrolling number, according to the actual need you canaddotherinformationaboutemployee. Note: it is different with old software, we have increased a new functioninMaintenance/Optionsitem,theUsernumberdistinguish fromenrollingnumber,theenrollingnumberissuitforDevice,and accordingtonormalDevice,theenrollingnumberdontmorethan 65535,buttheusernumberhavenotlimittoitssizenumber. 1). AdditionNew Employee When usual execute this management program at first time, after registeringtheuserintheDevice,thandirectlydownloadsittosoftware, andrevisename,aswellassaveit,uploaditthemachinetouseagain. If haveto directlyaddtheemployeeinsoftware,in orderto guarantee the user information and the fingerprint or the card one to one correspondences,connectwithDevicetogoontherealtimeregistration fingerprintandthecardisavailableinthisinterface.Afterconnectsthe Device, every time while add a employee the corresponding person's fingerprint or the card will be registered simultaneously. Avoids the trouble which the fingerprint or the card and the personnel does not correspondappears. A.registrationfingerprint
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Fingerprint device: Register the fingerprint with the standalone fingerprintMachine. Underin"Fingerprintmanage"dragdownbox,choosethefingerprint devicethathaveattachedtosystem,afterconnectssuccessfully,startsto addtheemployee.Selectthedepartmentwhichtheemployeeisat,after click " " button, input employee's register number, name and other relatedinformation.Singleclick"register"buttontostartthefingerprint registration. Sensor:Registerthefingerprintthroughtheonlinefingerprintdeviceto t. Attention: when you choose fingerprint sensor to enroll, there are twochoice:Finger9.0andFinger10.0,fortheoperationdetailrefer toAppendices3.8HowtoGenerateLicenseFiles. Sensor Registrationflow: Singleclick"Enroll"button,shownasfigure:
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Start to register, click any finger in the interface with the mouse, the fingerprint Device that has been connecting with is in the registration condition:
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Attention: You can choose to enroll duress fingerprint, but it is only effect when the device supports the function, otherwise it is just a generalfingerprint. Follow prompts or press fingerprint on sensor face of the fingerprint device or fingerprint scanner, after press 3 times, prompt inform you registers successfully, then fingerprint registration finish. If want to backup fingerprint for system, chooses a finger registration. After the registrationcomplete,press"OK"toreturnaddtheemployeeinterface, continuetoaddthe employee. B. Registrationcard Under "Fingerprint device" dragbox, choose the Device with radio frequency card function, after connects successfully, and starts to add theemployee.Selectsdepartmentwhichtheemployeeisat,Click" " button, wave the card which want to be registered on the radio frequencycardmachine,afterwavingthecard,thisemployee'sregister
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number and the card number can display the corresponding card the information, according to needs to change the serial number and the name, the card number do not change at random. The card numbers length is10.Thecursorlocatesinthenamecolumn.
If want to add new employee, press " " button to repeat above this operation. 2)AddBatch Employees: When some departments enroll a lot of employee, you can use this function to add employees, lighten an operator work. E.g., a lot of employees want to be added to the FAE department, first select FAE department click on the "Add batch employees" button, the adding batch employees windowappears. A.Iftherearenotemployeesinthisdepartment,thefollowingappear
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B.Ifthereare employeesinthedepartment,thefollowingappear
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The backup data of employees witch select from FAE department display ontheleftupcorner,ifthe newaddedemployeesandselected employeesownthesametheshiftandattendancesetup,leftclick"Copy selected employee att options and schedule", if there are other same field,selectrelatingtofieldsfromthe Selectfieldstobecopiedlist. ACNo batch increase that department on adding batch employee. Through the "*"Number pattern,itiseasytoadd employeesACNo. Number pattern: That means ACNos format, for example, the employeesACNoofthisdepartmentisthefigure1atthefirst,andits patternis1***,input1"*"totheNumberpatternbox, andinput3to the Wildcard(*)length box.The windowdisplayfollowing:
Wildcard (*) length: That is mean, how many figure the Number pattern has. E.g. the forward section of the ACNo is 1***, its
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Wildcard(*) lengthis 3, if the ACNois 1**, so its Wildcard(*) lengthis2. AftertheWildcard(*)lengthhasbeendefinedby use the "From" box, "To" box to create ACNo range. E.g. create the ACNorangefrom106to118input6to"From"box,import18to"To" box,theWildcard(*)lengthis2,butfrom6to 9widthisonefigure. At this condition, the system will add zero automatically. Shown as followinginterface:
Click on the "OK" button, add employees, and click on the "Cancel" button,returntheEmployeeListinterface. 3)ModifyEmployee Donotmodify EmployeesACNo.Avoidthereinformationdontmatch corresponding information in the Device. Select the employee, enter newdatainthecorrespondinginputbox,andthenpress"Save"button tosave.
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4)TransferEmployee Click the " " button to transfer employees from one department to anotherdepartmentandthisdialogboxwillpopup
In the box of Fold Department select the department to add new employeein, and click "OK" to transfer the employee, or "Cancel" to cancelthisaction. 5)Employeeslayoff Some employees mayremaininthecompany,but who dontbelongto anydepartmentnow,whichissimilartothecurrentlyquitepopularized layoff phenomenon. Leavingpost employees can be reemployed through Employ Employee in Department Management. Click " " buttontopresentthisdialogbox
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Press"Yes"buttontolayofftheemployee,orpress"No"toabandonthis action. 6)Importuserdata Importuserdatafromthelocaldisk. Click button,andthe ImportUserDatainterfacepopsup.
ClickImport button, then theImport data wizard interface pops up. Then,addtheuserdatastoredinthelocaldisk.
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7)Facegroup Touseafacedeviceandenterafacegroup,proceedasfollows: Click

, and select the users who have registered faces for
grouping. For the users who have not registered any face, do not performthisoperation.
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2.Rightshortcutskeyoperation Right click a region of the Employee List to Export Data (export employee'sbasicinformation),productionreportisavailableentirerank dataalsocanbehideawayorshowedinthecurrentinterface.Shownas followingfigure:
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Export Data: Export all employees' information of the current department.OperationsteplikeasTimeAttendanceport. Createreportforcurrentgrid:Allemployees'informationincurrent department will display by report form. The operating method likes to exportthedatainTimeAttendancereport. SaveGridlayout:Afterchangesettingofdatarank,savethedatarank setting, it is allowed to use after through directly write down the data ranksetting. Show all columns: After click this option, employees all information appears. Hide all columns: After using this option, employee's all information willbehided. Columns:Showthenameofcompositionrankofemployeeinformation in the employee view. Move the cursor to the columns of the data, as showninthediagrambelowthedropdownmenupopup:
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Asshowninthefigure,thedropdownmenutodisplayistheemployee ofallfieldinformation,theusercanclicktheappropriatefieldtickshow, donothitthehookisnotdisplayed.
3. Click Department setting button
, it is allowed to set the
department setting. Its method is the same with the operation in departmentmanagement. 4.Clickthe paginationlabel ofAddition.Thewindowswillappearas
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follow:
Addition page can enter the employee is more important related information, select department, selected employee, in the field column inputinformationcontentinputcolumntype,content,andthensavethe inputinformationcanbe.
5. ACOptions(Attendanceruleoption) ClickthepaginationlabelofACOptions.Thewindowswillappearas followfigure:
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ActiveAC:Theitemmeansweathertheattendanceisvalid,ifthisitem is defined, the employee will be accounted and statistic attendance in accordance with the attendance rule and other select item, otherwise, thisemployeedoesntneedtokeeptheattendancerecord,andregardhis recordasnormalonduty,E.g.Aleaderofthedepartmentdoesntgoto attendance,buthisattendanceisaccountedonnormalduty. CountOT:Signthisitem,countedbytheemployeeovertime. Rest on Holidays: Sign this item, the employee will have a rest on holiday, if the employee is on duty, it will be signed to over time. Otherwise,theemployeeshavetobeonduty,iftheemployeeisoffduty, hewillbeaccountedtoabsent. Check Clock In/ Check Clock Out: This item can control the employeemustcheckinorcheckout,thesetupprivilegeintheitemis superthanitintheshiftschedule.
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Employee TimeAttendancesetting Click

buttonenteremployeesTimeAttendance
settingwidows,shownasfollowingwidows
The operation is same as 2.2.6 Employee Schedule. Here not restatement. 2.2.3AdministratorSetting 1.Setadministrator To help protect you system from security, to prevent the data are changed by unauthorized personnel, this management program provide withthefunctiontosetadministrator. (1). Click the Administrator subitem on the menu of
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Maintenance/Options, this window will pop up, show as following dialogbox
(2).Clickonthe"Administrator"button,thedisplayisfollowing:
(3). Select the administrator type you want to add (it is better to add supperadministratorfirst),afterclick,followinginterfaceappear.
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Choosetheadministratoryouwanttoaddintheinterface,alladminister mustbe the companysemployee.
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(4). Administrator's initial password is himself/herself ACNo, click "OK" to enter the administrator privilege interface, may set this administrator is allowed to software in this interface be allowed to software.
(5). Singleclick each item of front selection box , this item is able to switch from select to unselect, indicated this item has been selected, unselect all express that the system give each kind of administratorprivilegebydefaultsetting.Afterselecting,click"OK"to completethesetting,ifclick"Cancel"tobeallowedtosettheprivilege in the next time again (select the one which will have to revise in administratorinterface,click"OperationPurview"buttontoreset).For moredetailpleasesee Itemsthatcanbeauthorized. Note:administratorisunabletoreviseownprivilege,deleteoneself,
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onlythe upperofadministratorsisallowedtorevise,addordelete next level of administrators. Be unable to change the privilege or canceltheadministratorunlesswhenthereisonlyanadministrator. (6).Click ModifyPasswordbutton,popupwindowasshownbelow.
OldPassword:Inputoldpassword. NewPassword:Inputnewpassword. Verify New Password: The input must be consistent with the new password. (7). The system default administrator's password is this employee's ACNo, it is better to revises the individual password to guarantee systemdatasecurity.Aftertheadministratorhasbeensetinthesystem, theLoginwindow willappear,unabletoenterthesystemuntilinputthe rightUserNameand Password.
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2. Administrator'sprivilegeandclassification (1). Administrators'classifications Therearefour kindsofadministratorsinthesystem, depending onthe privilege height Sequence: Super Administrator, Department Administrator, Level 1 of Dep. administrator, Level 2 Dep. Administrator. (2). Administratorsprivilege: The Super Administrator may manage all employees the Department Administrator only can manage this department employee. Super Administrator: The super administrator is highest level of administrators in the system, the super administrator own privilege to add, revise, delete administrator besides oneself, it is allowed to
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initialize the management system and set the database. His/her default privilege is allowed do any operation for the system. If unselect all in theinterfaceofSetAdministratorsPurview,thenthedefaultprivilege will be used If only several items has been selected, then this administrator who has the operation privilege can select the correspondingprojectonly. Level2Dep.Administrator:Level2Dep.administratorisallowedto add this department administrator, and same level perhaps the low levelofadministrators reviseprivilege,deletethisdepartmentbesides oneself, who is not allowed to operate other departments' any administrators. If only several items have been selected, then this administrator, who has the operation privilege, only can select the correspondingproject. Level1Dep.Administrator:Level1Dep.Administratormayaddthis department administrator, and same level perhaps the low level of administrators revise privilege, delete this department besides oneself, whoisnot allowedtooperateotherdepartments'anyadministrators.If several items have been selected, then this administrator, who has the operationprivilege,canselectthecorrespondingprojectonly. Departmentadministrator:Thedepartmentadministratormayaddthis department administrator and the same level administrator revise privilege, deletethis departmentinbesidesoneself, who isnotallowed to operate other departments' administrators. If several items has been select,thenthisadministrator,whohastheoperationprivilegetoselect thecorrespondingprojectonly.
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3.Itemsthatcanbeauthorized ClearObsoleteData/BackupDatabase/ExportACData:Thereare3 projects under the Data menu, the administrator own this privilege to saveandexaminethedata. Import AC Data: It is able to import recording data in the file to the systemthrough ImportAC Dataunderthe Datamenu. Employee leaving on business/Asking for Leave: Click "Employee leaving on business/Asking for leave" subitem under Attendance menu, may set the employee leave on business / asking for leave condition,andproducethecorrespondingdatasheet. Forgettingtoclockin/out:Iftheemployeeforgettoclockin/out,add clockin/outrecordforthis employee. ThroughForgetting to clock in /outsubitemunderAttendancemenu. Coming Late Collectively: If employee have forget collectively to clockin/out,thenneglectsassignedtimeclockin/outrecord,oraddthe clockin/outrecordagainthissubitemunderAttendancemenu. Attendance record: May search employee's attendance record and revisesthediarythroughthissubitemunderSearch/Printmenu. Current Employees OnDuty Status: May search the employee currenttimeinthe Atpost/notAtpostsituationthroughSubitem. AttendanceCalculatingandReports:UnderSearch/Printmenu,also mayclickon Report"icontoenter,mayinquireeachkindofexception, statisticstheTimeAttendance,producereport,andprintthereport. Department List/Employee Maintenance: May set the department in
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the department management revises the employee information and employee's Time Attendance setting in the Employee maintenance through subitemDepartment list/ Employee maintenance under the Maintenance/Optionsmenu. Administrator: Under the Maintenance/Options menu, set up the administratorandassigntheprivilege. Maintenance Timetables/Maintenance Shift Schedules: Click this subitem under the Maintenance/Options menu, create the working Timetable in the Maintenance Timetables, manages the shift schedule, chooses properly working timetable or the timetable combines to establish thedifferentshiftschedule. Employee Schedule: Under the Maintenance/Options menu, assign theShiftSchedulewhichalreadysetto employee. HolidayList:Settheholidayunderthe Maintenance/Optionsmenu. Leave Class: Under the Maintenance/Options menu, go on a leaves setting,andleavesstatisticalruleinreportform. Attendance Rule: Set up the Attendance rule, and statistical rule for Attendanceprojectinreport. DatabaseOption:Setupthedatabaseconnectionthroughthissubitem underthe Maintenance/Optionsmenu. System Option:Beabletocarryonthesettingtosoftwaresomeoptions underthe Maintenance/Optionsmenu. Connect: Be able to connect with Device through this subitem under the DeviceManagementmenu.
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Download attendance logs: To download the data record is available throughthe DeviceManagementmenu. Upload user info and FP: Ability to upload the user information throughthe DeviceManagementmenu. Downloads user info and FP: Under theDevice management menu, you candownloaduserfingerprintinfo andFP. Delete AC Log: eliminates the Time Attendance data recording in machinethroughsubitem DeleteAClogundertheDevicemanagement menu. ACManage:BeabletoexaminetheDeviceinformationandcarrieson someoperationstotheDevicethroughthismenu. Device/Del Device: Can add, delete, and revise the Device the communication information through this subitem under the Device Managementmenu Sync Device: Synchronize Device time with Computer time through UnderDeviceManagementmenu. 2.2.4Maintenance Timetables BeforeMaintenanceShiftSchedules,theTimetablesmustbesetupto complete, select "Maintenance/Options" menu, click on the " MaintenanceTimetables"inthe main menu,canset Timetablewhich isusedtoarrangeemployeesshift,theinterfaceisfollowing
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IfyouhasnotsettheshiftschedulewhilesettheTimetable,thesystem willautopromptyoushouldgoonshiftscheduledmanagementsetting, shownasfollowingfigure.
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A.Click"Cancel"button,returnmainmenuwindows
B. Click on "OK" button, start to set Time Period, the window is following.
Setting the On/Off duty times in this organization, follow the guide to setTimetable andshiftschedule.
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According to the company real condition, the method of onduty and offdutyisselected,istwiceattendance(Ondutyinmorning.Offduty inafternoon.),orisfourtimes(OndutyandOffdutyinmorningand afternoon.), input correspond to on duty and offduty time, click "Cancel"button,return mainwindowsclick"Next"buttontocontinue setting. If chose twice attendance, click Next button to continue setting, the windowisfollowing.
ThiswindowsmaysetthebeginningtimesforC/InandC/Out,definite the time range of clockin(C/In) and clockout(C/Out), and whether at thistimeemployeemustbeC/InandC/Out,ifwanttoselectthisitem, justputtickintheselectionbox,alsocansetdifferentoptiondepending
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on different department and employee, click "Next" the window is following
Onthewindow,setregardascominglatelytimeandregardasleaving earlytime,clickon"Next"buttontoenternextwindow.
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On the window, the system prompt that it will add a timetable named "Daytime" and a shift schedule named "Normal". If before operation had chosen On duty and Off duty in morning and afternoon. SystemwilladdtwonewTimetableseachis"A.M"and"P.M".There are three options on the window, according to need to select, and then click on"Finish" button, and completesetup. User can choseAssign thisscheduleshifttoemployeeswhohasnotassignedanyschedule or Assign this shift schedule to ever department as default schedule, click on "Finish" button, enter period of Shift Timetable Maintenancewindow.
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The Shift Timetable Maintenance interface may be divided into two parts,leftpartmainlyaretheShiftsTimetablelist,rightsideistheShift Timetablemanagement.Mayadd,delete,andreviseShiftTimetable. Add:Singleclick"Add"buttontoaddanewTimetable,theninputthe Timetable name, On Duty Time/Off Duty Time, recording the time as coming lately (Late Time (Mins)), recording the time as leaves early (Leave Early Time (Mins)), etc. The Time Attendance record is the effective record only within the hour of Clocking in/out take these recording as standard to statistics logs. Simultaneously definite this Timetable,whetheremployee mustClockin/out ornot.Theinputtime formatishh:mm,whichseparatelycorrespondsthehour,theminute. Delete: Selects the Timetable which has already existed, singleclick "Delete"buttontodeletethe Timetable whichhasbeenselected. Save: Singleclick "Save" to renew, when revised or add a Timetable, clicksthisbuttontosavethe Timetable settinginformation.
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ThefieldofmeaninginTimetablesettings LateTime(Mins):Asabovefigureshow,thesettingvalueis5minutes, Illustrations On Duty Time is 09:00. E.g. A. Clock In at 09: 03, B. ClockInat09:07,sotheAisnotcominglate,becausehecheckintime is not over 5 minute, the B is coming late for 7 minutes, because he checkintimeisoverfor2minute. LeaveEarlyTime(Mins):ItisthesameasLateTime,dependonthe differencebetweentheclockingouttimeandthe OffDutyTime. Beginning /Ending In: Must input. Within checkin range of This Timetable the record regard as validity, outside this scope checking recordistheinvalidrecord. Beginning/Ending out: Must input. Within checkin range of This Timetable the record regard as validity, outside this scope checking record is the invalid record. Begin and End Clocking out time can not overlay. Count as workday: Refers to each Shift record how many working days,ifherethevaluehasbeenset,theprogramwilldefertothesetting valuetostatisticsworkingday,otherwiseaccordingtoTimeAttendance ruleinoptionstatistics. Count as minute: The period of this Timetable will be recorded how longtimeintheReport,maysetitbyuser.Forexample:aTimetables reality length is 9 hours, may record it as 8 hours, also records in the ReportthisTimetable is8hours.
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Must C/In and Must C/Out: According to the different post and the differentrequestmaydefinitetheShiftTimetablewhetherhastocheck out/in. Change the Display Color: May change each Shift Timetable color, usedtodifferentiateeachdifferentShift.Justleftclickthecolorwiththe mouse,thecolorwillbemodified. 2.2.5ManagementShiftSchedules After setting Timetable, Be able to set Shift Schedule, Select "Maintenance/Options" menu, click Management Shift Schedules" subitem,andthenyoucanentershiftmenuwiththefollowingwindow:
Thisinterface maybe dividedintoShift nameandShift Timetable,the ShiftnameboxincludeShiftName,ShiftBeginningData,ShiftCycle Num,ShiftCycleUnit. Name:Theshift name cantberepeated,andallthefieldsintheform
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cantbeempty. Beginning Data: Application Beginning Date is in the form of th yyyymmdd, for example, November the 15 , 2003 is recorded as th 20031115, andMarchthe 6 ,2003isrecordedas20030306. CycleNum:Shiftcyclingperiodicity=CycleNum * CycleUnit. CycleUnit:Cycleunitconsistofday,week,months Shift Management Tool Bar to add, cancel, modify shift. Under the statusofaddingoreditingshifts(when" mayAdd/Edit/DeleteShiftTimePeriods. Add:Singleclick" "buttontoaddanewShift,theblank "buttonisvalid),you
Shift Timetable will appear in the right side, then click

