T6 (MS Power Point 2010)

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Describe basic computer hardware, software, input, output, communication and network devices.
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To apply the suitable office application to fulfill given task.
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Objective & Learning Outcomes

Objective
To ensure that each student can develop a basic presentation with manipulation of slides and animations in MS Office Powerpoint 2010.
Learning Outcomes
At the end of the lessons, students will be able to: Develop basic slide presentation. Demonstrate the manipulation of text and animations. Rehearse and run a slide show as well as Package the presentation CD
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Introduction
PowerPoint 2010 is a presentation software that allows you to create dynamic slide presentations that may include animation, narration, images, videos and more. You will learn your way around the PowerPoint 2010 environment, including getting to know the new Backstage view. This will also show you how to use and modify the Ribbon and the Quick Access Toolbar, create new presentations and open existing files.
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Quick Access Toolbar
Ribbon
Outline Tab Slides Tab
Scroll Bar
Zoom Control Slides View 4
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Power Point Basics

The Quick Access Toolbar lets you access common commands no matter which tab you are on in the Ribbon. By default, it shows the Save, Undo, and Repeat commands. You can add other commands to make it more convenient for you. (Ask your lecturer how)
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Power Point Basics

The Ribbon contains all of the commands you will need in order to do common tasks. It has multiple tabs, each with several groups of commands, and you can add your own tabs to customize your favourites.
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Power Point Basics

The Slides Tab allows you to view and work with the slides in your presentation. You can add, delete, duplicate, and rearrange slides in the Slides tab. You can also add sections to the Slides tab to organize and divide your slides.
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Power Point Basics

The Outline Tab conveniently displays the text content of each slide. You can edit your text directly from the outline view.
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Power Point Basics

The Slide View is to adjust your slide view. You can choose one of the following:
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Power Point Basics

Normal view is selected by default, and shows the Slide and Outline tabs along with displaying the current slide. Slide Sorter view displays smaller versions of all of the slides in the presentation. Reading view displays only the slides with buttons at the bottom of the screen for navigation. Slide Show will play your slides as an actual presentation.
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Power Point Basics

The Zoom Control is to zoom in and zoom out the slide. Click and drag the slider to use the Zoom control. The number to the left of the slider bar reflects the zoom percentage. You can also choose the "Fit slide to current window" button.
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Power Point Basics

Scroll Bar is used to navigate through the slide show . It can be done by clicking and dragging the Scroll bar or by selecting the Previous Slide and Next Slide arrows.
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Getting Started
To begin Microsoft PowerPoint: Start Menu > All Programs > Microsoft Office > Microsoft PowerPoint 2010. To Create a New, Blank Presentation: Click File tab. This takes you to Backstage view > New > Blank presentation under Available Templates and Themes > Create To Open an Existing Presentation: Click File tab. This takes you to Backstage view > Open
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Slides Basics
To Insert a New Slide: Home tab > New Slide > Select the slide layout you want to insert *Shortcut keys: Crtl+M (To insert new slide)
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Slides Basics
To Copy and Paste a Slide:
- Select the slide you wish to copy > click the Copy button; or right-click your selection and choose Copy. - Click where you choose to locate the copy to appear > Click the Paste; or right-click and choose Paste. The copied slide will appear. *Shortcut key : Ctrl+C (To Copy), Ctrl+V (To Paste)
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Slides Basics
To Delete a Slide:
- Select the slide you wish to delete > Press the Delete or Backspace key on your keyboard. To Move a Slide: - Select the slide you wish to move > Click, hold, and drag your mouse to a new location. A horizontal insertion point will mark the location > Release the mouse button. The slide will appear in the new location.
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Slides Basics
To Organize Slides into Sections: 1) 2) 3) Select the slides and click the Section command. Choose Add Section; an Untitled Section appears in the left pane. To rename: click the Section command, and choose Rename Section from the drop-down menu. Enter your new section name in the dialog box. Then click Rename.
4)
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Locate the Notes pane at the bottom of the screen, directly below the Slide pane. MO1 MO2 Click and drag the edge of the pane to make it bigger or smaller, if desired.
Describe basic computer hardware, software, input, output, communication and network devices. To apply the suitable office application to fulfill given task.
Slides Basics To add Notes to Slides

To add notes to your slides, often called speaker notes, to help you deliver or prepare for your presentation. You can enter and view your speaker notes using the Notes pane or the Notes Page View. To Use the Notes Pane: Locate the Notes pane at the bottom of the screen, directly below the Slide pane. Type your notes in the notes pain.
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Applying the Theme

A theme is a set of colours, fonts, effects, and more that can be applied to your entire presentation to give it a consistent, professional look. To Select A theme: 1) Click the Design tab > choose Themes To Apply New Colours To A Theme: 1) Click the Colors drop down arrow 2) Choose a color set or click Create New Theme Colors
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Inserting & Adding Object

