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4.04.01 Basic Activities for CLUP GIS Build-up In the common situation a ToR is attached to a MoA between the LGU and HLURB or the Contract between the LGU and the private consultant. The ToR stipulates conditions for the following: 1. The steps of the planning work and how they should be laid out in time and manpower resources (what and when shall it be done?); 2. The result of the work (what will we have in the end?); 3. The data (and other logistics) that needs to be prepared for the planning, decisions and presentations (What do we need?); 4. The distribution of roles and responsibilities between the LGU and the HLURB/external technical expert (who is doing what?) Regarding 1 and 2 above, the agreement will rely on HLURBs general guidelines. The GIS Cookbook will assist in formulating the requirements for point 3 above if the LGU has decided that GIS should be used in the preparation. If no GIS is applied, the Mapping guidelines with be applied If GIS is applied in the work, special considerations are needed regarding point 4. Besides from the requirement that the consultant needs certain skill and competence in the field, data standards have to be followed in the preparation and final outcome. Furthermore, the agreement should ensure that the planning process is seen as a transfer of knowledge process as regard to GIS. The objective would be that the LGU staff in the end of the assignment would have full ownership of the GIS practiced in the CLUP and to be able to use GIS as a tool in future revisions, analysis and presentations. Below is an example of a work program for CLUP GIS building and data capturing: Organization of Project Team/Activities A team composing of selected technical experts and the municipality will be organized at the start of the project. Concurrently, a series of meetings will be held to discuss in detail the responsibilities and activities to be undertaken by the involved staff from the technical expert and the municipality. Data Needs and Capability Assessment `The technical expert will hold a series of meetings with the technical staff of the municipality to discuss and determine data requirements. The data requirements, as well as the results of the capability assessment, will be used as inputs to the CLUP database and the GIS applications in general. A documentation of the data needs and capability assessment will be prepared by the technical expert for presentation to the municipality. After approval, the technical expert will be responsible for the design and development of the CLUP GIS database. The LGU will designate staff who will participate in the work to acquire handson GIS training

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Generation of Digital Graphic and Non-graphic Databases Digital database will also be generated from other sources by data encoding, scanning and digitization. These data sources will include technical descriptions, boundary computations, existing land use, approved comprehensive land use plan and zoning map. The generation of digital database will be undertaken by the technical expert but with the assistance from the municipality. The base data derived from the existing municipal maps will be used in georeferencing other pieces of information and include the data needed to prepare base map such as roads, rivers, elevation and parcels. Relevant non-spatial data will be linked with mapped or spatial data using Arc View GIS software. Database Design and Development The municipality shall provide the technical expert with all secondary or primary source data, the required data for the design and development of the CLUP database. The technical expert shall present and provide to the municipality the design of the database system based on the GIS Cookbook. The technical expert with the assistance by the municipality in the implementation make use of the aforesaid design using specified Data Base Management System (DBMS) and GIS software packages. The system will be installed on the computers assigned by the municipality for the project. Selected personnel shall be permanently assigned by the municipality to work on the developed database system to ensure the sustainability of its operation. System Testing and Revisions The developed GIS shall be tested to ensure that the information requirements of the municipality explained in the ToR are met. Revisions of the system will be performed if any loopholes and bottlenecks are detected during the testing. System Maintenance and Evaluation System evaluation will be conducted jointly by the municipality and the technical expert. Any problem identified will also be addressed jointly by the municipality and the technical expert. Maintenance of the system will only include activities specified within the ToR. Documentation, Generation of Final Outputs and Turnover to the Client Documentation on the development and operation of the system shall be prepared, presented and turned over to the municipal government towards the end of the project. Training activities as specified in the ToR.

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