button,followingwindowwillpopup:
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SelectaTimetablewhichhasbeensetupindowndragmenu,addshift Timetabledirectly.Whichdayareyouonduty,youmakeamark" "on thedayyouselected.Atsametimesignthedayasovertimeornot,then click"OK"buttontosavesetup,clickon"Cancel"buttontogiveupthe action. DeleteShift:ChooseaShiftthatwanttobedeleted,click" buttontodelete. Edit:ChooseaShiftthatwanttobe edited,click" Delete Time Period: Click on " Periodwillbedeleted. Save:AfteraShifthasbeen editedoradded,click"
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"
"to edit.
" button, selected Time
"button to
saverelatedinformation. 2.2.6EmployeeSchedule Ifemployeehasnotbeenscheduled,thenatfinallysystemisunableto statistic the Time Attendance records, if a employee did not belong to shift the system will be unable to distinguish his Time Attendance record which was goes to work or gets off work, and fail to count his TimeAttendance. After setting the Timetable and the Shift Management, Select Maintenance/Options menu, click "Employee Schedule", open the window of Schedule Employee's AC Here, you can maintain data relatedto employee'sshifts.
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Leftsideofthepagedemonstratesthatshiftscheduledependingonthe department. Click department name with mouse, can show all employeesanditsShiftScheduleintherightside employeemodule. 1. Assign EmployeeShiftbydepartment According to the different department's characteristic to assign employee shift, Singleclick Department Schedule button leftangle,thefollowingdialogboxappears
on the
Default schedule: Select a shift from downdrag menu, make it as defaultShift whichis usedforenrolling newemployee, afterenrolling new employee itwillgivenew employee ashift. Mayusedschedules:Abletodisplaynameofcurrentsetupshiftinthe
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shift schedule list, when arrange department shift, the shift will not displaylistuntilselectedshift. 2.NormalAssign employeeShift The part of the pageinrightsideistheassignment employeeshiftthe module. Assignemployeeshift not only individual all, but alsoby the batch. Click "all choice" button to assign all employees shift. in the employeeslistinterface,holddownthe"Ctrl"keyandwiththemouse singleclick the employee to complete the multiplechoice, choose the employee who needs to be assigned to shift ,then click Arrange Employees shifts button appears:
, the following interface
Clockin/out:MaysetwhetheremployeehastoClockin/out,according tothecorrespondingtimePeriodtojudgewhetherneedtoClockin/out
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thesettingprivilegeinthisprojectishigherthanoneinShiftTimetable setting. AttendanceActive:ReferswhetherTimeAttendanceiseffectiveornot, afterchoosingthisitem,accordingtotheTimeAttendanceruleandthe shift schedule, total of Time Attendance record is available, otherwise, this employee will not participate in Time Attendance, whose records regardasnormalwork.Forexamplesomeleadersdonotneedtocount theTimeAttendancefornormallygotowork. CountOT:Afterchoosingthisitem,abilitytocalculatethisemployees workingovertime. Holiday:Afterchoosingthisitem,thistimetheemployeewhohasbeen assignedshiftwillrestintheholiday,ifhe/shewillgotowork,his/her record will regard as working overtime, otherwise, this time the employeewhohasbeenassignedshifthavetogotoworkintheholiday, ifhe/shedoesnotgotowork,his/herrecordwillregardasabsencefrom workwithoutanexcuserecords. Registry for OT: Refers to employee's all working overtime which is thistimetoassignemployeeshiftmustpassthroughtheregistrationor theverificationonly,thenittakeeffective. Incurrentarrangeshift underthe option tobeallowedtoexaminethis employee's entire shift, may add and delete change employee's shift. Click" "addkey,thefollowinginterfaceappear:
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All shifts and the shift Timetable display in this interface. Chooses a new shift from these shifts which have been set, determine its Time Range, singleclick"OK" button to confirm the operation, singleclick "Cancel"buttontogiveupoperation,returnstotheArrangeEmployee Shiftswindow.Afterarrangessuccessfully,thecorrespondingshiftname willdisplayinemployee'sshiftcolumn,andtimelistcanshowonduty TimePeriodintheinterface. WhileaemployeeshiftinNormalworkhours,youcanaddalotofitem ofschedule.E.G.: Startingdate stoppingdate shift
0331 03530 springs 0361 0391 summers
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3. Autoassigntimetable If assignment employee shifts or changing shifts schedule is too frequently,andthereisnottheruletofollow,autoassigningemployee shiftsisavailable,autoassignemployeeshiftreferstoemployeedoes nothasfixedshiftscheduleinthedefinitetime,buthe/shehastheTime Attendancerecord,thesystemmayautomaticallyjudgetheTimePeriod which record belong to. After choosing the autoassigning employee shift,thefollowinginterfaceappears:
The autoassignment employees shift function is that, while employee who does not assign shift to Time Period, but he/she has attendance record, the system will can define automatically the Time Period.This functionmainuseinmorechangesshifts.
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LeasttimeforAutoassign:Choosetheleasttime forautoassign,the leasttimeforautoassignemployeeshiftsrefertoafteryouhavesetthe time, for instance 1 day, the system only could not carry on the judgment by the shift Time Period until the time which the employee hasnotarrangedingroupsismorethan1day,otherwisedidnotjudge. Used timetable: This employee possibly shift Timetable, singleclick " "button,thechoiceshiftTimetableappears,theseshiftTimetable
are the name list of the set shift which have already been set in shift management.Interfaceasfollows
Leftclick shift names that select from display shift name list add selectedshift.Ifwanttocancelshiftwherethereareusedperiodoftime, first define period of time, click on " Show below: " button, it will be canceled.
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Aftersetup,clickon"OK"tosavesetup,clickon"Cancel"togiveup action,returnattendancesettinglabel 4.Employeetemporaryshifts If one (or several) employee needs to change his/her work hours temporarily,his/hershiftcanbearrangedtemporarily.Selectemployee, if you want to select a lot of employees, can hold down "Ctrl" key, simultaneouslyclickemployeeoruseallchoicebutton,clickEmployee temporary arrangement button windowisfollowing: , pop up dialog box,
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Click "OK" button, enter temporary schedule, click "Cancel" button, returnScheduleEmployee'sACwindow.Firstdefinite schedule hour, then click on Add Time Period button , popup the following window:
Select shift category for this time period on the window ofAdd Shift Time Period, and select data for adding this period. The operation
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method is the same inMaintenance Shift Schedules to add period of time. Click "OK" button, to save Time Period or click "Cancel" to canceltheaction.IfselectNight(20:0006:00),selectallday,thenclick OKbuttontosave,andreturnScheduleEmployeesACwindow.The temporarily schedule will appear in the shift schedule list. Show as below:
Before saving this Temporary Shift, be allowed to select the Time Period,press" "keytodeleteit,Press" Periods, click "buttontodeleteallTime
button to save it. If this temporary shift you " button to cancel temporary shifts
add have been saved, press " duringthisperiod.
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5.Shiftscheduleregularlychange Thereshiftscheduleregularlychangethatexistin most company, how to arrange the shift schedule regularly change, To handle various Shift scheduleregularly changeisasoftwaresstrongfunction. Here,illustratechangeshiftmethodwithfourshiftsthreetimeschangea week,example,thereareA,B,C,Dfourshifts,workinghoursschedule are divided into, a.m shift, p.m shift, night shift, three Timetable, the application beginning date is 1. As before instruction finish the operation,thefollowingwindowappear
Employeeworkinghoursschedulelist: Dateshift 1 2 3 4 5 6 7 a.m shift A D C B A D C p.m shift B A D C B A D