1) Clip Art
Clip Gallery that contains a large variety of images including pictures, borders, and backgrounds. To find a desired image, you can either click on topics or type in the search box to find exactly what you are looking for. To insert Clip Art: Go to Insert > Clip Art Once your Clip Art is selected, you can resize/ modify your picture by clicking and dragging on the boxes.
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2) Word Art
To insert WordArt, go to Insert > WordArt . To select your WordArt, click on it, and small boxes will appear in the corners. Moving the small boxes will allow you to resize the WordArt. You can also change the effects of the WordArt by clicking the options in the design ribbon toolbar.
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3) Pictures To insert a picture : Insert > Picture You can choose either to get the photo from a browser, or from a file and then locate the image that you want to put into your document and
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4) Creating a Table
To create a table : Insert > Table . Choose the desired table size by moving your cursor over the grid and until you have the appropriate amount of rows and columns and then click to insert the table into the document. To navigate within your table, use the arrow keys.
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5) Charts
Charts are used to create diagrams in Microsoft PowerPoint. To insert a Chart :Design Ribbon > Insert > Chart Once the Chart button is expanded, you will have several options to choose from, such as Column, Line, Pie, etc.
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6) SmartArt
To insert SmartArt, click the Design Ribbon > Insert > SmartArt When the SmartArt button is expanded, you will have several options to choose from, such as List, Process, Cycle, Hierarchy, etc.
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7) Insert Shapes
1) 2) 3) 4) Click the Insert Tab. Click the Shapes Button Click the shape you choose Go to the Slide and drag the cursor to expand the Shape To format the Shape, just click the Shape and then click Format
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8) Adding & Editing Video/Audio
To add Video/ Audio Click the Insert tab; go to Media group Choose Video/ Audio and select accordingly. To Edit Video/Audio: Click the movie/audio icon
Click the Format tab
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9) Insert Hyperlinks
Hyperlinks are used to allow a presenter a way to access a website during the presentation by pressing a link inserted into the slide.
1) Go to the Insert Tab . 2) Click or highlight the text you want to become the hyperlink 3) Click on the Hyperlink command . Insert Hyperlink box will appear 4) Click on the Existing File or Web Page command on the left of the Insert Hyperlink box . 5) Verify the information in the Text to Display box is accurate 6) Enter the web address in the Address box, then click OK 7) The hyperlink will appear in the text on your slide by changing the color of the text to blue and underlined
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Slide Transitions
Slide transitions provide an animated effect to each slide when moving from one slide to the next during a slide show. 3 types of transitions: Subtle, Exiting and Dynamic Content.
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Slide Transitions
To apply slide transitions
1) Select the slide you wish to modify. Click the Transitions tab. Locate the Transition to This Slide group. By default, None is applied to each slide.
2) Click the More drop-down arrow to display all the transitions.

3) Click a transition to apply it to the selected slide.
4) To remove, select the slide and click on None.

5) To preview; click on the Preview command on the same tab.
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Slide Transitions
To Modify the Duration:
Select the slide that includes the transition you wish to modify. In the Duration field in the Timing group, enter the amount of time you want the transition to take.
To add sound:
Add sound by clicking the arrow next to Transition Sound.
To Remove a Transition:
Select the slide you wish to modify. Choose None from the gallery in the Transition to This Slide group. To remove transitions from all slides, select a slide that uses None, and click the Apply to All command.
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Slide Animations
Slide animations create animated effects to text and graphics during a slide show. The 4 types of animations are Entrance, Emphasis, Exit and Motion Paths.
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Slide Animations
To apply the slide Animations 1) 2) 3) Select an object. Click the Animations tab. In the Animation group, click the More drop-down arrow to view the available animations. Select the desired animation effect. The object will have a small number next to it to show that it has an animation. Also, in the Slide pane, the slide will now have a star symbol next to it. At the bottom of the menu, you can access even more effects.
4)
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Starting a Slide Show

To start a slide show / presentation
Preview the slide show From the beginning or simply click the F5 button. Preview the slide show From the current slide. Another option for starting the slide show is to select Slide Show view at the bottom of the window.
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Save a Presentation
1) 2) 3) 4) Click the File tab. Select Save As. The Save As dialog box will appear. Select the location where you wish to save the presentation. Enter a name for the presentation and click Save.
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Save a Presentation
To saving as a pdf file
File > Save As> select PDF from the drop-down and select Save.
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Printing slides
To print your slides
Click on the File tab > Print When you select the Print command, you will notice all of your printing options including a preview of your document are right at your fingertips. Select your Print options > Click on the Print command.
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To select Print Layout
Printing slides
You are able to select how you would like your slides to be printed by selecting the drop down arrow next to the Fill Page Slides command. Once you select your printing format, click the Print.
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Printing slides
The different options in print layout are: Full Page Slides print out with each slide on a full page Handouts - print out with up nine slides per page Notes Page - print out of one slide per page including any notes you may have added in the Notes Pane while creating your presentation Outline View - print out of your text from all of your slides in an outline format.
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Printing slides
Another helpful printing option allows you to print your slides in different hues. This can reduce the amount of expensive color ink when printing PowerPoint slides. To print Slide Color Click on the Color command. Select the color you would like your slides to appear. Preview the slides and then click on the Print command
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Making PowerPoint Slides

