Softfoundry Vmeet 3.

0
User Manual 2007-3

Contents
Contents...................................................................................................................................... 2 1. Introduction .................................................................................................................... 4 2. System/Bandwidth Requirement.................................................................................... 6 3. Install Vmeet .................................................................................................................. 7 4. Register Vmeet ID.......................................................................................................... 9 4-1. Registered Vmeet User................................................................................................... 9 4-2. Applying for New Account (Direct Application)......................................................... 11 5. Welcome Window ........................................................................................................ 15 5-1. Select Tuning Wizard ................................................................................................... 15 5-2. Check by yourself......................................................................................................... 17 6. Vmeet Main Menu/Function ........................................................................................ 18 6-1. Main Function .............................................................................................................. 18 6-2. Menu Bar...................................................................................................................... 19 6-3. Change Name and Password ........................................................................................ 22 6-4. Video & Audio Setting ................................................................................................. 23 6-5. System setting .............................................................................................................. 24 6-6. Skin settings ................................................................................................................. 27 6-7. Answering Setting ........................................................................................................ 29 6-8. Establish Contact list.................................................................................................... 30 6-8-1. Have a VMEET ID....................................................................................................... 30 7. Start Using VMEET ..................................................................................................... 31 7-1. How to make a call....................................................................................................... 31 7-2. Video and Audio Setting .............................................................................................. 33 7-2-1. Video Properties ........................................................................................................... 33 7-2-2. Video adjust.................................................................................................................. 34 7-2-3. Video size adjustment................................................................................................... 34 7-2-4. Adjust remote video size .............................................................................................. 35 7-2-5. Avoid Broken Image .................................................................................................... 35 7-3. Record Function ........................................................................................................... 35 7-4. Data conference............................................................................................................ 37 7-4-1. Functions ...................................................................................................................... 37 7-5. 7-5-1. 7-5-2. 7-6. 7-6-1. 7-6-2. 7-7. 7-8. 7-9. Send message ............................................................................................................... 39 Send message through contact list ............................................................................... 39 View Message History ................................................................................................. 40 File transfer .................................................................................................................. 41 Send file........................................................................................................................ 41 Receiving files.............................................................................................................. 42 Whiteboard ................................................................................................................... 43 Window sharing ........................................................................................................... 44 Presentation Function................................................................................................... 45

7-10. Application sharing ...................................................................................................... 46 7-10-1. Get control from the remote end .................................................................................. 46 7-10-2. Release Control ............................................................................................................ 47 7-11. Conference Control ...................................................................................................... 47 7-11-1. How to open ................................................................................................................. 47 8. Other information......................................................................................................... 48

1. Introduction
Welcome to Softfoundry-the worlds cutting edge technology DVD class Video Phone & Video Meeting system. Softfoundry Vfon/VMeet system is an IP based videoconference software. The following lists the key features of Vfon/ VMeet:

Super Compression Video Codec Using high-powered video codec which makes compressed video stream 4 times smaller than traditional MPEG4, Vfon/VMeet can supply the DVD class video communication via the low bandwidth public Internet. Moreover, Vfon/VMeet system supports QCIF, CIF and VGA, three different video sizes under ADSL network connections.

Advanced VoIP & Video Compression Technology Echo and noise cancellation makes the audio quality clear, stable, and with less delay. Additionally, Vfon/VMeet system can adjust the video/audio parameters automatically according to the network conditions in order to maintain high quality video/audio communications.

Point-to-Point & Multipoint-to-Multipoint Rich-media Communications Vfon/VMeet system supports point-to-point and multipoint-to-multipoint rich-media communications. Clients will be connected to the Vfon/VMeet server when they login to the system. During the conference, Vfon/VMeet system uses point-to-point communications to make the connections between clients safe and stable.

Video Conference Anywhere Vfon/VMeet system keeps the user information in the central server, therefore, clients can access the contact list anywhere.

Instant Message & File Transfer Besides video/audio communications, Vfon/VMeet also supports data conference such as Instant Message and File Transfer etc.

Multi-party Video/Audio Conference With Vfon/VMeet, you can call multiple clients at the same time. All the attendees can hear and see others simultaneously.

Powerful Whiteboard Functions Vfon/VMeet system provides powerful whiteboard functions which make the video conference much convenient and efficient. Clients can share files, images and webpage in the whiteboard.