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Nightshift Haverest C B A D C B A D C B A D C B
From schedule list, the regular are fund, cycle of all employee work hourisfourday.so,A,B,C,Dfourshifts'sfourdayworkinghoursare dividedintofourshifts.Othershiftfollowstheinstruction.
Time Range: Refers to show all employees schedule time which day start,andwhichdayendTimetable inthebelowrollingregion. 2.2.7HolidaysMaintenance In the legal holiday, according to the related laws and regulations the employeewilltaketheleave,theemployeewillbeunabletoAttendance forthisperiod,inusuallysituation,ifemployeehasnotcheckedrecord, these employeewillberegardasabsentfromworkwithoutanexcuseby thesystem,moreoveralsotheemployeeholidayworkingovertimewill beunabletotakeeffectiveinthecomputation,accordingtothiskindof situation properly set management system. Choose the Holiday List subitem under Maintenance/Options menu, opens the Holiday List maintenancewindow,showasbelow:
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This interface is mainly divided into the Holiday List and tool column option of the Holiday List maintenance. May add, delete, andmodifytheHolidayListthroughmaintenancetoolcolumn. Add:Click" "button,ablank whichis usedtoaddinformation
appears in the holiday list module. Input the Holiday Name, the Holiday Time, and the Holiday Length into the corresponding blank.Followingfigure:
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Note: when input holiday time, the format you input is 01/01/11, afterinput,thedefaultformat1/1/2011. Aftercorrectlyinputtheinformationthatwantstobeadded,click" "buttontosavethisinformation. Delete: Click " " button to delete the holiday information which
doesnotneedtouse. Edit: When need to adjust to the holiday time which has been added, may click" "button,toedit holidayinformation.Then click" "
button tosavetheinformationwhichhasbeen edited.
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After adding the holiday list, while assign employee shift, the system cannotscheduletheseTimetable.Becauseassignemployeeshiftrecord does not exist, therefore, set holiday period, in the Time Attendance report form, the system cannot count this period of time the Time Attendance.IfinholidayperiodhadtheemployeetocarryontheTime Attendanceregistration,countedintheTimeAttendancereportformfor thisemployeefreelyworkingovertime 2.2.8LeaveSetting It is possible that when employee encounters the serious problem and needstoaskforleave,causethedifferentreason,askingforleavecanbe automatic statistic in the system. This system provides with the leave kind of maintenance function, click "Leaving Class" in downdrag menu,followingwindowpopup.
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The system provides three kinds of ordinary default leave: Sick, Vacation, Other, they can be deleted and edited. Click " " button to addthenewcommonkindofleave. Add:Click" "buttontoaddthenewcommonkind.Intherightside module may define Leave Class Name, Statistical rule, and performance way of this leaves in the report and whether counts for asking for leave. After filling this blank, click " " button to save, or click" "buttontoabandoncurrentoperation. Whilethisprocess,theinformationwhichneedstoaddasfollows: Leave ClassName: A namewhichtakesforthiskindofleave. Statistical rule: The certain rule in the Time Attendance report for countingtheleave. The kind ofleavestatisticsrule:Minunit, Round offcontrol, Acc. By times,Round atAcc. The minunit is the smallest unit of measurement for leave. The commonunitisWorkday,Hour,Minutethereareseveralkindsofunits ofmeasurementintheworkingday.Shownasfollowingfigure.
TheRoundoffcontrolreferstoifthehouroftheleavesisnotinteger intheattendancereportwhilewecalculateTimeAttendancerecord,in order to get convenience in the computation of the Time Attendance statistics, provides with one computing mode. Round up, round off, Rounddown.
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Acc.bytimesreferstothisleavesstatisticswayintheTimeAttendance report:The employee asksforleaveinaperiodoftimebythenumberof timeswhichaskingforleavetakesthecomputingmode.Ifchoosesthis option, then the computation of the Time Attendance calculation does not comply with minunit and the round control in the statistical rule. Shownasfollowingfigure
Round at Acc is to accumulate all time of this project and converts it into the corresponding statistical unit, then depending on the smallest unittosetupthemethodforroundingoff. Symbol in report is the symbolic representation way of this leaves appearsinthereportwhileprintreport. Count to leave refers whether set this leaves for asks for leave. Attention, if put tick in this option, then the date of asking for leave which is newly added will statistic as the asking for leave in the this
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leavecomputationofTimeAttendancereport. Deletion: Be allowed to delete a leaves. Selects a leave name which needstobedeleted,click" "buttontodelete it. Edit:Editleaves.Selecttheleavenamewhichneedstoedit,click" " buttonmodify theleaveintherightsideframe. 2.2.9AttendanceRule Allattendancecomputationofstatisticalcomplywithattendancerule, 1.SelectMaintenance/Optionsmenu,click"Attendancerule"option, andthiswindowwillpopup:
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Thisinterfaceconsistsof fourpaginationpages It is required to set the beginning day for each week or the beginning dateforeachmonth.Somecompaniescalculatetheirattendancerecord from Sunday, and other from the 26th, after these setup, it is convenienceforcalculationtoselecttime. If a shift expires 0:00, it should be defined which workday this shift belongto. Howmanyminutesarethelongesttimezonenomorethan?Howmany minutesisthe shortesttimezonenofewerthan? In order to determine attendance status, verify record correctly, grant smartscheduledemanded,sothattheleast minutes ofshiftisnotlitter thanfewminute.Otherwisethesystemwilldeterminerecordasinvalid E.g.anintervaloffive minute,thereisvalidrecordat8:10,so,among 8:10between8:15recordsareinvalid,itisvalidrecordonlyafter8:15. Outstate: Therearefourmethodstobeselectedtohandleleavingstatus Ignore the state: This status is ignored while attendance statistic to handle. AsOut: ThisoutstatusissignedNormalout. AsBusinessOut:Thisstatusissidedonbusinessout. Audit it: make verification for record by hand, examine employee whethergoout. OT state
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The over time consist of, counting over time, not counting over time, administratorallowingandcountovertime,threestatus Ignorethestate: attendancestatisticdoesnotcountovertime As OT directly: Over time does not need to be examined, count it directly: Auditit: Make to verificationforrecordby hand,inorderto examine whetheremployeeshaveovertime Examine operation (Audit it) is subitem which attendance exception requireandrecordlistotherexceptionrequire. 2. Click Calculation pagination, calculation window appear, show as below:
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Youneedtosetthattheworkhouraccountbyminutesthisvalueshould bethesamewithondutyhour,becausestatisticsresultcorrectdepends onthisvalue. In the step, how many minutes will be recorded as coming late after expireondutytime,howmanyminutewillberecordedasleavingearly beforenearoffduty,thedefinitionoftimeperiodmustbethesamewith time period of the maintenance setup, otherwise the statistics result is Notcorrect. Fortheclockinrecord,howmanyminutemeanscominglateofneglect work,fortheclockoutrecord,howmanyminutemeansleavingearlyor neglectwork.
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If yourecominglateorleavingearlyisovertodefinite minutes,there willberegardasabsentwork Cansetovertimewhicharehowmanyminutesitexceedsclockofftime, sothiswillberecordovertime. Itcanrestrictthemax.overtime(OT)hoursandtotalOThoursbeforeor aftertheondutytime. 3.Click StatisticItem pagination,andfollowingwindowwillpopup:
Youcansetstatisticalrulesandsymbolsforemployeeleaveonbusiness, cominglateandleavingearly,etc,onthepaginationlabel. Freelyovertime(FOT):Overtimeworkisnotregisteredinschedule,