Avoiding the Pitfalls of Bad Slides
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Tips to be Covered

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Outlines Slide Structure Fonts Colour Background Graphs Spelling and Grammar Conclusions Questions
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Outline
Make your 1st or 2nd slide an outline of your presentation
Ex: previous slide
Follow the order of your outline for the rest of the presentation Only place main points on the outline slide
Ex: Use the titles of each slide as main points
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Slide Structure Good

Use 1-2 slides per minute of your presentation Write in point form, not complete sentences Include 4-5 points per slide Avoid wordiness: use key words and phrases only
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Slide Structure - Bad

This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.
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Slide Structure Good

Show one point at a time:
Will help audience concentrate on what you are saying Will prevent audience from reading ahead Will help you keep your presentation focused
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Slide Structure - Bad

Do not use distracting animation
Do not go overboard with the animation Be consistent with the animation that you use
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Fonts - Good
Use at least an 18-point font Use different size fonts for main points and secondary points
this font is 24-point, the main point font is 28point, and the title font is 36-point
Use a standard font like Times New Roman or Arial

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Fonts - Bad
If you use a small font, your audience wont be able to read what you have written
CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ Dont use a complicated font
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Colour - Good
Use a colour of font that contrasts sharply with the background
Ex: blue font on white background
Use colour to reinforce the logic of your structure

Ex: light blue title and dark blue text
Use colour to emphasize a point

But only use this occasionally
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Colour - Bad
Using a font colour that does not contrast with the background colour is hard to read Using colour for decoration is distracting and annoying. Using a different colour for each point is unnecessary
Using a different colour for secondary points is also unnecessary
Trying to be creative can also be bad

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Background - Good
Use backgrounds such as this one that are attractive but simple Use backgrounds which are light Use the same background consistently throughout your presentation
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Background Bad
Avoid backgrounds that are distracting or difficult to read from Always be consistent with the background that you use
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Graphs - Good
Use graphs rather than just charts and words
Data in graphs is easier to comprehend & retain than is raw data Trends are easier to visualize in graph form
Always title your graphs
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Graphs - Bad
January February Blue Balls 20.4 27.4 Red Balls 30.6 38.6 March 90 34.6 April 20.4 31.6
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Graphs - Good
Items Sold in First Quarter of 2002
100 90 80 70 60 50 40 30 20 10 0 January
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Blue Balls Red Balls
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April
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Graphs - Bad
100 90 90
80
70
60 Blue Balls Red Balls 38.6 34.6 30.6 30 20.4 20 27.4 20.4 31.6
50
40
10
0 January
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February
March
April
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Graphs - Bad
Minor gridlines are unnecessary Font is too small Colours are illogical Title is missing Shading is distracting
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Spelling and Grammar

Proof your slides for:
speling mistakes the use of of repeated words grammatical errors you might have make
If English is not your first language, please have someone else check your presentation!
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Conclusion
Use an effective and strong closing
Your audience is likely to remember your last words
Use a conclusion slide to:

Summarize the main points of your presentation Suggest future avenues of research
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Questions??
End your presentation with a simple question slide to:
Invite your audience to ask questions Provide a visual aid during question period Avoid ending a presentation abruptly
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T6 (MS Power Point 2010)

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MO1

Objective & Learning Outcomes

Quick Access Toolbar

Outline Tab Slides Tab

Zoom Control Slides View 4

Power Point Basics

Power Point Basics

Power Point Basics

Power Point Basics

Power Point Basics

Power Point Basics

Power Point Basics

Power Point Basics

Slides Basics To add Notes to Slides

Applying the Theme

Inserting & Adding Object

Inserting & Adding Object

Inserting & Adding Object

Inserting & Adding Object

Inserting & Adding Object

Inserting & Adding Object

Inserting & Adding Object

Inserting & Adding Object

Click the Format tab

Inserting & Adding Object

2) Click the More drop-down arrow to display all the transitions.

4) To remove, select the slide and click on None.

Starting a Slide Show

To select Print Layout

Making PowerPoint Slides

Slide Structure Good

Slide Structure - Bad

Slide Structure Good

Slide Structure - Bad

Use a standard font like Times New Roman or Arial

Use colour to reinforce the logic of your structure

Use colour to emphasize a point

Trying to be creative can also be bad

Always title your graphs

Blue Balls Red Balls

Spelling and Grammar

Use a conclusion slide to:

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