Presentation/ Files/Application Sharing This function enables clients to share Microsoft Office files or PDF files with other attendees.

Record Video/ Audio Conference Clients can record the video/audio conference by simply clicking the recording button.

Add PSTN lines to Current Conference Vfon/VMeet can call multiple Vfon/VMeet clients or PSTN lines simultaneously.

Smooth video, clear sound, and unlimited communication, Vfon/VMeet bring you a brand new video phone experience.

2. System/Bandwidth Requirement

Operating System Windows XPWindows 2000: Full Functions Windows MeWindows 98: Can not use presentation and application sharing functions.

CPU: CIFPentium III 800 MHz above VGA Mode : Pentium III 1GHz above

Bandwidth Requirement: VGA Mode: 384kbps CIF Mode: 128kbps QCIF Mode: 64kbps

RAM: 512MB Hard Disk: 40MB Webcam: Recommend to use CCD for better light sensitivity. Sound Card: Full Duplex Sound Card

3. Install Vmeet
3-1
Select an Installer Language

Please select according to the different requirements from clients, English please select

and click Ok.

3-2

Welcome to the Softfoundry VMeet Setup Wizard Please click Next to continue.

3-3

License Agreement

Please read carefully and click

3-4

Choose Components to Install

Select the components you want to install and click Next to

Continue.

3-5

Choose Install Location

Setup will install Softfoundry VMeet in the following folder C:\Program File\Softfoundry VMeet. To install

in a different location, please click and select another folder and click Next to continue.

3-6

Choose Start Menu Folder

Select the Start Menu folder in which you would like to create the shortcut of Softfoundry VMeet. The name of the folder can be changed. If you dont like to create a shortcut in the Start Menu, please select Do not create shortcuts. Click continue. to

3-7

Installing Window

3-8

Complete the Softfoundry VMeet Setup Wizard

Select Run Softfoundry VMeet, and click

to complete the installation and login to Softfoundry VMeet.

4. Register Vmeet ID
4-1. Registered Vmeet User
1.
Have a VMeet Account

Please click I have VMeet Account to login

Softfoundry VMeet.

2.

Fill in User ID and Password

Please enter your VMeet User ID and Password, and click Network button to do network settings in the first time using.

3.

Server Settings
Please make sure that the server is exactly the one you belong to. To change a server, please enter the web site address or IP address of the server directly. Ordinary users please use vfon.world-telephone.com .

If the server you belong to is located within a company, please click Advance button to do advanced server settings

4.

Advanced Server Settings

This setting will not be applied to ordinary user. . Login to server using TCP protocol Using TCP protocol to login the server. . Always transfer data through proxy server Under strong firewall restriction, user will transmit data through proxy server. . Always connect peer using TCP protocol To achieve good video/audio quality, TCP protocol is always applied when using proxy server. Please check the corresponding boxes and click OK to continue.

5.

Network Type Settings

Please select the upload speed of your network connection . Modem 56 kbps dial-up connection (Audio only) . ISDN ISDN network connection . CDMA 3G network . DSL/Cable/T1 Under ordinary fixed network conditions. User can select the proper upload speed according to the different network conditions. 512 Kbps or above should be selected for MCU function. Please change to a lower upload speed if you can not get good video/audio quality at a higher upload speed.

6.

Proxy Server Settings

If you use a proxy server in a company, please select the type of the proxy from the list, then enter Proxy Server address , Port Number, User and Password to connect to the proxy server. the IE settings (make sure you

Also can refer to

are able to open a webpage): In turn, go to Tools, Internet Options, Connections, LAN Settings, Proxy Server. If you still can not connect to the proxy server, please contact the administrator of the company.

Otherwise, please select Automatic proxy detectoion and settings . Use the last successful network

7.

Login
Login to VMeet using registered User ID and Password. Remember Password Remember the password for future login. Run VMeet on startup Run VMeet automatically in starup. Invisible When login with this box checked, the

VMeet server will cotinue to show you offline, but you still can make calls and receive calls. Automatic login The system will remember your User ID and Password, and login for you automatiocally in future.

Click

to login VMeet.

4-2. Applying for New Account (Direct Application)

1.