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employee attendanceisregardasfreelyovertime. Note: The system default setup only qualify with attendance situationwhichonedayisdividedintotwoTimePeriod,ifoneday isdividedintomorethanthreepartsforattendance,pleaseselectall itemandtotalthemtoensuretheaccuracyofthecalculation. Group by time periods: This item will define whether attendance record will be distributed into their corresponding shift Time Period. E.g.,selectallitemsthatarewithoutclockinitemandgroupthem,then youwillgetthetotaloftimewithoutclockinandclockoutitem. Acc.bytimes:Onlycountthetimes,howmanytimesaretodisplayon therecordlist,Notimerecord. Roundup:whenthestatisticdatahavepoint,thesystemwillmakeafter point figure to carry upward as 1. For stance, the min unit is 1work hours, so that the calculation result of 1.1and 1.9work hour will be record2workhour. Roundoff:Iftheleftvaluewhichafterpointfigureexcess5,thevalue add1,otherwisetheleftvalueisabandon RoundDown: AbandonthevalueNomatterhowmanyitis. E.g. min unitis1workhour,sothatthecalculationresults1.1and1.9 countas1workhours
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4.Clickthe WeekendSettabandthetabpageappearsasbelow.
Set the date of weekend (for instance, the weekends of different countries are different) and the weekend display symbols and color in thereportsaccordingtoactualrequirements. Attendancecalculation TheAttendance calculation page is the most frequently used page. It cancalculatetheattendancedataunderaspecifiedclockin/outruleand generatetheattendancesituationintoareportforviewandsettlement.
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The data fields in the attendance statistical report include Emp No., ACNo.,No.,Name,Schedule,AutoAssign,Date,Timetable,Onduty, Offduty,ClockIn,ClockOut,Normal,Realtime,Late,Early,Absent, OTTime,WorkTime,Exception,MustC/In,MustC/Out,Department, NDays,WeekEnd,Holiday, ATT_Time,Ndays_OT,WeekEnd_OT,and Holiday_OT. To select more items, rightclick the list and select Columnfromthecontext menu.Allavailableoptions appearandthe tickedoffitemsareselectedfields.
2.2.10DatabaseOption The system adopts Microsoft ADO database interface, default single Access2000 database, filename is att2000.mdb, and you can set up databaselinkaccordingwithrealsituation. When system appear following error prompt, you need modify you databaselinksetup
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ConnectMicrosoftAccessdatabases 1) Select "Maintenance/Options" menu, click Database Option subitem,thefollowingwindowpopup
Chose Provider pagination, then select Microsoft Jet 4.0 OLE dB Provider
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2) Click "Next" button to enter next step, or click Connection pagination toenterfollowingwindow:
Click"
"button,selectdatabasefilename.
A:Forasinglecomputer Through the popup menu of File Manager, attach it in the attendance databasefile.ThedefaultfilepathisC:\ProgramFiles\Att\Att2000.mdb
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Click Test Connection button, if the prompt inform you the connectionissuccessful,that meansthatthesoftwarehavebeencreate linkbetweendatabases,shownasfollowingfigure:
User may use the password to guarantee databases security, if you do notwanttoinputpassword,pleaseremovetickfrom"Blankpassword", putthetickinthepasswordinputbox,click"OK"toenternext,Shown asfollowingfigure
B:ForaNetwork For instance, three Time Attendance systems are linked together, with their computers labeled with Computer1, Computer2, and Computer 3 respectively and Computer1 is the host. First, make the installation directory of the attendance system on Computer1 to share with other computer,andgrantComputer2andComputer3toreadwriteandaccess Computer1isavailable.TheDatabaselink onComputer1ispointedto the local Time Attendance database, and database link on Computer2 andComputer3ispointedtothedatabaseonComputer1.Thusthethree
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machinesareabletosharedata. LinktoSQLServer If you want to use a network database, first you should establish the Fingerprint Attendance System database on the database server. In the installationdirectoryofthisTimeAttendancesystem,youcanfindafile withthenameofsqlserver.sql,whichistheSQLscriptforestablishing the Fingerprint Attendance System database on Microsoft SQL Server 7.0.Ifyouareusingotherdatabaseserver,pleaserefertothisdocument to establishtheFingerprintAttendanceSystemdatabase. Provider Select Microsoft OLE DB Provider for SQL Server click "Next" buttonor click"Connection" paginationto enter the following window:
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Defined Name of the server which store up the database severs information and database you login. Click OK button to complete setting 2.2.11SystemOption Setsystem Monitor,Function Option,andmainlywindowdisplay. Regular User can change the display mode and the style of some interfaces dependingonhis/herfavora.Onlyneedtoputtickinfrontofitem.
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Monitor Provide administratorwithconveniencetoviewTimeAttendancerecord oropenthegatetheconditioninthefirsttime.Afterthesystemconnect with the device, when through the device the user verification is successful,itstransactionwillrealtimetransfertosoftware,anddisplay inthedemonregionofthesoftwaremaininterface.
When program start up, activate the monitor: Start up all device this programconnectwith,cyclicallypoll,ifthisoptiondoesnotisselected, afterstartingthisprogram,thedeviceisunabletocyclicallypollingthe monitor. Default device polling cycle (second): While the device continually and cyclically the monitoring, because all sorts of reasons can cause some device disconnection temporarily , here be able to set a cyclical
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second number while the device cyclically auto inquire (generally decideas120). Keepthenumberofdevicerecord:Totalofdevicerecord,referstothe userdatarecordwhicheachdevicedownloadfrom,mayinputageneral numbertodepositrecordinhere,aftersurpassesoverthedefinitevalue, automatically clear user data record in device. For instance here set is 1200,whentherecordingnumberdownloadsto1201,inthedeviceuser recording numberwillbeabletheautomatic cleared,thenumbertobe abletobecome0. Times of reconnection due to failure: Try connection again, the number of times (generally to decide as 3), in order to restores the normalthedevicewillautomaticallyreconnectwithinthesituation. Activatemonitorindesignatedtimezone:MaydefinesometheTime Periodtostartthemonitoring.Ifthepollingisuninterruptedly,thenthe entire monitoring network will bear very big load, so define a Time Period to begin using the monitoring, like this can reduce the load for the monitoring network. Attention writing format, for example: 06:0022:00. Imagestakenintomachine U will be preserved after the attendance photos downloaded to the software(downloadonlytheattendancebythephoto,thatis,aftertheU pass in a folder of all the photos). Attendance blacklist photos (bad folderofallthephotos)canonlyberead aftertheU. Import machine photographs:Usession willbe keptby theattendance throughthephotos,downloadsoftwaretoview. UData: delete U intraday attendance through the preservation of the
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photos. Note: The software supports attendance cameras can use this feature. Synchronize the time for machine: May define time to complete the computersynchronizeupalldeviceswhichhavebeenadded.Whenthis timearrived,theautosynchronizetheentire device thoseconnect with thesystem,Attentionwritingformat,forexample:10:00. Functionconfiguration TimeAttendance:TheTimeAttendancefunctionismustselect. USB Manage: It is option, under Data menu, USB flash disk managementisavailable. SMSContentManage:UndertheDatamenu,SMSContentManageis available. Access Control: Add the function of Access Control software, Time Period and group setting and so on, in this software, when machine mainlyisusedinTimeAttendancefieldanditwithAccessControlthe function, may use this function. After selecting this option, Access Control the management menu will appears in the software main interface,singleclick" "toshowthedetailedmenuofAccessControl management. For detailed setting, please see also "Access Control SoftwareManual".
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Write the card by the fingerprint machine: after this option is selected,ableto writethecardandeliminatethecardbutton underthe employee maintenance, after it connects with PC, the device is available. Support 9 digital: When software connects with the machine that support 9 digital codes, put tick in this option, then this software will support9digitalcodes. Start Whenstartupwindow,startsupthisprogram:Puttickinfrontofthe option, when next time windows will start this program will automaticallywillstartup. When programstarts, activateautomatic monitor: Put a tick in the option, when next time windows will start this program will automaticallywillconnecttodevicethathasbeenadded DownloadRecord
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DownloadallLogs/DownloadnewLogs:Selectanyoneoption,when anyoneitemisselected,pressheretodownloadrecord. Show Progress when downloading logs: When downloads the data fromthedevicethedownloadingprogressindicatorstripappear. Save To File after downloading logs: When chooses this item, downloadtherecordatthesametimesavethedatarecordtofilewhich hasbeenassigned. StatesofRecord
IfthedeviceconnectwithFTFscreenmachines,assignthemeaningof state to the number of symbols, here the setting information must be samewiththedefinitionofTFTscreenmachine(thatisthedefinitionof theworkcode),otherwisetheconfusionrecord arise Ifthedeviceisconnectedtoothermachines,donotallowchangestothe numberbefore"=".
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ImportUserData SetsomeparametersforImportofuserdata.
Whenthereisaduplicateregistrationnumber,threechoicesofwaysare available:1)Skip,2)Overwrite,3)Warn. Importfilecode:Settheencodingformattoimportuserdatafilesused by. 2.3HandleAttendance
2.3.1EmployeeLeavingonBusiness/AskingforLeave When an employee business trip or ask for leave are unable to attend Normalattendance,inordertoensureendstatisticresultiscorrect,itis required that utilize the function to set. Click "Employee leaving on business/Asking for leave" command on menu, the window is
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following:
The option page ofEmployee Leaving on Business/Asking for leave may be divided into two pages that aretheDay ViewandList View. The situation of Employee Leaving on Business/Asking for leave is abletobesetinthe Day View pagination. Department: Through this dragdown box user can examine and to choose each department, the default department in the system is the maincorporation. Employee: through this dragdown box user can examine and choose theemployeefromeachdepartment,defaultemployeebythesystemis "Completely".Whenviewthelotofrecord,maysetoptionforemployee businesstrip employee/askforleavebyadepartment. Note:theemployeeisin"Completely"bydefault,beunabletoadd theemployeebusinesstrip/askingforleave.
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Employeelist:Theemployeesselectedfromthe Employeeoptionbox aredisplayedintheemployeelist. Leavesview:throughtheviewallleavesnamewhichexistthissystem will be shown. Doubleclick name of leaves, may choose the color to distinguishtheleaves. TimeRange:Issamewiththemajoritymoduleinbeginningandending time, all is used to determine some Time Period, provide user with convenienttoinquiry. Report: Determined beginning and ending time, click this button to produce theemployeebusiness trip /asking for leave data sheet which displaybythereport.
Export: Export the related record of all asking for leave in period of time into a folder by the text or the list, for detailed operation, please seesalso3.7toexportthedata.
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Query:Thisinquirywayistodemonstratetherecordofallemployees asking for leave by the list in period of time, this function link with "List"pagelabel,whenclickthisbutton,systemwillautomaticallyjump tothepagelabel,displaytherecordofaskingforleavebylist.Shownas follow
Add:Addarecordofbusinesstrip/askingforleavesforanemployee, therearetwomethodstoaddleavingonbusinessoraskingleave 1) One way: After selecting departments, employee and date/time, leftclickontheboxofSelectSetAskingforleaveTime,andhold,drag todrawatimeperiodbar,andthenloosentheleftbuttonofthemouse, andthefollowingdialogboxofSelectLeaveTypeswillpop: B
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ChooseleavetypeasAffairfromtheselectedstylebox,typereasonin the cause box, or not to do, click "OK" button to save adding leave, click "Cancel" button to cancel all action, after, the window is following.
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2) Another Way : Click
button from tools column, determine
TimeRange,choosetheleavetype,and inputReasoninthe reason box, click "OK" button to save, or click "Cancel" button to abandon the operation,thepopupwindowisfollowing:
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Edit: Youcaneditoneasking forleavetimeperiodonthewindow. Methodone:Youmaymovethecursorofthemousetooneendofthe askingforleave time bar, and when the cursor changes to " ", rightclick and hold, drag the mouse to edit askingforleave time, or move the cursor to the askingforleave bar, and when the cursor changes to" ", click left key of mouse, hold and drag to move the askingforleavetimeasawhole. Methodtwo:Ifyouwanttomodifyaccuratetime,andwhenthecursor changesto ,doubleleftclickorclick" "buttononthesetupwindow. Thefollowingdialogboxwillappear.
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Choose the date, time, leave style, then type into asking leave reason, click "OK" button to save setup , click "Cancel" button to cancel the action.Aftersaving,thewindowappearsasbeforeway Delete:Ifyouwanttodeleteoneitemsetup,e.g.justClick" askingforleavewillbedeleted,Shownasfollowingfigure. "button
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Click"Yes"buttontodeletethisitem, orclick"No"buttontoabandon the action or you can leftclick on the "Askingforleave" bar, which wantstocancel,thenclick"Del"key onthekeyboard todelete. Batchdeletion:Deletetheleaverecordsofemployeesinbatches.Click thisbutton,andthesystemdisplaysadialogboxaboutthetimerangeof batch deletion.Selectatimerangeforbatch deletion,andclick OK. button.
When youaddleavingonbusinesstime period,andifthistimeperiod overlapexitedtimeperiod,thefollowingcautionboxwillappear
Click"OK"button,theoperationisinvalid. After setting, the added asking for leave/ business trip is invalid currently. After you add the record of business trip/asking for leave successfully, then the shift detailed situation will belong to the exceptionalcaseintheTimeAttendancereport,thesituationofbusiness trip /asking for leave will display in other unusual situations, default business trip/asking for leave take effective, system can directly compute the Time Attendance record , be allowed to business trip and askingforleaveinhere theverification,verifiesforinvalid,thendoes notcountinthereporthasverifiedforisinvalidthetimewhichbusiness
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trip/asksforleave. 2.3.2HandleEmployeesForgettingtoClockIn/Out HandleEmployeesForgettingtoClockIn Ifoneemployeeforgetstocheckindueforsomecause,thisfunctionof Forgetting to Clock In can be used to add a clockin record. Click "ForgettingtoClockIn/Out"underthemenuofAttendance,andthe followingdialogboxwillpopup:
You first select department and employee, and choose the record style youadd,Setrecordthedateandtime,click"Add"buttontoaddanew clockinrecord Whenanewrecordhasbeenadded,the"Add"buttonbecomesgrayand invalid.Butitwillbecomebrightandvalidagainaftertheemployeehas beenchangedtoanotherone,ortheclockouttimehasbeenchanged. Click the close button to close this dialog box and return to the
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mainmenu. There are many select statuses of not only clockin and clockout, but also other option in select box. The type of choice box is allowed to choosetheconditionthatnotonlyhasclockinginandclockingout,but alsoincludesotheroptions,ifhadtooperateothertypesonlytoneedto choosethedifferenttype,othertypesstepofoperationand handlethe employee forget checking the sequence of operation to be same, interfaceasfollows:
If need to handle all employees to forget clockingin, click Select All button " ",shownasfollowingfigure:
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Press Unselect button "
, the cursor to return to the previous
condition before clicks Select All with mouse. If there are lot of employee,this modulehasprovidedwiththefunctiontoinquirytothe employee, the operating procedure is in the employee view directly inputemployee'sregisternumber,thename,thenamePinyinaswellas the name Pinyin first letter, press the "Enter" key or left click " "
withthe mouse.IfwanttoinquiryemployeenamedSimon,withname Pinyinfirstlettermethodinquiry,shownasfollowingfigure:
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Thegoalwhichafterpresstheenterkeyortheleftkeyclickoninquiry symbol" "appearsmustsearch.
HandleEmployeesForgettingtoClockOut If oneemployeeforgetstoclockoutduetosomespecialreasons,this functionofhandle employeeforgettingtoclockoutcanbeusedtoadda clockoutrecord,theoperationprocessisthesamewithoperationofto employeeforgettingtoclockin.Seeuppart. 2.3.3ComingLate/LeavingEarlyCollectively 1.Cominglatecollectively If part or the entire employees of one department come late, this functioncanbeusedtomodifyemployeeclockintime,click"Coming late collectively" on the down drag of Attendance menu, and the followingdialogboxwillpopup:
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Inthe department option,selectthe departmenttowhichtheemployee whocomelatecollectivelybelongandthenclicktheemployeeofyour choice in the employee option box, if you want to choose employee more than one, you can click the mouse while press "Ctrl" key. Click SelectAllbutton toselectallemployees,clickunselectallbutton tocalloffallselectedemployee. Selectedstyleconsistsof"Cominglate"or"Leavingearly",whenyou select,onlyliftclickonitemyouselect. Neglect clockin record means to neglect selected employee all clockinrecordduringthetimeperiodisdefinedbytheFromtimebox andthe Totimebox. Clockin time after modification means the time of the clockin recordstobeaddsin. Click"OK"buttontodeleteallneglectclockinrecordsoraddclockin recordaftermodification,andtoreturnthemainmenu.
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Click"Cancel"toabandonthisactionandreturnmainmenu. 2.Leavingearlycollectively If part or all of the employee of one department leaving early with reason , this function can be used to modifyemployee clockout time, the operation process is the same with to handle coming late collectively,itisonlytoselectleavingearlycollectively. 2.4Search/Print 2.4.1AttendanceRecord Thismoduleisusedtoinquiryallemployeeattendancerecordwhichis downloadsfromthedevice,thecomputationofallattendancestatistical basesonthisrecord. Click "Attendance Record" subitem on the main window of "Search/Printandthefollowingwindowwillpopup
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1.Search 1)Onlysearchattendancerecord Department:Displayalldepartmentsinthisunit. Employee: Display all employees in this unit through dragdown box choiceneedstoinquiresubitem. TimeRange:Determinetimescopethatneedstoinquire. Search: Choose the department, employee, and determine the time range, then singleclick "Search" button, the result in lower part the window to show the employee's of your choice attendance record in periodoftimewilldisplayinresultboxinlowsideofwindows.
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List hasthe departmentname,Name,No.,Data/Time,LocationID,ID Numberetc eightfields.Theuseralsomaychoosetheattendancestatue, andtheworkingcode. DisplayStatue:Theattendancestatuewilldisplayin list."Clock in/out soon" Inordertodistinguishtheclockinginandclockingout,thismodulegive clockinginandclockingoutwiththedifferentdisplayingcolor Note:Whendevicedoesnothavetheconditionkey,thenattendance conditioncompletelydisplayasclockin. If needs to revise the displaying color for the clocking in and the clocking out record , with the mouse singleclick leftkey on thecolor
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codeblock, pop upchoicebox ofthecolor, choosethe properlycolor, saveit. Display Work code:Displaywork codeinthisrow. Note: The work code is a symbol to differentiate the employee different classes of working only the device has the work code function the machine (need to custommade) only able to demonstratethecorrespondingsymbol. Supportsimplecalc:Afterselectingainterface,beallowedtoseethat somesoftwaresimplyclassprocesstheoriginalrecordinthisinterface, completely show employee'srecordbytheday
2)Attendanceforphoto If the software features is designed to support for attendance photos function, when search employee attendance checking records,
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employeestheattendancephotosisavailabletoseeatthesametimein Viewtheattendancerecordsinterface
If the options Display Images is taken by tick in the Application List clickonanattendancerecord,ifthereisathecorrespondingattendance photos,thesystemwillbedisplayed. 2.Previewandprint The module provide user with convenience to view the time &attendancereport,print,save andsoon.Operation stepasfollowing Click "Preview" button to preview report in users favor, shown as following: (1)AttendenceRecords(4Columns)
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(2)AttendenceRecords
Forprintingreport,onlyneedtoleftclickonthePrintingbutton reportleftside. 3.Export
in
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(Please refertoappendices3.6ExportData) 4.Highlevelexports This function is equipped with exporting data that has the strictly requirement,herewillbeallowedtoexportattendancerecorddepending on the user setting. For detailed operation please see appendix 3.7 AdvancedExport. 5.ModifyLog If the use has revised the original Time Attendancerecord, thesystem providesaconvenientwaytoinquirytheTimeAttendancerecordwhich hasbeenrevised,andreversesthedisoperation. Click "Modify Log" button, enter "Record changing Logs" window, shownasfollowinginterface:
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1)Search The search method and to search the record of users attendance is similar. After choosing the department, the employee, determined the TimeRange,singleclick"Search"button, theresultinlower partthe window to show theemployee of your choice the modified attendance record in period of time will display in result box in low side of windows.
2)Preview The content of list to preview and print is available. Click "Preview" button toviewthereportstyle,shownasfollowing:
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3)Export Singleclick "Export" button, may search result to export file, the operatingprocedureandtheattendancerecordtoexportarecompletely same. 4)Restorerecords Sometimes,asaresultofthedisoperationortheactualsituationchange, user has to abolish modified to the Time Attendance record, by now throughfunctiontorestorerecordthetorealize.Onlyselecttherecord listwhichmustberestored,singleclicktherestorerecordtocompletes, theninquireitagain,maygetthisrecordofattendance 2.4.2 Current Employees On-Duty Status Click Current Employees OnDuty Status subitem, under Search/Printmenu.Thefollowing windowwillspopup:
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After select Department and Time, click Query button, check the result,showasbelow:
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Click Previewbutton,previewthestyleofreport,showasbelow:
Preview the report, on this window, user can print and save file, etc. Click print button on the leftward of the top tool bar, can print
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report.
2.4.3 AttendanceCalculatingandReports In attendance management, we usually need to search attendance calculation andtoprintvariousattendance records. ThroughtheAttendanceCalculatingandReports,tosearchandmodify attendanceexceptionandrecordlistisavailabletherearefouroperation windows which are Clock In/Out Log Exceptions, Shift Exception, MiscException and CalculatedItems. Click exception search on the main window, or exception search subitemunder"Search/print"andthefollowingwindowwillappear Select department firstly, choose the employee who is your choice, determine beginning/ending time, click "Search" button to view the statisticalrecordoftime&attendance A)Viewthedepartmentthroughdragdownbox
B)Selectemployee There are two way to select employee, one way is to select employee
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throughdragdownbox,ifyouneedtosearchalotofemployeesatsame time, you can put tick in front of employee of your choice, show as below:
Another way is to search employee by enrolling number, name, click " "buttontosearch,showasbelow:
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C)Determine the TimeRange,showasbelow:
D)Afterselecting,click Calculatebutton,therecordofattendanceis available. ShiftException TheShiftExceptionmainlyviewcominglately,leavesearly,theabsent no cause and the working overtime, working on/off hour and Clockin/clockouttime,mayrelaxedcarryonthecomputationofeach monthstatistical,checkupandcalculateswhetherhaserror.Andhandle employeebusinesstrip/forgettingtheclockingoutinthispagesetting, ShiftExceptionshownasfollowinginterface:
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The defaults dataintheshiftexceptionlistincludetheACNo., name, date, AutoAssign, Timetable,Onduty, Off duty,Clock In,ClockOut, Normal, Real Time, Late, Early, etc. If wants to display more, may rightclick "Columns" item in the table, after choose other rows that needtobe show,puttickinfrontoftherowthatwillbecancel. 1)Itemexplanation Timetable: The employee Clockin/clockingout time corresponding Timetablesname. Late:ThedifferencevaluebetweenOndutyandRealTime,ifdidnot clock in, and the time whenemployee go to work without clockingin recordwillberegardascomingx1minutelateintheAttendancerule asking,itsitemwillbeabletocorrespondingdisplay.Ifhassetoptionin theAttendancerule,thecominglatelytimeisbiggerthanax2minute timewillberegardedasabsencefromwork,whenx2issmallerthanx1, cominglatelytimewillnotdisplay,recorditasabsentingfromworkon cause When x2 is bigger than x1, coming lately time correspondingly
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showthex1minute. Early:Thedifferencevaluebetweenthe Offdutyand ClockOut,ifdid not clock out, and the time when employee gets off work without clockingout record in the Attendance rule , the record time will be regard as leave early x1 minute, then the leaving early time correspondinglydisplay. If hasset optionin the Time Attendancerule, theleavingearlytimeisbiggerthanax2minutetimewillberegarded asabsencefromwork,whenx2issmallerthanx1,leavingearlywillnot display,recorditasabsenting from work oncauseWhenx2isbigger thanx1,theleavingearlytimecorrespondinglyshowthex1minute. OTTime:IntheAttendanceruleoption,putatickinfrontofitemthat clockingoutaftergettingoffworkxxminutewillrecordedasOTTime, thendifferencevaluebetweenaftergettingoffworkxxminutetoclock out time in clockingout record and the working off hour record is the OTTime.Iftheshifthasaperiodoftimetocountasworkingovertime (intheshiftschedulemanagementwhileaddshiftTimeperiod,justput atick infront ofthis Timetable,andrecorditasOT Time),alsosetup has counted a working overtime minute total of working overtime minuteisthe OTTime. ATT_Time: Thedifferencevaluebetween ClockIn andClockOut. Work Time: The difference value between On duty and Off duty, if therearecominglatelyorleavingearlytime,usethedifferencevalueto reducethecominglatelyorleavingearlytime. Exception: Record exception Sick leave, business trip and so on. For other item, please refer to item explanation about Time Attendance statisticaltable
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2)Toolcolumn Change color: In order to better distinguish each kind of displaying statuebe abletochangevariousstatuesappearance. Filter by Exception: Singleclick the here, the choice menu appears, which exception may be selected to demonstrate, which didn't display, Putthetickintheitemwhichisselected. Filter by Timetable: Singleclick the here, the choice menu appears, maychoosetheTimetablewilldisplay,whichTimetableisinexception, whenthereistick" "infront ofthe Timetablename,thattheexpress thisTimetable isselected,andinexception. Maintanance AL/BL: The operations of Employee Leaving on Business/AskingforLeavearesamewithhandle Attendance.
ClockIn/OutLogExceptions The page of Clock In/Out Log Exceptions is to examine original record statue which download from the equipment and revise to the TimeAttendancerecordstates. 1)Viewthe Attendancerecord After searching and calculating, chooses the Clock In/Out Log Exceptionspagination,shownasthefollowingfigure:
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In the Clock In/Out Log Exceptions the default data row includes the Name, the register number (ACNo.), Attendance time (Time), the workingstatue(State),thecorrectionstatue(NewState),theException andOperates7items,ifwantstodisplaymore,mayrightclickonthe list, then click"Columns" subitem in the dropdownlist, put a tick in front of the row that needs to be demonstrated. Shown as following figure:
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After change the setting of Columns displaying, save the columns setting,laterdirectlywritedown the columnssettingisavailable. EmpNo.: in employee maintained option, every time add employees, thesystemwillassignanumbertotheemployee. ACNo.:numberwhichmanagerassignstothe employee. Time:The employee clockinorclockoutbyfingerprintthetime. State: there are six kinds of status: checkin, checkout, overtime checkin, the working overtime checkout, business trip, Business returns. Note: If the device has the status option, the checking status will show corresponding statue in the Time Attendance record If the devicedoesnothavethestatueoption,allshowas"checkingin"in attendancethisrow,thesystemdependontheTimePeriodsetting in management program to judge the Time Attendance statue, displayinthecorrection status.
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CorrectionStatue(NewState):WhentheTimeAttendancemachinehas optionsetting,thisrankisinemptyOtherwise,inthecorrectionstatue system depend on the assigned employee the shift Timetable and the fingerprint verification time to judge whether theemployeeis inclock In,clockOut,lateorearly,systemcomputationofthestatisticsbythis status. Exception: There are 8 kinds of situations: The normal record, the invalid record, the duplicate record, the statue is wrong, frees working overtime, working overtime, business trip, the autoassign employee shift. A)Invalidrecord:theclockingin,clockingoutbeyondshiftTime Period the time scope the record completely regard as invalid. The invalidrecordwillberegardedasthisrecorddoesnotexistduringTime Attendancestatisticianitwillnottobecount. B) Repetition of record: when the Time Period of the Time Attendance record is smaller than the effective interval of "Time Attendancerule",therecordregardasrepetition ofrecord. C)Freeovertime:The employee hascheckingin/outrecordwithin the Time Period which has not been assigned to employee, and maintainsthisemployee'sTimeAttendancesettingpageinthe employee "tocountworkingovertime"theitemtoselect. D) Overtime: there is a statue setting in the device, the Time Attendance record the attendance statue as the overtimein, the overtimeout, the demonstration is working overtime in the abnormal statecolumn. E) Business trip: there is a statue setting in the device, the Time
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Attendance record the attendance statue as business trip, the demonstrationisapprovalabsenceintheabnormalstatecolumn. F) Autoassign employee shift: Employee's checkingin/out recorddoesnotexistintheTimePeriodthathasbeennormallyassigned to the employee, but the record is in the employee autoassigned the Time Period, then this record show as autoassign abnormal state column. G) Corresponding Time period: Is one kind of sign in the software interior (do not display it, has nothing to do with user operation) Operation:showtheoperationforrecordofyourchoice. Department:Theemployee isatdepartment. 2)Revisesthe Attendancerecord Choose the corresponding operation to revise the Attendance record withtoolcolumnintherightsidepage. Toolcolumn Change color: May change each kind of condition that express color, singleclicktheherethefollowinginterfaceappear
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Singleclickcolorblockinfront of each kind ofconditionmay choose the color which you needs in this interface, after selecting, Be sure to singleclick"OK"buttontosave. Changefilterscondition:Definitethatstatusrecordindisplayingbox, click"Changefilter"thefollowingwindowwillappear:
Make a check it to show it selected status, appear on the display box, utilizeclicking" "toswitchstatusbetweenselectedandunselected. Change status: Able to make a present status of selected record to becomeaselectstatus,afterselectedarecord,click"Changestate"the windowisfollowing:
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BecauseAttendancestatueallisclock/inrecord,thereforethisstatueis impossibletouse,maysingleclickotherstatuetoselect. Delete selected: May sign the attendance record of you select as deletioncondition,afterusingthisfunction,inthetoolcolumncanadd twoitems,showasbelow:
Apply all: After selected this item, all setting operation which displayinoperationcolumnisvalidbeforethis Cancel all: After select this item, all setting operation is invalid beforethis,alloperationwilldisappearinoperationcolumn. Canceloperationforselected:Onlycancelcurrentrecordoperation. ChangerecordswhichautoassignedtimetabletoOTrecord:Make systemsmartschedulerecordtoovertime. Append Clock in/Out Log: The process is the same as Attendance handlingoperation.
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Viewoperationhistory:TheprocessisthesameasAttendanceRecord operationofsearch/print. Rightkeymenu On the Attendance Record window, rightclick the mouse, the followingmenuwillappear:
Exportdata:Issameas"Exportdata"buttonfunctionintheinterface, fordetailpleasesee 3.6ExportingData. Createreportcurrentgrid: Issameas"Report"toestablishcurrent datarecordlistfunction,makesearchedattendancerecordasrecordlist to export. Abletolist printsto export,save,andsearch for inlist,etc. operation CopyData(fromfirsttocurrent):Searchedrecordresultcopydirectly, formduplicatingtocurrentposition,andcanpatchinExcellistdirectly Copy Data (from current to last): Searched record result copy from currentcopyingpositiontoending,andcanpatchtoExcellistdirectly. Column "Data row": Select item name on the searching window appearing,clickpopupmenuisfollowing
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Show all Columns: All item name of data row display on search window. Hideallcolumns:Allitemnameofdatarowexceptsurnameandname hideonthesearchwindow,onlyshowsurnameandname. Savegridlayout:Theitemnameonwhichthesearchwindowappears canbesaved,loaddatarowsettingtouse. Loadgridlayout: Accordingtostoredatarowtoshowitem. AdvanceExport:Exportthelistasfile.Seealso3.7AdvanceExport. MiscException Misc exception is used to verify and appraise employee hour of overtime and business trip, default leave, sick leave, home leave are effective overtime, free overtime, business trip, approval absence, are invalid by default, it need a calmer appraisal of whether effectively, writes down in the statistical report. Misc exception interfaceshow as follow:
In Misc Exception list , the default data include department, name,

