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Archives and Museum Management Service The Archives and Museum Management Bureau and Service, formerly the

Legislative Archives Service, is the official and sole repository of all records (papers, audio and video files, and other artefacts) relating to the finished and unfinished business of the House of Representatives. As such, it takes custody of, organizes and preserves these records to maintain and protect their historical values and serve them when needed by any person, group or institution. For the year 2011, the highlights of accomplishments of the Archives and Museum Bureau and Service are as follows: -

Repair/Repainting of Museum Publication of Compendium of all laws and Executive Issuances from 1907-2010 related to Welfare and Protection of Children and Disaster Response Management; Publication of Compendium of all laws and Executive Issuances related to Transportation (Land, Air, Water) from 1907-2010; Publication of Selected Speeches of the Members of the House of Representatives of the 15th Congress entitled In the Name of the People; Publication of postcards and note cards of the House of Representatives; AIPA Caucus Report

The AMMS also continued the implementation of the following programs, which were earlier implemented as part of the services strategic plan formulated two years ago: Comprehensive Archival Collection, Digitization Program e-Archives Services Program External Linkage Development Program Infopack Enrichment Program Green Public Service Program The following are the specific details of the work outputs of the AMMS for 2011: Comprehensive Archival Collection of Digitization Program Digital Sound Indexing and Recording Categories Output Conversion of audio file collection in cassette format to

compact disc format Indexing of Compact Discs of Session Proceedings Total Number of audio CDs indexed Total Playing Time Total Access Time Total Number of Access Entries Number of audio CDs(of session proceedings)migrated to MP3 format

307 316:39:376 223:10:42 1,477 406

Document Imaging/Scanning Graduating Members (13th, 14th and other CRPs) Bills and Resolutions Speeches, Remarks and Interpellations Delivered House Bills on 1st Reading House Billswith Committee Reports House Resolutions and Adopted Resolutions Transcripts of Committee Meetings (14th Congress)

Number of Scanned Pages/Folders 6,820 2,710 3,684 973 1,056 1,337

Audio Extraction for Graduating Members Document Category Number of Access Total Numbers of Speeches, Remarks and 1,645 Interpellations Delivered
-

Continuation of indexing and book markings of Archival Documents for the 14th Congress (Transcripts of Session Proceedings); Implementation of the e-Archives Services Program, in which the AMMS e-mailed various documents (infopacks, House Bills, transcripts of records) for the requests it received from January to December 2011.

In line with the performance of its regular archival activities, the AMMS performed the following: Number of Inventoried Documents Per Record Group Record Group Number of Documents th 8 CRP TCMs 6 folders th 9 CRP TCMs 8 folders

10th 11th 12th 13th 14th 15th

CRP TCMs CRP TCMs CRP TCMs CRP TCMs CRP TCMs CRP TSPs JOURNALS Government Reports (Annual Audit Reports/Annual Reports) Budget Briefing Materials CY 2008-2010 Archives Museum Holdings (Publications)

8 folders 20 folders 6 folders 94 folders 146 folders 76 folders 96 folders 282 docs 690 docs 112 docs

Volume/Number of Received, Verified and Assessed Documents/Materials Per Document/Material Type Record Series (Subseries) Volume/Numbe r of Documents th 8 CRP TCMs 6 folders 9th CRP TCMs 8 folders th 8 CRP TCMs

The summary of physical inventories is as follows: Material foldered Documents labelled Documents paginated contained in ____folders Documents paginated in ____infopacks Documents paginated contained in _____committee files Archival boxes orgnaized Documents retrieved and re-filed Communications sent to other offices Documents stamped with certified true copy

Data Management Performance (New Acquisition System) 12th Congress of the Philippines to the 15th Congress of the Philippines The succeeding tables show information on the clients served by the Archives and Museum Management Service and the kinds of services provided: Number of Researchers/Clients Served Per Client Category Clientele Profile Number of Readers Congressional Staff 1,037 Secretariat Employee 568 Senate 27 Other Government Agencies/Offices 215 Students 215 Private Firms/Entities 286 General Public 50 Total 2,398 Number of Research Requests Served by Clientele Mode Phone-in Walk-in By Mail Total 219 2,164 15 2,398

Other accomplishments of the AMMS include the following: Assisted in the Asian Inter-parliamentary Association Caucus held at the House of Representatives on June 1-3, 2011; Maintained physical arrangement of documents in storage area; Prepared/encoded Inventory Lists in preparation of Union Catalogue of Archival Holdings; Conducted Guided and Interactive Tours, thereby serving 5,048 visitors in 2011. Most of the members of the tour groups were students from various schools and universities, local government officials and

constituents of House Members, members of diplomatic corps and Members of Parliament of other countries; Implemented the Interactive Tour, the highlight of which is giving away of tokens/souvenirs, such as ballpen, fan, key chain, and other small items; Continuous implementation of Clients Assessment Program; As part of the continuing education program for the Archives and Museum staff, we visited the following museums: Barasoain Church, Malolos City, Bulacan BangkoSentralngPilipinas, Roxas Boulevard, Manila Ateneo de Manila University, Quezon City Quezon Memorial Circle, Quezon City

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