Applying for New Account

Get a VMEET ID directly: You will receive a new account immediately. However, the current computer will not be able to use this Immediate Application function again. (Please use 4-2-2)

Get a VMEET ID by email: A new account will be sent to the email stated by you. Please follow the instructions stated on the email to complete the application.(Refer to 4-3) 2.

Get a VMEET ID directly

Please select Get a VMEET ID directly and click Next to continue.

3.

Confirm Network Settings

Please ensure that your network settings are correct so as to facilitate the application.

Refer to 4-1-3 to 4-1-5.

4.

Basic Information
Please fill in Nick Name and Password fields. Confirm your password in Password Again field and click Next to continue. Nick Name: This is to display your name on VMEET. It can be changed through the personal setting. Password: This password is for authentication purpose when you login.

5.

Contact Information
It is recommended that you fill in the email field. Allow others to view my contact info This is to select who you wish to allow to view your information. Everyone: Allows anyone to search for you (recommended for company account). Friends Only: Only allow contacts in your contact list to search for you. No one: Restrict anyone from viewing your profile directly

6.

Detail
You may choose to fill in these fields.

Click on Next to continue.

7.

Privacy Details
Login invisibly automatically when program starts Each time you login, you will appear offline to other users. However, you can still make and receive calls. DO NOT show me in the directory: You will not be listed on the global users online directory. User Verify Please select how you would like to be added to other users Contact List. Call Security Please select how you would like to filter incoming calls.

8.

Issuing of VMEET ID
Please take down your VMEET ID and password as they are needed for login in following steps. If you had previously installed VMeet on this computer, it will show You have applied VMEET ID using this machine. Please use the application by email option.

Click Finish to proceed.

9.

Login
Please enter your VMeet ID and password to login. Remember Password: Do not need to enter your password again for subsequent login. Automatic Login You will be login automatically when you execute VMEET. Invisible You will appear offline to other users. Run VMEET on startup: VMEET will run each time you switch on your computer.

Click on

to start using VMEET.

5. Welcome Window
First Time Login Welcome window
Three buttons in the Welcome window, User Guide , Personal Information and Tuning Wizard

download user manual from http://www3.world-telephone.com/ Setting personal information

This will help you to tune the headset, microphone, and webcam Select Do not show at startup , the window

will not be shown in the subsequent login. The window also can be accessed by going Help Menu, clicking getting start to

5-1. Select Tuning Wizard

After connecting and installing the headset, microphone, and webcam to your PC, you can use Tuning Wizard to verify that these devices are working properly

Audio and Video Setup Click Next to continue.

Speaker or Headset Setup

Please make sure that the speaker or headset is already plugged into your PC, click to check if it is working properly. Adjust the speaker or headset to a proper volume. Click Next to the next step.

Microphone Setup

Please make sure that the microphone is already plugged into your PC. To get better sound effect, please do not use the laptops built-in microphone or the accessory microphone of the webcam.

If the indicator goes to the yellow area as you speak, the microphone is adjusted properly. Click Next to continue

WebCam Setup

Please make sure that the webcam is plugged into your PC, and installed properly. Select the

webcam you would like to use, and adjust the

webcam settings by click Finish to close the Tuning Wizard window.

.Click

5-2. Check by yourself

You also can check the video/audio quality of VMeet by dialing your VMeet ID.

Call yourself to check if VMeet is working properly after completing audio/video device settings.

6. Vmeet Main Menu/Function

6-1. Main Function

Main Interface Functions

1. Phone book/Contact List 2. Call Records (Dialed call/missed call/answered call) 3. Number Keypad 4. MCC(meeting control center) 5. IPTV 6. Hide Menu bar 7. Display Vmeet status 8. missed call 9. missed message 10.Open/Close Mini MCU Mix function 11.VoIP H323/SIP 12.Add new contact 13.Call 14.View contact information 15.Open instant message window 16.Call 17.Hang up

18.Open/Hide local video 19.VoIp Account Point 20.Close local video window 21.Audio: Mute/normal 22.Audio Volume Adjust 23.Speaker:open/close 24.Spearker Volume Adjust 25.WebCam:open/close 26.Video Frame Adjust 27.Video Size:QCIF/CIF/VGA