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enroll number (ACNo.), start time, end time, exception, Audited, Old audited, Time long, Valid time, Date. If you want to show much more item, just rightclick "columns" item of your choice, if you want to showantherrow,putatickinfrontoftherowyouhaveselected. Starttime:Starttimeforabnormalstatue. Endtime:Endtimeforabnormalstatue. Exception: There are 8 kinds of statue: free overtime work, overtime work,businesstrip,approvalabsence,sickleave,leave,homeleave. Audited:Aftertheverification,showthatovertimeworkorisininvalid statue. Oldaudited:Unedited statue. Timelong:Thedifferencevaluebetweenendtimeandstarttime. Assigned shift work day: The exception situation across the working daywhichhasassignedshift. Toolcolumn If the Attendance rule limit the business trip and the overtime work statuemustthroughverification,thenverifiedstatuecolumnisempty,if hasregulatedthestatueofverification,thecorrespondingstatuecolumn willappearintheverifiedcolumn. Restore: This operation does not take effective unless the record has beenaudited, return record statue to initial verification state. After the returntooriginalstatus,besuretoreinquireandcompute. CancelallOT:Exceptionlistshownthattheovertime workrecordall
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regardasinvalidrecord. Promote all Free OT: The system regard personnel's ,who has not assigned to Timetable, Time Attendance record (who must own clockingin/clockingoutrecordsimultaneously)asfreeOT ,ifthisitem in choice, systems judge all free overtime work will be showed as overtimework. Count all OUT to BOUT: All employees out record regard as business. Cancel all BOUT: All the business trip record will be canceled this record will be generally egresses or according to the actual situation handleit. Invalidate selected: Change the record statue of your choice to be invalid. On the displaying windowofAttendance Calculation, rightclick to be possibletooperate issame asthe ClockIn/OutLogExceptions. Calculateditems The calculated items pagination is the page which commonly used, countallitemintheemployeeassignedtimetoproducereport,iseasy toexamineand settlement.
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In the Calculated items pagination the default data include name, enrolling number (ACNo.), late, early, sick leave, etc. If you want to showmuchmore,mayrightclickon"Columns"theoptioninthetable, showotherrowsofyourchoice,thereisatickinfrontoftherow. Should arrive (Normal): Depending on the employee shift, count the employeesworkingdaywhichshouldgotoworkbetweenthestartand endtime.Thedefaultsunitistheworkingday,maychangethestatistical ruleinthe "Normal"oftheTimeAttendancerulecalculationpage Actual arrive (Actual): According to The Clocking in/Clockingout record,statistictheemployeeworkingdaywhichactuallygoestowork between the start and end time. The Defaults unit is the working day, abletochangethestatisticalruleinthe"Normal"oftheAttendancerule calculationpage Cominglately(Late): 1) according to the "Coming lately "statistical rule in the Time
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Attendanceruleinandtheshiftmanagestorecordislatextimewhich in the time establishes to calculate, after namely if employee's registrationtimesurpassesxtimetorecordforislate,islatewhenthe lengthistheregistrationtimewiththeworkhoursbadvalue 2)nonregistrationrecording,accordingtoTimeAttendanceintherule Time Attendance computation to go to work, the nonregistration recording time mark to be late xx minute Result which obtains in the beginning and end time all situations statistics. The default unit is the minute, able to change the statistical rule the Time Attendance rule computationprojectpage "Late". Leavesearly(Early): 1)AccordingtothestatisticalruleintheTimeAttendance"leavesearly" rule and the time setting in the Shift management record the leaves early time , after namely if employee's clockout advance x hours to recordasleavesearly,hoursofleavesearlyisdifferencevaluebetween theClockouttimeandtheworkofftime 2) if there is not the clockingout record, according to the Time Attendance rule, in the computation of attendance statistical, when employeeget offwork withoutthe clockingoutrecordthetimeregard asleaveearlyxxminute Obtainresultfromallsituationstostatisticamongthestartandendtime. Thedefaultunitistheminute,abletochangeitunderthe"Leavesearly" statisticalruleinthecomputationofTimeAttendancerulepage. Absencewithoutanexcuse(Absent): 1)Accordingto"Absencewithoutanexcuse"statisticalruleunderTime Attendancerule,ifemployeedoes nothavethecheckingin/outrecord,
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whosattendancerecordregardasabsencewithoutanexcuse 2)Accordingtothe Time Attendancerule,inthecomputationof Time Attendance time , hours of late is bigger than xx minute, employee recordasabsencewithoutanexcuse,hoursofleavesearlyisbiggerthan xxminute,employeerecordasabsencewithoutanexcuse. Obtain result from all statistical situations between the start and end time. Thedefaultunitistheworkingday,cannotchangeit. OvertimeWork(OT): 1) According to the "working overtime" statistical rule of Time Attendancerule,aswellasthecomputationoftheTimeAttendancerule, employee gets off work after x minute, whose work is recorded as overtimework,obtainhoursofovertimefromtheaccumulation 2)IntheShiftmanagementthereisaTimePeriodwhichdirectlytobe recordedastheovertimework,ideatheminutesofovertimeworkisthe hoursofovertime 3) According to the option situation in the Time Attendance setting/maintenance, the employees work record as overtime work, in otherexceptionsituationlisttheovertimeworkandthefreeovertimeis verifiedaseffectiveworktostatisticobtainstworesultsamongthestart and end time all accumulation situations. The default unit is the hour, abletomakeachangeunderthe"Overtimework"statisticalruleinthe computationofTimeAttendancerulepage. OUT:Accordingto"OUT"thestatisticalruleintheAttendancerule,as wellastheapprovalabsenceiseffectiveinotherexceptionsituationlist
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carryonthecomputationofthestatistics. Obtainresultfromallstatisticalsituationsinthestartandendtime.The default unit is the hour, able to change it under the "Egress" statistical ruleinthecomputationofTimeAttendancerulepage. BusinessTrip(BOUT):Accordingto"Businesstrip"thestatisticalrule of it he Time Attendance rule, as well as the approval absence is effective in other exception situation list carry on the computation of thestatistics. Obtainresultfromallstatisticalsituationsinthestartandendtime.The default unit is the hour, able to change it under the "Business Trip" statisticalruleinthecomputationofTimeAttendancerulepage Hours of work (WTime): The computation ofattendance depends on the time ofemployeeclockin/out. Obtains the result from completely accumulationbetweenthestartandendtime. Shouldcheckingintimes(Times):AccordingtotheTimetable,totalof theClockingin/outtimesbetweenthe timerange. Clock/In (VIn): Actualclock/intimesbetween thetimerange. Clock/Out(VOut): Actualclock/outtimesbetweenthe timerange. Noclock/in (N/In):Noclock/intimesduringthetimerange. Noclockout(N/Out):Noclock/outtimesduringthetimerange. Asking for leave (AFL): Accumulate all kinds of vacation, and statistics result. The default unit is hour, able to change it under the "Leave setting" statistical rule in the computation of Attendance rule page.
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Approval Absence (BLeave): According to "Approval absence" statistical rule in the Attendance rule, as well as the approval absence takeeffectiveinotherexceptionsituationlist,carryonthecomputation ofthestatistics.Obtainresultfromallstatisticalsituationsbetweenthe startandendtime.Thedefaultunitistheworkingday,abletochangeit under the "Approval absence" statistical rule in the computation of Attendancerulepage. Sickleave(Sick):Accordingtothesickleavestatisticalruleunderkind of Leave setting, as well as the sick leave take effective in other exceptionsituationlistby verification, carryonthe computation ofthe statistics. Obtain result all from statistical situations between the start andendtime,the default unitisthe hour,beabletochangesthe"Sick leave"statisticalruleunderleavessetting. Affair: According to the leave statistical rule under leaves setting, as wellasfortheleaveiseffectiveinotherexceptionsituationlisttobythe leave verification, carry on the computation of the statistics. Obtains Resultfromallsituationsstatisticalbetweenthestartandendtime.The default unit is the hour, be able to changes the "leave" statistical rule underleavessetting. Workday (NDays): Depending on the clock in/out record, statistic employeesactually work day from Monday to Friday beyond holiday betweenthetimeranges,thedefaultunitisworkingday,abilitytomake achangeunder"Normal"statisticalruleintheAttendancestatisticalrule page. Weekend: Depending on clock in/clockingout record, statistical employees actually from Saturday to Sunday beyond holiday between thetimerangesthedefaultunitisworkingday,abilitytomakeachange
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under"Normal"statisticalruleinthe Attendancestatisticalrulepage Holiday: The holiday in which day employeeactually takes work, the default unit is working day, ability to make a change under "Normal" statisticalruleinthe Attendancestatisticalrulepage. Working Hours (Att_Time): Depending on clock /in and clock/out record,totalofemployeeshoursofondutybetweenthetimerange,the defaultunitishour,accuratefigureinhereafterpointtwodigital Overtime work (NDays_OT): Depending on the "overtime work" statistical rule in theAttendance rule, as well as the overtime and free overtime is effective in other exception situation list carry on the computation of the statistical working hours from Monday to Friday beyondholidaysbetweenthe timeranges. Obtainresultfromallstatisticalsituationsinthestartandendtime.The default unit is the hour, able to change it under the "Overtime Work" statisticalruleinthecomputationof Attendancerulepage. Weekendovertimework(Weekend_OT):Dependingonthe "overtime work"statisticalruleintheAttendancerule,aswellastheovertimeand freeovertimetakeeffectiveinotherexceptionsituationlistcarryonthe computation of the statistical working hours from Saturday to Sunday beyondholidaysbetweenthe timerange. Obtainresultfromallstatisticalsituationsinthestartandendtime.The default unit is the hour, able to change it under the "Overtime Work" statisticalruleinthecomputationof Attendancerulepage HolidayOvertime(Holiday_OT):Dependingonthe"Overtimework" statistical rule in theAttendance rule, as well as the overtime and free
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overtime is effective in other exception situation list carry on the computation of the statistical working hours in holidays between the timeranges. Obtainresultfromallstatisticalsituationsinthetimerange.Thedefault unitisthehour,abletochangeitunderthe"OvertimeWork"statistical ruleinthecomputationof Attendancerulepage NoShiftUserAll The NoShiftUserAll page facilitates the manager to view unscheduled employeesandscheduleforthem.
The datafieldsintheNoShiftUserAll pageincludeEmpNo., ACNo., No.,Name,Schedule,AutoAssign,Date,Timetable,Onduty,Offduty, ClockIn,ClockOut,Normal,Realtime,Late,Early,Absent,OTTime, Work Time, Exception, Must C/In, Must C/Out, Department, NDays, WeekEnd, Holiday, ATT_Time, Ndays_OT, WeekEnd_OT, and
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Holiday_OT. To select more items, rightclick the page and select Columnfromthecontext menu.Allavailableoptions appearandthe tickedoffitemsareselectedfields.
Report Not only search and modify these Attendance Records in Clockin/out logexceptionList,butalsoableto previewandprinttheseAttendance records,thesefollowinglistinclude,DailyAttendancestatisticalreport, Attendance General report, Department Attendance Statistical Report, Staffs onduty/offduty Timetable, Daily Attendance shifts, Create reportforcurrentgrid,click"Record"button,popupfollowingmenu:
1.DailyAttendancestatisticalreport: Daily Attendance statistical report is used to list the definiteemployee daily attendance status in assigned period of time inthe table, and the statistics absence without excuse, coming lately /leaves early, working overtime, asking for leave, business trip, convenience of the checking whetherhasthediscrepancywiththeactualsituation. Note:Inthetableitisonlycanshow detailedattendancestatusfrom theinquirytimefromthemonthtime,thereportformmaycountin the start and end time situation which the user chooses, the start andendtimescopeappearontherightcancer.
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InthetableallshiftsTimetablewhicheachpersonuseswillbelist,and illustrateattendancestatusinthe correspondingtimeandshiftwiththe mark, for mark explain, and please see at the end of each page (In identificationmarksettingin Attendancecomputationrule). Should arrive "Working day": The working day of the employee should arrive in the assigned time. The working day is the unit of measurement "Recommend", able to make a change in the Attendance rule.Accordingtoresultin Attendancestatisticaltable,outputthisitem. Actually arrive "Working day": The working day of the employee actually arrive in the assigned time. The working day is the unit of measurement "Recommend", able to make a change in the Attendance rule.Accordingtoresultin Attendancestatisticaltable,outputthisitem. Absencewithoutanexcuse"Workingday":Thedayoftheemployee intheassignedtime,whoisabsencefromworkwithoutanexcuse?The workingdayistheunitofmeasurement"Recommend",abletomakea change in the Attendance rule. According to result in Attendance
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statisticaltable,outputthisitem. Coming lately "Minute": Total hour of the employeein the assigned time come late, the minute is the unit of measurement "Recommend", able to make a change in the Attendance rule. According to result in Attendancestatisticaltable,outputthisitem. Leaves early "Minute": Total hours of the employee in the assigned timeleaveearly,the minuteisthe unit of measurement "Recommend", able to make a change in the Attendance rule. According to result in Attendancestatisticaltable,outputthisitem. Working overtime "Hour": Total hours of the employee in the assigned time overtime work. The hour is the unit of measurement "Recommend"abletomakeachangeintheAttendancerule.According toresultin Attendancestatisticaltable,outputthisitem. Askforleave"Hour":Totalhouroftheemployeeinassignedtimeask for leave. The hour is the unit of measurement "Recommend", able to makeachangeintheAttendancerule.AccordingtoresultinAttendance statisticaltable,outputthisitem. Really until "Working day": The employee business trip in the assigned period time. The working day is the unit of measurement "Recommend",abletomakeachangeintheAttendance rule.According toresultin Attendancestatisticaltable,outputthisitem. Reportuppertoolcolumn 1) Scale: Click
button, and then choose the displaying
proportion,previewreportform.
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2)Opensreport:Click savedbefore.
buttontoopenthereportfilewhichhas
3)Save:Click buttontosavethecurrentreporttothedirectly of yourchoice. 4)Printsreport:Firstconnectwiththeprinter,thenclick toprintthereportform.