6-2. Menu Bar

File
Login Login VMEET Logout Logout VMEET Change User Login Vmeet use account Register Wizard Apply a new VMEET ID Presence Status Display VMeet status(Online/busy/in phone/ away/ back soon/ lunch / invisible) Personal Information Setting personal information Close Close and Minimize Vmeet Exit Exit the program. others ID

Contact

Add Friend add new friend List online users search online user Delete Friend Delete friend in list Rename Group Rename group in phone book Delete Group Delete the group in phone book New Group add new group Back up contacts to file Restore Contacts from file

Conference

Conference Control Control Conference participator

Data Conference Invite friend open IM, file transfer, white board, application sharing

Create a conference call Create a MCU meeting room

View scheduled conferences Search meeting scheduled and details informations

Tool

Always on topmost setting vmeet always on topmost Call Records View call records list Message View answer machine message and play back meeting record View Chat History Display user IM chat history My Received files open received files (default directory C: \My Documents\Softfoundry VMEET\Received Files) My captured Image Files Demonstrate local image with .

Tuning wizard Test and establish users speaker, microphone and webcam My local video Establish local video image Language Users may select Simplified/Traditional Chinese, English and Japanese languages for Vmeet Skins User can select the preferred skin here. There are Hand Phone, Panel , VFON2007 and Web skins for selection Options System information

help

Check VFON version Vmeet is Automatically upgrade Online Account Manager Able to link to Wor-tel for inquires and information.Buy Link to WOR-TEL to purchase credits Route Information and Trace Tool Examine your internal and external IP position and fire wall intensity Show log Demonstrate users connection condition Getting Started Welcome window pop up Help Able to link to WOR-TEL for related inquires AboutAble to see current version of VMEET

6-3. Change Name and Password

Click on Personal Information to change your details, display name and password.

Change name and show video SelectBasic Information thenNick Nameand change to the name you want

ClickChangeto select a
picture for the list then click

Change Password SelectChange Pass Input your old password follow by the new password. Key in the new password again to reconfirm, then select

6-4. Video & Audio Setting

For accurate devicesselect ToolsselectTuning Devicesto carry Audio and Video settings.

Audio input and output device setting

SelectDevices Then Audio record device Click the drop down menu to select your Audio deviceThe use of ear phone is suggested and not the microphone attached with Web cam and Computer to avoid overwhelming static and poor pronunciation quality Audio playback device Click the drop down menu to select your audio device.

Video devices

Video devicesClick the drop

down menu and select to you WebCam that you used.

VMeet is able to adjust the video

to the optimum condition Select

Audio Parameter setting

InAudioClick the pull down

menu to select the WebCam that you are using VMeet automatically adjust the your Video to the optimum condition

6-5. System setting

SelectTools, SelectOptions to carry out system settings.

General

1.Uncheck the check box for being Always on top 2.Run automatically when windows start up 3. On the contact list menu, double left clicked for advance function settings. 4. During a multi-conference, any participants is able to pick up any calls whereby you are being asked in synchronization whether you want to get through the line or not. Answer automatically when someone in conference has answered. (uncheck check box) 5. Reject incoming call when I am in conference without disturbance 6.Show me as Away when inactive for 5 minutes

Message settings:
1. Select the Font type, Font style and Fond size that your preferred

2.Message history settings

3.Save my messages in the folder:\Softfoundry VMEET\Data\ VMeet ID \History Note:If your Vmeet ID is 0123123the location of the content will be C:\Douctment and settings\My Douctment\Softfoundry Vmeet\Data\0123123\History
*

File Transfer settings

1. Save received files in this folderMy documents s \Softfoundry VMEET\Received Files 2.; Scan received files for viruses using (browse for your anti-virus software)

Video and Audio answering machine setting Answering setting

; Enable the answering machine and set the delay before answer machine pick the call as well as the recording limit per call

Auto answer ;Answer automatically:

Users may create password for call answering and other settings

Video recording file location Default location at [My document\Softfoundry VMEET\Data\Your Meet ID \Record

Friends online notification Display(or do not display) alerts when contacts come online, someone call me, and someone start a chat with me.

Hotkeys settings When you do not want to use other software and want to use this software to pick up the calls, you may use the fast key whereby the content is automatically established.

Conference Interface In Multi-party conference meeting, the second option is recommended.

6-6. Skin settings

Default interface will be VFON 2007 You may select Hand PhonePanel or Web skin. Your new interface will appear on your next log in.

Select Hand Phone interface

Select Panel interface

Select Web interface

6-7. Answering Setting

SelectToolsOption Answering Setting

Answering machine set up

Click to establish this function: You are able to choose to record your voice and video. You will able to receive messages from your friends conveniently even though you are not at your desktop. After you have finish recording, click stop then click your message. Click to oreview to save.

1 Time delay before answering machine activates. 2 Recording limit per call by other party.

Enable Answering machine SelectTools - [Option] [Answering Setting]Checked enable answering machine If you are not at your desktop, the answering machine wills automatically begin.

6-8. Establish Contact list

SelectContactAdd Friendor add new friend.

6-8-1. Have a VMEET ID

Click This friend has VMeet ID

Enter ID number

Click Next .

Confirm the contact information

Select the group to which

you

would like to add the friend.

Click

button to continue.

Click

to add a new friend

Click wizard.

to exit the Add Friend

7. Start Using VMEET

7-1. How to make a call
Click

to show the key pad tool:

After entering the contact number on the key pad, click to dial.

Otherwise, you may enter the numbers using your desktop key board and press Enter to dial.

Click

to enter your contacts list:

After selecting the contact person, Click to dial

Adding another contact in the current conversation: During a conversation, you may invite a new contact by repeating the above steps. (For more than 3 participants, you determine whether your usage support this function Adding a PSTN call into a conference

Before the conference, select MCU

Only one party of the conference shall start

the MCU function by selecting [Start MCU combining PC and PSTN phones. The party, who started MCU call other party

by entering the contact number using the key pad PSTN users can make sure of 6-8-2 method

to store in phonebook so that he can call directly in future. Note: If you are cannot enable the MCU function, please set the upload speed of the network 512K or above and try again.

Multi-party conference under a congested network:

One party will enable MCU and other attendees will be invited in. For other users, the bandwidth usage is only the speed of one-to-one conference. The party who start the MCU should be on a

good network condition and uses at least a P4 computer Please enable MCU before the

conference Only one party is to enable [Start MCU combining video calls]. The party who enabled the MCU invite other users into the conference by using the keypad.

7-2. Video and Audio Setting

7-2-1. Video Properties
Right click on your local video, selectAudio and videoVideo Properties

Camera Control:

1SelectFull Auto Mode, Image

Control Exposure orWhite Balancefor necessary adjustments.

2Black and White 3Mirror Horizontal 4Mirror Vertical 5Backlight compensation

 Zoom/Face Tracking You may enlarge or reduce and adjust your video left or right when you select [Enable Face TrackingThe focus of the web cam will be adjusted along with your movement.

7-2-2. Video adjust

Using 7-2-1 selectTuning Wizard Video settings For video and audio settings, refer to method 6-4 and unable to it during a conference. Clarity adjustments Whenever your video and audio do not work, you may carry out this option to re examine your condition, please refer to method 5-1. 7-2-3. Video size adjustment The size of the video is mainly adjust by the speaker but the other party can request to the speaker the change of video size Select the size of the video from the [Video Size option: ;Off Only audio will be sent ;(VGA) 640*480 Pixel ;(CIF) ;Auto The video size will adjusted according to your usable bandwidth. You can adjust your local video size during video conference 320*200 Pixel ;(QCIF) Project 160*120 Pixel

7-2-4. Adjust remote video size

Enlarge and reduce the remote video size, even to it full screen.
Click icon on the video screen to zoom in/out. Right click on the video screen and select Full Screenfor a full screen video NoteThe video may

not be smooth after

enlarging the video size

7-2-5. Avoid Broken Image

This function is for designed for the clients in poor network conditions. Enabling the function can reduce the chance of broken images in the congested network. But this will lead to some delay in the video stream.

7-3. Record Function

Record current conference Click on to record current conference.

Click again to stop recording. The recorded content includes all the video and audio content in the conference.