button
5) Find text: Click button, popup the search text dialog box, inputthetextyoulookup,click"OK"button,thecursorwilllocateto thetextwhichyousearch.
6)Closepreview:Click buttontoclosepreview. 2. AttendanceGeneralReport AttendanceGeneralReport"ThesumtotaloftheAttendancestatistical resulttable"isusedtoshowthedefiniteemployeeattendancestatistical statusintheassignedtime,carry onthesumcomputation ofemployee attendance status, convenience of paying wages depending on the Attendancesituation.
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The computation of should arrive, actual, absence without an excuse, comelate,leavesearly,workingovertime,asksforleave,businesstrip, thesickleave,leave,homeleavesamewithdailycalculatingintheTime Attendancestatisticaltable. Workinghours:Dependingondailyemployee clockin/outtime.Count the employee working hours Obtains result from all accumulation betweenthestartandendtime Attendance rate: divide the employee actually goes out on duty the number of times by employee should go out on duty the number of times.AbovethereporttoolcolumnissamewiththeDailyAttendance StatisticReport. 3.DepartmentAttendanceStatisticalReport Department Attendance Statistical Report "The sum total of the Department Attendance statistical result table" take the department as the unit, sum total of all employees in the assigned department and
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periodof attendancestatus,mayknowthesumattendanceofdepartment, facilitatesreducesthescope,carriesonthedetailinquiry.
The computation of should arrive, actually arrive, absence without an excuse,cominglately,leavesearly,workingovertime,askingforleave, business trip, sick leave, leave, home leave same with daily Time Attendance statistical table. Only completely accumulate each department'spersonnel'ssituation. Above the report tool column is same with Daily Attendance Statistic Report. 4.StaffsOnDuty/OffDuty Timetable Thetimeinwhicheachemployee actuallycomeandgotoworkproduce report, corresponding date and shift. Convenient for the administrator viewing,andmayprint.
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Themostrightsiderowcorrespondstheshift,listtheallemployeeshift, whichcorresponddate,thetimeofclockingin/outdisplayinthetable. Above the report tool column is same with Daily Attendance Statistic Report. 5.DailyAttendanceshifts List the employees shift which is used in Attendance every day, corresponding date, provide convenient for the administrator viewing shift,andprinting.
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Above the report tool column is same with Daily Attendance Statistic Report. 6.Createreportfor currentgrid The createreportforcurrent girdrefersto producereportaccordingto the current screen demonstrated format, provide convenient for the administratorreading,andprinting ClockIn/OutLogExceptions currentdatareportpage:
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Ifneedtoshowmuchmorerows,mayrightclickthedatarowofyour choiceinthestatisticalresultdetailedsituationpage. ShiftExceptionpagescurrentdatareportpages:
Ifneedtoshowmuchmorerows,mayrightclickthedatarowofyour choiceinthestatisticalresultdetailedsituationpage.
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MiscException pagescurrentdatareportpages:
Ifneedtoshowmuchmorerows,mayrightclickthedatarowofyour choiceinthestatisticalresultdetailedsituationpage Calculateditemspagescurrentdatareportpage:
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Ifneedtoshowmuchmorerows,mayrightclickthedatarowofyour choiceinthestatisticalresultdetailedsituationpage. Exportdata ExportthedatayouinquiretoExcelorthetextfile,backupandsaveit, in order to consult in the future. For detail operation please see also appendix3.6ExportData. 2.4.4System Operationlog There providewithcompleterecordaboutall operator operatetripand eventwhenthissoftwareisapplyto,maybeviewtheloginthefuture:
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2.5DataManagement 2.5.1InitializeSystem This function can restore system to original installment status, the followisdetailedstep: Click "Initialsystem"menu,thispopupwindowisfollow:
Caution:Ifconfirm yourselected,thesystem willclearallemployee's dataandallattendancedata.Beforethisoperationyoumustbecarefully. Click"Yes"button,thesystemwillclearalldata,andreturninitialstatus justsysteminstall. Click"No"button,thesystemreturnmainmenuwithoutcleardata. 2.5.2Clear Obsolete Data Afteryoursystem hasbeen used foraperiod oftime,abigamount of obsoletedataaresavedinthedatabase,whichnotonlyoccupyharddisk spacebutalsoaffectoperationspeed.Thenyoucan clearthese useless databyusingthisfunction Clickthisitemonthemenu,thispopupmenuwillappear.
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When clearing attendance clock/in and attendance exception records, you are required to back up clock/in data to files. You can click corresponding input box to type file name, and click " " button to save your data file's saving path and file name, notice that you should choose a new filename, if the name has existed in the system ,it will reminderyoutodefineanewfilename. Note:youmustchoosethenew nameoffile,ifthefileexistsinthe system,thesystemwillinformyouselectanewnameoffile. ShiftdataforACTime:Deletetheexpiredemployeeshiftdata,select thecutoffdatefordeletingsuchdata,andclick OK.Forexample,the timerangeofashiftrecordis19990101to20111212.Whenthe cutoffdatefordeletingsuchdatais20110101,therecordisnot
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deleted.Theemployeeshiftdataisdeletedonlywhenthecutoffdateis laterthan20111212. Inputtheclosedateofthedatathatyouwanttoclearinclosedatebox, and the close date should be ten days before the current day you will clearthecorrespondingdataafterclicking"OK",andpromptmessages willdisplay Attendance time setup data means to clear obsolete employee's shift scheduledata,selectclosedataforclearingrecord,click"OK"andyou willclearobsolete employee'sshiftscheduledata In the terms of Microsoft Access database, can click "Compact DatabaseFile"buttontocompactthedatabase. Afterclearingdata,click" "toreturnthemainmenu 2.5.3BackupDatabase In order to make sure data security and to restore, we suggest you backup database in regular time, click command on the menu, popup followingwindow.
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Select position to save file, input filename (maybe defined filename), click "Save" button. When original database was damage, it need to restore,youshouldchangebackupfilenameasATT2000.mdb,copythe file under attendance install directory to cover same name file, but the actiononlyrestorethesedatatobeforebackup.E.g.youbackupdatain 31.3,sothatthesedataberestoredareonlyonebefore31.3. 2.5.4ImportAC Data To import attendance record to another machine or old record to the current attendance software, click this command on the menu and this operationwindowwillpopup:
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1.Importfrom Files AllinformationoforiginaldatabasecanbeimporttoAttendancesystem databasefiletoimportattendanceclock/inemployeeattendancedatais imported. Selectimportfrom USBflashdisk,click"Import"following windows pupup: 2.Importfromdatabase Importfromdatabasemeanstoimportattendancedatafromattendance database backups, and the data include employee information, shift information, clockin records, etc. You can import the data from databasesofpreviousversion,ordatabasesofthesameversion.Forthe dataformatofdatabasefilesofversionspreviousto1.2differsfromthat of Version 1.2X, if the version of the database file that you want to importisbelow1.2(Notincluding1.2),pleaseselectversionsbefore1.2 optionOtherwisepleaseselect2.2xoptions.
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Note:Beforeimportingdata,ifitisunnecessarytoremainthedata in your system, please first select initialize the system. This is becauseifsomedataremaininginthecurrentsystemoverlapwith the data that will import, errors will appear when importing data, anddatasimportingspeedwillslowdown. Clickversions1.2orversion1.2xbutton,andafilemanagerwillpopup. Enterthepathandfilenameofthedatabasetoimport,andclick"Open", thesystemwillimportdataautomatically. If your database is SQL Server database, you can click button to
beginsettings.FordetailedinformationpleaserefertoDatabaseSetup. Afterimportingdata,click" "togobacktothemainmenu. 2.5.5ExportACData Thisfunctionismainlyusedtobackupallattendancedatainthecurrent attendancesystemorclock/indata,clickthiscommandonthemenuand thefollowingoperationwindowwillpopup
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1)ExporttoFiles Export four file style: secret attendance data (*.abt), attendance clockin data (*.txt), back up attendance data (*.attbackup.mdb) and attendance system database file (*.mdb). Click " " button, a file manger menu will pop up confirmthe pathand file namefortheback fileandclick"Open". 2)ConditionsandRangeforExportingDataRecords Exportdatarecordsduringthetimerange. Note: you must choose a new filename if the file has existed, the
191
systemwillsuggestyoutodefinenewfilename. Exportingrecordwillnotleadtocleandataindatabase.Afterfinishto export data, click " " button to close window, and then return main menu. 2.6 AccessControl(doormanage)Setup Access control setting is to set unlock time and assign privilege for registered users. Settings of each user consist of three period time settings and one group setting. Relationship between period time and period time is "OR". Group also consists of three period time settings andbythesametoken,relationshipbetweenthese threeperiod timeis "OR". Simplyput,ifyouwanttokeeparegistereduserinunlockstatus.Firstly the group that this user is in should be defined in unlock combination (onegroupcanbedefinedinonecombinationtogetherwithothergroup, butthese groupsarerequiredtounlockdoortogether).Second,current unlock timeisinanyavailabilityrange of usertime periodand period timeofitsgroup. Under system default, a new registered user is in Group 1 and group combinationisGroup1.Sonewregistereduserisinunlockstatusunder default. If a group that user is in is not defined in group unlock combinationsetting,thentheusecanonlyrecordattendanceandcannot unlockdoor. 2.6.1 Timezone TimezoneisthesmallesttimeperiodunitinAccesscontrolsetting.In
192
whole system, you can define up to 50 time zones. Each time zone defines7timeintervals,i.e.oneweek.Eachtimeintervalisvalidtime periodin24hourseveryday.Eachusecansetuptothreetime zonesand the relationship between these three timezones is "OR", which means theuserisvalidaslongasidentificationtimesatisfiedoneofthesethree timezones.EachtimezoneformatoftimezoneisHH:MMHH:MM, i.e.intermof24hoursformatandprecisiontosecond. End time less than start time "23:5723:56", means all day forbidden. End time larger than start time "00:0023:59", means valid in the time interval. Valid time period foruserunlocks:alldayopen"00:0023:59"ortime periodwithendtimelargerthanstarttime. ConcreteStepshowasbelow: 1.Click"Timezone"fromDragdownmenuofdoormanage,window of ACTimezoneoptionwillpopup,showasbelow:
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2.Click"Add"buttonandsystemwillpopupatimetablefromSunday toSaturday.Here,youcandefineanytimezoneyoumayuse,showas below:
3. Then click "OK" button to save the time zone automatically, and returnACTimezoneoptionwindow,thenewzonewilldisplayinhelist, showasbelow:
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4.Ifyou wantto useseveraltimezones,continuetoclick"Add",and then repeat step 2 and 3. In addition, time zone can be edited and deleted. 5.EditTimezone,selecttimezoneonthelist,thenclick Editbutton, theeditwindowwillpopup.Showasbelow:
After modify, click OK button to save, and return AC Time zone option window, the time zones information will display as after edit. Showasbelow:
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6.Deletetimezone.Selectthetimezoneneedtobedeleted,thenclick Deletebutton,thefollowingwindowwillpopup:
Click Yesbuttontodeleteit.Click Nobuttontocanceloperation. 7. After delete operation, the AC Time zone option window will not displaythetimezone.Showasbelow:
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2.6.2Group Group function can divide users into groups and combine different groups to different unlock combinations, which make group management of Access control more convenience. So user can define many unlock combinations. System has defined 5 groups: Group 1, Group 2, Group 3, Group 4, and Group 5. Under system default, new registereduserisinGroup1andcan bereassignedtoothergroup. Undersystem default,a newregistered useruses time period ofGroup1. Aftertheuserisreassignedtoothergroup,theuserusesdefaulttimeperiod of the corresponding group. So please make sure to define default time periodsforeachgroup. GroupSetting
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1.ClickGroupsubitem, underthedoor manage menu onthelefttool bar,enterthe Groupsetting interface,shown asfollowingfigure.
2.Groupeditingleftclickitemthatneedtoeditwithcursortoenterthe editingstate.
3. Throughdropdownboxtochoose theTimezone.
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Setupiscompletedclickon"Save"buttontosave. 4. According to your needs, you can repeat step 2 and 3 to edit other Timezone. 5. Addgroup,click Addbuttoncanaddagroup,showasbelow:
6. Delete group, select the group you want to delete, and then click Deletebutton todeleteit.
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2.6.3UnlockCombination Definitionofunlockcombinationfunction Unlockcombinationisthedirectexpressionforcontrollingunlock.For example,if you wantthatallregistereduserscannotunlock door,then setUnlockCombinationtonull. Definition of unlock combination is defined to different combinations thatcanunlockdoor,andeachcombinationconsistsofdifferentgroups. Unlockcombination directly uses group numberand doesnotconsider order for identifying user between each group. For example, "123" meansdoorwillonlybeunlockedwhenatleastoneuserineachgroup of Group 1, Group 2 and Group 3 passes identification together with other two users. "4" means door will be unlocked when one user in Group4passesidentificationtogetherwithothertwousers.Systemcan defineupto10unlockcombinationsatthesametimeanddoorwillbe unlocked as long as one of these 10 unlock combinations passes identification. Concretestepshowasbelow: 1. Click Unlock Combination sunitem, under door manage menu, the followingwindowwillpopup:
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2.Edit:Clickontheonewhichneedtobeedited,showasbelow:
3.Selectgroupthroughthedropdownlist,showasbelow:
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4. If forget what you had defined, you can click Group Detail button toseethedetail.Showasbelow:
5.Aftersetting,click Savebuttontosave.
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2.6.4 AccessControlPrivileges AccessControlprivilegemainlyappliestouseraccesscontrolsetting:if auserwhosepersonalNo.isassignedas1,2,3,4,andisdistributedto No.1deviceinthedefaultperiodtime,likesasfollow,addusertoright listfirst,thenadddevicetorightsidelist.Click"Allowspassing". SetuptheAccessControlPrivilegewhen auserbelongagroup 1. Click Access Control Privilege subitem, under the door manage menuonthelefttoolbar.Enterthe"AccessControlprivilege"interface suchasshown.
2.Clickon"EditPrivilege"buttonandentertheAccessControl Privilegetoedittheinterface,shownsuch following.
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3. Default users belong to Group 1, if need be assigned to other user groups,theneedforuserstoreallocationgroup.Hereweillustrate:ID1 userassignedtoGroup 1 FirstselectedID1user,shown asfollowing.
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4.Clickonthe"SetGroup"buttonandenterthegroupsettinginterface, selectgroup2.
5. Through the above steps, the users will be assigned to the second group,shown asfollowing.
6.Follow the35steps,setupthegroup thoseusersrespective.Afterthe