Playback Select [Tools]Messages

Play video phone recordings List of your video phone recordings Select the video you want to play and click During playback, you may pause and play again. After play back, you may delete your files If you need to save the file in other location, Click your desired location. Play answering machine recording: SelectAnswering Machinefor your list of answer machine recordings. This function is the same as the video phone recordings. to choose

7-4. Data conference

7-4-1. Functions Data Conference

Data conference includes instant messages, white board, presentation, image sharing and window application sharing

Turn on Data conference during a call Click icon at the bottom of your

video screen to use data conference during a call.

Turn on Data conference directly from contact list Select the person you want to start data conference with and click

Turn on Data conference using the menu Select [ConferenceData conference

From My contacts , select the friend(s) that you want to make data conference with. Click

Input VMEET ID If the person is not in your contact list, please click [Othersto enter the Vmeet ID of the person your want to have data conference with. Select

In the Data conference, participants will be show in the right hand side of the screen and you may select/deselect the check box beside each participant whom you want to receive your message

Data conference functions Invite friends to the conference Transfer files Application Sharing (High bandwidth usage) White board function Presentation function, share PPT file Calls participants

7-5. Send message

7-5-1. Send message through contact list
Send messages from contact list:
Select your friend and click to send message

Right click on the person name and select [send

message]

Send message during a conference

Click icon at the bottom of the screen to

send message during a call

From the menu bar, selecteditfontor click on to select font, font style, font size and colour. or press Enter to

Type the text and click

send the message

7-5-2.View Message History

View message history while chatting with your friends. Select Click here on the top of the text chat window. Vmeet will link you with the contact for the message history.

 From the menu bar, selectTool View chat history

From the menu bar, selectTools Options MessageSave my messages in this folder

7-6. File transfer

7-6-1. Send file Click files or SelectToolsSend file and VMEET to transfer

 Select the files you would like to transfer Select the receivers by checking the boxes (more than one receiver) Select

7-6-2.

Receiving files
or to choose

You may select

whether you want to accept the file or not. By selectingyes, the file will be save in a default location or select to save it in another location. In the process of receiving or sending. You may select to cancel the file or if you want

After receiving, select to open received file

How to check the default location of the received files: From the menu bar, [ToolOptions Select File Transfer to check the location. Select if your want to change

another location.

7-7. Whiteboard
This function includes basic white board functions, window sharing, Microsoft office file sharing and image sharing. Click or ToolWhiteboard to open white board

1. 2. 3. 4. 5. 6. 7.

Select Eraser : to delete Line Pen Rectangle Solid rectangle Ellipse

13. capture a full window 14. Presentation function 15. Image presentation function 16. Zoom Out 17. Zoom In 18. Fit to window 19. Actual Size

8. 9.

Solid Ellipse Label : Type text in the box

20. Full screen 21. Save Content 22. Print content 23. Undo 24. Redo 25. Line thickness 26. Page selection 27. Colour selection

10. Text 11. Indicator 12. Capture partial window for window sharing

7-8. Window sharing

Capture partial window: Select to capture partial window Select the part you want put into white Edit with whiteboard functions

board in the image window.

Capture full window Select to capture full window

Select the part you want put into white Edit with whiteboard functions

board in the image window.

7-9. Presentation Function

to open the file for presentation to open image for presentation

Select Select

to open Office or PDF files to open image files

Select the files that you want Click

Selectokto place the file on the whiteboard

When the file is being place on the whiteboard, all the participants is able to see the file and edit it with the white board functions.

7-10. Application sharing

This function is used while the presentation sharing is disabled. Due to large bandwidth usage, please use this function within the intranet:

Open IM window, Select Select the application that you want to share and click

7-10-1. Get control from the remote end

ClickControlRequest for control or select

Accept the control request at the local end. ClickYESto agree request ClickNOto reject request.

7-10-2. Release Control

Release the control right to the local end:

SelectControlRelease control
or click

You may enter Ctrl if you want to get

back the control right automatically.

7-11. Conference Control

7-11-1. How to open
From the menu bar, select ConferenceConference Control

Then selectCreate a conference call noworView scheduled conferences

8. Other information
Right click on main menu, main interface or contact list to open short cut menu of main menu.

Select

to view call history

Video window/Short cut keys

cSend/stop audio dSend/stop video eAdd to contact list fInstant message gCapture hVideo Size iEnlargement ratio jFrame rate kData rate lCall time Connection method Please access Softfoundry website http://www.softfoundry.com for more updates