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settingcompleted,throughthetoolbarsbutton,asingleorallofusers willbemoved totherightcriticalareas,waitingforthePrivilegesetting. Shownasfollowing,movetheID1usertotherightlist:
7.InthemachinelistchoosethemachinethatneedtouploadPrivilege, andthenmovetothecriticalregion,waitingforPrivilegesetting.Show asbelow:
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8. After users and machine is selected, click on "
" button,
thegroupTimezonewhichisusedbyuserinthecriticalperiodswillbe assignedtotheselecteddevices.Afterdistributionissuccessful,prompt willappearshown asfollowing
9.Onthe"UserAccessControlPrivilege"interface,click
button
andentertheAccessControlPrivilegeSettinginterfaceandsynchronize set up information of user groups will display in the list. Show as
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following,machine2intheID1usergroup1Timezone.
SetuptheAccessControlPrivilegewhen auserdonotusegroup 1. If a user belongs to the group, but she/he does not use group Time zone, then in the UserAC Privilege settinginterface, select the Time zonetobeused,showsasbelow,ID21usersbelongtothethirdgroup, butshedoesnotusegroup 3Time zone,anduse the 1,2,4Timezone.
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2.Aftercompletesetting,click
buttonandthenclick
"
buttononthe"UserACPrivilege"interface.EntertheAccessControl Privilege setting interface and synchronize set information of user groupswilldisplayinthelist.ShowasfollowingID21userusegroup3 Timezone,thenonusegroup,butuse1,2,3Time zone.
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DeletetheUserAccessControlPrivilege 1. After choose the user who will ready to be deleted and his group , move their to the critical areas, and moved equipment whose the Privilegewillbedeletedtothecritical,shownasbelow,deletetheID1 user,whousetheGroup2Time zone.
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2.Clickonthe"
"button,thegroupTimezonetheuseruse
willbedeleted incriticalareafromtheselectedequipment.Afterdeleted successfully,thesystemwillprompt.Show asbelow.
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2.6.5UploadOptions 1.Connectdevice. Choose upload device. Click icons to choose the device with mouse, rightclickmouse,selectConnectitem,showasbelow:
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2.Uploadinformation Click"UploadDevice",underthedoormanage menu onthelefttool bar, andshow asfollowing interface:
SelecttheAccesscontroloptionwhichyouwant,thetwokindofoption could to be selected at the same time. After success upload, it will displaythe successinformationonthewindow,showasbelow:
213
214
CHAPTE 3
Appendices 3.1Set Date IntheboxofDateclick" "buttontoselectthedate,andintheboxof Timeclick" "buttontoselectthetimeordirectlychangethetime.In "or" "buttontomovethedate
thedropdownboxofDate,click" onemonthupwardordownward:
Clicktheyearnumbertochangetheyeardirectly,orclick"
"button
tomovethedateoneyearupwardordownward.Clickonthedateyou
215
wanttoselectit. 3.2SelectEmployee TheoptionboxofEmployeeislikethis:
Move the mouse to the row the employee to select is in, leftclick the mouse,andthisrowwillturnblue. Toselectmorethanoneemployee,holddown"Ctrl"keytoselect. 3.3SelectDepartment TheoptionboxofDepartmentislikethis
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Withthemouseleftclickthedepartmentname,Waitforthedepartment nametochangeblue.Itshowschoosessuccessfully. Choicedepartmentemployees Singleclick department, open a dragdown box, chooses department whichtheemployee isat,thensingleclicktheemployeebox 3.4SelectEmployeeinDepartment Clickthedepartmentboxtoextendthetreetypeframework,andselect the department where theemployeeis, then click the employee box to extendthedropdownlistboxand selecttheemployee. 3.5Data Table Tool Bar The Data sheet Process Tool Bar contains the following operation buttons:
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Inthedatasheet,therowmarkedwith symbolisthecurrentrowand alloperationsforhesheetisconductedinthecurrentrow. Clickbuttontocarryoutcorrespondingoperationforthedatasheet. First: Tomovethecurrentrowtothefirstrow. Previous:Tomovethecurrentrowonerowupward. Next: Tomovethecurrentrowonerowdownward. Last: Tomovethecurrentrowtothelastrow. Add: Toaddanewrowinwhichnewdatacanbeenteredinandthe currentrowisthenewrow. Delete: Todeletethecurrentrow. Edit: Tomodifythedatainthecurrentrow. Save: Tosavethedataaftereditionorinthenewlyaddedrow. Cancel: Tocanceltheresultofaddinganewroworeditingthedata. Underthestatusofaddingorediting,theresultofmovingdatawillbe automaticallysaved. Inthedatasheet,clickontherowtoselectit,andselectmultiplerows by pressing "Ctrl" and clicking at the same time when possible. The selectedrowswillchangetoblue.
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3.6ExportData Following take Attendance Record as example, explain to Export Datafunction:
As shown in the above picture, click "Export" button to pop up the followingwindow:
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Predefined ItemList: The current definition of your choice will be a name,whenthenexttime export willbeallowedtodirectlyselectand savenamebutnotneedtochoosethefieldtoexportintheleftbox. Puttickinfontofthefieldstoexport.Ifnexttimeyouwanttoselectthe same fields to export data, you can input an item name in the box of Predefined ItemList,andclick"OK"tosavetheselectedfieldsinthis item.If youwanttocallyourpreviouschoices,selectanamesavedin theboxofPredefinedItemList,andclick"OK"toenterthefollowing window:
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Enterafilename forthisfiletosaveinthecolumn of Filename,select the type to save this file, and then you will export the selected data to this file. You can save a file in three formats: Excel files (Microsoft ExcelFile (*.xls),DBFformeddatabasefiles,rightjustifiedtextfiles. 3.7 AdvancedExport AdvancedExportismainlyusedinsecondarydevelopmenttotransfer thedatainoursoftware.Whenneedstoexportthedata,chooseinhere needtoexportthedatatheitemand itssettingattribution.Singleclick Advance Export button onAttendance Record interface, shown as followingfigure.
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HerewetaketheExceltabletoexportastheexample,explainadvance exportthefunction. 1. Choose Export file format on the Export Type label of Formats pagination asMSExcel. 2.Settheparametersinthe Optionspagination.Showasbelow:
222
3.Inputthefilenameandchoosethesavingposition.
4.Setthefield,theformatandsoon A.Field
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Chooses field which want to export, There are ten fields: DEFAULTDEPID, Name, PIN, SSN, CHECKTIME, checktype SENSORID,SSN,wokecode,verifycode,CardNo. Note: Only the machine have Workcod feature, can choose to export theworkcodefield. B.Format Set export the field form, there are the Common format and user selfdefiniteformtwo formats. C.Pageheadandpagefoot(Header&Footer) Heremayaddthepagehead/footpageforfilewhichExport,inputthe explanation writinginthe page head/foot, these writing willbeableto displayinthe startandtheendingofexportedthefile. D.Caption&Width TherearetenfieldswhichExport:Department,Name,No.,Data/Time,
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Status,LocationID,IDNumber,Workcode,VerifyCode,CardNo,label it with the easy memory the title and defines each field the display width. E.ExcelOptions SettheFieldsandStylestoexport. 5.SaveExportOptions Aftersettingthefield,theformatandsoon,forprovidetheconvenience toexportnexttime,willbeallowedtosavethissettinginthefile,next time willexportthissettinginsteadtosetagain. 6.LoadExportOptions Directlyimportsettingfilebeforesave,thenwasallowedtotransferthe settingbeforeyousetup,directlyexportthedataagain. 7.StartExport After all options set finished. Click Start Export button, the followingwindowwillpopup:
Whenindicatorinformyoucompletesdownloaddata,thenmayconfirm andgetsdownthedatatodirectlywhichtheexaminationExport.Show asbelow:
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3.8DownloadingPhotosAutomatically
WhenthePCisconnectedtoan8inchcolorscreendevice,setthe server on the 8inch colorscreen device and connect the 8inch colorscreen device to the Internet. Start the attendance management software on the PC, and the software automatically detects the device anddownloadsthephotostakenonthedevice.Thedetailedoperationis asfollows: 1. Connect the PC and the device to the Internet respectively, or ensurethatbothofthemareinthesameLAN. 2 Choose Menu >Communicationdevice>Othersettingsonthe device. Set the Web server to the IP address of the server where the photoswillbesaved.
226
3 Opentheattendancerecordsonthedevice(Note:Thedevicemust beconfiguredtotakephotoofandsavetheattendancerecords)andtake photooftheattendancerecords. 4. Start the attendance management software, choose Maintenance/Options>SystemOptions, and select Display Photo in the Regularpagination.
227
5SelectTransactionPhotoRecordofusingHttpintheExtend Function pagination. Ensure that the port settings are consistent with Webportsettings onthedevice.Finally,click OKbuttontosave,as showninthefollowingfigure.
6The attendance management software automatically detects the online device, and displays the latest attendance records and photos in
228
themaininterface,asshowninthefollowingfigure.
7 You can also query the latest records and photos from the attendance records: 1) Connect the device first, 2) Download the attendance records, 3) Open the attendance records, 4) Finally select Display the images photographed by the device. Then, you can see the details of each record, including the images. In the image list, you canclickanimagetoviewtheenlargedimage.
229
3.9HowtoGenerateLicenseFiles There are two algorithm versions to enroll the user fingerprint in employeemaintenance:Finger9.0and Finger10.0.
230
HowtochooseFinger9.0or Finger10.0 1. Enroll with a single color LCD fingerprint sensor, chooseFinger9.0 algorithmversion. 2.Enroll with a TFT fingerprint sensor, you can choose both options. EachalgorithmversionprovidescorrespondingFPsensortoenroll. Note: View the device algorithm version in the "system parameters". HowtogenerateFinger10.0verificationlicense: If choosing the Finger10.0, you need a license to conduct fingerprint sensor enrollment. Click on the "Registration" button, it will automatically created "id.txt" file in the software installation directory, you need to send this file to our company to get the license file "finger.lic", then put the license file in "system32" folder under the
231
systemdisk,suchasC:\ WINDOWS\system32directory.
3.10 Check New Version

The software provides a software version upgrade function. This function can be a timely examination of the software version, and update. Thespecificstepsareasfollows 1. On the Regular pagination of System Options, setting the Update URLashttp://cn.zksoftware.com:82/update/Att.inf.Showasbelow:
2.Aftercompleteset,click OKbuttontosave.ClicktheCheckNew VersionsubitemundertheHelp menu, will connecting totheupdated server,andthensearchwhetherhavenewversion.Ifhavenewversion, itwilldisplayonthewindow,showasbelow:
232
3. Select this update package, and then click Next button, the followingwindowwillpopup:
233
AsshowninFigure,displaysupdateprocess.Itswilltakesomeminutes, pleasebepatient.Aftersuccess,thefollowing windowwillspopup:
4.Click Next(N)button,closethesoftwareandautoupdatesystem. After update, click the About subitem under the Help menu. The followingwindowwillspopup:
234
Asshownin Figure,update successful.
235
CHAPTE 4
4.EnduserLicenseAgreementfirThisSoftware Importantreadcarefully: This Enduser License Agreement ("EULA") is a legal agreement betweenyou(eitheranindividualorasingleentity)andthementioned author of this Software for the SOFTWARE PRODUCT identified above, which includes computer software and may includes associated media, printed materials, and "Online" or electronic documentation ("SOFTWAREPRODUCT").Byinstalling,copying,orotherwiseusing theSOFTWAREPRODUCT,youagreetobeboundbythetermsofthis EULA.IfyoudonotagreetothetermsofthisEULA,cannotinstallor usetheSOFTWAREPRODUCT. SOFTWAREPRODUCTLicense The SOFTWARE PRODUCT is protected by copyright laws and international copyright treaties, as well as other intellectual property lawsandtreaties.TheSOFTWAREPRODUCTislicensed,notsold. 1. Grant of License. This EULA grants you the following rights: Installation and Use. You may install and use an unlimited number of copiesoftheSOFTWAREPRODUCT. Reproduction and Distribution. You may reproduce and distribute an unlimited number of copies of the SOFTWARE PRODUCT provided
236
thateachcopyshallbeatrueandcompletecopy,includingallcopyright and trademark notices, and shall be accompanied by a copy of this EULA.CopiesoftheSOFTWAREPRODUCTmaybedistributedasa standaloneproductorincludedwithyourownproduct. 2.DescriptionofOtherRightsandLimitations. Limitations on Reverse Engineering, Recompilation, and Disassembly. You may not reverse engineer, decompile, or disassemble the SOFTWARE PRODUCT, except and only to the extent that such activity is expressly permitted by applicable law notwithstanding this limitation. SeparationofComponents. The SOFTWARE PRODUCT is licensed as a single product. Its component parts may not be separated for use on more than one computer. SoftwareTransfer. You may permanently transfer all of your rights under this EULA, providedthe recipientagreestothetermsofthisEULA. Termination. Without prejudicetoany otherrights,the Author ofthisSoftware may terminatethisEULAifyoufailtocomplywiththetermsandconditions of this EULA. In such event, you must destroy all copies of the SOFTWAREPRODUCTandallofitscomponentparts. Distribution.
237
The SOFTWARE PRODUCT may not be sold or be included in a product or package which intends to receive benefits through the inclusion of the SOFTWARE PRODUCT. The SOFTWARE PRODUCT may be included in any free or nonprofit packages or products. 3.Copyright. All title and copyrights in and to the SOFTWARE PRODUCT (includingbutnotlimitedtoanyimages,photographs,animations,video, audio, music, text, and "applets" incorporated into the SOFTWARE PRODUCT),theaccompanyingprintedmaterials,andanycopiesofthe SOFTWARE PRODUCT are owned by the Author of this Software. The SOFTWARE PRODUCT is protected by copyright laws and international treaty provisions. Therefore, you must treat the SOFTWARE PRODUCT like any other copyrighted material except thatyoumayinstalltheSOFTWAREPRODUCTonasinglecomputer providedyoukeeptheoriginalsolelyforbackuporarchivalpurposes. LimitedWarranty NoWarranties. The Author of this Software expressly disclaims any warranty for the SOFTWARE PRODUCT. The SOFTWARE PRODUCT and any relateddocumentationisprovided"asis"withoutwarrantyofanykind, either express or implied, including, without limitation, the implied warranties or merchantability, fitness for a particular purpose, or no infringement. The entire risk arising out of use or performance of the SOFTWAREPRODUCTremainswithyou.
238
NoLiabilityforDamages. In noeventshalltheauthorofthisSoftwarebeliableforanydamages whatsoever(including,withoutlimitation,damagesforlossofbusiness profits,businessinterruption,lossofbusinessinformation,oranyother pecuniaryloss)arisingoutoftheuseoforinabilitytousethisproduct, eveniftheAuthorofthisSoftwarehasbeenadvisedofthepossibilityof suchdamages. AcknowledgementofAgreement. I have carefully read and understand this Agreement, Radiate, Inc.s PrivacyPolicyStatement. IFYOUACCEPTthetermsofthisAgreement: I acknowledge and understand that by ACCEPTING the terms of this Agreement. IFYOUDONOTACCEPTthetermsofthisAgreement. Iacknowledgeand understandthatbyrefusingtoaccepttheseterms, I haverejectedthislicenseagreementandthereforehavenolegalrightto install, use, or copy this Product or the Licensed Software that it incorporates.
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CHAPTE 5
TroubleShooting Thefollowingisalistoftypicaltroublesyoumaybeannoyedofatthe beginningofworkingwithprogramandtheirsolutionaswell. 1Due to the personnel changed, fail to enter the management program,whatwillIdo? Answer: The PC needs to be configured with Office2000 or a later version, and the Access software at first. then enter the attendance programinstallingdirectory,lookfortheatt2000.mdbfile,doubleclick, and findtheuserinfolistintheappearinterface, doubleclick,tofind securityflagsfield, delete the identifier with the value as "15" under thisfiled. 2Iforgetthepasswordofdatabase,howtodo? Answer:Entermaintenanceandsetting ofmanagementprogram,click onthe"Setting password ofdatabase",thenhave noneedtoverifyold password,socansetupnewpasswordofdatabase. 3Howtousethebusinesscheckin/clockout? Answer: When the employee need to go out, the employee should checkout onattendance device.Whentheemployeecomeback,select businessclockin. 4 Whileinquireattendancerecord,selectedthehighestdepartment,
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selected all employee, why cannot see record, but its true display thathasbeensavedtodownloadingdata? Answer: (1)Itismaybethedatarecordtimeexpireinquiringrange,wanttoview the original record , open the attendance database(att2000.mdb), enter clockinout list, can see all original record, prove that original attendance record is in the range which you inquire, specifically pay attentionyear (2) It is maybe that add a highest department again after the general company name was canceled, installing finish, the default highest department general company can not be cancel, but it is able to be modifyintheattendancerule. 5Ihaveassignedshift,whynotheresultofaccountandstatistics indicateleave,comelate,goneearly? Answer: First enter management to check the setup shift, in normal condition the name of shift corresponding time period display that appearinbluecolorinrighttimebox,ifthereisntany problem,enter employeeshiftlist,viewthestartingdateofemployeeshift,thestarting dateisbeyondtheaccountandstatisticstimerange,isntit?,ifitisnt, assignshiftagain,fixnewstartingdate. 6Howtocanceltheschedulewhichhavebeensetup? Answer: You can add a empty schedule firstly, then use the empty schedule replace the schedule which will be canceled in employee assignment, enter schedule management to cancel corresponding schedule,OK.
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7Whythedatawhichisstoredrecordisfewerthanloadeddown datawhileintheprocesstodownloadalldata? Answer: While loaded down and record, the attendance program can determine loaded down record, the repeat record will be cancel automatically,thestoredrecordwillnotbestoreagain. 8 Whytheloadedrecordappear,butcannotfinditwhileinquireit ? Answer:Confirmtimerangeyouinquireisaccordwithattendancetime of loaded record, or its not. can check attendance record day, month, year, after loaded down record, or open database (att2000.mdb), enter checkout/clockin ,canseealloriginrecord,confirmtimeofattendance original record is within the range of acquirement, pay attention years record specifically, some independence equipment set time is not real, resultinattendancerecordtimeisntcorrect. 9WhyIattendancenormally,butitisshowIstayawayfromwork withoutleaveorgoodreason? Answer:Examineyourperiodtimesettingfirst,confirmyourattendance record is among the range of clockout time, example, you setup the clockouttimeisfrom17:00to18:00,youclockouttimerecordis16: 30,sothattherecordisinvalid,system willindicate neglectafternoon (in attendance rule, no clockout is neglect) next, examine you attendancetimeiscorrect,oritsnot. 10. Why there are come late and gone early in the attendance account and statistics shift, but there arent their records in inquiringrecord? Answer:Pleaseexaminethesettingofattendanceaccountinattendance rule, see if on duty clockin record: come late/gone earlyhave been
242
sign or have not, if it has been labeled so that the neglect system will indicatecomelate/goneearly. 11. Leaders of company dont require clockinout, but their attendancedemandaccount,howdoittoset? Answer: (1)Enter attendance setting under employee maintenance, cancel valid attendance (2) Set up a period time of unnecessary to clockinout, produce a schedule,thescheduleisusedtoaccountwithemployee.OK
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AttendanceManagementSoftwareUserManual

Version:3.0 Date:December2011 Softwareversion:build141

AboutthisManual: Thismanualprovidessoftwareoperationinstruction,forexampleinstall anduninstallprogram,collectdata,assignshiftandoutputreport,etc.

JNote 1. Softwareenvironment: WindowsXP, Windows2000,

4.Inthisinterfaceyoucanselecttheinstallingdirectoryofthesoftware, Click "Next",enterthenextstep

6.Inthisinterface,youcanchangethenameanddecidewheretoplace theprogram'sshortcuts.Click "Next",turntothenextstep

Theshortcutswillappearonthewindows,clickthisicon on thedesktop toentersoftware

c. Click Advanced Function pagination, view advanced function of Device:

TheAccessControltabpagedisplaystheLockControlDelayvalueof thedevice. Mifaretabpage:

Highspeeddownload:When the device was connected with Ethernet, and

2.1.3RealTimeMonitor TherealtimeMonitorfunction makes managementsoftwareto known

DownloadtheattendancecheckingphotocontainedbytheUflashdisk tothesoftware(onlytheattendancephotoisavailabletodownload,that isallthephotosinapassedfolder).Attendanceblacklistphotos"allthe photosinthebadfolder"canonlybereadthroughtheUflashdisk.

Click Cancelbuttontocancel operation click OKbuttontosave,

Selectemployeeinthelistofallusers,usethebuttononthemiddleof windowtomoveemployee.Theoperatorcaninputsearchcontentinthe boxaftersearchitem.ClickQuerybuttontoseetheresultinheuser listontheleftside.

Thewindowbuttonoperationisdescribedasfollows: :Selectallusers,andthenmovethemto Listof selected user. :MovethecurrentlyselecteduserstoListofselectedusersonthe rightsideofwindow.

D. Click OK button to return SMS management window, show as below:

Asshowninthefigure,thewindowisdividedintotwolists,theleftlist isListofassociatedusers,andthislistshowstheassociateduserbranch department, registered number, name and number of associations.

AsshowninFigure,theshortmessagelistdoesnotdisplay thismessage, meansDeletesuccessfully. (7)Sendmessages A.Selectthemessageneedtosend,click Sendmessagesbutton,will showthesendprocessonthewindow,andshow asbelow:

Press"Yes"buttontolayofftheemployee,orpress"No"toabandonthis action. 6)Importuserdata Importuserdatafromthelocaldisk. Click button,andthe ImportUserDatainterfacepopsup.

7)Facegroup Touseafacedeviceandenterafacegroup,proceedasfollows: Click

Asshowninthefigure,thedropdownmenutodisplayistheemployee ofallfieldinformation,theusercanclicktheappropriatefieldtickshow, donothitthehookisnotdisplayed.

3. Click Department setting button

, it is allowed to set the

5. ACOptions(Attendanceruleoption) ClickthepaginationlabelofACOptions.Thewindowswillappearas followfigure:

Employee TimeAttendancesetting Click

Maintenance/Options, this window will pop up, show as following dialogbox

Choosetheadministratoryouwanttoaddintheinterface,alladminister mustbe the companysemployee.

IfyouhasnotsettheshiftschedulewhilesettheTimetable,thesystem willautopromptyoushouldgoonshiftscheduledmanagementsetting, shownasfollowingfigure.

on different department and employee, click "Next" the window is following

Shift Timetable will appear in the right side, then click

" button, selected Time

0331 03530 springs 0361 0391 summers

add have been saved, press " duringthisperiod.

Employeeworkinghoursschedulelist: Dateshift 1 2 3 4 5 6 7 a.m shift A D C B A D C p.m shift B A D C B A D

button tosavetheinformationwhichhasbeen edited.

Youcansetstatisticalrulesandsymbolsforemployeeleaveonbusiness, cominglateandleavingearly,etc,onthepaginationlabel. Freelyovertime(FOT):Overtimeworkisnotregisteredinschedule,

ConnectMicrosoftAccessdatabases 1) Select "Maintenance/Options" menu, click Database Option subitem,thefollowingwindowpopup

Whenthereisaduplicateregistrationnumber,threechoicesofwaysare available:1)Skip,2)Overwrite,3)Warn. Importfilecode:Settheencodingformattoimportuserdatafilesused by. 2.3HandleAttendance

2) Another Way : Click

button from tools column, determine

When youaddleavingonbusinesstime period,andifthistimeperiod overlapexitedtimeperiod,thefollowingcautionboxwillappear

Press Unselect button "

, the cursor to return to the previous

withthe mouse.IfwanttoinquiryemployeenamedSimon,withname Pinyinfirstlettermethodinquiry,shownasfollowingfigure:

Thegoalwhichafterpresstheenterkeyortheleftkeyclickoninquiry symbol" "appearsmustsearch.

Forprintingreport,onlyneedtoleftclickonthePrintingbutton reportleftside. 3.Export

C)Determine the TimeRange,showasbelow:

In Misc Exception list , the default data include department, name,

3)Save:Click buttontosavethecurrentreporttothedirectly of yourchoice. 4)Printsreport:Firstconnectwiththeprinter,thenclick toprintthereportform.

periodof attendancestatus,mayknowthesumattendanceofdepartment, facilitatesreducesthescope,carriesonthedetailinquiry.

Ifneedtoshowmuchmorerows,mayrightclickthedatarowofyour choiceinthestatisticalresultdetailedsituationpage. ShiftExceptionpagescurrentdatareportpages:

Ifneedtoshowmuchmorerows,mayrightclickthedatarowofyour choiceinthestatisticalresultdetailedsituationpage Calculateditemspagescurrentdatareportpage:

beginsettings.FordetailedinformationpleaserefertoDatabaseSetup. Afterimportingdata,click" "togobacktothemainmenu. 2.5.5ExportACData Thisfunctionismainlyusedtobackupallattendancedatainthecurrent attendancesystemorclock/indata,clickthiscommandonthemenuand thefollowingoperationwindowwillpopup

2.Click"Add"buttonandsystemwillpopupatimetablefromSunday toSaturday.Here,youcandefineanytimezoneyoumayuse,showas below:

1.ClickGroupsubitem, underthedoor manage menu onthelefttool bar,enterthe Groupsetting interface,shown asfollowingfigure.

2.Clickon"EditPrivilege"buttonandentertheAccessControl Privilegetoedittheinterface,shownsuch following.

6.Follow the35steps,setupthegroup thoseusersrespective.Afterthe

settingcompleted,throughthetoolbarsbutton,asingleorallofusers willbemoved totherightcriticalareas,waitingforthePrivilegesetting. Shownasfollowing,movetheID1usertotherightlist:

7.InthemachinelistchoosethemachinethatneedtouploadPrivilege, andthenmovetothecriticalregion,waitingforPrivilegesetting.Show asbelow:

8. After users and machine is selected, click on "

thegroupTimezonewhichisusedbyuserinthecriticalperiodswillbe assignedtotheselecteddevices.Afterdistributionissuccessful,prompt willappearshown asfollowing

willbedeleted incriticalareafromtheselectedequipment.Afterdeleted successfully,thesystemwillprompt.Show asbelow.